Amendment2.pdf

Cabin Maintenance Services Blanket Purchase Agreement

Wrangell Ranger District Tongass National Forest

Last Updated: June 17, 2019

This Request for Quotes (RFQ) is for anticipated award of one (1) Blanket Purchase Agreement (BPA).

Quotes are due by 2:00pm Local Juneau Alaska Time on June 18, 2019 to jonathan.gellings@usda.gov, with anticipated BPA award by June 20, 2019.

mailto:jonathan.gellings@usda.gov

COMBINED SYNOPSIS/SOLICITATION IAW FAR 12.603

SOLICITATION NUMBER: 12010919Q0046

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested based on the requirements outlined in this combined synopsis/solicitation. A written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), for a firm fixed price blanket purchase agreement (BPA). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02. All responsible sources may submit a quote in response to this solicitation, which shall be considered. A BPA may be awarded resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation and is most advantageous to the Government.

The United States Forest Service (USFS) intends to award one BPA for the acquisition of items listed below. The Government intends to select one contractor; however, the Government reserves the right to award no BPA at all, depending on the quality of the quotes and prices submitted.

Required Delivery Date Completion by various dates as required by Call Orders

Delivery Information Wrangell, Alaska

AGAR 452.246-70 - Inspection and Acceptance (Feb 1988):

Fill in: (b) Wrangell, Alaska

Competition requirements:

Small-Business Set-Aside

NAICS Code:

561210 – Facilities Support Services

Size Standard:

$38.5 Million

Contract Line Items (CLINs):

The service categories listed below are intended to provide pricing information for the Government to evaluate in determining whether or not to issue a Blanket Purchase Agreement (BPA). All BPA Call Orders (Call) will be ordered on a firm-fixed price basis. Any major repair work may be ordered under this BPA, but is subject to consideration under a separate and open competition if deemed necessary and in the best interest of the Government.

Item # Schedule of Supplies/Services Unit Unit Price Item(s)

1 Cabin Maintenance Activities (routine) and Site Inspection 1-A Complete Cabin Inspection form. Document maintenance needs with digital images.

EA $

1-B Clean soot from stove/heater, and stove pipe interior on oil stove. Test operate oil stove/heater.

EA $

1-C Clean ash from fire box and clean stove pipe interior on wood stove. Clean catalytic converter where present.

EA $

1-D Clean all windows, table and counter tops, interior floors, bear/cooler box, and gutters.

Dispose of items left by cabin guests

EA $

1-E Cut and remove herbaceous vegetation and woody shrubs from 10 feet around cabin, and along associated pathways up to 300 feet from cabin (non-Wilderness)

EA $

1-F Cut and remove herbaceous vegetation and woody shrubs from 10 feet around cabin, and along associated pathways up to 300 feet from cabin (Wilderness)*

EA $

1-G Collect and replace toilet basket and transport waste to Wrangell Ranger District in government furnished container

EA $

1-H Miscellaneous Work per Cabin Site EA $ 1-I Deliver ½ cord of USFS-provided wood to wood stove cabins.

EA $

1-J Provide and deliver ½ cord of wood to wood stove cabins.

EA $

2 Cabin Maintenance Activities (non-routine) 2-A Clean Fuel System EA $ 2-B Fix chimney EA $ 2-C Replace broken or rotten porch boards EA $ 2-D Fix/replace furniture EA $ 2-E Replace oil stove parts EA $ 2-F Replace Door EA $ 2-G Replace Window EA $

3 Call Order Mobilization Rates

3-A RT Mobilization to All Flats Grouping Cabins LS $ 3-B RT Mobilization to All River Grouping Cabins LS $ 3-C RT Mobilization to All Saltwater Grouping Cabins LS $ 3-D Mobilization to single Cabins from Wrangell

Harbor (per Call requirement)

NM $

3-E Mobilization to Wrangell Harbor (per Call requirement)**

NM $

EA – Each; LS – Lump Sum; RT – Round Trip; NM – Nautical Mile

Quoters will submit prices for all Items.

*If in Wilderness, brushing must be accomplished only with hand tools such as swing blade, weed whip and/or loppers. No motorized or battery powered tools may be used in these areas.

** Nautical Mileage distance from home base/port (where you would travel from for each Call order) to Wrangell Harbor: __________________NM (This information will be evaluated in accordance with FAR 52.212-2 below for award purposes. If your home base/port is the Wrangell Harbor, write zero (0). Failure to provide a number will render your quote unawardable.)

Quantity and Amount Columns in the Schedule of Supplies/Services will be populated on Individual Call Orders.

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

(a) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract. The IPP website address is:

https://www.ipp.gov

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fms.treas.gov or phone (866) 973-3131.

Invoicing for Mobilization Mobilization will be ordered in conjunction with the specific work required under a Call Order.

Mobilization includes movement of all personnel, equipment, and materials to the project site(s) (under location of work as stated within the Performance Work Statement below) that are necessary to complete the work. Invoices for mobilization will be paid at the contract price as stated in the Schedule of Supplies/Services of the particular Call Order.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov

Performance Work Statement Cabin Maintenance Project BPA

Contents Introduction

Background

Mandatory Terms and Conditions for Blanket Purchase Agreements

Description of Requirement

Objectives

Scope

Timing

Maximum Seasonal Quantities by CLIN

Locations

Mandatory Call Order Items by CLIN

Task 1: Project Management

Task 2: Cabin Inspection, Cleaning, and Operations Work

Task 3: Cabin Inspection Documentation

Performance Requirements Summary

Performance Schedule and Deliverables

Designation of Contracting Officer’s Representative

Government Right to Inspect

Roles and Responsibilities

Government Furnished Property/Information

Training and Safety

Effective Period of Agreement

Terms and Conditions

Attachments

Quote Submission Information (emailed quotes only)

Introduction This Performance Work Statement (PWS) provides for the inspection, documentation, and maintenance of the Public Use Cabin System on the Wrangell Ranger District (WRD) of the Tongass National Forest

(TNF).

Background Established in 1905, the Forest Service is a federal agency that manages public lands in national forests and grasslands under a founding principle, "To provide the greatest amount of good for the greatest amount of people in the long run". The agency’s mission is to “sustain the health, diversity, and productivity of the Nation’s forests and grasslands to meet the needs of present and future generations”. The Forest Service has the responsibility for stewardship of more than 193 million acres of the nation’s forests and grasslands; for developing and communicating scientific knowledge through research and development that leads to informed natural resource decision-making; for delivering technical assistance through state and private forestry programs; and for sharing knowledge and experience with others in the global community through international forestry.

The Forest Service must meet legal requirements imposed by numerous laws in fulfillment of the multiple use mandates for U.S. forest and grasslands. The Forest Service also has technical services needs to meet program management direction for implementation of projects, monitoring of plans and decisions, and inventory of natural resources leading to future project design and decisions.

The project sites are located on the WRD of the TNF. The nearest town with lodging is Wrangell, AK.

None of the sites are accessible by road, and are primarily accessed by boat/vessel. No helicopters are allowed in the Wilderness areas.

Mandatory Terms and Conditions for Blanket Purchase Agreements

1. Description of Agreement – The supplier shall furnish the services described in this BPA if and when requested by the Contracting Officer (if at or over $2,500.00) or the Contracting Officer Representative (COR) (if under $2,500.00) during the specified period of calendar years 2020- 2023.

2. Extent of Obligation – The Government is obligated only to the extent of authorized purchases actually made under the BPA through the use of Call Orders.

3. Purchase Limitation – Each individual Call Order placed under this BPA shall not exceed the Simplified Acquisition Threshold.

4. Individuals Authorized to Purchase under the BPA: Any Forest Service Contracting Officer assigned to work on Tongass National Forest requisitions may order under this BPA, if operating within the limits of their warrant.

5. Delivery Tickets: Because this BPA is for service work, the use of delivery tickets is not anticipated.

6. Invoices: See FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, for specific invoice and payment procedures applicable to any Call Order under this BPA.

Description of Requirement The Tongass National Forest requires service work on the Wrangell Ranger District involving general maintenance and inspection of Forest Service-administered public use cabins.

https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153351

The Contractor shall furnish all labor, materials, equipment, supervision and transportation to perform all work listed on the schedule of supplies/services.

Objectives

•The cabins are kept clean, functional, and safe for public use.

•Any facility and amenity damages are discovered, documented, and communicated to the WRD for immediate administration and future planning purposes.

•An inspection log is documented for each of the cabins on the WRD.

Scope This BPA provides for the inspection and minor maintenance services of 17 public recreation cabins on the Wrangell Ranger District. The BPA covers the 2020-2023 calendar years. Inspection and minor maintenance visits may occur up to three (3) times per year between April 15 and October 15, depending upon Government needs.

For the project work listed below, the contractor must provide any and all qualified personnel, transportation, labor, supervision, equipment, supplies, permits, licenses, and incidentals not provided as Government Furnished Property that are necessary to travel to the field, collect field data, and perform the work.

For all work described, correspondence will be between the Contractor and the Contracting Officer’s Representative (COR). The COR will coordinate all clarification communications between the Government and the Contractor.

Timing Forms and activities applicable to Call Orders during specific seasons will follow the timeframes described below:

Seasonal visits may occur anytime between April 15 and October 15.

Maximum Seasonal Quantities by CLIN The following quantities represent the maximum quantities the Government may order during a specific, individual Call Order:

1 Cabin Maintenance Activities (routine) and Site Inspection

1-A Complete Cabin Inspection form. Document maintenance needs with digital images.

1-B Clean soot from stove/heater, and stove pipe on oil stove. Test operate oil stove.

1-C Clean ash from fire box and clean stove pipe on wood stove. Clean catalytic converter where present.

1-D Clean all windows, table and counter tops, interior floors, bear/cooler box, and cabin gutters, and dispose of items left by cabin guests

1-E Cut and remove herbaceous vegetation and woody shrubs from 10 feet around cabin, and along associated pathways up to 300 feet from cabin (non-Wilderness)

1-F Cut and remove herbaceous vegetation and woody shrubs from 10 feet around cabin, and along associated pathways up to 300 feet from cabin (Wilderness)*

1-G Collect and replace toilet basket and transport waste to Wrangell Ranger District in government furnished container

1-H Miscellaneous Work per Cabin Site 17 1-I Deliver ½ cord of USFS-provided wood to wood stove cabins.

1-J Provide and deliver ½ cord of wood to wood stove cabins.

2 Cabin Maintenance Activities (non-routine) 2-A Clean Fuel System. 14 2-B Fix chimney. 5 2-C Replace broken or rotten porch boards 20 2-D Fix/replace furniture 5 2-E Repair oil stove and fuel components 5 2-F Replace Door 5 2-G Replace Window 5

Locations This project provides inspection and maintenance for the following WRD Public Use Cabins:

Cabin General Location Stove Type Cabin Grouping Wilderness?

Deep Bay Cabin Zarembo Island, Deep Bay Oil (2x) Salt Water No Steamer Bay Cabin Etolin Island, Steamer Bay Wood Salt Water No Frosty Bay Cabin Mainland, Frosty Bay Oil Salt Water No Harding River Cabin Mainland, Bradfield Canal Oil Salt Water No Berg Bay Cabin Mainland, Berg Bay Oil Salt Water No Garnet Ledge Cabin Mainland, mouth of Stikine River Wood River No Mount Rynda Cabin Stikine River, Andrews Slough Oil River Yes Twin Lakes Cabin Stikine River, Main Channel Oil River Yes Shakes Slough #1 Cabin Stikine River, entrance to Shakes Oil River Yes Shakes Slough #2 Cabin Stikine River, entrance to Shakes Oil River Yes Mount Flemer Cabin Stikine River, Main Channel Oil River Yes Koknuk Cabin Stikine River Flats Oil Flats Yes Sergief Island Cabin Stikine River Flats Oil Flats Yes Little Dry Island Cabin Stikine River Flats Wood Flats Yes Gut Island #1 Cabin Stikine River Flats Oil Flats Yes Gut Island #2 Cabin Stikine River Flats Oil Flats Yes Mallard Slough Cabin Stikine River, North Arm Wood Flats Yes

Mandatory Call Order Items by CLIN For pricing purposes, the following items represent the mandatory CLIN 1 items the Government must order during a specific, individual Call Order, for each cabin under that Call Order. The Government retains discretion on additional CLIN 1 items, and on all CLIN 2 items:

Cabin CLIN 1 items always included in ordered site visits

Deep Bay Cabin A, B, D, E Steamer Bay Cabin A, C, D, E Frosty Bay Cabin A, B, D, E Harding River Cabin A, B, D, E Berg Bay Cabin A, B, D, E Garnet Ledge Cabin A, C, D, E Mount Rynda Cabin A, B, D, F Twin Lakes Cabin A, B, D, F Shakes Slough #1 Cabin A, B, D, F Shakes Slough #2 Cabin A, B, D, F Mount Flemer Cabin A, B, D, F Koknuk Cabin A, B, D, F Sergief Island Cabin A, B, D, F Little Dry Island Cabin A, C, D, F Gut Island #1 Cabin A, B, D, F Gut Island #2 Cabin A, B, D, F Mallard Slough Cabin A, C, D, F

Task 1: Project Management Outcome: Contractor is educated on site-specific efficiencies, and the Government is apprised of Contractor’s business approach to work performance.

The intent of this work is to ensure that the Contractor knows how to best access the sites, understands the differences between minor and major repairs, knows how to fulfill the standards of work, and can perform the work safely in regards to employees, the public, and the environment.

Attend and Participate in Post-Award Meeting – Contractor Personnel will attend and participate in a post-award meeting to be hosted by the Government. This meeting shall take place at the Wrangell Ranger District, 525 Bennett Street, Wrangell, AK 99929, or other mutually-agreeable location. The date for the meeting will be agreed to by both parties, but will take place within ten

(10) business days of the BPA award. The coordination of the meeting will be the responsibility of the Government. The meeting will consist of a one (1) to two (2) hour in-person meeting at the WRD office, where a team of Government personnel will communicate expectations of all work under this BPA and any resultant Call Orders.

The Contractor must provide a verbal discussion for its plan and schedule for field work, as well as the Personal Protective Equipment for its employees, during this pre-work meeting. The service shall consist of inspection, cleaning, and minor maintenance, along with providing firewood at Forest Service public recreation cabins, and hauling waste containers from outhouses. The cabins included in this Scope of Work are located on the Wrangell Ranger District and are listed above and on the attached vicinity map.

Standard: Contractor attends the meeting. If the Contractor is unavailable for proposed meeting timeframes, then the Contractor will propose a new meeting timeframe and/or location, when the Contractor will be available for the meeting.

Task 2: Cabin Inspection, Cleaning, and Operations Work Outcome: Efficient inspection, cleaning and minor maintenance of cabin grounds and structures, where standard housekeeping tasks are performed, and minor repairs are accomplished.

Routine Cabin Maintenance and Inspection Services (CLIN 1): The intent of this work is to provide clean, well-maintained cabins for use by forest visitors. Any maintenance item that involves safety hazards must be reported upon completion of the trip. The contractor is expected to act in a responsible and prudent fashion, while assessing and performing service needs, and to minimize impact on visitors recreating in the area. If a question of contract scope arises on a service item, the COR or Government Technical Monitor (GTM) (if designated) shall be contacted.

Inspection Services (CLIN 1-A) entail work necessary to complete the inspection form. In order to do this, the Contractor must observe each item in the list, fill in the inspection form regarding condition of the items, and provide photographs of items in need of repair. Submit completed inspection form and applicable photographs in either hard copy or standard electronic formats (e.g. .jpeg or .bmp) to COR or GTM, and inform the COR or GTM about any obvious problems such as but not limited to broken windows, roof leaks, fuel line leaks, etc.

Cleaning Services (CLINs 1-B, 1-C, 1-D) entail work necessary to bring cabin surfaces and installed features into an acceptable level of cleanliness expected of a Government-owned rental cabin in a remote temperate rainforest environment. These services specifically include the following:

Cabin Interior: All interior surfaces, including, but not limited to tables, counters, shelves, bunks, benches, lofts, window ledges, windows, and floors shall be cleaned. Cleaning services include washing, scrubbing, sweeping or otherwise removing dirt and other natural and foreign materials from interior cabin surfaces. Specifically, both inside and outside surfaces of windows shall be wiped clean of removable visual obscurities, the floors shall be swept and mopped, and the bear box/cooler box must be cleared of dirt, debris, and all items left by previous cabin renters.

All trash, perishable food, and open food containers shall be removed. Waste shall be placed in garbage bags and transported to an Alaska Department of Environmental Conservation-approved sanitary landfill or incinerator (approved local dump facility or receptacle). No waste shall be buried or otherwise disposed of at the cabin site or on other National Forest lands. The contractor shall make all arrangements for use of the landfill or incinerator and pay all costs included.

Stove Cleaning and Maintenance: The sides, legs, top, and front of the woodstoves shall be cleaned and rust removed, and shall be blackened with stove black or cooking oil. Oil stoves or oil heaters, will be wiped down and cleaned. All stoves shall have the combustion chamber, internal flue passages and stovepipe cleaned of all combustion products. Stove cleaning brushes will be provided by the Contractor. If the stove is not functioning in good working order, then report the malfunction to the COR. Stovepipe flues shall be adjusted if in disrepair, or if allowing inefficient fuel combustion or cabin heating.

Cabin Exterior and Grounds: Dirt and foreign substances shall be cleaned from the cabin sides, porch, gutters and roof, and from the woodshed roof (if applicable). Bird nests, vegetation or other foreign elements in contact with the cabin or woodshed shall be removed. The cooler box shall be cleaned inside and out.

All trash and garbage from around the cabin, outhouse, and woodshed shall be collected. Trash shall be collected within a 100-foot radius of the cabin. All perishable food and open food containers are considered garbage. Gas and oilcans, and miscellaneous items shall be removed from around and under the cabin. The woodshed shall contain only wood and cutting tools. Trash shall be disposed of as described above. Extra lumber and cabin parts may be stored under the cabin at the contractor’s own risk.

Outdoor Fire Ring: Ashes and debris shall be removed from the outdoor fire-ring. Herbaceous vegetation shall be cut and removed from a minimum distance of 10’ around the fire ring to allow airflow. Cut grass and brush on all access paths and paths to outhouses and woodsheds (if applicable). Paths should be cut to be 3’ at the ground, 6’ at head level and 8’ high to allow for unobstructed access to cabins.

Outhouse: All interior outhouse surfaces shall be cleaned with disinfectant. The exteriors walls and roof shall be cleaned, and vegetation and other foreign matter shall be cut and/or removed.

Toilet baskets shall be removed and replaced with a fresh basket (government furnished). Dirty, removed toilet baskets will be transported in a container (government furnished) to the WRD Office, where the Government will take possession of the container for further disposal. The Contractor must coordinate this transfer of property with the COR or GTM.

Maintenance Services and minor repair work entails work necessary to repair minor damage or to replace fixtures requiring the use of simple tools, as well as bring features of the cabin and grounds into an acceptable status. These include the following:

Cabin Interior: All latches and hinges shall be oiled, and if needed, repaired or replaced. Minor repairs to doors and windows such as leveling and tightening of handles or frames shall take place during the summer visit. Door or window replacement is considered non-routine, and would be repaired through ordering under CLIN 2. Torn screens are considered routine, and shall be replaced during the summer cabin visit. Protruding nails lower than six feet above the floor shall be removed, and the hole filled with wood putty. Routine repairs to furniture, shelves, loft ladders and hatches include graffiti/marker removal, and securement through replacement nails or screws. Furniture and other infrastructure replacement is considered a major repair, and would be replaced through ordering as an add-on task. Replace carburetor in oil stove if nonfunctioning (Government furnished for oil stoves and heaters).

Cabin Exterior: All parts of the cabin exterior and woodshed (if applicable) shall be maintained and repaired, including decking, stairs, and handrails. Leaks in the roof shall be repaired. Nails/screws in roofing material shall be set and dabbed with wet patch applied with a caulking gun and dabbed no larger than twice the size of the nail/screw head. Leaks in the sides of the cabin or through window casings shall be repaired. Patches and caulking applications shall blend with the color of the surrounding surfaces.

All user-installed nails within six feet above ground level shall be removed, and the hole filled with wood putty. If a question arises in the field regarding who installed the nails, the Contractor must take a photograph and ask the COR upon return to Wrangell in order to verify necessity for removal during next field visit.

The cooler box shall be maintained by repairing or replacing screens, hinges and latches as needed.

Outhouse: Latches and hinges shall be oiled, and if needed, repaired or replaced.

Doors shall be made to close and latch properly. Window screens, toilet seats, door springs and/or toilet paper holders shall be repaired or replaced as needed.

If a discrepancy arises over maintenance needs based upon interpretation of the scope of work, the CO shall make the final determination on whether an item shall be repaired and how, or if it shall be replaced.

Vegetation Cutting and Removal (CLINs 1-E and 1-F): All herbaceous vegetation and woody shrubs up to

6” diameter shall be cut within 10’ from cabin structures to a maximum height of 6”, and all vegetation along pathways shall be cut to make a 6’ wide corridor (3’ on both sides from pathway center) by an 8’high corridor, to a distance of 300’ from the nearest cabin structure. If a particular cabin is located in Wilderness, as designated by Congress and delineated above in the applicable table, all vegetation cutting shall be performed with non-motorized hand tools. All cut vegetation shall be removed from walking surfaces and pathways, while persistent non-green vegetation (e.g.

bushes, branches, woody shrubs, etc.) shall be dispersed away from structures a minimum of 100’, and away from edges of pathways a minimum of 20’.

Toilet Basket Collection and Transport (CLIN 1-G): Outhouse toilets contain removable metal wire baskets that hold human waste. Using gloves, lift the full basket out of the outhouse or remove from behind the outhouse and put full basket in government furnished waste container. Transport furnished waste container to the Wrangell Ranger District for disposal.

The contractor shall supply his/her own tools and cleaning supplies. Repair work shall be done during the summer trip. Materials will be supplied, if applicable as Government Furnished Supplies, during the summer trip.

Miscellaneous Work per Cabin Site (CLIN 1-H): Mounting/installing interior posters, maps, and bulletin boards, as prescribed by the COR. Mounting/installing exterior wooden signs, as prescribed by the COR. Setting or re-setting sign post(s) may be required for some exterior wooden signs.

The cabin must provide renters with a splitting maul, broom, dustpan, sponge mop, and visitor-entry log books. As part of the maintenance checklist, the contractor shall check these items. Any items missing or unserviceable shall be noted on the survey form. The Government will furnish these items upon request (see Government Furnished Property below).

Firewood Delivery (CLIN 1-I): Firewood provided by the Government shall be picked up from the

Wrangell Ranger District Office, and delivered to the specified cabin. This firewood shall be stacked only within the applicable wood shed. At the discretion of the Government, firewood may be provided through cutting downed trees at or near the cabin site, but this permission would need to be very explicit at time of a Call Order.

Firewood Provision and Delivery (CLIN 1-J): Firewood provided by the Contractor shall be delivered in the round and cut to length in order to fit into the firebox, and be of the following species (a combination of one or more is acceptable): Sitka Spruce, Alder, Western Hemlock, or Western Red Cedar. This firewood shall be stacked only within the applicable wood shed.

Non-routine items (CLIN 2): The intent of this work is to provide clean, well-maintained cabins for use by forest visitors. Any maintenance item under CLIN 2 is not usually performed during each visit, but may be required under a Call Order as needed.

Clean Fuel System (CLIN 2-A): Clean out fuel settling bowls and fuel holding tanks, carburetor screen and fuel lines. When the supply of fuel to the cabin stove/heater is limited or blocked, some or all of the following operations may be necessary. Cabins with oil stoves or heaters have fuel tanks mounted outside of the cabin. The tanks have a settling bowl attached to them. The tank and the settling bowl need to be clean of debris and water. Clean the tank interior of all debris and water that is not clean fuel for the stove/heater. Remove and drain the glass settling bowl of debris and water. Clean all debris from the filter screen that is part of the settling bowl. Reassemble settling bowl with screen and gasket. Test for fuel leaks and adjust as needed. The tubing from the fuel tank to the carburetor and from the carburetor to the stove/heater fire box need to be free of water and debris. Disconnect the fittings on both ends of the tubing, being careful to catch any leaking fuel, and drain the tubing of water and debris. Blow out with compressed air as needed to clear the fuel line. Reconnect fittings and check for leaks. The carburetor on the stove/heater includes an internal filter screen. Drain the carburetor of water and debris, being careful to catch any leaking fuel, by removing the drain access/inspection plate in the bottom of the carburetor. Remove and clean the carburetor internal filter screen. Replace screen and access plate. Check for leaks. Test operate oil stove/heater.

Fix Chimney (CLIN 2-B): All cabins have stove pipe and chimney attached to the stove or heater. This chimney system may include a roof jack support and weather flashing at the roof. Adjust and refasten chimney support package and flashing as needed. Replace segments of stove pipe and metalbestos chimney when damaged or worn thin.

Replace Porch Boards (CLIN 2-C): All cabins have exterior porches, and some have exterior stairs made of wood. Rotten and or broken porch boards should be removed and replaced in kind with treated lumber. Replacement boards must be secured in place with galvanized nails or screws.

Fix/replace Furniture (CLIN 2-D): Cabin furniture includes tables, benches, counters, plus cooler boxes and metal bear proof boxes on the porch. Repairs and maintenance may include securing or replacing loose or broken fasteners and/or boards Lubricate and adjust hinges and closure hardware as needed. Notify the Forest Service of furniture that is missing or damaged beyond repair for replacing.

Replace Oil Stove Carburetor/Parts (CLIN 2-E): Oil stoves and heaters have a carburetor to regulate the flow of fuel. Repair of the carburetor’s internal floats and needle valves is not included as cabin maintenance. When cleaning the entire fuel supply system and carburetor’s filter/ screen fails to restore operation to the stove/heater, disconnect the carburetor from the stove/heater and fuel system and replace. The Forest Service will supply a replacement carburetor as Government furnished property.

Replace Door (CLIN 2-F): Doors at the cabins are both custom made and manufactured pre-hung units.

Replacing the custom door may not include replacing the door frame. Replacing the manufactured unit often includes the door frame. The Forest Service will supply replacement doors when needed.

Replace Window (CLIN 2-G): Windows at the cabins are both fixed panels of Plexiglas/acrylic and manufactured window units. Fixed panel replacement requires removal of wooden stops or trim, replacing with a panel precut to fit the opening and replacing the stops or trim. Replacing an entire window unit requires removal of trim or siding, replacing with a new unit of required size, and replacing the trim or siding. Replacing just the slider panel of a manufactured window unit varies but is often a simple lift out and replace operation.

Major Repair Work: Major Repair work subject to Construction Wage Rates statute is outside the scope of this BPA.

Standard: The cabins are hospitable to public users, and require minimal upkeep to remain enjoyable for years to come.

Task 3: Cabin Inspection Documentation Outcome: Government records are kept accurate and maintained, with evidence of major maintenance needs on-hand for visitor information and any closure decisions.

The intent of this work is to provide standardized information to the Government on the current condition of the structure and site, along with photographic evidence that minor repairs were performed, and photographic exhibits for project planning of any major repairs needed.

All photographs provided to the Government as attachments to the Inspection forms must be date-stamped for clarity, and submitted in a standard format accessible by Government computers (e.g.

.jpeg or .bmp).

When structural components require repair, a set of photos must show the extent of damage prior to any repair performance. If the extent of damage is minor, the Contractor must perform the repair, and a set of photos must show the extent of the repair.

The Contractor shall complete a maintenance checklist for each cabin on each service trip. Forms for this inspection are attached. The Contractor shall supply pictures of cabin and outhouse before and after each maintenance trip. Before and after pictures shall be provided for maintenance and repair tasks, if applicable as determined by the COR.

Standard: All forms are filled in completely, with accurate information free of ambiguity and typographic errors that can be reviewed and understood by all interested parties with reasonable accommodations.

Performance Requirements Summary The following performance standards apply to services ordered within Calls under this BPA.

Perf Std

Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method

PS-1 Project Management:

Coordination and Communication

Government stakeholders have awareness of contractor efforts through proactive coordination between Contractor and Government technical personnel.

Government requested information is provided within ten (10) business days.

Feedback from the Government personnel on contractor efforts.

PS-2 Cabin Maintenance Activities (CLIN 1)

The completed cabin maintenance activities bring the cabin into a safe, clean, and hospitable condition acceptable to subsequent renters.

All structures maintained are as clean or functional as possible without major maintenance under CLIN 2.

Feedback from cabin users on Contractor efforts.

PS-3 Cabin Maintenance Activities (CLIN 2)

Address maintenance conditions that are not defined in the routine maintenance section, if ordered under a Call.

No deviation from Government-approved work proposal and method.

Government review of completed work.

PS-4 Cabin Inspection Documentation and Contractor Paperwork

All deliverables are submitted on-time.

Deliverables are thorough, legible, and conform to prescribed standards.

The completed invoices conform to the invoice requirements, and all other requests are submitted in a timely manner.

No deviation to the deliverable schedule without prior COR approval.

Drafts may include only minor typographical errors.

Government review of the Contractor written communications, deliverables, and invoices.

For any efforts, any rework required for poor quality will not be charged to the Forest Service.

Performance Schedule and Deliverables Deliverables for Call Orders are due as cited in the Table below. Due dates are expressed as federal business days, unless otherwise noted.

Deliverables shall contain the information mentioned above and shall be written in a style that is clear, concise, and most importantly, well organized and easy to understand. Poor writing, organization, production, insufficient information, etc. are grounds for rejection of the deliverable.

Deliverables listed below will be reviewed and approved by the Government before acceptance.

Multiple rewrites of deliverables that do not meet Government standards must not affect the schedule unless agreed to by the Government.

Required Schedule and Deliverables

Task Number

Task Description

Due Date (Federal business days, unless otherwise noted)

1 Post-award Meeting Participation Within 10 business days of BPA award

2 Call Order Work Plan Within 5 business days of all Call Order awards

3 Camping Plan (if applicable) Within 10 business days of all Call Order awards to the COR. The COR will then take to the local District Ranger for consideration.

4 Call Order Invoices Not more than one every 10 business days

5 Final Inspection and Acceptance Within 5 business days of Call Order completion

6 Final Invoice Within 10 business days of Final Inspection and Acceptance

7 Last Day for Submitting Any Claims Within 10 business days after final inspection and acceptance of all Call Order awards

Designation of Contracting Officer’s Representative The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the BPA; this COR will pertain to each of the Call Orders unless superseded by another designated COR by the Contracting Officer.

The COR is responsible for administering the performance of work under each BPA Call Order. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this BPA or any resulting Call Order be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the Call Order.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required performance or completion times stated in the Call Order, and the Call Order will be modified accordingly (this does not apply to individual task assignments which were issued by the COR, provided they do not affect the performance schedule or period stated in the Call Order).

On all matters pertaining to the BPA or Call Order terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the BPA Call Order, the Contractor should advise the COR. If the COR persists and a disagreement still exists as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment, or necessitate submittal of a claim which could still result in nonpayment (dependent upon the circumstances surrounding the claim).

Government Right to Inspect In accordance with FAR 52.212-4, the Government will perform inspection of the deliverables and services received from the Contractor in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (see Attachment 2). The Government has the right to perform periodic surveillance of the Contractor to ensure that the Contractor’s work products and processes are in compliance with the contract requirements. The Government and the Contractor will coordinate Government surveillance in a manner that will not unduly delay or disrupt the Contractor’s performance of the contract.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted work. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR/designee of the specific reasons for rejection. The Contractor shall have five business days to correct the rejected deliverable and return it per delivery instructions.

The Government at all times will have access to the work wherever it is in preparation or progress. The Contractor shall provide proper access for inspection.

Roles and Responsibilities The Contractor has the responsibility to contact the COR in the event of questions regarding regulatory, safety, or acceptability requirements. Agency personnel will be available to the Contractor for consultation and participation as agreed upon by both parties. The Contractor has the responsibility to contact the CO for questions regarding the contract specifications.

This requires collaboration between the Government and Contractor. As noted throughout the Background and Task Areas, in multiple instances the Government will provide direction, information, and applicable understanding to the Contractor.

Government Furnished Property/Information The Government will supply to the Contractor the following property:

1. If the Contractor would like to use the cabin during performance under a Call Order, the Contractor must reserve the cabin through www.recreation.gov.

2. Outhouse baskets and transportation containers.

3. Toilet paper for outhouses.

4. Replacement splitting mauls, brooms, sponge mops dust pans, and visitor-entry log books.

5. Material for inclusion into information case (if applicable)

6. Carburetor for oil stoves. Removed/replaced carburetors shall be returned to the COR.

7. Copper tubing and fittings for oil stove/heater repair.

8. Wood for wood stoves, if ordered under CLIN 1-I through a Call Order.

9. Treated wood for cabin deck and stair repair.

10. Items determined to be beyond minor maintenance (e.g. replacement windows, doors, stoves, stovepipes) will be provided by the Government if ordered to replace under a non-routine CLIN 2 Call Order.

The Contractor will furnish all other equipment needed to accomplish the field work to the specifications of this contract, and any future Call Orders.

Training and Safety The Contractor is responsible for all training for its employees, and for providing a safe working environment to its employees.

Effective Period of Agreement This agreement is subject to annual review procedures outlined in FAR 13.303-6. The agreement shall remain valid and in effect until such time that either party to the agreement determines that it is no longer beneficial or effective, or until 12/31/2023, whichever is earlier. Should the Government make this determination, a cancellation notice shall be provided to the Contractor. Should the Contractor make the determination, they shall provide written notice to the Government of their intent to cancel the agreement. Cancellation of the BPA will not affect the obligations of either party regarding outstanding Call Orders which have not been completed. No cancellation determination will be required upon expiration of the BPA on 12/31/2023.

Terms and Conditions All terms and conditions in this Agreement apply to any subsequent Call Order. The following Federal Acquisition Regulations (FAR) and Department of Agriculture Acquisition Regulations (AGAR) apply, and can be found electronically at the following websites:

https://acquisition.gov https://acquisition.gov/Supplemental_Regulations https://www.dm.usda.gov/procurement/policy/agar.htm

52.252-2 Clauses Incorporated by Reference (Feb 1998) This agreement incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov

52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I (Oct 1995)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.212-4 Contract Terms and Conditions – Commercial Items (Oct 2018)

52.212-5 Contract Terms and Conditions required to Implement Statutes or Executive Orders – Commercial Items (May 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31U.S.C.3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.

https://acquisition.gov/ https://acquisition.gov/Supplemental_Regulations https://www.dm.usda.gov/procurement/policy/agar.htm http://acquisition.gov/

3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C.4704 and 10 U.S.C.2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) __ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C.

2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved] _X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug2018) (15 U.S.C. 637(d)(4)) __ (ii) Alternate I (Jan 2017) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9 __ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

__ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2018) (E.O.13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (i) Alternate I (July 2014) of 52.222-35.

_X_ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

__ (ii) Alternate I (July 2014) of 52.222-36.

__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun2016) (E.O. 13693).

__ (38) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment…