1161706-event.pdf

18 August 2023

Honey Creek Resort Mechanical Services Provide Mechanical (HVAC/Plumbing) for Honey Creek Resort

18 August 2023

Open 7/27/2023 8:00 AM CDT Type Request for Bids Close 8/17/2023 2:00 PM CDT Number 005-RFB-0558-2024 Currency US Dollar

Sealed Until 8/17/2023 2:00 PM CDT

Contacts Michael Bradbury michael.bradbury@iowa.gov

Commodity Codes Commodity Code Description 91468 Plumbing 67055 Plumbing Fixtures and Parts 67056 Plumbing Trim: Faucets, Fittings, etc.

67058 Rubber Goods and Plumbing Specialties: Gaskets, Leathers, Seats, Washers, etc.

91036 Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

91042 Kitchen and Bathroom Fixture Repair Services, Not Plumbing: Bathtubs, Sinks, Cabinets, Counter Tops, etc.

91060 Plumbing Maintenance and Repair Services: Pressure Tapping Services, Pipe Freezes, Toilets, etc.

91450 Heating, Ventilating and Air Conditioning (HVAC)

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Background: Located on Rathbun Late, Honey Creek Resort is Iowa's only resort state park. It consists of 105 guest rooms/suites, 28 resort rental cottages, full-service restaurant, indoor water park, and 40 boat slip.

Contract Term

The term of the contract will begin upon award and end on 8/31/24.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to three (3) annual extensions. The resulting contract will be available to all State Agencies.

Scope of Work:

The State of Iowa is seeking Contractors to provide Journeymen and Apprentice level pipe-fitters, plumbers, sheet metal workers, and a refrigeration specialist for various maintenance and repair projects. The scope will include but not be limited to: all HVAC and water distribution systems at the Honey Creek Resort upon request.

Examples of Work Include, but are not limited to:

Heating Systems Cooling Systems Sewage o Pump Ejectors o Toilet, Urinals, Sinks o Piping Repairs

Water o Drinking Fountains o Sprinklers o Fire Pumps o Domestic Water Systems o Water Purification Systems o Piping Repairs

Description

Required to View Event

Prerequisites Required to Enter Bid

18 August 2023

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-0558-2024 - Specifications.pdf

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Questions Required Questions

Group 1: Bidder Requirements Instructions:

1.1 Bidder has the ability and agrees to comply with the requirements per the Specifications.

Group 2: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

2.2 Enter the Bidder's State or Foreign Country of Residence.

2.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

2.4 Enter the number of years the Bidder has been in business in the text box.

2.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

2.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

2.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

2.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

2.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

2.10 Is the Bidder requesting confidential treatment of specific information?

2.11 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

2.12 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 3: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Bidder shall read the RFB Definitions and enter a response.

3.2 Bidder shall read the Administrative Terms and enter a response.

3.3 Bidder shall read the Contract Terms & Conditions and enter a response.

3.4 Bidder shall read the Specification Terms and enter a response.

3.5 Bidder shall read the Terms and Conditions for services and enter a response.

3.6 Bidder shall read the Insurance Requirements and enter a response.

3.7 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

3.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

3.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 4: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

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4.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

4.2

The resulting Contract will require the Bidder to provide for performance [e.g. retained funds, escrow, letter of credit, liquidated damage].

Agency shall retain ten percent (10%) of each payment due Bidder under the resulting Contract. Agency shall pay the retained amount only after all performance of the Work has been completed by Bidder and accepted by Agency.

4.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

4.4 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

4.5 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Material Markup 1 P1 - Percent

Provide a percentage markup for any materials used.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Plumber, Journeyman 1 HR - Hour

Standard Rate

S2 Plumber, Journeyman 1 HR - Hour

Overtime Rate

S3 Plumber, Journeyman 1 HR - Hour

Double Time Rate

S4 Plumber, Apprentice 1 HR - Hour

Standard Rate

S5 Plumber, Apprentice 1 HR - Hour

Overtime Rate

S6 Plumber, Apprentice 1 HR - Hour

Double Time Rate

S7 Pipefitter, Journeyman 1 HR - Hour

Standard Rate

S8 Pipefitter, Journeyman 1 HR - Hour

Overtime Rate

S9 Pipefitter, Journeyman 1 HR - Hour

Double Time Rate

S10 Pipefitter, Apprentice 1 HR - Hour

Standard Rate

S11 Pipefitter, Apprentice 1 HR - Hour

Overtime Rate

S12 Pipefitter, Apprentice 1 HR - Hour

Double Time Rate

S13 Sheet Metal, Journeyman 1 HR - Hour

Standard Rate

S14 Sheet Metal, Journeyman 1 HR - Hour

Overtime Rate

S15 Sheet Metal, Journeyman 1 HR - Hour

Double Time Rate

S16 Sheet Metal, Apprentice 1 HR - Hour

Standard Rate

S17 Sheet Metal, Apprentice 1 HR - Hour

Overtime Rate

S18 Sheet Metal, Apprentice 1 HR - Hour

Double Time Rate

S19 Refrigeration Specialist 1 HR - Hour

Standard Rate

S20 Refrigeration Specialist 1 HR - Hour

Overtime Rate

S21 Refrigeration Specialist 1 HR - Hour

Double Time Rate

S22 Subcontractor Markup % 1 P1 - Percent

Provide a percentage markup for any subcontractor used.

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