A1_SOW Generator 2026.doc
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- Attached to
- Generator Maintenance
- Solicitation number
- 1166254
About this file
This is a Statement of Work for a generator maintenance contract at the National Center for Applied Plant Protection (NCAPP) facility in Beltsville, Maryland, operated by the USDA Animal and Plant Health Inspection Service (APHIS). The contractor will provide preventive maintenance and emergency repair services for two Kohler 750ROZD generators, IPS paralleling switch gear, and sixteen Kohler transfer switches that support critical quarantine integrity and containment of BSL-3 agricultural plant pathogens at the facility.
The contract requires four inspections annually, with one designated as a Full-Service Visit, covering visual inspections, cooling systems, lube oil systems (including annual oil sampling and analysis), air intake, fuel systems, engine starting systems, exhaust systems, system testing, and automatic transfer switches. All inspections must occur during normal business hours (7:00 am to 3:00 pm, Monday through Friday, non-holidays) with 24-hour advance notice. The contractor must supply all necessary tools, materials, motor oil, filters, and fuel/coolant inhibitors; provide regular, overtime, and double-time labor rates; include mileage expenses and minimum service visit costs; and submit inspection reports and deficiency notifications before leaving the site. The period of performance is a 12-month base period with four possible 12-month option periods. This is a total small business set-aside acquisition conducted under simplified procedures for commercial services (PSC H930, NAICS 811310), with quotes solicited directly from suppliers. The related presolicitation notice requests that suppliers submit requests to receive the formal solicitation by May 12th at 12:00 PM.
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Statement of Work for Generator Maintenance Contract The National Center for Applied Plant Protection (NCAPP) in Beltsville, Maryland is a world reference laboratory for plant diagnostic testing and deals with many complex diseases and pathogens that threaten agricultural and native plants. The BSL-2 and BSL-3 buildings at NCAPP are some of the most complex buildings within APHIS. The building emergency generator systems at NCAPP are an integral part of the guaranteed quarantine integrity of the specialized buildings and the continuance of the containment of BSL-3AG agricultural plant pathogens and Select Agents required by 7 CFR 331.
The emergency generator system consists of two (2) Kohler 750ROZD Generators serial numbers 387145 and 612282, IPS paralleling switch gear and sixteen (16) Kohler transfer switches.
The USDA requires four (4) inspections a year and one of the inspections will be a Full-Service Visit. The inspections will include both generators, switchgear and transfer switches.
For any repairs or emergency visits that may be required in addition to the inspections.
The quote shall also include regular, overtime, and double time rates and their respective hours and holiday dates. Include maximum response time for each shift and dates mentioned above. The quote shall include any mileage expenses and minimum service visit cost.
All inspections will be performed during normal working hours, 7:00 am to 3:00 pm non-holiday Monday through Friday. A 24-hour notice will be given before any visit. The effective period of performance shall be from a base period of 12 months with 4 possible 12-month option periods.
Place of Performance:
USDA/APHIS/PPQ-BARC East
9901 Powder Mill Road
Laurel, MD 20708
Contractor shall supply all tools, motor oil, filters i.e. fuel, air, oil and coolant inhibitors.
The Inspections shall include at a minimum the following, if the contractor has a standard checkout and inspection form that meets or exceeds these requirements then provide a copy along with the quote.
A. Visual Inspection of Complete Generator System
1. Thoroughly inspect and clean generator set and related equipment.
B. Cooling System Inspection
1. Inspect and adjust all belts as necessary.
2. Inspection of all hoses and tighten clamps if necessary.
3. Replace block heater hoses as necessary with silicone hose.
4. Inspection of radiator exterior and radiator cap.
5. Check coolant level, topping off to proper level if necessary.
6. Coolant testing, adjusting by adding inhibitor if necessary.
7. Inspection of block heater operation.
C. Lube Oil System Inspection
1. Check oil level, topping off to bring it to proper level if necessary.
2. Replacement of oil and oil filters at Full-Service Visit.
3. Oil sampling and analysis one time per year. Copy of analysis will be forwarded to Owner/Agent.
4. Check engine seals for leaks.
D. Air Intake System
1. Inspect for proper ventilation, fresh air supply.
2. Inspect air filter. Replace it if needed.
E. Fuel System
1. Replacement of fuel filters on generators and day tanks at Full-Service Visit.
2. Inspection of day tank and fuel line condition at Full-Service Visit.
F. Engine Starting System
1. Inspection, cleaning of all battery cables and clamps
2. Tighten any loose battery connections if necessary.
3. Inspection of battery charger operation.
4. Battery load test, test for proper voltage and electrolyte levels.
G. Engine Exhaust System
1. Inspection of muffler assembly.
2. Inspect for proper operation and ventilation of exhaust system.
H. System Testing
1. Visually inspect the IPS paralleling switchgear.
2. Start generators from the IPS paralleling switchgear, run to operating temperature, transfer load to building when permissible.
3. Inspect all gauges and warning lights for proper operation.
4. Inspection of governor operation and adjust voltage and frequency as necessary.
I. Automatic Transfer Switch (ATS)
1. Transfer of load to building when permissible.
2. Inspection of ATS condition and operation.
3. Return system to fully automatic.
J. Completion Of Visit
1. Remove all old parts and hazardous waste from site.
2. Provide copy of inspection report to Owner/Agent before leaving site.
3. If any deficiencies are found notify Owner/Agent before leaving site.
4. Return all systems to fully automatic and verify with Owner/Agent.
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