12-Specification Requirements - Final PDF.pdf

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Specification Requirements RR – 207978 Health and Sports Medicine Supplies, Equipment and Emergency Response Training

Dallas Independent School District is seeking offers for supplies, equipment, repair and annual calibration to support student health needs and educational requirements related to the Texas Education Agency Coordinated School Health Program and Health instruction.

This Request for Proposal will provide the district with multiple vendors that would allow access to adequate medical supplies including first aid kits, stock medication allowable under legislation FFAC, diagnostic tools, supplies for the prevention and treatment of injuries. Supplies for crisis/emergency preparedness such as Automated External Defibrillator (AED) units, Automated External Defibrillator (AED) cabinets, American College of Surgeons (ACS) approved bleed control kits and supplies (CKD) In addition to supplemental materials to train medical and non-medical persons and students in cardiopulmonary resuscitation (CPR), bleed control and other health-related procedures in accordance with board policies CKD(Legal) DMA(Legal) EHAC(Legal) FFAC(Legal) .

Scope of Work:

Categories for Health Services include but are not limited to:

● Hearing screening supplies – Audiometer, Otoacoustic Emissions (OAE) with printer, replacement wall charger for Otoacoustic Emissions (OAE), Tympanometer. Handheld otoscope.

Video Otoscope with docking station, and disposable tips for cerumen removal. Video Visual Reinforcement Audiometry System (VRA). High Frequency Headphones. Disposable supplies for screening such as adult/pediatric soft foam ear tips, ear speculums for otoscope, disposable audiometer earphone covers, audio cups for high frequency headphones. On-site yearly calibration services required by the State Department of Health Services (DSHS) conducted after the close of school but prior to the start of the following school year for soundproof booth, audiometers, otoacoustic emissions (OAE) and Tympanometers. On-site services for repairs on audiometers, Otoacoustic Emissions (OAE) and Tympanometers.

● Vision screening supplies – Texas Department of State Health Services (DSHS) approved vision charts, near screening charts, illuminator cabinet with stand, handheld ophthalmoscope, occluder glasses. Handheld portable ocular vision screening device (SPOT vision screener) with a five (5) year warranty, storage case, wall charger with connector and power cord. Ability to provide virtual or on-site train the trainer certification on the portable ocular vision screening device (SPOT vision screener). Reusable and disposable eye covers.

● Emergency Response - American College of Surgeons (ACS) approved bleed control supplies that meet all requirements outlined in CKD(Legal). Evacuation chair with lifetime warranty. Zoll Automated External Defibrillator (AED) 3 fully automatic unit, with an eight (8) year warranty, one-piece cardiopulmonary resuscitation (CPR-D) pads for adult/pediatric use, lithium-Ion Automated External Defibrillator (AED) battery, soft carry case, and data review software, demo DVD. Cardiopulmonary Resuscitation (CPR) Rescue Kit that includes CPR mask, gloves, emergency scissors, prep razor and disinfectant wipes. Recessed automated external defibrillator (AED) cabinets with alarm capability, inspection tag, wall decal, and projection style wall sign for Automated External Defibrillator (AED) cabinet.

o Virtual consultation as needed with Health Services on placement of Automated External Defibrillator (AED) units and cabinets in new construction and remodel of schools and facilities.

https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=CKD#legalTabContent https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=CKD#legalTabContent https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=DMA#legalTabContent https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=EHAC#legalTabContent https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=FFAC#legalTabContent https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=CKD#legalTabContent

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● First Aid supplies – disposable and single use that may include; Cardiopulmonary Resuscitation (CPR) Mask, gloves (non-latex) various sizes, emergency scissors, bandages of various sizes, gauze pads, tweezers, instant hot and cold packs, splints of assorted sizes, disposable covers for hot/cold packs, Coban wrap, medical tape, tongue depressors, cotton tipped applicators, cotton balls, emergency rescue blanket, eye wash sharps containers, heating pad, steri-strips, Ziploc style bags of various sizes, aloe vera gel in various sizes including single use, tweezers, splinter remover, eye saline solution, lubricant eye drops and glucose tabs or gel. Rolling or portable medical bags to be utilized in the event of a medical emergency or active shooter event.

● Infection control/prevention and wound care supplies that may include rubbing alcohol, hand soap, disinfection wipes, facial tissues, red infectious waste bags, disinfectant spray, Voban absorbent, Food and Drug Administration approved wound cleanser (non-cytotoxic hypochlorous solution) and has a 24-month shelf life. Emesis basins, air purifier, and exam paper table rolls for recovery couches used in school and medical clinics to examine or allow students to rest. Sanitary napkins in various sizes and other products to manage urinary incontinence and prevent skin breakdown/infection.

● Diagnostic equipment/tools - include digital and electronic thermometers, probe covers for digital and electronic thermometers, single use individually wrapped thermometers, pulse oximeters, percussion hammer, stethoscopes, otoscopes, ophthalmoscopes, disposable speculums and tips for otoscope. Manual and electronic blood pressure monitors, disposable spacer for metered dose inhalers, penlights, digital and electronic scale to measure height and weight.

● Durable medical equipment – wheelchair (adult/pediatric) suitable for emergency transport, patient lifts (electric and hydraulic) with sling, nebulizer and tubing.

● Personal Protective Equipment (PPE) that may include, N95 masks, surgical masks for adult and pediatric, non-latex surgical gloves of various sizes, disinfectant wipes, hand sanitizer approved or endorsed by the Centers for Disease Control (CDC), disposable gowns, jackets, head and foot coverings and protective eyewear.

● Health resource/teaching materials and equipment - Certification training in first aid, Cardiopulmonary Resuscitation (CPR) and Bleed Control that may include First Aid Training Pack for certification (epinephrine trainer, 4X4 gauze, 4-inch stretch gauze bandages, emergency blanket), American Heart Association (AHA) approved feedback Cardiopulmonary Resuscitation (CPR) manikins, disposable face shields. Zoll Automated External Defibrillator (AED) 3 fully automatic trainer. Bleed control training supplies suitable for training licensed healthcare providers. Naloxone training kits suitable for training non-medical staff. Manikins suitable to train principal designated non-medical staff on delegatable procedures such as gastrostomy

P a g e 3 | 5 training or urethral catheterization. March of Dimes prenatal curriculum utilized for pregnant students by case managers (nurses and social workers).

● Health Apparel – scrubs (top/bottom) scrub jackets, and lab coats.

● Medical Furnishings – recovery couches used in school and medical clinics to examine or allow students to rest, cot covers for the recovery cots to protect the integrity of the cot and hygienic purposes, privacy screens, locking medical carts, sundry jars, exam stools, patient chairs, storage cabinets, scales to assess weight and height, examination lights, exam room cabinet/desk, hands free waste containers and over the recovery couch/bed table.

o Medical furnishings for schools under construction and/or new construction once purchased vendors would be asked to store purchased items until the school opens.

● Over the Counter medications and stock medication – acetaminophen (tablet, chewable tablet, liquid), ibuprofen tablet, aloe vera gel, albuterol solution and metered dose inhaler (MDI), pediculicide shampoo or conditioner preparations, brand or generic equivalent of RID, NIX, Lindane, Sklice. Nasal preparation of Narcan or generic equivalent. Expiration date of over the counter and stock medication should be within one year. Medication disposal bags.

Categories for Health Education Department Categories include but are not limited to:

● Basic first aid kits/supplies for Coaches/UIL staff - adhesive bandages of various sizes, Cardiopulmonary Resuscitation (CPR) Mask, gloves (non-latex) various sizes, Food and Drug Administration approved wound cleanser (non-cytotoxic hypochlorous solution) and has a 24-month shelf life, bandage scissors, gauze pads, gauze, first aid tape, instant hot and cold packs, gloves. Portable bag suitable to store first aid supplies.

● Health resource/teaching materials and equipment - non-certification training for students, Hands Only Cardiopulmonary Resuscitation (CPR) endorsed by the American Heart Association (AHA). Printable materials needed for teachers to instruct students in Hands Only Cardiopulmonary Resuscitation (CPR). Materials and supplies needed to allow students to practice Hands Only Cardiopulmonary Resuscitation (CPR) on a manikin while watching skills on a video. Additional supplies for hands only non-certification training may include training videos, kneel mats, manikins, manikin wipes, replacement airways for manikins, Automated External Defibrillator (AED) training simulators. Bleed control training supplies suitable for training students o On-site training in Hands Only Cardiopulmonary Resuscitation (CPR) for teachers so they can provide instruction to students in selected grade levels.

● Infection control and prevention - hand soap, disinfection wipes, facial tissues, disinfectant spray, Food and Drug Administration (FDA) approved wound cleanser (non-cytotoxic hypochlorous solution) and has a 24-month shelf life. Hand sanitizer approved or endorsed by the Centers for Disease Control (CDC).

● Stop the Bleed training and resources for staff and students. Digital and printable materials for teachers to instruct students in Stop the Bleed on a manikin while watching skills on a video.

Additional supplies for Stop the Bleed training may include essential items for controlling severe bleeding such as bandages, tourniquets, hemorrhagic dressing, and trauma shears.

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● Hygiene instructional materials to teach the basics of personal hygiene such as grooming, oral health and maintaining cleanliness through daily practices like washing hands, bathing, brushing teeth, and covering coughs and sneezes. Training resources for staff and students such as UV lights, dental and personal hygiene products.

Categories for Athletics/Sports Medicine include but are not limited to:

● Basic and advanced medical supplies – bandages & dressings, hot and cold therapy, infection control, instruments, protective gear, casts and crutches, sock, gloves, pain relief supplies, foot support, mouth guards, gauze, antiseptic creams, tongue depressors, splints, boots, knee immobilizer, cervical collars, backboards, wheelchairs, removal product.

● Preventive and safety equipment, braces and support for knee, ankle, elbow, back, shoulder, wrist, hand, thigh, shin, and foot. Automated External Defibrillator (AED) units, ice machines/filters, misting fans, hydration units’ parts and repairs. Scales, weight charts, cooling tubs/devices, tents, coolers and water bottles. On-site repair service as needed or requested.

● Rehabilitation and modality equipment – training room equipment and supplies, bikes, treadmills, elliptical weights, mini trampoline, shuttle/total gym, ultrasound unit, electrotherapy, whirlpools. On-site safety testing of modalities with the Athletic Trainer to ensure student safety.

● Health resource/teaching materials and equipment - guided video-based programs and live webinars specifically designed for Athletic Trainers to stay up to date on best practices, that align with board policy DMA(Legal) to provide the best care to students.

Categories for Special Populations include but are not limited to:

● Personal Protective Equipment (PPE) - surgical masks for adult and pediatric, non-latex surgical gloves of various sizes, disinfectant wipes, hand sanitizer approved or endorsed by the Centers for Disease Control (CDC), disposable gowns, jackets, and protective eyewear.

● Infection prevention and wound care supplies - hand soap, disinfection wipes, facial tissues, disinfectant spray, Food and Drug Administration (FDA) approved wound cleanser (non-cytotoxic hypochlorous solution) and has a 24-month shelf life. Hand sanitizer approved or endorsed by the Centers for Disease Control (CDC).

● Durable medical equipment – wheelchairs (adult/pediatric), mobility chairs for young children, patient lifts (electric and hydraulic) with sling and 1 – 5-year manufacture warranty, medical high/low chair with tray and other specialized chairs designed for positioning, changing tables, walkers of various sizes, gait trainers, pivot belts, transfer belts.

https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=DMA#legalTabContent

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Delivery Capabilities and Fulfillment Terms:

• The Vendor shall maintain the capacity to deliver goods and/or services to all designated District locations.

• The Vendor shall notify the district promptly of any anticipated delays in order fulfillment.

• Delivery charges, if applicable, must be clearly itemized in the Vendor’s proposal and shall reflect rates for standard and expedited delivery to various District locations.

• Any additional fees for remote or high-priority deliveries must be pre-approved by the district.

Price Adjustments and Market Variability All pricing proposed shall remain firm for the initial term of the agreement unless otherwise specified. In the event of significant market fluctuations affecting raw materials, fuel, or other cost drivers, the Vendor may submit a written request for price adjustment. Such requests must include detailed justification and supporting documentation (e.g., supplier notices, commodity index changes).

The District reserves the right to approve or deny any price adjustment request. Approved adjustments shall take effect no sooner than thirty (30) days from the date of written approval. The Vendor shall notify the District in advance of any anticipated changes and shall not suspend or delay performance pending resolution of a pricing dispute.