12-2026-102 Bid Form.xlsx
XLSX spreadsheet 40 KB Posted
- Attached to
- Parks and Grounds Maintenance (Re-Bid)
- Solicitation number
- 2026-102
- Issued by
- El Paso County, Texas
About this file
The document is a Bid Form for the Town of Horizon's Parks and Grounds Maintenance contract solicitation, covering comprehensive landscape and maintenance services for municipal facilities and public spaces. The contract spans five primary service groups including parks, ponding areas, hike and bike trails, grounds maintenance locations, and roadways, with a total of 52 weekly or monthly service locations across 12 parks, municipal buildings, and various roadways. The contract is structured for a three-year term with an option to extend for two additional years at the same unit pricing, and requires bidders to submit prices for all items in each group to be considered responsive.
The bid form includes detailed pricing breakdowns for maintenance services, with spaces for bidders to input weekly, monthly, and yearly rates across different locations and service types. Additional services are also specified in Group 6, which covers supplementary maintenance tasks like sprinkler replacement, de-thatching, herbicide application, tree planting, and special event cleanup. The solicitation mandates that only Parks and Recreation Department personnel can directly place orders, with potential for other city departments to utilize the contract only with explicit written authorization. The total contract value and specific pricing will be determined by the awarded bidder's unit prices multiplied by the estimated service frequencies.
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Text version
2026-102 Parks and Grounds Main
Bid Form
The Town of Horizon is soliciting bids for Parks and Grounds Maintenance, primarily for the Parks and Recreation Department. The City shall order all of its supplies and/or services from one or more successful bidders (contractors) from time to time as needed. Only personnel from Parks and Recreation Department are authorized to directly place orders against this Contract. Personnel from other City departments may only utilize this contract with express written authorization from Parks and Recreation Department and only if the additional usage is within reasonableness given the total awarded amount of the Contract.
The method of award for this solicitation: One award will be made for all items. Failure to bid in all the items shall deem the bid non-responsive.
| Group 1 - Parks (Reference Section D-6,A) | ||||||
| Item No. | Park Name | Unit of Measure | Approximate/Estimate Quantity | Price/Wk | Yearly Total | |
| C=AXB | 3-Year Total |
D=CX3
| (A) | (B) | (C ) | (D) | ||||
| 1 | Ranchos Desierto Bello Park | Weekly | 52 | $ - 0 | $ - 0 | ||
| 2 | Horizon Town Center Park | Weekly | 52 | $ - 0 | $ - 0 | ||
| 3 | Horizon Town Center Park 2 (West) | Weekly | 52 | $ - 0 | $ - 0 | ||
| 4 | Horizon Town Center Park 2 (East) | Weekly | 52 | $ - 0 | $ - 0 | ||
| 5 | David Ortiz Park | Weekly | 52 | $ - 0 | $ - 0 | ||
| 6 | Golden Eagle Park | Weekly | 52 | $ - 0 | $ - 0 | ||
| 7 | Horizon Mesa Park | Weekly | 52 | $ - 0 | $ - 0 | ||
| 8 | Desmond P. Corcoran Park | Weekly | 52 | $ - 0 | $ - 0 | ||
| 9 | West Eastlake Estates 2 | Weekly | 52 | $ - 0 | $ - 0 | ||
| 10 | Claret Cup Park | Weekly | 52 | $ - 0 | $ - 0 | ||
| 11 | Verdancia Park 1 | Weekly | 52 | $ - 0 | $ - 0 | ||
| 12 | Verdancia Park 2 | Weekly | 52 | $ - 0 | $ - 0 | ||
| Total - Group 1 | $ - 0 | $ - 0 | |||||
| Group 2 - Ponding Areas (Reference Section D pages 26 & 27) | |||||||
| Item No. | Ponding Area Locations | Unit of Measure | Approximate/Estimate Quantity | Price/Ea | Yearly Total | ||
| C=AXB | 3-Year Total |
D=CX3
| (A) | (B) | (C ) | (D) | ||||
| 1 | List of Ponding areas (Sect. D-6,D) | Yearly | 52 | $ - 0 | $ - 0 | ||
| Total - Group 2 | $ - 0 | $ - 0 | |||||
| Group 3 - Hike and Bike Trails (Reference Section D-6,E) | |||||||
| Item No. | Description | Unit of Measure | Approximate/Estimate Quantity | Price/Mth | Yearly Total | ||
| C=AXB | 3-Year Total |
D=CX3
| (A) | (B) | (C ) | (D) | ||||
| 1 | Darrington Rd and Benton Street (next to First Baptist Church) | Monthly | 12 | $ - 0 | $ - 0 | ||
| 2 | Ryderwood Road and Benton Street (along Pond) | Monthly | 12 | $ - 0 | $ - 0 | ||
| 3 | Ryderwood (between Darrington and Horizon Heights) | Monthly | 12 | $ - 0 | $ - 0 | ||
| 4 | Horizon Blvd. (between Ashford St. and Anderport St.) | Monthly | 12 | $ - 0 | $ - 0 | ||
| Total - Group 3 | $ - 0 | $ - 0 | |||||
| Group 4 - Grounds Maintenance Locations (Reference Section D-6,B&C) | |||||||
| Item No. | Description | Unit of Measure | Approximate/Estimate Quantity | Price/Wk | Yearly Total | ||
| C=AXB | 3-Year Total |
D=CX3
| (A) | (B) | (C ) | (D) | ||||
| 1 | Town Hall - 14999 Darrington Rd | Weekly | 52 | $ - 0 | $ - 0 | ||
| 2 | Horizon City PD and Courts - 15021 Darrington Rd. | Weekly | 52 | $ - 0 | $ - 0 | ||
| 3 | Horizon Senior Center - 13969 Veny Webb Street | Weekly | 52 | $ - 0 | $ - 0 | ||
| 4 | Horizon City EDC - 1525 Oxbow Dr. | Weekly | 52 | $ - 0 | $ - 0 | ||
| Total - Group 4 | $ - 0 | $ - 0 | |||||
| Group 5 - Roadways (Reference Section D, page 19) | |||||||
| Item No. | Roadway Location | Unit of Measure | Approximate/Estimate Quantity | Price/ Mth | Yearly Total | ||
| C=AXB | 3-Year Total |
D=CX3
| (A) | (B) | (C ) | (D) | |||
| 1 | N. Darrington: Between Horizon Blvd. and Eastlake Dr. (developed parkways only on eastern side) ***NOTE*** N. Darrington is closed temporarily. It will be closed for an unknown period of time. | Monthly | 12 | $ - 0 | $ - 0 | |
| 2 | S. Darrington: Between Horizon Blvd. and about 200' south of Claret Cup Pl. | Monthly | 12 | $ - 0 | $ - 0 | |
| 3 | N. Kenazo: Between Eastlake Dr. and Horizon Blvd. | Monthly | 12 | $ - 0 | $ - 0 | |
| 4 | Rodman Street: Between N. Kenazo and Horizon Blvd. | Monthly | 12 | $ - 0 | $ - 0 | |
| 5 | Ashford Street (eastern half from centerline): Between Horizon Blvd. and Ryderwood Ave. | Monthly | 12 | $ - 0 | $ - 0 | |
| 6 | Glenn Warner Blvd: Between N. Kenazo Ave. and Kevin Boothe Dr. | Monthly | 12 | $ - 0 | $ - 0 | |
| 7 | Glenn Warner Blvd. Roundabout: Intersection of Glenn Warner Blvd. and Kevin Boothe Dr. | Monthly | 12 | $ - 0 | $ - 0 | |
| 8 | Kevin Boothe Dr. from Glenn Warner Blvd to the end of the street. | Monthly | 12 | $ - 0 | $ - 0 | |
| 9 | Horizon Crossing St: Between Horizon Blvd. and Town Center Dr. | Monthly | 12 | $ - 0 | $ - 0 | |
| 10 | Town Center Dr: Between Darrington Rd. and Horizon Crossing St. | Monthly | 12 | $ - 0 | $ - 0 | |
| 11 | S. Kenazo between S. Darrington and Weaver Rd. | Monthly | 12 | $ - 0 | $ - 0 | |
| 12 | Blair Dr. between S. Darrington and Weaver Rd. | Monthly | 12 | $ - 0 | $ - 0 | |
| 13 | Weaver Rd. between S. Kenazo to the end of the street cul de sac. | Monthly | 12 | $ - 0 | $ - 0 | |
| 14 | Pawling Dr. Between S. Darrington Rd. and Breaux St. | Monthly | 12 | $ - 0 | $ - 0 | |
| 15 | Breaux St. between Horizon Blvd. and Nunda Dr. | Monthly | 12 | $ - 0 | $ - 0 | |
| 16 | Oxbow Dr. between S. Darrington and Breaux St. | Monthly | 12 | $ - 0 | $ - 0 | |
| Total - Group 5 | $ - 0 | $ - 0 |
| Grand Total - | |||
| Group 1 through Group 5 | $ - 0 | $ - 0 |
| Group 6 - Additional Services per City's request (Ref: Section E-I) | ||||
| Item No. | Description | Unit of Measure | Approximate/Estimate Quantity | Price |
| (A) | (B) | |||
| A. | Replace damaged sprinklers | each | 1 | |
| B | De-thatch turf areas ( per 1000 sqft) | each | 1 | |
| C | Apply Herbicide to weed-ridden turf areas (per 1000 sqft) | each | 1 | |
| D | Provide and Plant trees | each | 1 | |
| E | Additional Trash and Debris Pickup before and after special events for all TOHC Park Locations: (Reference Parks list, Section D-6,A) | each | 1 | |
| F | Replace damaged backboards and basketball hoops | each | 1 | |
| G. | Replace damaged and missing basketball nets | each | 1 | |
| H | Replace baseball home plate | each | 1 | |
| I. | Replace baseball base bags | each | 1 | |
| J | Additional ponding cleaning services: (Reference Ponding Areas list, pages 26 & 27) | hourly | 1 | |
| K | Backflow Preventer Testing and Reporting | each | 1 | |
| L-1 | Regular Working Hours | hourly | 1 | |
| L-2 | Emergency / Afterhours / Weekends / Holidays | hourly | 1 | |
| M | Percentage Markup for Material Costs | Percentage | 1 | |
| Item No. | Description | Unit of Measure | Approximate/Estimate Quantity | Price |
| (A) | (B) | |||
| N | Equipment Cost (List equipment and price below | |||
| N1 | hourly | 1 | ||
| N2 | hourly | 1 | ||
| N3 | hourly | 1 | ||
| N4 | hourly | 1 | ||
| N5 | hourly | 1 | ||
| N6 | hourly | 1 | ||
| All bids are subject to the terms and conditions of this solicitation. Material exceptions or failure to meet the City's minimum specifications, shall deem the bid non-responsive to the solicitation. |
Option to Extend To Extend Term of Contract
NOTE: NOT AN AWARD FACTOR – Initial Appropriate Box
The City at its sole discretion, may exercise any option to extend the term of the agreement, by giving the Contractor written notice within the time period noted on the selected options. The term of this contract shall be based on one of the selections below and under the same terms and conditions. The department head or Purchasing Agent may extend the option to extend.
Bidder offers the City the option of extending the term of the contract for:
Two [2] additional years at the same unit price(s), if the option is exercised prior to the expiration of the original term of the Contract:
| No Option Offered |
| Bidder's Name: |
2026-102 Parks and Grounds Maintenance Page &P of &N
Sheet2
| Select One |
| Award will be made by line item |
| Award will be made by group of items. Failure to bid in all the items per group shall deem the bid non-responsive. |
| One award will be made for all items. Failure to bid in all the items shall deem the bid non-responsive. |
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