(1)2026-02 Fire Bid.pdf

IFB #2026-02

Repair of Fire Damage 2010 Lincoln Ave. NE, Apt. 213, Fort Payne, AL 35967

June 17, 2026

Section A: Advertisement

The Housing Authority of the City of Fort Payne, Alabama (FPHA), 203 13th Street N.W., Fort Payne, Alabama 35967 hereby requests bids from qualified, bonded, and licensed contractors to Repair Fire Damage, following the Scope of Work provided, at 2010 Lincoln Ave. NE, Apt. 213, Fort Payne, AL 35967.

Section B: Obtain Copies of the Solicitation

To Obtain IFB documents and all information on submission requirements, you must register through Housing

Agency Marketplace website at ha.internationaleprocurement.com. If you have any technical issues with the

Housing Agency Marketplace website, please contact Larry Hancock at 1-866-526-0160 or the general support line at 1-866-526-9266. Instructions to register are attached to this RFP.

Section C: IFB Information and Timeline

All responses to the solicitation must be submitted and received by the deadline July 16, 2026 @ 2:00pm (CST).

203 13TH STREET NW

FORT PAYNE, ALABAMA 35967

PHONE: (256) 845-0424

EMAIL: cgarrett@fortpayneha.org

INFORMATION AT A GLANCE

FPHA Contact:

Cass Garrett Director of Finance Office: (256) 845-0424 ext. 104 Email: cgarrett@fortpayneha.org

Question & Answer Deadline:

July 9, 2026, @ 2:00 p.m. (CST)

Please submit questions at https://ha.internationaleprocurement.com/

Solicitation Issued: June 20, 2026

How to obtain the IFB:

The IFB will be posted on the Housing Agency Marketplace:

https://ha.internationaleprocurement.com/

1. To access and Download documents https://ha.internationaleprocurement.com

2. Click on the “login” or “Register” your company button on the upper left side.

Follow the listed directions.

3. If you have any problems in accessing or registering on the Housing Agency Marketplace, please call customer support at (866)526-9266.

Pre Submittal Conference: None

Response Deadline: July 16, 2026, @ 2:00 p.m. (CST)

Bid Submission:

1. The proposed fees shall be submitted by the bidder and received by the Agency where provided on the noted Internet system only.

2. As directed in Section D of the Bid document, proposal and pricing shall be entered where provided within the eProcurement Marketplace. Proposed fees and bid submission shall be entered and/or uploaded (whichever is being requested) where provided within the eProcurement Marketplace no later than the requested date and time.

1. FPHA reserves the right to modify this schedule at its discretion. Notification of changes in connection with this solicitation will be made available to all interested parties via online notifications and/or an emailed Addendum.

2. This Invitation for Bids (IFB) contains specific submission requirements, a scope of work, as well as terms, conditions, and other pertinent information necessary for submitting a proposal.

3. Late bids will not be accepted. Bids received after deadline date and time may be determined unacceptable. Refer to HUD Form 5369-B, Section 6, regarding late submissions and withdrawals.

mailto:tbrown@annistonhousing.org https://ha.internationaleprocurement.com/

Section D: Items to be submitted

Interested individuals or firms must submit the following:

1. Fee Form

a. The proposed fees shall be submitted by the bidder and received by the Agency were provided on the noted Internet system only.

https://ha.internationaleprocurement.com/

b. As directed in Section D of the Bid document, proposal and pricing shall be entered where provided within the eProcurement Marketplace. Proposed fees and bid submission shall be entered and/or uploaded (whichever is being requested) where provided within the eProcurement Marketplace no later than the requested date and time.

2. Profile of Firm Form

3. Client Information and References: The bidder shall submit a listing of former or current clients, including Public Housing Authorities, for whom the bidder has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include: Client Name, Contact Name & Telephone Number.

4. Section 3 Business Preference (if applicable)

5. Signed HUD Form #5369-C.

6. Signed FPHA Certificate of Non-Discrimination

7. Signed Non-Collusive Affidavit

8. Form HUD 50070 Certification for a Drug-Free Workplace

9. Form HUD 2530 Previous Participation Certification

NOTE: The information specified above (items 1 through 9) must be included in the bid and in the order specified above. Firms that do not submit the required information will be eliminated from considerations. Items must be uploaded to the Housing Agency Marketplace Website.

Section E: Scope of Services

The Respondent shall perform such services as required by FPHA to complete the work as defined herein and shall provide labor, equipment, and services necessary to perform and complete, in an acceptable manner, the tasks contemplated or otherwise required herein in accordance with.

• A site visit is required.

• Contractor shall provide all material, tools, labor necessary to reconstruct complete apartment damaged from kitchen fire to make move in ready.

• Work shall include everything noted in insurance scope of work and any additional items requested by FPHA needed to return unit to like new condition.

Insurance Scope of Work is attached as addendum #1

Section F: Interpretation/Questions

During the period between issuance of this IFB and the bid due date, no oral interpretation of the IFB’s requirements will be given to any prospective respondent. Requests for interpretation must be made, in writing on the eProcurement Marketplace Website at least 7 days before the submission due date and time.

The Housing Authority will respond to all such inquiries in writing by addendum to all prospective contractors (i.e., firms or individuals that have obtained the IFB Documents). During the IFB solicitation process, the Housing Authority will NOT conduct any ex parte (a substantive conversation— “substantive” meaning, when decisions pertaining to the IFB are made—between the FPHA and a prospective contractor when other prospective contractors are not present) conversations that may give one prospective contractor an advantage over other prospective contractors. This does not mean that prospective contractors may not call the Housing Authority—it simply means that, other than making replies to direct the prospective contractor where his/her answer FPHA has issued within the solicitation documents, the Housing Authority may not respond to the prospective contractor’s.

Section G: Site Visits

Contractors are encouraged to carefully evaluate and visit the sites in order to enhance their understanding of the existing conditions.

Section H: Fee Schedule

The contractor will be paid once all work is completed and a final punch list with the insurance adjuster and FPHA’s Maintenance Supervisor is completed.

The FPHA Executive Director, Stacy Parris, shall be the contract administrator and point of contact regarding services to be performed and invoicing.

Section I: Bid Evaluation Factors

All bids received shall opened publicly on July 16, 2027 at 2:00pm at the office located at 203 13th Street NW, Fort Payne, AL 35967. All bids will be recorded on an abstract tabulation of bids and then made available for public inspection. If equal low bids are received from responsible bidders, selections shall be made by drawing. If only one responsive bid is received from a responsible bidder, award shall not be made unless the price can be determined to be reasonable, based on cost or price analysis.

Section J: Term of Service

FPHA anticipates the award of the contract for a suitable period to complete the scope of services listed in this RFP. The original contract will be for 120 days with extensions if needed.

Section K: No Warranty

The contractor is required to examine the specifications, instructions, and risks to be covered. Failure to do so will be at the contractor’s own risk. It is assumed that the contractor has made such investigation as to be fully informed as to the extent and character of the hazards of the requirements of the specifications. No warranty is made or implied as to the information contained herein.

Section L: Conflicts of Interest

1. The contractor certifies by submission of a bid that to the best of its knowledge and belief and except as otherwise disclosed, he or she does not have any organizational conflict of interest which is defined as a situation in which the nature of work under a proposed FPHA contract and a prospective contractor’s organizational, financial contractual or other interests are such that:

a. Award the contract may result in an unfair competitive advantage;

b. The Contractor’s objectivity in performing the contract work may be impaired;

2. The contractor agrees that if after the award of contract, he or she discovers an organizational conflict of interest with respect to this contract, he or she shall make an immediate and full disclosure in writing to the FPHA which shall include a description of the action which the contractor has taken or intends to take to eliminate or neutralize the conflict. The FPHA may, however, terminate the contract for the convenience of the Authority if it would be in the best interest of the FPHA.

Section M: Insurances

The successful contractor will be required to maintain the following insurances:

1. Workman’s Compensation Insurance in accordance with Alabama statutes; $1,000,000 each occurrence

2. General commercial Liability Insurance in the amount of $1,000,000 with each occurance with the FPHA to be additionally insured.

3. Automobile Insurance: All vehicles used in the conduct of the work shall maintain collision and liability coverage, $1,000,000 each occurrence.

Section N: Permits, Fees and Notices

The successful contractor will be required to submit a current city business license to the Housing Authority within 10 days of the signed contract. The contractor shall secure and pay for all permits, governmental fees and licenses necessary for the proper execution of the work. The contractor shall give all notices and comply with all laws, regulations and orders of any public authority bearing on the performance of the work. The contractor is required to notify the FPHA representative of the need for any permits.

Contractors should read carefully and follow HUD Form 5369 when submitting their bid.

Section O: Subcontracting

No subcontractors will be allowed to perform any work under this contract without the prior approval of the FPHA.

Section P: Vehicles

Contractor employees shall drive in a safe manner and adhere to the “Rules of the Road”;

Contractor employees shall park their vehicles safely, not to impede the safety of others and their vehicles and in accordance with the policies of the FPHA;

All moving and parking violations, including towing services, shall be the responsibility of the Contractor and their employees.

Section Q: Safety

The contractor shall conduct its services in a safe and careful manner; The contractor shall provide safety equipment as required by OSHA, EPA and specific product labels.

Section R: Section 3 Clause

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 clause):

A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 u.s.c. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135.

F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

G. With respect to work performed in connection with Section 3 covered Indian Housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 u.s.c. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned economic enterprises.

parties to this contract that are subject to the provisions of Section 3 and section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).

Section S: FPHA’S Reservation of Rights

The FPHA reserves the right to reject any or all bids, to waive any informality in the IFB process, or to terminate the IFB process at any time, if deemed by the FPHA to be in its best interests.

The FPHA reserves the right not to award a contract pursuant to this IFB.

The FPHA reserves the right to terminate a contract awarded pursuant to this IFB, at any time for its convenience upon 30 days written notice to the successful bidder(s).

The FPHA reserves the right to determine the days, hours and locations that the successful bidder(s) shall provide the services called for in this IFB.

The FPHA reserves the right to retain all bids submitted and not permit withdrawal for a period of 10 days subsequent to the deadline for receiving bids without the written consent of the FPHA Executive Director.

The FPHA reserves the right to reject and not consider any bid that does not meet the requirements of this IFB, including but not necessarily limited to incomplete bids and/or bids offering alternate or non-requested services.

The FPHA shall reserve the right to at any time during the IFB or contract process to prohibit any further participation by a contractor or reject any bid submitted that does not conform to any of the requirements detailed herein.

The FPHA reserves the right to reject the bid of any firm who is debarred by the U.S. Department of Housing and Urban Development (HUD) from providing services to HAs, and reserves the right to reject the bid of any firm who previously failed to perform contracts properly.

T. Davis Bacon Act

For all construction contracts awarded in excess of $2,000 when required by Federal Grant Program legislation, both parties hereby agree to comply with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented in Department of Labor Regulations (29 CFR Part 5).

U. CONDITIONS TO PROPOSE:

Pre-Qualification of Bidders: Prospective bidders will not be required to pre-qualify in order to submit a bid. However, all bidders will be required to submit adequate information showing that the bidder is qualified to perform the required work (i.e. Profile of Firm Form and required references). Failure by the prospective bidder to provide the requested information may, at the HA’s discretion, eliminate that bidder from consideration, provided that all bidders were required to submit the same information (in the case of a successful bidder(s), these requirements shall also apply in the context of the successful bidder or bidders).

_________________________________________June 20, 2026 Cass Garrett, Director of Finance

PROUDLY SERVING DEKALB COUNTY, ALABAMA