Bid Documents For

RICHLAND ELEMENTRAY

TECHNOLOGY ADDITIONS AND UPGRADES

Gull Lake Community Schools

District Offices 10100 E. D Ave

Richland, MI 49083

Distributed by:

Contact Bret Emerson

616-863-8132 emersonb@commtechdesign.com

December 1, 2020 mailto:emersonb@commtechdesign.com

Gull Lake Schools/Richland Elementary Front End 28 0500-1 Technology Additions and Upgrades

SECTION 28 0500 – FRONT END

PART 1 - GENERAL

1.01 INTRODUCTION

A. Gull Lake Community Schools invites qualified contractors to provide a proposal for

Technology Additions and Upgrades at Richland Elementary. This work includes:

1. Bid Category #1.

a. The base bid is the cost for the installation of all the data cabling, fiber cabling, clocks including all equipment, labor, installation, and testing.

2. Bid Category #2

a. The base bid is the cost for the installation of all the audio and video systems including classroom AV system and cabling, cafeteria and gyms AV systems and cabling, etc. All work shall include all equipment, labor, installation, and testing.

3. Bid Category #3

a. The base bid is the cost for the installation of all the access control systems including all equipment, labor, installation, configuration, and testing.

4. Bid Category #4

a. The base bid is the cost for the installation of all the video security cameras, patch cables including all equipment, labor, installation, configuration, and testing.

5. Bid Category #5

a. The base bid is the cost for the installation of Paging/intercom System including all equipment, labor, installation, configuration, and testing.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

1.02 CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Commtech Design Bret Emerson 616-863-8132 emersonb@commtechdesign.com

B. The owner as referred to in this bid is:

Gull Lake Community Schools 10100 E. D Ave.

Richland, MI 49083

1.03 DUE DATES

A. Bids are due on 12/15/2020 at 3:00PM at

1. Emailed copies of the bid responses shall be sent to the following Email addresses:

a. Bret Emerson – bret@commtechdesign.com

b. Joni Hodsdon – joni@commtechdesign.com

c. Mike Stephayn – mstephayn@gulllakecs.org

d. Physical copies of the bid responses will NOT be accepted.

mailto:emersonb@commtechdesign.com mailto:bret@commtechdesign.com mailto:joni@commtechdesign.com mailto:mstephayn@gulllakecs.org

Gull Lake Schools/Richland Elementary Front End 28 0500-2

B. A VIRTUAL pre-bid meeting will be held on December 7th at 9:00 AM.

Meeting info:

Gull Lake Schools - Richland Elementary - Pre-Bid Meeting Mon, Dec 7, 2020 9:00 AM - 10:00 AM (EST) Please join my meeting from your computer, tablet or smartphone.

https://global.gotomeeting.com/join/310072837 You can also dial in using your phone.

(For supported devices, tap a one-touch number below to join instantly.)

United States: +1 (646) 749-3122

- One-touch: tel:+16467493122,,310072837# Access Code: 310-072-837

C. All questions shall be submitted to the owner no later than December 9, 2020 at 3:00PM. All questions shall be sent via email to Bret Emerson of Commtech Design.

Bret Emerson Emersonb@Commtechdesign.com – 616-863-8132

1.04 BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications:

B. Access to the sites shall be from 7:30 AM to 5:00 PM Monday thru Friday.

1. Arrangements can be made for additional time on site during each day as scheduled with the owner.

2. All work in the classrooms or hallway shall be completed during the summer or during non-school hours.

3. No work activity shall disrupt the regular school day schedule or in any way intrude upon the teaching and administration of students.

4. Note that some of the building is existing and will remain

1.05 OWNERS RIGHTS

A. The owner reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the Owner.

B. The owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the owner is subject to the Freedom of Information Act. Per formal request the owner will make bid documents available for public review following contract with a successful bidder.

1.06 BID RESPONSE FORMAT -EMAIL PDF

A. The owner requires that all responses be a PDF document emailed to the following people:

1. Bret Emerson bret@Commtechdesign.com

2. Joni Hodsdon joni@commtechdesign.com

3. Mike Stephayn – mstephayn@gulllakecs.org

B. Bid response email format shall be:

1. Email shall be titled: Client Name -Project Name - Bidder Name – Response

2. Attach to the email a single PDF document that is all inclusive of your bid response.

This document shall be considered your entire bid response.

3. Send a second email with no attachment titled: Client Name -Project Name - Bidder

Name – Verification Email

a. This will be used in case there were any issues with receiving the PDF file with the Response Email.

C. Bid response PDF Format shall be:

https://global.gotomeeting.com/join/310072837 tel:+16467493122,,310072837 mailto:Emersonb@Commtechdesign.com mailto:bret@Commtechdesign.com mailto:joni@commtechdesign.com mailto:mstephayn@gulllakecs.org

Gull Lake Schools/Richland Elementary Front End 28 0500-3

1. All bid responses shall be submitted on a combined PDF document. Document shall contain:

a. First Page shall be cover page with project name and your company logo.

b. Include fully filled out and signed Bid Form

c. Single-page synopsis of your bid.

d. Familial Disclosure Form

e. Iran Form

f. Bid Bond (If supplying a check include a copy of the Cashier’s Check. Owner may ask for physical check after the bid due date.

g. Any other forms required in the RFP,

h. Spreadsheet listing products being proposed.

i. Description of the bidder’s response and the services they will provide.

j. Any information the bidder wishes to include that was not specifically required.

1.07 DOCUMENTS

A. The following drawings are part of the bid package.

1. Refer to the table below to determine which drawings are included in each bid category. Some drawings refer to multiple bid categories.

DWG.

Drawing Name Bid Category

#1 Cabling

Bid Category

#2 A/V

Systems

Bid Category

#3 Access Control

Bid Category

#4 Video

Security

Bid Category

#5 Paging System

TC101 Cabling Legend, Schedules & Details X X X X X

TC102 Cabling Connectivity Codes X

TC103 Cabling Fiber Details and Connectivity Codes X

TC104 Cabling Rack Details and Layout X

TC201A Cabling Floor Plan Unit 100 X

TC201B Cabling Floor Plan Unit 200 X

TC201C Cabling Floor Plan Unit 300 X

TC201D Cabling Floor Plan Unit 400 X

TC201E Cabling Floor Plan Unit 500 X

TC201F Cabling Floor Plan Unit 600 x

TC301 Audio/Video Legends, Schedules & Details X X

TC302 Audio/Video Connectivity Details X

TC303 Audio/Video Connectivity Details X

TC304 Audio/Video Connectivity Details X

TC305 Audio/Video Connectivity Details X

TC306 Audio/Video Connectivity Details X

TC401A Audio/Video Plan – Unit 100 X X

TC401B Audio/Video Plan – Unit 200 X X

TC401C Audio/Video Plan – Unit 300 X X

TC401D Audio/Video Plan – Unit 400 X X

TC401E Audio/Video Plan – Unit 500 X X

TC501 Security Legend, Schedules & Details X X

TC502 Security System Details X X

TC503 Security Mounting Details and One-Line Diagrams

X X

TC601A Security Floor Plan – Unit 100 X X

TC601B Security Floor Plan – Unit 200 X X

TC601C Security Floor Plan – Unit 300 X X

TC601D Security Floor Plan – Unit 400 X X

TC601E Security Floor Plan – Unit 500 X X

TC601F Security Floor Plan – Unit 600 X X

Gull Lake Schools/Richland Elementary Front End 28 0500-4

B. The following specifications are part of the bid package.

1. The following specifications are part of the bid package.

2. Refer to the table below to determine which specification sections are included in each bid category. Some sections refer to all bid categories

Specification Bid Category

#1 Cabling

Bid Category

#2 A/V

Systems

Bid Category

#3 Access Control

Bid Category

#4 Video

Security

Bid Category #5

Paging System

28 0000 Coversheet X X X X X

28 0500 Front End X X X X X

Bid Form X X X X X

Familial Disclosure X X X X X

Iran Form X X X X X

28 1000 Communications Overview X X X X X

28 1100 Communications Room X

28 1150 Communications Grounding X

28 1500 Fiber Cabling X

28 1600 Cat-6 Cabling X

28 1700 Clock System X

28 1800 Paging Bell System X

28 3500 Access Control X

28 3600 Security Recording X

28 3700 Security Cameras X

28 5300 Classroom Video X

28 5350 Classroom Audio X

28 5400 Video Equipment X

28 5405 Projection Screens X

28 5450 Audio Equipment X

28 5453 Audio Speakers X

28 5470 AV Cabling X X

28 7200 Technology Submittals X X X X X

28 7600 Technology Labeling X X X X X

28 7700 Technology Testing X X X X X

28 7750 Technology Training X X X X X

28 7800 Technology Warranty X X X X X

PART 2 - PERSONNEL

2.01 BIDDER

A. Minimum Bidder Qualifications:

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

3. Shall have technicians that are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the owner’s technology coordinator, architect, construction manager and the technology designer

2.02 PERSONNEL

Gull Lake Schools/Richland Elementary Front End 28 0500-5

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

1. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

2. The project manager will be the primary contact for this project

3. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

2.03 BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the

Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the owner and the results will be used to determine Contractor’s personnel eligibility for working within the facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the owner or construction manager and will be reasonably related to the type of work requested.

PART 3 - WORK REQUIREMENTS

3.01 DOCUMENTS

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

C. Where any specifications or drawings are not in agreement the higher value or more stringent requirement shall apply and shall be included in the bid pricing.

3.02 PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3.03 PRODUCT DELIVERY AND LIABILITY

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

3.04 DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the building’s contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

3.05 INCIDENTAL WORK AND PERMITS

Gull Lake Schools/Richland Elementary Front End 28 0500-6

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

3.06 INSPECTION OF THE WORK

A. The contractor shall keep up to date as-builts on site for the duration of the project. The engineer may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the Owner, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner/engineer, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

3.07 PROJECT MEETINGS

A. The contractor shall attend project meeting as designated by the owner or engineer.

Attendance is mandatory.

PART 4 - WORK SCHEDULES

4.01 PROJECT SCHEDULE

A. It is the intention of the owner to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

B. The Completion Date Shall be June 30, 2021 C. Upon award of the contract the contractor shall provide a complete schedule for their work.

This shall reference dates in the document and be coordinated with the schedule of any other contractors.

1. Include start date

2. Products installed

3. Punch list work complete

4. Substantial Completion

5. Final Completion after system has been working for 30 days with no outages or failures

D. If the work is delayed through the fault of the owner (or of any separate contractor employed by the owner)

1. The Contractor shall notify the owner, in writing, of any condition or situation that in the

Contractor's opinion warrants an extension of Contract Time.

2. The Contractor shall not be entitled to additional compensation or damages due to delays, interference’s or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

PART 5 - DEFICIENT WORK

5.01 PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing or verbally by the owner. If, in the opinion of the owner and the technology design or construction manager, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the owner may:

1. Accept the deficiencies in the Work and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the owner in an amount to be determined by the owner.

Gull Lake Schools/Richland Elementary Front End 28 0500-7

2. Have the deficiencies removed in any reasonable manner available to the Owner, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the Owner for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

6.01 LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the Owner in writing of items in the plans or specifications for this project that violate any applicable codes.

6.02 CLEAN SITE

A. The contractor shall clean the site daily.

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

6.03 PREVAILING WAGE

A. This project is not subject to the Prevailing Wage Law; Michigan Public Act 166 of 1965.

6.04 TAXES

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

6.05 PAYMENTS

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

PART 7 - REVIEW OF BIDS

7.01 OWNER REVIEW

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

7.02 BID BOND

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the Owner within (30) days.

7.03 PERFORMANCE BOND

Gull Lake Schools/Richland Elementary Front End 28 0500-8

A. Successful bidders, for work valued at $50,000 or more, will be required to secure Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

7.04 INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits.

The Contractor shall name the Owner as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

7.05 REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Compliance with bidding documents

2. Price

3. Responsiveness to owner’s requirements

4. Experience and references with similar projects

5. Manufacturers relationships and personnel that are certified in the manufacturer’s equipment.

6. Any on-going costs associated with the equipment or installation.

7. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION

BID FORM

Gull Lake Schools

Richland Elementary Technology

Technology Additions and Upgrades

Richland Elementary

TO: Gull Lake Schools

10100 E D Ave

Richland, MI 49083

Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

Bid Category #1 $ (in numbers)

The base bid is the cost to provide and install all the data cabling, fiber cabling, comm room equipment, clocks and associated equipment

Remove existing Wireless Access Points from existing building

Work shall include all equipment, labor, installation, configuration, warranty and testing.

Bid Category #2 $ (in numbers)

The base bid is the cost to provide and install the audio / video systems including

Classroom AV, Conference room AV, Gym AV, Cafeteria AV etc.

Remove projectors, screens and audio speakers and cabling from existing rooms

Work shall include all equipment, labor, installation, configuration, warranty and testing.

Bid Category #3 $ (in numbers)

The base bid is the cost to provide and install all the access control systems.

Work shall include all equipment, labor, installation, configuration, warranty and testing.

Bid Category #4 $ (in numbers)

The base bid is the cost to provide and install all the video security systems including camras, software and patch cables

Work shall include all equipment, labor, installation, configuration, warranty and testing.

Bid Category #5 $ (in numbers)

The base bid is the cost to provide and install the Paging system and speakers/cabling

Work shall include all equipment, labor, installation, configuration, warranty and testing.

Authorized Signature:

Name (printed):

Date:

Email:

Telephone:

Bid Form - Gull Lake - Richland Page 1 of 2

BID FORM

Gull Lake Schools

Richland Elementary Technology

Addenda

The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

Voluntary Alternates:

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent. All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Descripton

Add / Deduct (circle one) $

2.

Descripton

Add / Deduct (circle one) $

Unit Costs:

Provide pricing for the described work or the described product as a single unit cost.

The unit cost shall include any travel, equipment labor, overhead and tax required for purchase and installation of the product or service.

1 Provide, install and test one (1) CAT-6 cable and modular jack. This shall be for a cable that is 225' long. Include one port modular plate and labels.

Unit Cost: $

2 Provide, install and test one security camara. Exterior camera single imager. Provide with all licensing and configuration.

Unit Cost: $

3 Provide, install and test one security camara. Inerior, hallway camera. Provide with all licensing and configuration.

Unit Cost: $

Bid Form - Gull Lake - Richland Page 2 of 2

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF _______________________________

(name of affiant)

STATE OF MICHIGAN

COUNTY OF _______________

______________________________makes this Affidavit under oath and states as follows:

1. I am a/the President Vice-President Chief Executive Officer Member Partner Owner Other (please specify) __________________________________

Of ____________________________________, a bidder on a construction project for (insert name of contractor)

_______________________________________ that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated ___________________

Subscribed and sworn before me in ________________County, Michigan, on the ______day of _________________, 200__

______________________________________(signature)

_______________________________________(printed)

Notary public, State of Michigan, County of _______________

My commission expires on _____________________________

Acting in the County of ________________________________

Iran Economic Sanctions Act Certification

I am the _____________________ of ____________________________________, or I (title) (Bidder Company) am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the

Richland Elementary Technology Additions and Upgrades to Gull Lake Community Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the

Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Gull Lake Schools/Richland Elementary COMMUNICATIONS OVERVIEW 28 1000-1

SECTION 28 1000 – COMMUNICATIONS OVERVIEW

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements for technology work.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Engineer” as referred to in these specifications, shall be Commtech Design and its representative on this project.

D. The “Owner” as referred to in these specifications, shall be Gull Lake Community Schools and its representatives.

E. In the detailed specifications and on the contract drawings, the phrases “or equivalent,”

“approved equivalent,” “approved equal,” “or equal” and “engineer approved equivalent” shall be used interchangeably and shall mean the same thing.

F. All equals, equivalents, or alternates shall be approved by the Engineer prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings, shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Engineer and at the Contractor’s expense.

1.02 DESCRIPTION OF PROJECT

A. Bid Category #1. Cabling and Communications Infrastructure.

1. The communications portion of the project encompasses communications cabling and termination equipment. The work shall include but not be limited to:

a. Communications room racks and cabinets.

b. Communications Cabling and Termination Equipment:

a. User UTP Plenum rated CAT-6 and CAT-6A cabling

b. Fiber optic cabling and termination.

1) Terminate and test each fiber strand. Terminate into panels at each end.

c. Clocks and master clock system.

2. All cables shall be labeled according to the drawings and the specifications.

3. All cables shall be terminated and tested as per the specifications.

4. Contractor shall provide personnel and equipment for full training and commissioning of the system.

2. All cables shall be supported by J-hooks or cable tray/ladder.

3. Label all cables

4. Test all cables.

5. The extent of the work shall be as shown on the drawing and detailed in these specifications B. Bid Category #2: Audio and Video Systems

1. The audio and video systems in the building shall consist of but not be limited to:

a. Classroom AV Systems

b. Conference room AV systems

c. Large room AV systems

2. Test all AV systems

3. The extent of the work shall be as shown on the drawing and detailed in these specifications C. Bid Category #3: Access Control System

1. Install an access control system in the building(s).

a. Provide and install all equipment and servers and software required.

2. Provide raceways as shown on the drawings.

a. EC to install raceways for new doors

3. Install all cabling required connect each door to the security panels

a. Security panels shall be located in each communications room. See drawings.

b. Wire from each power supply to the panels and to the devices at the doors

Gull Lake Schools/Richland Elementary COMMUNICATIONS OVERVIEW 28 1000-2

4. Install intercoms. Where the intercom is connected to the data network the contractor shall provide all patch cables and configure the network to support the intercoms

5. Configure the system as per the owner’s requirements. Meet with them to determine configuration parameters

6. The extent of the work shall be as shown on the drawing and detailed in these specifications

D. Bid Category #4: Video Security System

1. See drawings and specs for CAT-6 cable installation and who is responsible for installing cabling.

2. Provide and install all cameras at all locations noted

3. Servers are existing for all cameras. The contractor shall provide all camera licenses and shall load all cameras and configure the system software to add the new cameras to the system.

4. Fully configure all software and hardware required for recording of camera images

5. Install viewing software on owner’s computers and devices.

6. The extent of the work shall be as shown on the drawing and detailed in these specifications E. Bid Category #5: Paging System.

1. The contractor shall provide an expanded paging audio system throughout the building.

a. There is an existing Carehawk system in this building. Add onto this.

2. Provide and install the following

a. Paging headend system and software

b. Speakers

c. Speaker cabling

d. Volume controls if shown on the floorplans.

3. Provide, install and configure a new system.

4. Meet with the owner prior to installation to configure the system based on their wishes

5. Provide patch cables for all interconnections from the paging system to the telephone system.

6. The extent of the work shall be as shown on the drawing and detailed in these specifications F. Post installation documentation

1. Each contractor shall provide post installation documentation as per the specifications.

Shall include but not be limited to:

a. Red-lined as-built drawings

b. As-built detailed connectivity of AV and Network Systems

c. As-built cable locations and cable labels at each location.

d. Mark all splice locations

e. Update of all access control locations and equipment at each door

f. Camera locations and camera numbers.

g. Spreadsheet (hard copy and Excel file) for all network, Wireless, telephones and cameras detailing:

A) Mfg. Part number B) IP Address C) MAC Address D) Device number (Camera #, Telephone # etc.)

1.03 STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

1.04 PERMITS

A. The State of Michigan requires that the Contractor apply for and obtain permits for data telecommunication installation.

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B. This is required under State of Michigan Public Act 230. Only exemptions to the permit requirements are found in Public Act 230 MCL125.1528a.

1. There is not a license required to apply for a permit per Public Act 407

MCL339.5737(3)(o).

C. The Permit is required under Public Act 230. The permit is under 2017 Michigan Electrical

Code rules Part 8.

D. People who can obtain the permit include the Owner of the building or a company representing the owner. See Public Act 230 MCL125.1510.

1. Contractor shall be required to apply for and obtain the permit

2. Contractor shall be required to install the data telecommunications system to fully meet all code requirements and requirements of the Inspector and Authority Having Jurisdiction (AHJ)

E. The inspection process for data telecommunications is the same as any other inspection by the State of Michigan.

1. Do not cover or conceal any wiring without approval.

2. Electrical Inspectors will be conducting the inspections.

3. Contractor shall be responsible for scheduling the inspections and attending the inspections with the inspector F. The inspectors will be inspecting for code compliance including manufacture’s installation instructions for the cables and terminations.

G. An installation may not pass inspection if there is any Non-compliance with the code.

1.05 REFERENCE SPECIFICATIONS-CABLING

A. All work applicable shall conform to the following standards:

B. ANSI/TIA-568-C.0, “Generic Telecommunications Cabling for Customer Premises”, C. ANSI/TIA-568-C.1, “Commercial Building Telecommunications Cabling Standard”, D. ANSI/TIA-568-C.2, “Balanced Twisted-Pair Telecommunication Cabling and Components

Standard”, ANSI/TIA-568-C.3, “Optical Fiber Cabling Components Standard”, E. ANSI/TIA-568-C.4, “Broadband Coaxial Cabling and Components Standard”, F. ANSI/TIA/EIA-569-B Commercial Building Standard for Telecommunications Pathways and

Spaces G. IA-606-B: Administration Standard for the Telecommunications Infrastructure of Commercial

Buildings including all Updates and Addenda.

H. TIA-607-C: Generic Telecommunications Bonding and Grounding (Earthing) for Customer

Premises.

I. EIA-472 General Specification for Fiber Optic Cable J. EIA-472A Sectional Specification for Fiber Optic Communication Cables for Outside Aerial K. EIA-472B Sectional Specification for Fiber Optic Communication Cables for Underground and

Buried Use L. EIA-472C Sectional Specification for Fiber Optic Communication Cables for Indoor Use M. EIA-472D Sectional Specification for Fiber Optic Communication Cables for Outside

Telephone Plant Use N. NEC, 2015, or latest edition available O. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the

PD

P. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the

PD

Q. IEEE 802.3bt-2018 - IEEE Standard for Ethernet Amendment 2: Physical Layer and

Management Parameters for Power over Ethernet over 4 pairs

1.06 CONTRACTOR-ALL

A. Each contractor shall be responsible for inspecting their own work and ensuring it meets the project requirements.

B. Contractor shall have a project manager who will be responsible for all work, workers, equipment, cabling and project management for their work. The project manager shall have the authority to make decisions for the contractor and schedule all workers.

C. Contractor shall attend all project meetings throughout the project.

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D. All work on the project shall meet all applicable state, federal, local and industry codes and be installed according to the requirements of he Authority Having Jurisdiction (AHJ).

1.07 CONTRACTOR -CABLING

A. The Contractor shall have a BICSI certified Registered Communications Distribution Designer

(RCDD) identified that will be responsible for all aspects of the installation. (This person does not have to be a direct employee of the bidder but must inspect the work to ensure that it is done based on standards)

1. The resume of the RCDD, and a list of past projects the RCDD has worked on, shall be submitted with the submittal package. The Engineer reserves the right to reject the RCDD and require the Contractor to assign another if the RCDD is found not to have sufficient experience in projects of relatively the same scope.

2. If during the course of the work, the Contractor changes the RCDD assigned to the project, the Contractor shall provide the resume of the new RCDD and a list of projects of similar scope the new RCDD has worked on.

B. The Contractor shall show proof of an existing contractual relationship with the approved equipment manufacturer of the horizontal cabling system and shall pass through the manufacturer's certification and warranty to purchaser.

C. All faceplates and termination hardware shall be sourced from the certifying manufacturer to assure quality control and validity of the manufacturer's warranty.

D. The Contractor shall accept complete responsibility for the installation, certification, and support of the cabling system. Contractor must show proof that he has the certifying manufacturer's support on all of these issues.

E. All work shall be performed and supervised by Telecommunications Technicians and Project Managers who are qualified to install voice, data, and image cabling systems, and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

F. The Telecommunications Technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed. Evidence that the vendor is a current Certified Installer of the manufacturer must be provided in writing prior to work commencing on the structured cabling for the building.

G. The Contractor (including Subcontractor(s) if any) shall have a proven track record in cabling projects. This must be shown by the inclusion of details of at least 3 projects involving Category 6 or better cabling and optical fiber, which have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the 3 projects shall be included.

1.08 CONTRACTOR –AUDIO/VIDEO AND PAGING

A. The Contractor shall accept complete responsibility for the installation, certification, and support of the system. Contractor shall show proof that they have the certifying manufacturer's support on all of these issues.

B. All work shall be performed and supervised by Audio/Video Technicians and Project Managers who are qualified to install audio/video systems and cabling and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

C. The Audio/Video Technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed.

D. The vendor (including Subcontractor(s) if any) shall have a proven track record in audio/video system configuration and installation. This must be shown by the inclusion of details of at least 3 projects involving the installation of like sized audio/video systems that have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the three projects shall be included.

1.09 CONTRACTOR –SECURITY

A. The Contractor shall show proof of an existing contractual relationship with the approved equipment manufacturer of the video security system and access control system and shall pass through the manufacturer's certification to purchaser.

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B. All hardware shall be sourced from the certifying manufacturer to assure quality control and validity of the manufacturer's warranty.

C. The Contractor shall accept complete responsibility for the installation, certification, and support of the security system. Contractor must show proof that he has the certifying manufacturer's support on all of these issues.

D. All work shall be performed and supervised by security technicians and project managers who are qualified to install security systems, and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

E. The security technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed. Evidence that the vendor is a current certified installer of the manufacturer must be provided in writing prior to work commencing on the video security system.

F. The Contractor (including Subcontractor(s) if any) shall have a proven track record in security projects. This must be shown by the inclusion of details of at least 3 projects similar in scope and requirements which have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the 3 projects shall be included.

PART 2 - PRODUCTS

2.01 FIRESTOPPING

A. Each contractor shall be responsible for firestopping around their cables and the raceways.

B. Shall be completed inside and around all conduits after cable installation.

C. Firestop for the area between the cable and the edge of the conduit shall be Nelson No. FSP, CLK or LBS+. Contractor shall install the best firestop for each individual installation.

1. Firestop shall be installed with regard to local and national building codes.

2. The firestop shall be a putty like substance that expands under heat and will not allow flame to pass for a designated period of time.

3. Firestop shall conform to all NEC, NFPA, and UL requirements.

4. Some wall pass-thrus are shown on the drawings. The Contractor shall utilize these where possible.

5. Where the contractor must install cables through a wall where there is no pass-thru already provided, the Contractor shall be responsible for installing a fire-rated pass-thru and fire-stopping the conduit after cable installation.

D. Firestopping is required at all riser conduits and all pass thru’s.

1. Each cable tray penetration of a wall shall be firestopped after cable installation. Use pillow type firestop to allow additional cables to be installed in the future.

2. Where riser conduits pass through floors, the area between the concrete and the conduit shall be firestopped. This shall be completed with a putty or liquid firestop product. Fill in the space with mineral wool, and then install the firestop on top. All firestop shall be of sufficient thickness to secure the rating required by code.

3. After final cable installation, install a putty firestop around all cables where they enter and exit conduit pass thru’s and conduit risers.

4. All firestop shall be installed to provide the fire rating as described by local fire code.

5. It shall be the responsibility of the Contractor to verify that all conduits, walls, and raceways required to be firestopped have been firestopped.

E. Contractor shall provide a label at each penetration and firestop location detailing the

UL rated fireproofing solution that was used in the specific application.

1. Apply sticker to the wall near the firestopped conduit.

2. Provide a sample of the label to the designer for review as part of the submittals.

PART 3 - EXECUTION

3.01 INSTALLATION

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A. Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

1. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

2. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

3. Any work that is low hanging or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so that no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If, in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

1. The Engineer shall decide if ceiling tiles have been damaged. Based on the

Contractors proposed fixes, the Engineer shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

I. Firestop shall be installed to meet national and local codes.

3.02 DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

3.03 WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the telephone switch and data/wireless network. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install of the telephone system and data network. The Contractor shall be responsible for all costs associated with the planning and cutover. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a timeline and a cutover date for the systems within each building. Contractor shall be responsible for all aspects of scheduling the work, including notification of the users, the administration, and the telephone service provider.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done

E. The work plan will be reviewed at each weekly meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure and determining placement of new system electronics. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

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G. After work plan and system approval by the Engineer the Contractor can begin work on infrastructure work that does not impede users.

H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

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SECTION 28 1100 – COMMUNICATIONS ROOM

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Parts and equipment required for equipment in the communications room (Comm Room)

1.02 SYSTEM DESCRIPTION

A. All equipment in the communications room shall be installed so that access is provided to all components, mechanical and electrical.

B. All components of the communications room shall work together to form a cohesive and complete communications infrastructure.

1.03 COORDINATION

A. Coordinate rack/cabinet work with the Electrical Contractor for placement of electrical connections.

PART 2 - PRODUCTS

2.01 MANUFACTURERS

A. Approved Equals for Racks and Cable Ladder Hardware:

1. Hubbell.

2. Ortronics

3. Panduit.

4. Great Lakes Case and Cabinet.

5. Middle Atlantic.

2.02 COMMUNICATIONS RACKS

A. Two Post Communications rack, 19 inches wide, 84 inches high. Black in color with 45 rack mounting units (1.75 inches per RU), self-supporting.

1. Rack shall have holes to attach 6-inch-wide vertical organizers.

2. Base shall have holes for attaching to the floor.

3. The rack shall be Hubbell #HWP84RR19 or approved equal.

4. Equip with 6” wide vertical organizers between each rack

5. Vertical Organizers for installation between and on each side of a rack shall be Hubbell

#VM610 or equal B.