1160459 SOW.pdf

This janitorial contract will include the base year from Notice to Proceed through one year, and four option years beginning 2026, 2027, 2028, 2029.

THE PHYSICAL ENVIRONMENT

The Redbird Ranger Station consists of the following buildings:

(1) Redbird Ranger Station Office:

The main floor of the building consists of various offices, a copy and file room, a reception area, a kitchen, and a conference room floor.

The second floor contains three (3) storage areas, five (5) offices and one shared restroom. A deep sink is located in a storage closet upstairs as well. Access is by stairs.

(2) Redbird Ranger Station Work Center:

There is also one work center with two (2) large restrooms with stalls, a small kitchen area, one large work room, and three offices that is included in this contract.

Janitorial Services shall be provided for the Redbird Ranger Station Office and the Redbird Ranger Station Work Center as shown in the building cleaning schedule.

SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

Contractor Furnished. None

Government Furnished. The Government will provide the following items to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of FAR 52.245-4, Government-Furnished Property.

Vacuum Cleaner 2 each, valued at $125.00 each Broom 1 each, valued at $10.00 Mop 1 each, valued at $10.00 Rolling mop bucket 1 each, valued at $40 All Cleaning Supplies as needed Hand towels, paper towels, toilet paper, trash bags as needed

BUILDING CLEANING SCHEDULE

A regular building cleaning schedule is necessary to maintain the appearance and safety of the structure. The schedule below will be a performance-based service contract supervised by Robert Claybrook, District Ranger. All cleaning shall be completed in accordance with the schedule and cleaning work quality requirements listed on pages 4 and 5.

JOB TWICE A

WEEK

WEEKLY MONTHLY

Clean and supply restrooms in office building and work center

X

Vacuum carpeted floors/bugs from window seals in office building and workcenter

X

Sweep and wet mop all hard surface floors (tile, linoleum, etc.) in office building and work center

X

Empty all trash cans and shredder and replace liners/bags as needed in office building and work center

X

Clean glass in the front and back doors of the office building and work center

X

Clean the break/kitchen areas in office building and work center

X

Refrigerators/clean all X Microwaves/clean all X Clean reception area in office building X Sweep walkways and porch in office building

X

Clean water fountains in office building and work center

X

Clean/dust conference room table/bookshelf in office

X

Dust office building and work center area including all file cabinets

X

Dust all blinds X Dust all baseboards X *Clean windows in office and work center

*Wipe down wood paneling in office building with Old English furniture polish

*Clean windows in office and work center and wipe down wood paneling in office building with Old English furniture polish semi-annually (spring and fall).

SCHEDULE

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

SUN

MON

After office hours (4:30 pm)

X X X X X X X X X X X X

TUE

WED

THUR

After office hours (4:30 pm)

X X X X X X X X X X X X

FRI

SAT

CUSTODIAL DEFINITIONS

A. RESTROOMS: All public and private restrooms, shower rooms and janitorial closets.

B. SURFACES: Walls, ceilings, window sills and frames, blinds, doors and door frames, light fixtures, radiators, vents, grills, office furniture and office equipment.

C. FIXTURES: Toilets, urinals, lavatories, sinks, drinking fountains, and mop sinks.

D. DISPENSERS: Paper towel, toilet paper, and soap.

E. GLASS SURFACES (BOTH SIDES): All glass doors and glass surrounding doors, windows, display cases, signs, etc.

F. WASTE CONTAINERS: Wastebaskets, trash cans, shredders, and recycle boxes.

G. CARPETED FLOORS: Wall to wall carpeting, room-size rugs and area rugs.

H. BARE FLOORS: Ceramic, wood, linoleum or any other non-carpeted areas.

CLEANING WORK QUALITY REQUIREMENTS

OFFICE CLEANING

Trash Collection. Empty all waste containers and change liners as needed. Plastic liners shall not be torn or contain residue. All waste shall be dumped in outside disposal containers. All trash collected shall be taken to the dumpster. All recycle boxes located at each work station shall be emptied into the main recycle center located in the kitchen.

The recycle center can handle plastic, paper, and aluminum waste.

Cleaning Waste Receptacles. Exterior and interior surfaces of receptacles shall be free of dirt, dust, streaks and spots. Waste containers shall be washed and disinfected as needed.

Dusting. Dust offices including furniture, window sills, tops of partitions, ledges, door jambs, pictures, baseboards, displays (artificial greenery) and all other surfaces with a treated dust cloth. Contractor shall not dust or clean computer equipment. Personal articles, papers, or plants should not be moved in order to dust, however Contractor shall dust and water live plants. Contractor should dust around them. Dust all empty areas, hallways, display cabinets, and doorways.

Glass Surfaces Cleaning. Clean all glass doors. Glass surfaces shall be clean and free of dirt, dust, streaks, watermarks, spots, and grime and shall not be cloudy. Clean windows semi-annually.

Bare Floor Maintenance. Dust mop or sweep all uncarpeted areas. Wet mop and disinfect uncarpeted areas and bathrooms.

Carpeted Floor Maintenance. Vacuum with electric vacuum cleaner all carpeted areas to remove dust, dirt, and litter.

Refrigerator and Microwave Cleaning. Remove and dispose of food that has exceeded expiration date from the refrigerator and remove baked-on food particles from microwave. Clean both the refrigerator and microwave inside and out with a soap and water solution to sanitize.

Porch and Walk Areas to Offices. Sweep and remove any debris that may have collected in these areas.

Water Fountain Cleaning. Clean and polish all drinking fountains. (A separate container and materials shall be used for this purpose.)

RESTROOM CLEANING

Wash and sanitize all water closets, toilet bowls, seats, and urinals. No rust or encrustation shall remain.

Wash and disinfect all lavatory fixtures, including paper towel and toilet tissue holders, hand dryers, handicap rails, soap dispensers, toilet handles, and faucets. Mirrors shall be cleaned with appropriate cleaning product.

Floors shall be swept, mopped, and disinfected with government furnished cleaning materials that removes all dirt, debris, and stains from tile surface and grouted areas.

Cleaners used shall not be abrasive and will not damage tile.

All other tile surfaces (baseboards and walls) shall be cleaned with cleaning materials made for those type surfaces that will remove all dirt and stains from surfaces and grouted areas.

Fill paper towel dispensers, toilet paper dispensers, and replenish soap supplies as needed.

CLEANING MATERIALS USED IN RESTROOMS SHALL NOT BE USED IN ANY

OTHER AREA.

EXHIBIT 1

PERFORMANCE-BASED STATEMENT OF WORK

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

GENERAL

This contract will cover a base year beginning January 1, 2022, through December 31, 2022, and four option years including years 2023, 2024, 2025, and 2026.

hereafter be referred to as the CO and COR, respectively.

SCOPE OF WORK

These specifications cover the furnishing of all necessary management, labor, supervision, and other items necessary (except as specified as Government-furnished property) to satisfactorily perform janitorial services at the Redbird Ranger Station Office and the Redbird Ranger Station Work Center, Daniel Boone National Forest, Big Creek, Kentucky.

LOCATION AND DESCRIPTION

The work is located at the Redbird Ranger Station, 91 Peabody Road, Daniel Boone National Forest, Big Creek, Kentucky 40914.

CONTRACT EFFORT REQUIRED

General. The determination of the total productive man-hour requirements for the performance of all services herein specified is the sole responsibility of the Contractor.

Nothing in this provision should be construed as being contrary to contractor responsibility.

Work Schedule. Janitorial services shall be performed in compliance with the building

COR of his/her inability to perform duties on any particular day. The COR is to be notified prior to 3:00 p.m. on that day. This situation should not occur over two times per month. Anything in excess of this is grounds for termination of the contract for default.

The Forest Service reserves the right to delay the cleaning in the case of an emergency.

In this event, the cleaning shall be done as soon as possible. In the event a legal holiday falls on the scheduled cleaning day and the Contractor wishes to observe the holiday, prior arrangement shall be made with the COR to perform the work on another day. In no event will a scheduled cleaning be cancelled.

Building Security. Contractor shall be responsible for any and all keys issued to them and shall be responsible for any costs incurred as a result of their loss or misuse. All doors and other openings permitting access to the building shall be kept locked as directed by the COR.

during the working period. After completion of work, the Contractor shall secure the building, checking to make sure each door is locked, all windows are closed, all lights are turned off, except for any security lights as directed by the COR, and the security alarm is set.

The Contractor shall provide the Contracting Officer with a list of names, addresses, employees who will be working at this facility. The list shall be submitted prior to the first workday of the contract period, and any changes to the list shall be provided to the COR within twenty-four (24) hours of such change.

The contractor and his/her employees shall wear picture identification badges their duties at this facility. The identification badges shall be worn in a conspicuous place on the exterior clothing whenever work is being performed. Any non-authorized personnel shall be prohibited from the premises during performance of the janitorial services.

Smoking will not be permitted in the building at any time by the Contractor or his/her employees. The Redbird Ranger District Office and Work Center are government facilities and have been declared smoke free facilities.

In the interest of energy conservation, lights shall be turned on only in those areas where work is being performed and shall immediately be turned off upon completion of the work. Designated lights shall be left on at all times.

Telephones in the building may be used in case of emergency only.

Care shall be taken not to damage any equipment located in the building. Repair of any the Contractor, all equipment shall be inspected jointly at the beginning of the contract designated representative.

SUPERVISION

The Contractor shall personally, or through a competent foreman, supervise the work of his employees to ensure that the provisions of these specifications and the terms and conditions of this contract are being carried out. No Government employees are authorized to exercise either employees.

QUALIFICATIONS OF PERSONNEL

Personnel employed by the contractor shall be capable employees, trained and qualified in custodial type work. All employees must be familiar with the facility and procedures to follow in the event of an emergency.

PRE-WORK CONFERENCE

This contract will be administered by the Contracting Officer (CO). The CO may designate a specifications and provisions of this contract.

Prior to commencement of work, the CO will arrange a pre-work conference with the Contractor to discuss the contract terms and work performance requirements.

Before work starts, preferably at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or his designated representative shall be on the contract area whenever the work begins.

In the absence of the Contractor, his authorized representative will take such action as is required

Representative and/or COR on the job will, in no case, relieve the Contractor of any responsibility for satisfactory performance.

SAFETY HEALTH ALERT

The contractor must comply with the applicable Occupational Safety and Health Administration (OSHA) Standards specified under 29 CFR part 1910 and other Federal, State, and local regulations for the purpose of providing safety precautions to all of his employees who are subject to occupational exposure to potentially infectious blood, body fluids and/or materials as a result of the custodial work performed under this contract.

The contractor is responsible for providing the necessary training and education to his employees affected by the OSHA standards and ensuring safe and sanitary work conditions for his employees. The contractor is also responsible for providing, at no cost to his employees, appropriate personal protective equipment such as, but not limited to, gloves, masks, and eye protection (reference section 1910.1030, Bloodborne Pathogens). Personal Protective Equipment is specialized clothing or equipment worn by an employee for protection against a hazard.

General work clothes (e.g., uniforms, pants, shirts, or blouses) not intended to function as protection against a hazard are not considered to be personal protective equipment.

Occupational exposure means reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potential infectious body fluids that may result from the performance of an employee's duty.

CONTRACTOR EMERGENCY PLAN (CEP)

A. Occupant Emergency Plan (OEP). The Government's Occupant Emergency Plan (OEP) is used by the COR during building emergencies. Designated contractor personnel, including the on-site supervisor(s), shall be thoroughly familiar with the Government's OEP and shall be trained by the Contractor to fully understand their responsibilities.

B. Emergency Situation Examples and Plan Due Date. The Contractor shall be required to perform the services required by the contract and as identified by the Property Manager and/or COR to the extent allowed during all emergency situations including but not limited to fires, accident and rescue operations, Contractor personnel strikes, civil

Plan (CEP) shall be submitted to the COR five (5) days after award and updated annually.

The CEP shall include, at a minimum, the following:

1.

continuous communication support to the COR during emergencies.