116 ENGINEERING SERVICES FOR SAFE STREETS AND ROADWAYS FOR ACTION PLAN REPORT.pdf

CITY OF LANSING

PURCHASING OFFICE

124 W. Michigan Ave. 3rd Floor Lansing, Michigan 48933

(517) 483-4128 http://www.lansingmi.gov/460/purchasing

Andy Schor, Mayor

March 11, 2024

REQUEST FOR QUALIFICATIONS AND PROPOSAL

RFQP/24/116

ENGINEERING SERVICES FOR SAFE STREETS & ROADWAYS FOR ALL ACTION PLAN REPORT

PUBLIC SERVICE DEPARTMENT ENGINEERING DIVISION

Lansing officially distributes all Purchasing documents through the Michigan Inter-Governmental Trade

Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info

The City of Lansing requests proposal statements for “Engineering Services for Safe Streets and Roadways for

All (SS4A) Action Plan Report”. The City reserves the right to accept any proposal, to reject any and all proposals and to make the award in the best interest of the city.

Please submit one copy electronically thru MITN (www.mitn.info) or one copy unbound of your completed proposal up to but no later than, 2:00 PM local time in effect April 4, 2024, to the Purchasing Office, City of

Lansing, Purchasing Office, 124 W. Michigan Ave. 3rd Floor, Lansing MI 48933. All hard copy submittals must be sealed and identified on the outside of the mailing envelope with "Engineering Services for Safe Streets and Roadways for All (SS4A) Action Plan Report”.

Any contractual or quote package questions should be directed to Stephanie

Robinson at (517) 483-4128 or email: stephanie.robinson@lansingmi.gov.

Technical questions may be directed to Nicole McPherson at (517) 483-4458 or email nicole.mcpherson@lansingmi.gov

Stephanie Robinson

Senior Buyer http://www.lansingmi.gov/460/purchasing mailto:nicole.mcpherson@lansingmi.gov

Solicitation Number: RFQP/24/116

Solicitation Name: Engineering Services for Safe Streets & Roadways for All (SS4A) Action Plan

Report

The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e-procurement system. We are also collecting demographic information regarding Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document.

I. Where did your firm receive of this solicitation? Please check all that apply.

____ City of Lansing Purchasing Web Page http://www.mitn.info

_____City of Lansing Purchasing Office

____ Other, please list:___________________________________________________________________________

II. Demographic Information:

Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______

III. Company Information Federal Tax ID Number _____________________

Firm Name

Address (Street, City, State, ZIP)

Phone Number Fax Number

Web Site Address Contact Person

Email Address

Thank you for your participation.

Engineering Services for:

Safe Streets and Roadways for All (SS4A) Action Plan Report

All proposers shall complete the Proposal and Award page(s) and submit all information requested herein in the proposal document in its entirety, IN ORDER FOR THE PROPOSAL TO BE

RESPONSIVE. FAILURE TO DO SO MAY RESULT IN THE PROPOSAL BEING

DECLARED NON-RESPONSIVE AND REJECTED.

REQUEST FOR PROPOSAL (RFP)

PROPOSAL REFERENCE No.: RFP/24/116

ISSUE DATE: 3/11/2024

PROPOSAL OPENING DATE: 4/4/2024

PROJECT: Engineering Services for:

Safe Streets and Roadways for All (SS4A) Action Plan Report ISSUING OFFICE: Public Service Department, Engineering Division CONTACT NAME: Nicole McPherson

PHONE: 483-4458

CONTENTS Page

Notice to Respondents Cover

Request for Proposal 1

Proposal and Award 2

Statement of No Proposal 2

Instructions, Terms & Conditions 3 thru 8

Indemnity and Insurance 9

Project Description & Scope of Services 10 thru 13

Criteria for Selection 14

Cost Proposal 15 thru 18

Should any of the required documents be missing from your packet, immediately notify the Finance Department, Purchasing Section and request that they be supplied.

DATE___________

Please complete Section I or II and Section III.

Section I PROPOSAL AND AWARD Initial:_____

The undersigned, having become thoroughly familiar with and understanding the entire proposal documents attached hereto, agrees to provide the services as specified herein, for the total fees as stipulated herein, subject to negotiation.

I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this proposal which will become a binding contract if accepted by the City of Lansing. I hereby state that I have not communicated with, nor accepted anything of value from an official or employee of the City of Lansing that would tend to destroy or hinder free competition.

I hereby state that I have read, understand and agree to be bound by all the terms of this proposal document.

Please initial next to Proposal and Award, sign Section III and submit with your response to this solicitation.

Section II STATEMENT OF NO PROPOSAL Initial: ____

If you do not intend to submit a response to this solicitation, please complete this section, initial next to Statement of No Proposal and sign Section III. Please return this page via mail or fax (517.483.4524) by the proposal due date.

We, the undersigned have declined to submit a proposal for the following reason:

______Insufficient time to respond to the Request for Proposal.

______Our schedule would not permit us to perform.

______Other (specify below).

Remarks: ______________________________________________________________________

Section III SIGNATURE

SIGNED: __________________________ NAME: _________________________________

TITLE: ___________________________ DATE: _______________________

FIRM NAME: ____________________________________________________________

ADDRESS: _______________________________________________________________

(Street) (City) (State) (Zip)

PHONE: (_______) _______________________ FAX: (______) _____________________

RFP/24/116 Engineering Services for Safe Streets and Roadways for All (SS4A) Action Plan Report

INSTRUCTIONS TO RESPONDENTS

TERMS AND CONDITIONS

Use of RFP Forms This packet represents the RFP document. If you choose not to submit a response, please complete and return page 2, "Statement of No Proposal". If you choose to submit a proposal, then page 2, “Proposal and Award" must be submitted with your proposal.

Interpretations for Addenda Questions from Respondents regarding this RFP must be submitted to the Buyer, in writing, and must arrive in the Office of Purchasing no later than seven (7) City business days prior to the due date of the RFP. Answers to questions that change or substantially clarify the RFP will be issued as an addendum and will be provided to all prospective respondents. Addenda will be on file in the Office of Purchasing at least five (5) City business days before the proposals are opened. All addenda will be mailed to each person holding Documents, but it shall be the Respondent's responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Contract Documents and all Respondents shall be bound by such Addenda, whether or not received by the Respondent.

The Office of Purchasing will respond to telephone inquiries or visitations by vendors or their representatives. The City of Lansing's Office of Purchasing does not commit to answering questions received during the last five (5) business days prior to the proposal due date.

RFPs

a) All proposals must be submitted following the RFP format as stated in this document using figures attached (when provided) and shall be subject to all requirements of this Document including the INSTRUCTION TO RESPONDENTS and GENERAL INFORMATION sections. All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the RFP format by the Respondent.

b) The City of Lansing may consider as irregular any proposal on which there is an alteration of or departure from this RFP Format, as provided in the RFP Documents, and at its option may reject the same.

c) If a Contract is awarded it will be awarded by the City of Lansing to the most responsive proposal on the basis of Section 206 of the City of Lansing Code of Ordinances. The Contract will require the completion of the work pursuant to these documents.

d) Each Respondent shall include in its proposal, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Respondent shall remain effective 90 days from the time of the proposal opening.

PROPOSAL CONTENTS/ ECONOMY OF PREPARATION

Each proposal should be prepared simply and economically, providing a straightforward, concise description of the respondent's ability to meet the requirements of the RFP. Fancy bindings, colored displays, promotional material, etc., will not receive evaluation credit. Emphasis should be on completeness and clarity of content.

All costs associated in the preparation of the proposal and its contents will be borne by the respondent.

The City is not responsible for any costs or fees associated with its preparation or delivery. The contents of the proposal will become the property of the City upon submission. The contents of the proposal of the successful respondent will become contractual obligations if a contract ensues.

Failure of the successful vendor to accept these obligations may result in cancellation of the award.

CORRECTIONS

Erasures or other changes in the RFP form must be explained or noted over the signature of the Respondent.

COLLUSIVE AGREEMENTS

a) Each Respondent submitting a proposal to the City of Lansing for any portion of the work contemplated by the documents on which a Response is based shall execute and attach an affidavit to the effect that it has not colluded with any other person, firm, or corporation in regard to any proposal submitted.

b) Before executing any subcontract, the successful Respondent shall submit the name of any proposed subcontractor for prior approval.

ORGANIZATION AND FINANCIAL STATEMENT

Each Respondent shall, upon request of the City of Lansing, submit an ORGANIZATION AND FINANCIAL STATEMENT. The City of Lansing shall have the right to take such steps as it deems necessary to determine the ability of the Respondent to perform its obligations under the Contract, and the Respondent shall furnish the City of Lansing all such information and data for this purpose as it may request. The right is reserved to reject any proposal where an investigation of available evidence or information does not satisfy the City of Lansing that the Respondent is qualified to carry out properly the terms of the Contract, or where the Respondent refuses or fails to furnish the City of Lansing with any evidence or information requested by the City.

SIGNATURES

The Proposal and Award page and any proposal notifications, claims or statements must be signed in ink by an official of the proposing organization authorized to bind the proposer to the provisions of the RFP.

TIME FOR RECEIVING PROPOSALS

Proposals received prior to the advertised hour of opening will be securely kept unopened. The officer whose duty it is to open them will decide when the specified time has arrived, and proposals received thereafter will not be considered. Late RFPs will be returned to the Respondent un-opened.

The City of Lansing is not responsible for delivery delays and the date-stamp clock at the City of Lansing Purchasing office location shall determine the official time of receipt.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on written request dispatched by the Respondent in time for delivery in the normal course of business prior to the time fixed for opening. The proposal guarantee of any Respondent withdrawing its RFP in accordance with the foregoing conditions will be returned promptly.

A proposal, including all pricing, may not be withdrawn, modified or canceled by the vendor for a period of 90 days following the proposal deadline and vendor so agrees upon submittal of the proposal. Once selected, the vendor agrees to extend submitted prices, if needed, during the contract negotiation period.

DEFAULT TO CITY

It is understood that any Respondent who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

AWARD OF CONTRACTS / REJECTION OF PROPOSALS

a) The Contract will be awarded to the most responsive respondent as determined pursuant to the provisions of Chapter 206 of the City of Lansing's Code of Ordinances, provided such proposal is in the best interests of the City of Lansing to accept it.

b) The City of Lansing reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The Respondent to whom the Award is made will be notified at the earliest possible date.

c) The City of Lansing reserves the right to consider as unqualified to perform the Contract any

Respondent who does not habitually perform with its own forces twenty-five (25%) of the work involved.

d) The Contract shall not be considered executed unless signed by the Mayor after approval as to form by the City Attorney and certification as to the availability of funds by the City Controller.

Signatures on behalf of the City other than those cited above shall not constitute contract execution by the City and the contract shall be null and void.

EQUAL EMPLOYMENT OPPORTUNITY

Attention of Respondents is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, color, religion, sex, or national origin as required by the City of Lansing's Ordinance Section 206.21 (see Equal Opportunity Provisions).

TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the provider of services.

CITY ORDINANCE AND CHARTER REFERENCES

All City of Lansing Ordinances and Charter Sections applicable to this RFP are available at the Lansing City Clerk's office for the Respondent's inspection and review, and the Respondent understands that it is its sole responsibility to understand and fully comply with all applicable City of Lansing Ordinance and Charter sections.

NOT TO EXCEED OR NON-APPROPRIATION

The Respondent hereby recognizes that the City is a political body corporate, and that in the event the City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

TYPE OF CONTRACT

It is proposed that a contract entered into as a result of this RFP will have a fee structure with a specified maximum, not to be exceeded, cost. Negotiations may be undertaken with those Respondents whose proposals as to price and other factors show them to be qualified, responsible and capable of performing the work; and in accord with the City of Lansing Code of Ordinances. The contract that may be entered into will be that one which is most advantageous to the City, price and other factors considered. The City reserves the right to consider proposals or modifications thereof received at any time before the award is made, if such action is deemed to be in the best interest of the City.

NEWS RELEASES

News releases pertaining to this request, or the work to which it relates, will not be made without prior written approval of the issuing office.

CONTRACT EXTENSIONS

This contract will be for a period of time necessary to complete the tasks identified in this RFP. In general, the contract is expected to last approximately one year based on the amount of time necessary to complete the project. However, the contract may be extended based an appropriate need for additional time to complete task work.

INCURRING COST

The City shall not be liable for any costs, including any travel, by the proposer prior to award of contract. The City does not intend to pay for any information obtained, though such may be utilized in determining the award. Total liability of the City is limited to the terms and conditions of this request and any resulting contract.

NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the Provider of Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties signatory hereto.

DISCLOSURE OF PROPOSAL CONTENTS

After contract award, a summary of total price information for all submissions may be furnished upon demand to those Respondents participating in this request. If a proposal contains any information that the Respondent does not want disclosed to the public or used by the City for any purpose other than proposal evaluation, each sheet of such information must be marked with the following legend:

"This information shall not be disclosed outside the City or be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate the proposal; provided, that if a contract is awarded to the respondent, or as a result of, or in connection with the submission of such information, the City shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City's right to use information contained herein if obtained from another source."

ORAL PRESENTATION

Respondents who submit a proposal may be required to make an oral presentation of their proposal to the Issuing Office. These presentations will provide an opportunity for the respondent to clarify its proposal to ensure mutual understanding of its contents. The Issuing Office will schedule any such presentations.

ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful offeror will become contractual obligations, if a contract is issued. Failure of the successful respondent to accept these obligations will result in cancellation of the award.

PROJECT CONTROL

A. The consultant will perform the work under the direction and control of a Project Director designated by the Issuing Office.

B. The Project Director will meet on an agreed upon basis with the consultant's Project Manager for the purpose of reviewing progress and providing necessary guidance to the consultant in solving problems which may arise.

C. The consultant will submit written summaries of progress on an agreed upon basis which outlines the work accomplished during the reporting period, work to be accomplished during the subsequent reporting period, problems which have arisen or may arise which should be brought to the attention of the City of Lansing's Project Director, and to request approval for significant deviation from previously agreed upon work plans. In addition, a summary of project costs for completed work and expected costs for the remainder of the work will be included.

CONTRACT PAYMENT SCHEDULE

Payment for a contract entered into as a result of this request will be made monthly upon receipt of the consultant's billing statement and progress reports. The consultant's billing statement should include detailed information regarding person-hours expended by classification and by task, as well as information regarding such items as mileage, materials, and other non-overhead costs.

CANCELLATION

Cancellation of contract by the City may be for: a) default by the contractor or: b) lack of further need for the service or commodity at the location named in the contract. Default is defined as the failure of the contractor to fulfill the obligations of his/her quotation, contract, or purchase order. In case of default by the contractor, the City may cancel the contract or purchase order immediately and procure the articles or services from other sources and hold the contractor responsible for any excess costs occasioned thereby. In the event the City no longer needs the service or commodity specified in the contract or purchase order due to program changes, changes in laws, rules or regulations, relocation of offices, or lack of funding, the city may cancel the contract or purchase order by giving the contractor written notice of such cancellation 30 days prior to the date of cancellation.

INDEPENDENT PRICE DETERMINATION

A. By submission of a proposal, the offeror certifies and, in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this proposal:

1. The prices in the proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other offeror, or with any competitor; and

2. Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the offeror, and will not knowingly be disclosed by the offeror prior to award directly or indirectly to any other offeror, or to any competitor; and

3. No attempt has been made or will be made by the offeror to entice any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

B. Each person signing the proposal certifies either:

1.They are the person(s) in the offeror's organization responsible within the organization for the decision as to the prices being offered in the proposal, and that they have not participated and will not participate in any action contrary to "A-1, 2, and 3" above; or

2.They are not the person(s) in the offeror's organization responsible within that organization for the decision as to the prices being offered in the proposal, but that they have been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated and will not participate in any action contrary to "A, 1, 2, and 3" above, and as their agent does hereby so certify, and that they have not participated and will not participate in any action contrary to "A 1, 2 and 3" above.

C. A proposal will not be considered for award if the sense of the statement required in the Cost and Price Analysis portion of the proposal has been altered, so as to delete or modify "A l and 2" or "B", above. If "A 2" has been modified or deleted, the proposal will not be considered for award unless the offeror furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the Issuing Office determines that such disclosure was not made for the purpose of restricting competition.

INDEMNITY AND INSURANCE

INDEMNITY

Respondent shall be solely responsible for and shall indemnify, defend and hold harmless the City, its agents, officers and employees from and against any and all claims, suits, damages and losses, specifically including, but not limited to those for loss of use of property, for damage to any property, real or personal, for injury to or the death of any person including but not limited to employees and officers of the City and for all other liabilities whatsoever including related expenses and actual attorney’s fees in any way sustained or alleged to have been sustained or indirectly, by reason of or in connection with:

1. The performance of the works by or any other activities of the Respondent, its employees or agents or officers including but not limited to the use of any equipment or material furnished by the Respondent; or

2. The presence of Respondent, its employees, agents or officers on the premises of the City;

whether such claims, suits, damages, losses and liabilities are based upon or result in whole or in part from the active or passive negligence of the City, its employees, agents or officers or City's strict liability in tort, breach of warranty, breach of contract, duty to indemnify or any other basis or cause whatsoever whereby the City might be held liable; provided, however, that the foregoing shall not be construed to be an agreement to indemnify the City against liability for damages caused by or resulting from the sole negligence of the City, its agents, employees or officials, under circumstances whereby said agreement would be in violation of Michigan Public Act 1966 No. 165, Section 1 (MCLA Section 691.991) if applicable. This provision shall extend beyond the terms of this Agreement.

INSURANCE

The selected firm will be responsible for providing certificates of insurance to the City which prove the firm has not less than $1,000,000 coverage for Personal Liability and Property Damage and proof of Worker's Compensation Insurance. The Personal Liability and Property Damage certificate shall name the City of Lansing as additionally insured and shall carry a twenty (20) day Notice of Cancellation. Proof of insurance, as stipulated above, shall be provided to the City within ten (10) working days of issuance by the City of an Award of Contract. When the City receives proof of insurance, if everything is in order, it will issue a "Notice to Proceed" to the consultant.

Automobile Liability insurance shall be provided and include:

1. Coverage that complies with the requirements of the Michigan No-Fault Law.

2. Coverage for owned, hired, and non-owned vehicles.

3. Residual liability coverage with a combined single limit of at least $1,000,000 for both Bodily

Injury and Property Damage.

The consultant shall also provide proof of professional liability insurance which shall insure against acts which are in the nature of professional services performed by architects and engineers. If a contract is entered into, the consultant shall maintain such professional liability insurance during the life of the contract. Professional Liability Coverage shall be provided in an amount not less than $1,000,000 per occurrence. This coverage may be written on a claims-made basis.

PROJECT DESCRIPTION AND SCOPE OF SERVICES

PROJECT DESCRIPTION

The City of Lansing is inviting qualified consulting firms to submit proposals for Engineering Services for the development of a Safe Streets and Roadways for All (SS4A) Action Plan for the City of Lansing.

The City of Lansing applied for and was granted a SS4A Action Plan Grant for the development of an Action Plan Report for the areas identified in the application. This application is attached for reference. The project area identified in the grant application is all streets in the City of Lansing with an emphasis on Martin Luther King Jr. Boulevard (M- 99) and Cedar Street (BL- 96). The main focal points to be incorporated into the plan are as follows.

• The Lansing School District, with approximately 10,000 students, recently announced a transition for high school students from busing to providing monthly public transit bus passes or a gas card. This increases the importance of having safe and accessible routes between students’ homes and schools including bus stops along the way.

• This study will use the available demographic, road asset, traffic, speed and safety data to create safety analyses and evaluate focus areas identified in the City’s non-motorized, major street sidewalk gap elimination and other city-wide plans as well as areas identified by the study committee and public and private stakeholders.

• Develop a citywide safety implementation plan and Safe Routes to Schools plan for the Lansing School District.

SCOPE OF SERVICES

The scope of services to be performed by the consultant should be divided into tasks as outlined below.

It is anticipated that the engineering services for this project will include, but not necessarily be limited to the following tasks listed below. All project files shall be turned over to the City at the completion of the project.

PROJECT SCHEDULE

The consultant shall include in their proposal a timeline for completing the project with milestones to meet critical deadlines outlined in the grant agreement.

AT A MINIMUM these tasks should be addressed:

TASK I – PROJECT PLANNING AND INFORMATION GATHERING

This task includes the initial kick-off meeting and coordination with the City to review expectations and obtain background information. This will include, but is not limited to the following:

• Kickoff and progress meetings

• Review of previous plans and documents

• Discuss stakeholder expectations

The City has been coordinating with Michigan State University (MSU) Department of Civil and Environmental Engineering Safe Route to School (SRTS) Team to begin the development of a SRTS

Major Grant application for the Lansing School District through the Michigan Fitness Foundation and the Michigan Department of Transportation. It is expected the MSU team could begin the data gathering in the fall of 2024.

TASK II – CORRIDOR ROAD SAFETY AUDITS & CRASH EVALUATION

This task includes all efforts necessary to establish/confirm the scope of work.

This will include, but not be limited to:

• Analyze existing conditions and historical trends to provide a baseline level of crashes involving fatalities and serious injuries in the City.

• Analyze locations where there are crashes and the severity of the crashes, as well as contributing factors and crash types by relevant road users (motorists, pedestrians, transit users, etc.).

• Analyze systemic and specific safety needs (e.g., high-risk road features, specific safety needs of relevant road users, public health approaches, analysis of the built environment, demographics, and structural issues).

• Include all roadways within the jurisdiction, without regard for ownership.

Deliverables of the task include a Baseline Safety Analysis to be included in the draft Action Plan Report. This should include the crash analysis information, associated crash trends and hotspots.

TASK III – PUBLIC INVOLVEMENT

This task includes the efforts to engage the public and relevant stakeholders, including the private sector and community groups, that allows for both community representation and feedback.

Information received from the engagement and collaboration will be summarized and incorporated into the Action Plan.

The minimum components of this task are as follows.

• Host at least two informational meetings with the public in which local stakeholders will be in attendance. An initial stakeholders list is located in the SS4A grant application.

• Create an online survey to be used to engage with citizens on existing projects and issues as well as to engage on draft project lists created later in the project.

• Develop and deploy robust engagement with the public and relevant stakeholders, including the private sector and community groups, that allows for both community representation and feedback.

• Analyze information received from engagement and collaboration and incorporate it into the Action Plan.

Deliverables of this task include a summary of the feedback from the informational meetings and surveys.

TASK IV – DEVELOPMENT OF ACTION PLAN REPORT

The consultant shall develop the draft and final SS4A Action Plan Reports for submittal to the

USDOT.

The Draft Action Plan shall include the Baseline Safety Analysis from Task II and an outline for the public involvement efforts.

The Final Action Plan report shall include the following at a minimum.

• Identify a comprehensive set of projects and strategies—shaped by data, the best available evidence and noteworthy practices, and stakeholder input and equity considerations—that will address the safety problems described in the Action Plan.

o Focus on a Safe System Approach and effective interventions and consider multidisciplinary activities.

o Identify and mitigate, to the extent practicable, data limitations.

• Coordinate and align with other plans and planning processes to the extent practicable, including City plans and those of regional partners.

• Work with the City to develop evaluation criteria for prioritizing identified projects and strategies.

• Once identified, work with the City and project partners to prioritize projects and strategies into a list that provides time ranges for when the strategies and countermeasures will be deployed (e.g., short-, mid-, and long-term timeframes).

o Include specific projects and strategies, or descriptions of programs of projects and strategies, and explain prioritization criteria used.

o The list should contain interventions focused on infrastructure, behavioral, and/or operational safety.

Contract proposals must be submitted in the format outlined below.

BUSINESS ORGANIZATION

State the full name and address of your organization, and if applicable, any branch office or other subordinate element that will perform or assist in performing the work. Indicate whether you operate as an individual, partnership or corporation; if a corporation, indicate the state in which you are incorporated. If appropriate, state whether you are licensed to operate in the State of Michigan.

EXPERIENCE

Summarize the experience of your firm and/or staff on similar projects.

UNDERSTANDING OF THE PROBLEM

State in precise terms your understanding of the problem presented by this RFP.

METHOD OF APPROACH

Describe in narrative form your technical plan for accomplishing the work. Explain the choice of methodology, particularly its strengths and weaknesses. The method of approach shall include each of the tasks listed in the scope of services.

TIME / EFFORT

List each task with the corresponding estimated staff hours to determine level of effort. Please ensure that Figure 1 “SUMMARY OF STAFF-HOUR DISTRIBUTION” is included in the proposal (as well as in the cost proposal). A separate summary shall be submitted for each street, as well as one showing all hours.

PROJECT STAFF DESCRIPTION

Include the number of executive and professional personnel by skill and qualification that will be employed in the work. Show where these personnel will be physically located during the time they are engaged in the work. Indicate which of these individuals you consider key to the successful completion of the project. Identify key individuals by name and title and include resumes for proposed project personnel.

AUTHORIZED NEGOTIATIONS

Include the names and phone numbers of personnel of your organization authorized to negotiate the proposed contract with the Issuing Office.

ADDITIONAL INFORMATION

The consultant may also include any information and/or comments believed to be pertinent but not specifically requested elsewhere in the document.

CRITERIA FOR SELECTION

All quotations received shall be subject to an evaluation by the Issuing Office, assisted by other City personnel. The following factors will be considered in making the selection taking into account that the Respondent is found responsive pursuant to the provisions of Chapter 206 of the City of Lansing's Code of Ordinances:

EXPERIENCE (25%)

Based upon the respondents past work on similar projects and education that is relevant to the work in this RFP.

UNDERSTANDING OF THE PROBLEM (20%)

Based upon the understanding exhibited by the statements of work presented in the proposal.

METHOD OF APPROACH (30%)

Referring to the technical soundness of the consultant's stated approach to the project, the comprehensiveness of the proposed work tasks, the techniques to be used and the products to be delivered.

TIME / EFFORT (15%)

Based upon a review of the number of staff-hours allocated to each task in a bar chart display, designating decision points, the Critical Path, and the total time necessary to accomplish the design, and the consultant’s acknowledgment of the critical deadlines.

ACCESSIBILITY (10%)

Ability of consultant to work closely with City staff in Lansing, Michigan, for the duration of the project.

PRICE

The Issuing Office reserves the right to negotiate a final project price and scope in accordance with the City of Lansing code of Ordinances.

COST PROPOSAL

COST AND PRICE ANALYSIS

The information requested in this section is required to support the reasonableness of your quotation.

The data will be held in confidence and will not be revealed to or discussed with the competitors.

This portion of the proposal must be submitted in a sealed and separate envelope inside your submittal and clearly marked "RFP/24/116 COST PROPOSAL" and submitted with your RFP. The Cost Proposal Portion must include a task-by-task summary of costs and staff-hour distribution in a readable format as indicated in Figures 1-9 of this document (Figure 1 should also be submitted as a part of the RFP document), and a task-by-task breakdown of costs in a format as described below:

1. Personnel Costs: Itemize so as to show the following for each category of personnel with a different rate per hour:

a. Category, i.e., project manager, senior analyst, etc.

b. Estimate hours

c. Rate per hour

d. Total cost for each category and for all staff needs

2. General and Administrative Burden or Overhead: Indicate percentage and total.

3. Costs of Supplies and Materials: Itemize.

4. Other Direct Costs: Itemize.

5. Transportation Costs: Show travel costs and per diem separately.

6. Total Price Bid for Project.

7. Independent Price Determination: Include a statement substantially as follows: "This cost and price analysis is submitted in full compliance with the provisions of the paragraph titled "Independent Price Determination" in the Instructions, Terms & Conditions section of the RFP to which this proposal is a response."

SUMMARY OF STAFF-HOUR DISTRIBUTION

FIGURE 1

RFP NUMBER: RFP/24/116

TITLE: Engineering and Support Services for Safe Streets and Roadways for All (SS4A) Action Plan Report

FIRM: _______________________________ ______________________________________ Date: ___________ Name of Company Authorized Signature

Name of Principal Staff Members

Role in Project

Task

I

II

III

IV

TOTAL

SERVICES BY CONSULTANT:

SERVICES BY OTHERS:

NOTE: ALL TIMES SHALL BE GIVEN IN PERSON-HOURS

BIOGRAPHIES OF EACH MEMBER SHALL BE INCLUDED IN THE STAFFING PROPOSAL

SUMMARY OF STAFF-HOUR COST PER TASK BREAKDOWN

FIGURE 2A

RFP NUMBER: RFP/24/116

TITLE: Engineering and Support Services for Safe Streets and Roadways for All (SS4A) Action Plan Report

FIRM: Date: ___________

Task/Subtask # TASK/SUBTASK DESCRIPTION:

NAME OF PRINCIPAL

STAFF MEMBERS

ROLE IN PROJECT

HOURS

DIRECT

LABOR

OVERHEAD

SUB-TOTAL =

SUPPLIES & MATERIALS

TRANSPORTATION:

OTHER DIRECT COSTS:

PROFIT

SUMMARY OF COSTS

FIGURE 2B

RFQP NUMBER: RFQP/24/116

TITLE: Engineering and Support Services for Safe Streets and Roadways for All (SS4A) Action Plan Report

FIRM: _________________________________ __________________________________ Date: ________________

TASK/

SUBTASK

NO.

TASK/SUBTASK

DESCRIPTION

LABOR

OVERHEAD

SUPPLIES &

MATERIALS

OTHER

DIRECT

COSTS

TRANS-

PORTATION

PROFIT

NOT TO EXCEED COST

NOTE:

CONSULTANT SHALL SUMMARIZE ALL APPLICABLE COSTS IN DIFFERENT TASKS INTO THE ABOVE FIGURE

CITY OF LANSING; GRANT AGREEMENT

2023- 6- 16

Award No.

693JJ32340376

4. Award To: City of Lansing

Unique Entity Id.: VARBEGGYV751 TIN No.: 38- 6004628

6. Period of Performance

Effective Date of Award through 24

Months

8. Type of Agreement

Grant

10. Procurement Request No.

HSSP230194PR

12. Submit Payment Requests To

See article 20.

2. Effective Date 3. Assistance

See No. 17 Below Listings No.

20. 939

Sponsoring Office U. S. Department of Transportation

Federal Highway Administration Office of Safetv

1200 New Jersev Avenue, SE

HSSA- 1, Mail Drop E71- 117 Washington, DC 20590

7. Total Amount

Federal Share: $ 168, 000. 00

Recipient Share: $ 42, 000. 00

Other Federal Funds: $ 0

Other Funds: $ 0

Total: $ 210, 000. 00

Authority Section 24112 of the Infrastructure Investment and Jobs Act ( Pub. L. 117- 58, November 15, 2021; also referred to as the " Bipartisan

Infrastructure Law" or " BIL")

11. Federal Funds Obligated

168, 000. 00

13. Payment Office

See article 20.

14. Accounting and Appropriations Data 15XO 173E50. 0000. 055 SR10500. 5592000000. 41010. 61006600. 0000000000. 0000000000. 0000000000. 0

000000000

15. Description of Project The action plan will address all public roads within the City of Lansing, with emphasis on corridors with the greatest concentration of fatalities. This study will use the available demographic, road asset, traffic, speed and safety data to create safety analyses and evaluate focus areas identified in the Citv' s non -motorized, major street sidewalk gap elimination and other city-wide plans as well as areas identified by the study committee and public and private stakeholders.

Based on analyses and stakeholder input, the City will develop a citywide safety implementation plan and safe routes to school plans for the Lansing School District.

RECIPIENT

16. Signature of Person Authorized to Sign

Signature Date

Name: Andv Schor

Title: Mayor, City of Lansing, MI

FEDERAL HIGHWAY ADMINISTRATION

17. Signature of Agreement Officer

Signature Date

Name:

Title: Agreement Officer

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LANSING\schora

LANSING\schora

0? 3- 6- 16

U. S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE

FISCAL YEAR 2022 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM

This agreement is between the [ United States Department of Transportation ( the " USDOT")]

Federal Highway Administration ( the " FHWA") and the City of Lansing, MI ( the Recipient").

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for

All (" SS4A") Grant for the Safe Streets Lansing Project.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1. 1 General Terms and Conditions.

a) In this agreement, " General Terms and Conditions" means the content of the document titled " General Terms and Conditions Under the Fiscal Year 2022 Safe Streets and Roads for All Grant Program," dated February 8, 2023, which is available at httas:// www.transi) ortation. i2 ov/ grants/ ss4a/ rant- agreements. Articles 7- 30 are in the

General Terms and Conditions. The General Terms and Conditions are part of this agreement.

b) The Recipient states that it has knowledge of the General Terms and Conditions.

Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( 2 CFR part 200); National

Environmental Policy Act (NEPA) ( 42 U. S. C. § 4321 et seq.); and Build America, Buy America Act (BIL, div. G §§ 70901- 27).

c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient' s non- compliance with the General Terms and

Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non- compliance in the Federal - government - wide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2. 1 Application.

Application Title: Safe Streets Lansing

Application Date: 9/ 15/ 2022

2. 2 Award Amount.

SS4A Grant Amount: $ 168, 000. 00

2. 3 Award Dates.

Period of Performance End Date: See section 6 on page 1

2. 4 Budget Period

Budget Period End Date: See section 6 on page 1

2. 5 Action Plan Grant or Implementation Grant Designation.

Designation: Action Plan

2. 6 Federal Award Identification Number. The Federal Award Identification Number is listed on page 1, line 1.

ARTICLE 3

SUMMARY PROJECT INFORMATION

3. 1 Summary of Project' s Statement of Work.

The award will be used by the City of Lansing to develop a comprehensive safety action plan.

3. 2 Project' s Estimated Schedule.

ACTION PLAN SCHEDULE

Milestone Schedule Date

Planned Draft Action Plan Completion June 30, 2024

Date:

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Planned Action Plan Completion Date: December 31, 2024

Planned Action Plan Adoption Date: March 31, 2025

Planned SS4A Final Report Date: June 30, 2025

3. 3 Project' s Estimated Costs.

a) Eligible Project Costs

Eligible Project Costs

SS4A Grant Amount: $ 168, 000. 00

Other Federal Funds:: $ 0

State Funds: $ 0

Local Funds: 42, 000. 00

In -Kind Match: $ 0

Other Funds: $ 0

Total Eligible Project Cost: $ 210, 000. 00

b) Supplemental Estimated Budget

Cost Element Federal Share Non -Federal Share Total Budget

Amount

Direct Labor 51, 000 0. 00 51, 000. 00

Fringe Benefits 34, 000 0. 00 34, 000. 00

Travel 0. 00 0. 00 0. 00

Equipment 0. 00 0. 00 0. 00

Supplies 0 0. 00 0

Contractual/ Consultant $ 125, 000. 00 0. 00 125, 000. 00

Other 0. 00 0. 00 0. 00

Indirect Costs 0. 00 0. 00 0. 00

Total Budget 210, 000. 00. 00 0. 00 210, 000. 00

ARTICLE 4

RECIPIENT INFORMATION

4. 1 Recipient' s Unique Entity Identifier.

VARBEGGYV751

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4. 2 Recipient Contact( s).

Sarah Spitzley Strategy Analyst City of Lansing 124 W. Michigan; 7th FL Lansing, MI 48933

517) 643- 2585

Sarah. Spitzley@lansingmi. gov

4. 3 Recipient Key Personnel.

Name Title or Position

Andrew Kilpatrick Director, Public Service Department

Mitchell Whisler Interim Assistant Transportation

Engineer

4. 4 USDOT Project Contact( s).

Christie Dawson

Safe Streets and Roads for All Program Manager

Federal Highway Administration Office of Safety HSSA- 1, Mail Stop: E71- 117 1200 New Jersey Avenue, S. E.

Washington, DC 20590

202) 366- 9265 chri sti e. daws on@ dot. gov and

Ashley Cucchiarelli Agreement Officer ( AO)

Federal Highway Administration Office of Acquisition and Grants Management

HCFA- 33

12300 W. Dakota Ave.

Lakewood, CO 80228

720) 963- 3589 ashley. cucchiarelli@dot. gov and

Angela Jones

Agreement Specialist ( AS)

5of12

Office of Acquisition and Grants Management

HCFA- 33, Mail Stop E62- 204 1200 New Jersey Avenue, S. E.

Washington, DC 20590

202) 366- 4255

Angela. j ones@ dot. gov and

Division Administrator

Agreement Officer' s Representative ( AOR)

Michigan Division

315 West Allegan Street, Room 201

Lansing, MI 48933

517) 377- 1880

Michigan. FHWA@dot, gov and

Jenny Staroska Michigan Division Office Point of Contact

Transportation Planner

315 W. Allegan St. Rm 201

Lansing, MI 48933

517) 702- 1828

Jenny. Staroskagdot. gov

ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5. 1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL

Note: See 2 CFR § 200. 331, Subrecipient and contractor determinations, for definitions of subrecipient ( who is awarded a subaward) versus contractor ( who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the AO are exempt from the requirements of this clause. See 2 CFR 200.317 through

200. 327.

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Note: This clause is only applicable to Action Plan Grants.

Unless described in the application and funded in the approved award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or contracting out of any work under this award above the Simplified Acquisition Threshold. This provision does not apply to the acquisition of supplies, material, equipment, or general support services. Approval of each subaward or contract is contingent upon the Recipient' s submittal of a written fair and reasonable price determination, and approval by the AO for each proposed contractor/sub-recipient. Consent to enter into subawards or contracts will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO.

This list does not include supplies, material, equipment, or general support services which are exempt from the pre -approval requirements of this clause.

Fill in at award or by amendment)

5. 2 Reimbursement Requests

a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2. 2 and are allowable under the applicable cost provisions of 2 C. F. R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.

b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 ( Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.

c) The Recipient' s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the

Recipient shall identify the Federal share and the Recipient' s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail.

d) The USDOT shall not reimburse costs unless the Agreement Officer' s Representative the " AOR") reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment.

e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website ( htta:// www.dot. i4ov/cfo/delDhi- einvoicini4- system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to

Director of the Office of Financial Management

US Department of Transportation, 7of12

Office of Financial Management B- 30, Room W93- 431

1200 New Jersey Avenue SE Washington DC 20590- 0001 or

DOTElectronicInvoicini2 adot. Gov.

If the USDOT grants the Recipient a waiver, the Recipient shall submit SF 271 s directly to:

DOT/FAA

P. O. Box 268865

Oklahoma City, OK 73125- 8865 Attn: Agreement Specialist/ Officer

f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6. 1…