11A4446_IFPQ_Public_Works_Solicitation.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND

CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

October 1, 2026

Invitation for Price Quote (IFPQ)

IFPQ # 11A4446

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 11A4446 entitled Tree Trimming, Pruning, and Removal Services in San Diego County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Timothy Murphy California Department of Transportation (Caltrans) Email address: timothy.murphy@dot.ca.gov Phone: (279) 234-2662

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Timothy Murphy Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ https://dot.ca.gov/programs/procurement-and-contracts/ mailto:timothy.murphy@dot.ca.gov

Invitation for Price Quote IFPQ Number 11A4446

A) Purpose and Description of Services

1. Contractor shall provide all labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and any incidentals necessary to perform the following: thinning, pruning, skirting, removal of trees/shrubs/vines, chipping, removal/grinding of stumps adjacent to energized power lines and any associated non-energized lines; clean up, and proper disposal of all debris generated by the tree trimming operations including palm trees and palm debris.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. At the time of quote submittal, continuously thereafter, and for the duration of the Agreement, bidder shall be a certified SB, including a micro business (MB) or a SB for the purpose of public works (SB-PW).

2. Bidder shall have at time of bid submittal, continually thereafter, and for the duration of the Agreement, either a current and valid C-49 Tree and Palm Contractor license issued by the California Contractors State Licensing Board (CSLB) for the work to be performed.

3. Bidder shall have a valid and current Arborist Certification from the International Society of Arboriculture. This will be verified by Caltrans Contract Manager prior to the start of work.

4. Bidder shall have a valid and current certification and annual training as a Line-Clearance Tree Trimmer as defined by OSHA regulations under 1910.269. This will be verified by Caltrans Contract Manager prior to the start of work.

5. Bidder shall possess at the time of bid submittal, continually thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration, it is not necessary to provide a copy.

6. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

7. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 10/01/2026 Written Question Submittal 10/08/2026 3:00 p.m.

Final Date for Quote Submission 10/15/2026 3:00 p.m.

Proposed Award Date (estimate) 10/23/2026 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.269

2. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 10/08/2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 11A4446. Questions must be sent to the following email:

Email: timothy.murphy@dot.ca.gov C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of San Diego as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public mailto:timothy.murphy@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-49 Tree and Palm Contractor license issued by the CSLB, for the type of work to be performed.

Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

12. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

13. Bonds Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent

(100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

14. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

15. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

16. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract

Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

17. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 11A4446

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: timothy.murphy@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

mailto:catherine.andersen@dot.ca.gov

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at timothy.murphy@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

18. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

19. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

mailto:catherine.andersen@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

B. All performance under the Agreement shall be completed on or before the expiration date of the

Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

20. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf execution, or, if determined after contract execution, shall be grounds for termination by the State.

21. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 11A4446 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 2,000 Per Crew Hour

All labor, tools, equipment, disposal costs, vehicles, fuel and crane as required for Routine Tree Trimming/Pruning/Removal Ground Crew consisting of minimum four (4) persons per STD 213, Exhibit A, Scope of Work. NOTE: Crews of more than two (2) persons constitute one crew hour for purposes of compensation.

2 100 Per Crew Hour

All labor, tools, equipment, disposal costs, vehicles, fuel, and crane as required for Non-Routine Tree Trimming/Pruning/Removal Crew consisting of minimum two (2) persons as described in Exhibit A, Scope of Work. NOTE: Crews of more than two persons constitute one crew hour for purposes of compensation.

3 1,300 Per Crew Hour

All labor, tools, equipment, disposal costs, vehicles, fuel, and crane as required for Routine Aerial Tree Trimming/Pruning/Removal Crew consisting of minimum three (3) persons (two [2] tree trimmers, one [1] ground person) per STD 213, Exhibit A, Scope of Work. NOTE: Crews of more than four persons still constitute one crew hour for purposes of compensation.

4 100 Per Crew Hour

All labor, tools, equipment, disposal costs, vehicles, fuel, and crane as required for Non-Routine Aerial Tree Trimming/Pruning/Removal Crew consisting of minimum three (3) persons (two [2] tree trimmers, one [1] ground person) per STD 213, Exhibit A, Scope of Work. NOTE: Crews of more than four persons still constitute one crew hour for purposes of compensation.

5 25 Per Stump All labor, tools, equipment, disposal costs, vehicles, fuel, and crane as required for Stump Grinding / Removal per STD213, Scope of Work, Exhibit A. $ $

6 60 Per Hour Routine Traffic Control per STD 213, Exhibit A, Scope of Work.

7 60 Per Hour Non-Routine Traffic Control per STD 213, Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal $

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor Name TBD Agreement Number 11A4446

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Tree

Trimming, Pruning, and Removal Services as described herein:

Contractor shall provide all labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and any incidentals necessary to perform the following:

thinning, pruning, skirting, removal of trees/shrubs/vines, chipping, removal/grinding of stumps adjacent to energized power lines and any associated non-energized lines; clean up, and proper disposal of all debris generated by the tree trimming operations including palm trees and palm debris.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at various locations within Caltrans District 11 in San Diego County as follows:

A. Route 5, Post Mile 0.0 to 72.3 (US Border to Route 56) B. Route 54, Post Mile 0.0 to 10.9 (Route 005 to Route 094) C. Route 805, Post Mile 0.0 to 28.8 (US Boarder to Route 005)

D. Route 8, Post Mile 0.0 to 28.5 (Nimitz Boulevard to College Avenue)

E. Route 52, Post Mile 0.0 to 9.0 (Route 005 to Mast)

F. Route 94, Post Mile 1.4 to 15.3 (Route 005 to Sweetwater River)

G. Route 905, Post Mile 2.8 to 11.9 (Oro Vista to US Border)

H. Route 163, Post Mile 0.5 to 11.7 (A Street to Route 015)

I. Route 75, Post Mile 10.9 to 20.4 (Rainbow Drive to Toll Plaza)

J. Route 15, Post Mile 0.0 to 33.0 (Route 005 to Carmel Mountain Road)

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on November 9, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on November 8, 2029 (estimate). The routine services shall be provided during normal business hours Monday through Friday, 6:30 a.m. to 3:00 p.m., excluding State holidays. The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours of Monday through Friday, 6:30 a.m. to 3:00 p.m., and on State holidays. The parties may amend this Agreement as permitted by law.

6. This Agreement cites specific portions of the most current version of the Caltrans 2025 Standard Plans and Specifications (including revisions), herein collectively referred to as the “Standard Specifications”. The Standard Specifications can be accessed via the Internet at:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications. Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

Exhibit A

Public Works (State)

Specifications are not applicable to this Agreement.

7. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans):

Contractor TBD Section/Unit: District 11/Maintenance

Caltrans Contract Manager: TBD Project Manager:

Address: 7181 Opportunity Road, MS60 San Diego, CA 92111

Address:

Phone Number: Phone Number:

Email: Email:

8. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Attachment 3, Service Request.

B. The Service Request shall include the following information:

1) Agreement Number 11A4446

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (routine or non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the

Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within three (3) days of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have 24 hours to respond to Caltrans Contract Manager.

Exhibit A

Public Works (State)

E. Maximum term per routine Service Requests shall not exceed one (1) month, NO EXCEPTIONS.

F. Contractor shall only perform the work authorized and described in the Service Request that has been approved by Caltrans Contract Manager. If non-contemplated work is required to accomplish the intent of the order, additional authorization by email shall be obtained from Caltrans Contract Manager before said work is begun.

9. Detailed Description of Work A. General Work Requirements

1) Contractor shall provide labor, tools, equipment, disposal costs, shoulder closures, vehicles, fuel, and crane as required to perform the following: thinning, pruning, skirting, and removal of trees/shrubs/vines; chipping, removal/grinding of stumps, adjacent to energized power lines and any associated non-energized lines. Clean up debris and proper disposal of all debris generated by the tree trimming operations, including palm trees and palm debris, shall be considered as included in the line items as specified on Price Quote Proposal, Attachment 1.

2) Contractor shall have experienced and professional employees capable of removing trees from and operating the personnel hoist. Contractor’s employees must be competent workers capable of manual labor, dragging brush/limbs back to the staging area, chipping and loading brush, limbs, palm fronds and wood. Contractor shall work on, under or around level terrain, as well as steep slopes, heights, uneven terrain, overgrown vegetation, and within or around residential yards, agricultural, industrial, and commercial properties or structures with and without intact utility connections, and generally lacking artificial climate control and drinkable water supply.

3) Contractor shall work on, under or around level terrain, as well as steep slopes, heights, uneven terrain, overgrown vegetation, and within or around residential yards, agricultural, industrial, and commercial properties or structures with and without intact utility connections, and generally lacking artificial climate control and drinkable water supply.

4) The work shall consist of thinning, pruning, skirting, removing, chipping, grinding, clean-up and disposal of debris, trees, palm trees, and vines to help control traffic hazards, fire hazards, sight lines, and maintain overgrowth of various types and sizes of trees.

5) All work shall be performed under the direction of Caltrans Contract Manager.

B. Basic Work Requirements

1) The work shall consist of thinning, pruning, skirting, removing, chipping, grinding, clean-up and disposal of debris, trees, palm trees, and vines to help control traffic hazards, fire hazards, sight lines, and maintain overgrowth of various types and sizes of trees.

2) All work shall be performed under the direction of Caltrans Contract Manager.

3) All Contractor crews shall consist of personnel and equipment as described below:

a) Basic tree pruning/trimming and removal (ground) crew and equipment shall consist of a minimum crew of four (4) personnel qualified for use of chainsaw and chipper, chip truck with dump bed (minimum two (2) ton capacity) for removal of chips, branches, wood and debris. Signs and cones for shoulder closures as required.

b) Basic Tree Trimming (Aerial) Crew and equipment shall consist of a minimum crew of

Exhibit A

Public Works (State) three (3) personnel – two (2) fully qualified tree trimmers, and one (1) ground person, with a personnel hoist, chainsaws, chipper, chip truck with dump bed (minimum two

(2) ton capacity) for removal of chips, branches, wood, and other debris. Signs and cones for shoulder closures as required.

c) Stump removal crew shall consist of a minimum crew of two (2) laborers qualified in the use of a stump grinder, means for debris removal, and equipment as required. Rate is per stump, unless associated with a tree removal, and shall be included in Price Quote Proposal, Attachment 1 for tree removal. Signs and cones for shoulder closures as required.

d) Working within 10 feet (10’) of power lines (overhead line work) and equipment shall include at least two (2) Line-clearance tree trimmers as defined by OSHA regulations under 1910.269.

4) All above-ground tree crew workers must be professional climbers capable of operating and trimming from the personnel hoist. All employees shall set and maintain shoulder closures safely and properly.

5) For crew safety and personal appearance to the public, crew members shall wear Class II reflective wear clothing and footwear appropriate for the work being performed. Clothing shall be clean and free of tears and holes.

6) Climbing ropes shall be industry standard 20-mm (1/2 inch) synthetic tree surgeon's rope.

Ropes shall be kept in special boxes on the truck to keep them dry and away from the other tools. Limbs shall not be lowered with the climbing rope.

7) Contractor shall have tree crew personnel that are certified on energized line clearance to perform tree trimming within the proximity of any energized power lines or associated non-energized lines. A copy of this certification shall be made available to Caltrans at any time.

For any work around power lines, Contractor shall be responsible, if required, for all contacts, planning, and scheduling with local power company or other power line owner to complete the work.

8) Aerial work shall be done only from a personnel hoist or with prior approval of appropriate climbing methods from Caltrans Contract Manager.

9) Contractor shall have the personnel hoists certified annually by a qualified crane inspection company. A copy of the certification record shall be kept in the personnel hoist and may be inspected by Caltrans Contract Manager. Personnel hoists shall be capable of reaching a height of 18 meters (60 feet), and climbers must have experience in trimming trees up to 30 meters (100 feet) in height. When Contractor is climbing or operating the personnel hoist, an additional employee of Contractor shall be present who is fully qualified to operate the equipment and trained in aerial rescue.

10) All chippers shall have an emergency shutdown mechanism, and chippers shall be a trailer mounted Vermeer Model 1250 or equivalent. The dump truck shall have a minimum of two (2) ton capacity.

11) Contractor shall be responsible for all equipment repairs and services.

12) Servicing, fueling, and pre-operation checks of the equipment shall be done on Contractor’s time before or after the normal work shift referenced in Section 5, above on page one (1).

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.269

Exhibit A

Public Works (State)

13) Failure to begin work promptly or to complete the work diligently as described in the Service Request shall be considered grounds for termination for default of this Agreement under Exhibit D, Item 2, Termination. Defective, careless and/or work that is indicative of lack of skill in its execution as determined by Caltrans Contract Manager, shall be redone at Contractor’s sole expense and to the satisfaction of Caltrans Contract Manager.

14) Contractor shall leave the premises in a neat, clean and safe condition after every operation in such a manner as to avoid damage to Caltrans property. Any damage caused by Contractor’s operations shall be repaired/replaced at Contractor’s sole expense and to the satisfaction of Caltrans Contract Manager. Contractor shall notify Caltrans Contract Manager immediately of any damage caused.

C. Technical Work Requirements

1) The type of work consists of trimming of various types of trees adjacent to roadways, fence lines, residential yards, businesses, vacant parcels, energized power lines and associated non-energized lines. Trees shall be trimmed to ensure visibility of highway signs and safety devices; to improve sight distance at intersections and other locations; to provide 5.1 meters (17 feet) vertical clearance over the traveled way and shoulder; and provide clearance for property adjacent to Caltrans right-of-way against fire hazard. Heavy limbs overhanging the traveled way may need to be thinned, headed back, or removed.

Dead and diseased limbs shall be removed from trees if they cause a threat to traffic or property.

2) The basic structure of the tree shall be preserved. No mulching on the project site will be allowed unless pre-approved by Caltrans Contract Manager.

3) Contractor shall, at all times, follow the International Society of Arboriculture (ISA) pruning standards found at www.isa-arbor.com.

4) Tree trimming shall be performed by or under the supervision of an ISA certified arborist and the work must conform to the following:

a) All trees shall be left in a symmetrical shape that is characteristic to their species. Care shall be taken to avoid large holes in the canopy or to avoid creating an unbalanced tree.

b) Excessive growth on the sides or top of the tree where past pruning practices were the obvious cause, shall be pruned to promote healthy growth patterns.

c) Crown reduction shall be accomplished by use of selective trimming, not directive. Cuts shall be made at strong laterals whenever possible. Stubbing or shear pruning is not permitted.

d) Contractor shall not trim tree growth that forces an unbalanced side growth or hazardous overhang on the Caltrans highway or adjacent property. Under these conditions, proper thinning and heading shall be required before top or center trimming is permitted. The terminal bud of the leader shall not be removed.

e) Contractor shall restructure growth by cutting trees for removal of crow’s nests or brooms. Contractor shall locate these cuts at strong laterals on older wood.

Contractor shall thin trees by selective trimming or drop-crotching for a more open canopy whenever possible.

http://www.isa-arbor.com/

Exhibit A

Public Works (State)

f) Contractor shall complete final pruning cuts without leaving a stub. These cuts shall be made in a manner to favor the earliest possible covering of the wound by callus growth.

This requires the wound to be as small as practical; the cut should be reasonably flush and within the shoulder ring area; and the cambial tissues at the edge of the cut should be alive and healthy. Contractor shall not make large cuts that produce large wounds and weaken the tree.

5) Tree removal shall be as directed by Caltrans Contract Manager and shall include removal of the trunk to within 25 mm (1 inch) of the ground and treated for re-growth unless the stump is to be ground. Stump grinding shall reduce to less than 50 mm (2 inches) maximum size pieces and to a depth of 150 mm (6 inches) minimum and the hole shall be backfilled to adjacent grade level.