MGRA_Design_Services_12010919R0003.pdf

Mendenhall Glacier Master Plan Design Services Solicitation Number: 12010919R0003

SYNPOSIS AND CRITERIA

GENERAL. This A/E services contract is being solicited in accordance with the Brooks Act (Public Law 92-

582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Part 36. The successful firm(s) will be selected for negotiation of a contract based on demonstrated competence and qualifications for the required work. The contract is anticipated to be awarded within 60 days of submission of SF-330’s and applicable supporting information.

It is anticipated that one (1) Indefinite Delivery/Indefinite Quantity (IDIQ) contract will be awarded. The contract will have a period of performance of three (3) years. The minimum award guarantee is $25,000 with a total maximum contract value of $4,200,00. There is no guarantee that the total maximum value will be awarded. The Government anticipates $1.3M in funding will be available in FY-19 for award of multiple task orders, and task order awards beyond September 30, 2019 are contingent on continued funds being available for this project. Task orders awarded through the resulting IDIQ are anticipated to firm-fixed price. However, if it is not possible at the time of placing an order to estimate accurately the extent or duration of the work with any reasonable degree of confidence, the Government may award task orders on a hybrid firm-fixed-price/labor hour/time and materials basis.

SMALL BUSINESS SET ASIDE. This requirement is set aside 100% for small business. The applicable NAICS is 541320, Landscape Architectural Services with a small business size standard of $7.5M. FAR Clause 52.219-14 Limitations on Subcontracting will be included in any resulting contract. This clause includes a requirement that, for service contracts (except construction), at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the small business prime contractor.

To be eligible for award, a firm (prime contractor) must be registered and active in the System for Award Management (SAM) database at the time submissions are due. Submissions received for offerors without an active SAM account will not be considered. For instructions on registering with SAM or updating an existing account, please see the SAM website at www.sam.gov.

PROJECT BACKGROUND. The Mendenhall Glacier Recreation Area (MGRA) is located approximately twelve miles from downtown Juneau at the head of the Mendenhall Valley, the area of most rapid urban development in the City and Borough of Juneau. Use patterns within the Recreation Area are influenced by residents and out-of-town visitors.

The Recreation Area encompasses 5,815 acres and includes parts of McGinnis Mountain and Mt.

Bullard, the terminus of the Mendenhall Glacier, Mendenhall Lake and River, and the surrounding uplands. Elevations through much of the Recreation Area are less than 100 feet above sea level. On either side, mountains rise abruptly to over 4,000 feet. From its source twelve miles up in the Juneau Icefield, the Mendenhall Glacier flows between Bullard Mountain and McGinnis Mountain to Mendenhall Lake.

The USDA Forest Service Region 10 Regional Office is seeking qualified firms to provide professional landscape architectural, architectural and engineering services on an as-needed basis for the MGRA.

http://www.sam.gov/

SCOPE OF SERVICES: (a) The purpose of this indefinite delivery contract is to secure, on an individual task order basis, professional services for landscape architectural work. Architectural, civil, environmental, geotechnical, and/or structural engineering work, surveying, and/or graphic design work may be additional requirements of individual orders. (b) Work may consist of any or all of the following: land use assessment and development; circulation and facility planning; facility design; land surveying; and preparation of construction and presentation documents. Typical sites and facilities will be recreation-related such as, but not limited to visitor centers, toilet facilities, potable water, trails, boat docks, stream restoration, and wildlife viewing platforms, but may also include sites associated with other constructed features such as administrative offices, crew quarters, multi-use facilities such as Visitor Information Centers with offices, warehouses, etc. The work may be for development of new sites, construction of new facilities, and/or evaluation, renovation, major repair, or alteration of existing sites and facilities. Individual task orders may be for work located in sites that range from remote to urban.

The Forest Service is currently completing a Mendenhall Glacier Master Plan (MGMP) and a set of design narratives (individual project descriptions) for the MGRA that will guide the development of recreation infrastructure over the next 20 years. The MGMP will be made publicly available during the solicitation period.

National Environmental Policy Act (NEPA) work will be required. The work will require varying levels of resource analysis, field investigations, public involvement, interdisciplinary alternative development, analysis of public comments, and preparation of camera ready documents. Scope of work consists of any or all of the following:

• TITLE 1 SERVICES: Assessments, studies, engineering reports, surveys, design narratives, site plans, preparation of conceptual and preliminary designs, liaison with other agencies such as State Historic Preservation Office (SHPO), National Park Service (NPS), State of Alaska, cities and boroughs, etc.

• TITLE 2 SERVICES: Preparation of construction documents for bidding and contract award

(design drawings, grading plans, specifications, cost estimates, etc.).

• TITLE 3 SERVICES: Construction inspection, site visits, consultation, review of submittals and shop drawings, preparation of construction contract modifications, and other construction assistance as needed.

• NEPA SERVICES: The contractor will need to prepare an Environmental Assessment or

Environmental Impact Statement, depending on significance of actions proposed before completing construction documents. This work may include all aspects including preparation EA/EIS and associated decision documents. Specific details will be provided in individual task orders after award of the base IDIQ contract.

EVALUATION. Evaluation will be conducted in accordance with FAR Subpart 36.6. After the evaluation and ranking process, interviews/discussions will be held with at least three (3) of the most highly qualified firms. Once interviews/discussions are complete, an IDIQ contract will be negotiated with the firm ranked as the most highly qualified. This negotiation will include negotiating the base IDIQ contract and overall fee schedule as well as the first Task Order under the IDIQ. It is expected that the first Task Order will meet the minimum order quantity (minimum guarantee). If the Government and the contractor cannot come to terms and negotiate a contract agreeable to both parties, the Government will cease negotiations and negotiate with the next highest ranked offeror.

SUBMISSION REQUIREMENTS. In response to this announcement, qualified firms shall submit the following: a) One (1) original and two (2) copies of SF-330 (Parts I and II) addressing selection criteria information; and b) one electronic copy of the complete SF-330 (submitted on digital media storage such as USB flash drive or compact disc), in Adobe Acrobat format. The “original” shall be stamped or otherwise marked “original.”

The submission shall be well written in a clear concise style and limited to 60, single sided 8.5x11 pages with a minimum font size of 10. Submissions may be printed double sided, but one double sided printed page will be counted as 2 pages. For submissions more than 60 pages, the government will remove and not evaluate all excess pages beginning with page 61. If used, a front and back cover page and table of contents will not count towards the 60-page count. No information contained on the front/back cover pages or table of contents will be evaluated. If a cover letter is used, the cover letter will count towards the 60-page limit.

The following Evaluation Criteria, listed in order of importance, will be used in evaluating submissions:

Evaluation Factor #1: The Government will evaluate the Contractor team’s professional qualifications necessary for satisfactory performance of required services.

a. Minimum Requirements: All design work, including preliminary work, shall be performed by or under the direct supervision of professional Landscape Architects, licensed in the State of Alaska. Civil, environmental, geotechnical, and/or structural engineering, and land survey work shall be performed by or under the direct supervision of professional Architects, Engineers, and Land Surveyors, licensed in the State of Alaska. Incidental graphic design shall be performed by design professionals qualified by at least five (5) years’ experience to perform interpretive planning and design. Submissions that do not provide enough information to verify that the prime contractor or their sub-consultants meet these minimum requirements may not be given further consideration.

b. Additional Qualifications: While not specifically “minimum requirements,” the following professional qualifications will be evaluated:

• Landscape Architects’ education and experience to design recreation sites and facilities and to perform other planning, siting, and design in both urban and highly developed recreation sites in environmentally sensitive environments.

• Architects’ education and experience to design facilities in both urban and highly developed recreation sites in environmentally sensitive environments.

• Engineers’ education and experience to design roads, civil, and architectural systems associated with urban, highly developed recreation sites in environmentally sensitive locations.

c. Submission Requirements:

• Describe the firm’s and the team’s organization and management process. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team. Include firm names, key personnel and their discipline/specialty.

• Provide brief resumes for the core team members including evidence that personnel meet the minimum requirement identified in the Minimum Requirements paragraph of this section. Address information related to the Additional Requirements paragraph of this section. Each resume may include a maximum of five specific completed projects that best illustrate the team members experience relevant to this requirement.

• Provide a brief description of the team's technical and/or management expertise in the use of creative and innovative approaches to providing required services.

Evaluation Factor #2: The Government will evaluate the Contractor team’s specialized experience and technical competence in recreation-related work in highly developed recreation sites in environmentally sensitive locations.

Submission Requirements

• Describe the team's experience with projects similar in scope and size as described above and in the Mendenhall Glacier Master Plan and Design Narratives.

• Outline the firm's approach and experience working in highly developed recreation sites in environmentally sensitive locations.

• Document the ability to handle projects with multiple end-users and complex conflicting requirements, and successfully develop innovative approaches.

• Document the ability to independently research root causes of problems, provide a range of innovative potential solutions, from the range develop imaginative solutions that challenge conventional thinking, and provide those solutions in an easily understood manner.

• Describe the core team and their efficient use of consultants to bring expertise in at appropriate times.

Evaluation Factor #3: The Government will evaluate the Contractor team’s Past Performance on contracts with Government agencies and private industry in terms of: quality of work (project and client references for, or site visits to, similar work); cost control (designing within established funding parameters for other than fixed price contracts); accuracy and quality of cost estimating (relationship between design cost estimates and final construction costs); compliance with performance schedules (project and client references); successful past teamwork of prime with subcontractors identified for this contract; concern for the customer; and history of reasonable and cooperative behavior. When evaluating this factor, the Government will contact current and former clients of the prime contractor and subcontractor team to assess the quality of the team’s past performance.

• Discuss firm's past performance working with federal government entities and standards, or similar relevant projects with other entities (e.g state and local government, private industry, etc.). Provide examples of work the core team has successfully done together.

• Describe firm’s ability and approach to find compromises between varying points of view of the design team (including consultant and client members).

• Provide a detailed narrative of up to ten (10) maximum relevant projects (not ten projects for each firm or consultant), completed within the last five (5) years, that best illustrate overall team’s past performance relevant to this contract scope.

• Address the QC processes for checking and verifying plans and designs for errors, omissions and quality, documenting decisions, and incorporating and tracking review comments and completion of milestones and how the QC process contributed to successful outcomes.

• Provide contact information for projects referenced in this section (verify the accuracy of contact information prior to submission).

Evaluation Factor #4: The Government will evaluate the Contractor team’s capacity (including prime and subconsultants), considering depth and breadth of staffing skills, current workload, and future commitments, to accomplish the work in a specified timeframe.

• Describe the firm's present workload and the availability of the project team including sub-consultants/contractors for the contract performance period.

• Describe how the Contractor plans to make sure the right people with the right skills will be available at the right time.

• Briefly describe the prime contractor’s plan to meet the Limitation on Subcontracting requirement.

Evaluation Factor #5: The Government will evaluate the Contractor team’s knowledge of the locality of the project.

• Describe the team's knowledge of and experience with design approaches, construction materials, codes/ordinances, costs, remote locations, and other conditions unique to Southeast and specifically Juneau Alaska.

Pre-submission Conference: A telephone pre-submission conference will be held on Wednesday, February 20, 2019 at 10:00 a.m. local time. A toll-free bridge number will be published no later than Friday, February 15, 2019. In the event of a lapse in appropriation on February 15 resulting in a government shutdown, this teleconference may be postponed. Please monitor FedBizOpps for updates.

Date and Time for Submission of SF-330s: Qualified firms are invited to submit Standard Form-330, Architect-Engineer Qualifications, Parts I and II, not later than 2:00 pm. local time, March 13, 2019, to the addresses listed below, ATTN: Mari Meiners, CONTRACTING OFFICER. Only those firms responding by date and time set for submission of SF-330s will be considered.

Be Advised: There is no guaranteed overnight mail deliveries by any carrier to Juneau.

Submissions must be delivered as follows:

USPS Mailing Address: Hand Delivery or UPS/FedEx/DHL:

Mari Meiners, Contracting Officer Mari Meiners, Contracting Officer U.S. Forest Service U.S. Forest Service PO Box 21628 709 W. 9th Street Juneau, AK 99802 5th Floor Mailroom Juneau, AK 99802 Juneau, AK 99801

Mark outside of package with the Solicitation Number to ensure proper handling. E-mail or facsimile submission will not be accepted.

The Government anticipates holding discussions/interviews with the most highly qualified firms as early as 21 days after Government receipt of SF-330s and will likely be “in person” interviews in Juneau.

Questions are due not later than 4:30 p.m. 10 days before the date and time set for submissions.

Inquiries and questions regarding this invitation should be submitted in writing to the Contracting Officer at mari.meiners@usda.gov.

SYNPOSIS AND CRITERIA