1170R.pdf

00190.1

ADVERTISEMENT FOR BIDS

AVONDALE SCHOOL DISTRICT

INVITATION TO BID

#1170 – Avondale Middle School – Furniture

The Board of Education of Avondale School District is accepting firm bids for various furniture items to be installed at Avondale Middle School.

Plans and specifications may be obtained electronically via the District’s website at:

http://www.avondaleschools.org/departments/business-services/proposals-and-bids-1, on or after Wednesday, May 30th, 2018.

The envelope bearing your proposal must identify your company and the proposal being bid and addressed to the attention of Frank Lams, CPA, Assistant Superintendent for Financial Services, Avondale Administrative Offices, 2940 Waukegan Street, Auburns Hills, MI 48326. Bids must be delivered no later than 2:00 pm local time, June 13th, 2018 to Avondale Administrative Offices (address above), Attn: Frank Lams, CPA, Assistant Superintendent for Financial Services. Each proposal must be submitted on the forms furnished by the District and must be completed in full. Each proposal shall be sealed in an opaque envelope and marked with the name of the bidder.

A Bid bond executed by a U.S. Treasury listed surety company acceptable to the owner, or a cashier’s check in the amount of at least 5% of the sum of the proposal payable to Avondale School District shall be submitted with each proposal in excess of $23,881. All proposals shall be firm for a period of sixty (60) days. Oral, telephone, fax or electronic mail bids are invalid and will not receive consideration.

All bids will be publicly opened and read aloud at a meeting convened at the Avondale Administrative Offices (main board room) starting at 2:01 pm on June 13th, 2018.

Successful bidders whose proposals are $50,000 or more may be required to furnish a satisfactory Performance and Payment Bond in the amount of 100% of their bid. The cost of the Bond shall be included in each proposal.

All bids must be accompanied by a sworn and notarized statement disclosing familial relationship that exists between the owner or any employee of the bidder and any member of the Board or Superintendent of the Avondale School District. All bids must be accompanied by a signed and notarized statement to comply with the Iran Economic Sanctions Act of 2012 and Equal Opportunity Statement. Forms are included in the bid proposals.

The Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interests of the owner.

Wayne Kakuda - Secretary Avondale School District Board of Education

Avondale School District RFP # 1170‐Middle School Furniture

The Avondale School District is seeking qualified bids for furniture to be placed within its Avondale Middle School. The following points are integral to this bid, respondents not adhering to these parameters are subject to disqualification.

Bidding of complete package is not required, though highly recommended. The District would PREFER to award to one vendor to ease delivery, installation, etc.

All responses will be regarded as bid to specification unless SPECIFICALLY indicated on bid response. Any alternates being proposed MUST include complete cut sheet. Failure to include cut sheet with bid submission will be grounds for disqualification of entire bid.

All bidders MUST complete the enclosed Familiar Disclosure form and include with bid submission. Bid responses not containing this form will be automatically disqualified. The Familiar Disclosure form is NOT required to be notarized for non‐construction bids.

All bidders MUST complete the enclosed Iran Economic Sanctions Act form and include with bid submission. Bid responses not containing this form will be automatically disqualified.

The Iran Economic Sanctions Act Form IS required to be notarized.

Bidders are reminded that all furniture listed on this bid will require installation by the awarded vendor. Bids for items where vendor does not provide complete installation will be deemed incomplete and will be disqualified.

Installation includes unloading from shipping vehicle, unpacking and placing into designated room. Any assembly is the sole responsibility of awarded vendor.

School personnel will not assist with unloading, unpacking, assembly or cleanup of items or packaging materials.

Awarded vendors are completely responsible for cleanup and removal of all packing materials. The school district will NOT provide dumpster space for packaging materials.

School does not have loading dock, pallet lift or forklifts. Bidders are specifically reminded that all unloading of purchased items is the sole responsibility of awarded vendor.

Awarded vendors MUST coordinate with shipper to insure that all delivered products are installed DAY OF DELIVERY. Avondale Middle School does NOT have storage space available for product.

Minimum of 48 hours notice is required prior to delivery of any items awarded on this bid.

Delivery may be made from 7:30 am until 3:00 pm. Building is closed by 3:00 pm on non‐ student days unless specific prior arrangements have been agreed to by the School District.

Bid prices are requested on a PER UNIT BASIS. Unit cost for delivery and installation are to be included on bid response. Quantities listed below are MINIMUM quantities to be ordered. The School District reserves the right to order additional quantities for this building AND/OR other district owned locations. Bidders must specify the length of time they will hold pricing. The School District will consider the timeline vendors will hold pricing when determining bid award.

The School District reserves to right to award this bid in the manner that best serves the interests of the School District; i.e. to accept or reject any or all bids or to split awards by items or to accept bids, which will best serve the School District.

Description Approved manufacturers Quantity Cost Each Delivery Installation

Combo School Desk ‐ Solid Plastic Top (17 1/2" Seat Height) Scholarcraft

Top Color: Beige Top Seat Supply Seat/Back Color: Burgundy Frame" Chrome

Single‐Sided Study Carrel ‐ Starter Unit Norwood Commercial Furniture (Cherry) Fleetwood

Single‐Sided Study Carrel ‐ Adder Unit Norwood Commercial Furniture (Cherry) Fleetwood

Round Mobile Stool Cafeteria Table w Chrome Frame (60" Diameter); must have Armor edge, T‐mold edging not acceptable

SICO

PURPLE SEAT Mitchell Gray Nebula Top Palmer‐Hamilton

Round Mobile Stool Cafeteria Table w Chrome Frame (60" Diameter); must have Armor edge, T‐mold edging not acceptable

SICO

YELLOW (gold) SEAT Mitchell Gray Nebula Top Palmer‐Hamilton

Mobile Stool Cafeteria Table w/Chrome Frame ‐ 12 Stools (30" W x 12' L);

must have Armor edge, T‐mold edging not acceptable

SICO

PURPLE SEAT Mitchell Gray Nebula Top Palmer‐Hamilton

Mobile Stool Cafeteria Table w/ Chrome Frame ‐ 12 Stools (30" W x 12' L);

must have Armor edge, T‐mold edging not acceptable

SICO

YELLOW (gold) SEAT Mitchell Gray Nebula Top Palmer‐Hamilton

Mobile Stool Cafeteria Table w/ Chrome Frame ‐ 8 Stools (30" W x 8' L);

must have Armor edge, T‐mold edging not acceptable

SICO

PURPLE SEAT Mitchell Gray Nebula Top Palmer‐Hamilton

Mobile Stool Cafeteria Table w/Chrome Frame ‐ 8 Stools (30" W x 8' L);

must have Armor edge, T‐mold edging not acceptable

SICO

YELLOW (gold) SEAT Mitchell Gray Nebula Top Palmer‐Hamilton