005 – RFB – 0558 – 2024

Honey Creek Resort Mechanical Services

SPECIFICATIONS

Overview The successful Bidder shall provide the goods and/or services to the Lead Agency and to Buyers issuing Purchase Instruments against the Resulting Contract in accordance with the technical specifications defined in this Section. All items listed in this Section are Requirements. A successful Bidder must be able to satisfy all these requirements to be deemed a Responsible Bidder. By indicating “yes” in response to these specifications, a Bidder agrees that it shall comply with the requirements throughout the full term of the Resulting Contract, if the Bidder is awarded a contract.

4.1 Scope of Work

Services are to be performed at the Honey Creek Resort in Appanoose County.

4.1.1 Purpose - The State of Iowa is seeking Contractors to provide Journeymen and

Apprentice level pipe-fitters, plumbers, sheet metal workers, and a refrigeration specialist for various maintenance and repairs projects. The work scope will include but not be limited to: all HVAC and centralize chilled water distribution systems at State facilities upon request. Examples of Work include, but are not limited to:

o Heating Systems

• High capacity Air handling Systems

• Boilers

• Chillers 1000 tons and below

• Pumps

• Motors

• Packaged HVAC

• Condensation Pumps

• Steam traps

• Piping Repairs o Cooling Systems

• Chillers

• Pumps

• Cooling Towers

• Dry Coolers

• Liebert Units

• Air Distribution Systems

• Piping Repairs o Sewage

• Pump Ejectors

• Toilet, Urinals, Sinks

• Piping Repairs o Water

• Drinking Fountains

• Sprinklers

• Fire Pumps

• Domestic Water Systems

• Ultra-Water Purification Systems

• Piping Repairs

4.1.2 Response Time – The Contractor must respond timely to service requests. Contractors are required to respond within two (2) hours after notification of an emergency call. Emergency Service call work shall be completed /scheduled as the Facility Manager or designee deems as necessary.

4.1.3 Materials – The Contractor shall have sufficient inventory of materials to meet usual and customary commercial contract. The Agency reserves the right to furnish materials required in the completion of work under this contract.

4.1.4 Qualifications/Standards – The Contractor will furnish Journeyman that have a minimum of 3 years’ experience at the Journeyman level. All labor, parts and materials shall comply with the American Society for Testing and Materials (ASTM), the American National Standards Institute (ANSI), the State of Iowa’s Building and Fire Codes, and all applicable Iowa Code including State Mechanical Code Chapter 61, State Plumbing Code Chapter 25, and Iowa Code Chapter 105. All work performed by the Contractor must comply with the current Iowa Occupational Safety and Health Standards. Contractors are required to inform the Issuing Officer of any and all OSHA violations during the term of the contract. The State of Iowa shall be indemnified and held harmless from any claims or liability arising from any violation(s). Contractor will be required to obtain and maintain all required permits. Contractor must possess sufficient resources and be capable of handling more than one State job at a time.

Contractor must have all the necessary personnel and equipment to safely work on refrigeration units and have the required certifications and licenses. The Contractor will have to report to work site with all tools and equipment required for the work to be performed. Bidders are to include in their bid documentation to validate experience, competency, and license, along with three business references. If requested, the Contractor will furnish to the Department of Administrative Services, documentation of Journeyman level status of Contractor’s staff. The Department of Administrative Services reserves the right, without protest, to reject any worker that in the estimation of the State is not qualified or performing in an acceptable manner and/or is unable to obtain security clearance.

4.1.5 Lockout/Tagout Policy - All work performed by Contractors shall be in compliance with the Lockout/ Tagout Policy. This policy includes but is not limited to tagging, labeling and identification of designated breakers, outlets, or other power sources before and after completion of assigned work.

4.1.6 Confined Space Policy - All work performed by Contractors shall be in compliance with the Confined Space Policy.

4.1.7 Warranty – Contractors shall warranty all work performed under this contract award for a period of one (1) year from service. If during that one (1) year period of warranty, any part installed under the contract fails or does not function properly due to any fault in material or workmanship, the contractor shall, under notice from the Agency representative, promptly proceed to repair or replace the faulty item without the Agency incurring any additional expense. If the Contractor fails to repair or replace the faulty item within a reasonable time after notice, the Agency may hire another vendor to repair or replace the faulty item and charge the cost to the Contractor.

4.1.8 Subcontractors – Subcontractors must be approved in advance by the Agency.

4.2 Work Rules

4.2.1 Facility Rules – State facilities have specific security and safety policies and procedures established which must be adhered to at all times, per their instructions. Contractor’s personnel shall provide to the facilities designated contact(s) the following information in advance of being admitted in site: name, date of birth, social security number, driver’s license number (background checks may be required), location and description of work to be performed.

4.2.2 Site Conditions – All work must be performed in a safe manner. The Contractor shall at its sole expense immediately correct any dangerous condition caused by or as a result of the Contractor's work. The Contractor shall be held solely responsible for any damage to existing structures, grounds, systems, equipment, or parts, caused by Contractor’s employees and shall repair or replace same to its original condition at no additional cost to the using State Agency. If any shutdown of services is required, the Contractor must contact the using Agency prior to shutdown. The contractor shall keep the site clean, and swept on a daily basis, or more often if required to keep premises clean and safe. The contractor must remove all materials, and debris from the work site on a daily basis. The contractor shall at its sole expense, replace, repair, or otherwise remedy any damage made to the existing grounds or buildings by the Contractor in the performance of their work. Existing walks, driveways and parking areas are to be kept free and clean at all times. Parking spaces should be arranged with the Agency. All parking costs are the responsibility of the Contractor.

4.2.3 Proper Conduct – The Contractor shall adhere to proper conduct at all times. Proper conduct is meant to include, but shall not be limited to the following: There shall be no weapons, drugs or alcohol on the premises. No smoking on the premises unless there is a designated smoking area and the smoking is conducted in such area. No secured doors left open or unlocked. The Contractor shall conduct business in a professional manner at all times.

4.2.4 Temporary Utilities - The Contractor shall have temporary use of electrical power from existing outlets as directed by the Agency. The Contractor shall furnish all connections and extensions from these outlets at its own expense.

4.2.5 Storage - The Contractor shall store all materials, tools and equipment only in areas designated by the Agency. The Contractor shall keep those areas clean and clear of combustible materials/waste. The Contractor shall provide adequate facilities for the storage of waste materials and rubbish prior to removal from the site. Debris, surplus materials, equipment, etc., may need to be removed periodically, depending on the Agency’s needs. No ladders, tools or equipment shall be left unattended. The Contractor shall be solely responsible for damage, loss or liability due to theft or vandalism of his materials, tools and equipment.

4.2.6 Hazardous Materials – Where the Contractor encounters suspected areas of hazardous materials such as asbestos, Contractor shall immediately cease operations and notify the Owner. No work shall proceed until the Owner has the areas tested and has initiated an approved method of neutralizing or removing the hazard, as per E.P.A. requirements. The Contractor agrees to accept responsibility for notifying his or her employees of any hazard which exists and to protect all personnel from same, holding harmless the Owner, his or her employees, and the Designer from any claims against them by the Contractor, his or her employees or third parties. The Owner shall advise the Contractor of any verified hazards. The Owner will also advise the areas suspected as possible hazards. If the Contractor is required to work in the suspected hazardous area (but not in direct contact with the hazard), they will be required to accept responsibility and cost for notifying and protecting his or her personnel as though the area is contaminated. The Contractor will not be reimbursed for a reasonable delay in work caused by a hazard during the job.

4.3 Administrative Fee

In addition to the approved discounts or prices specified in the Contract herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against this Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services, Central Procurement; Attn: Chief Operating Officer, Level 3, Hoover State Office Building, 1305 E.

Walnut Street, Des Moines, IA 50319-0105.

4.4 Rates

4.4.1 The proposed hourly labor rates must include the costs for trucks, tools, and common equipment.

4.4.2 Overtime Rate - Work completed outside of normal working hours (7:00am-5:00pm).

State Agency must authorize any overtime work.

4.4.3 Double Time Rate - Work completed during a National Holiday. State Agency must authorize any double time work.

4.4.4 If a project will require special equipment contractor shall provide a written cost estimate to the requesting department for approval. In some cases, the state may permit the use of a gang box during project.

4.4.5 Provide an itemized list of rates for any special equipment, trucks, or other reimbursable items (attach sheets). The State understands it is customary to charge for workers time to travel from the shop to work site.

4.4.6 A Trip Charge based solely on the rate per mile allowed per State Accounting Enterprise Procedures 210.130 (das.iowa.gov) for distance traveled (round trip) from Bidder's shop to the work site is allowed. The State will not reimburse for hotels, or meals.