115 60 01D2 Remote Controlled Skid Steer August 2023.docx

Specification No. 115-60-01D2 Specification No. 115-60-01D2 Specification for a Low Profile, Remote Controlled, Skid-Steer Loader State of Illinois Department of Transportation Bureau of Business Services Specification for a Low-Profile, Remote Controlled, Skid-Steer Loader August 2023 This specification covers a skid-steer style loader for use by the Department of Transportation. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment may be required to submit prior to award, written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the specification for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Loader:

The loader shall be furnished with an attachment quick coupler. The quick coupler shall be “Industry standard” capable of functioning with existing attachments and any required by the specifications.

Complies: |_| Yes |_| No The loader shall be furnished with a heavy duty, smooth edged, minimum 62” wide dirt bucket with a replaceable cutting edge.

Complies: |_| Yes |_| No The bucket shall have an SAE rated heaped capacity of approximately 12 cu. ft.

Bucket pin height at max lift shall be a minimum of 80”.

Dump height with standard bucket shall be 43” minimum.

Complies: |_| Yes |_| No Ground clearance shall be 8” minimum.

Complies: |_| Yes |_| No The rated operating capacity of the loader as specified shall be approximately 1,700lbs.

Complies: |_| Yes |_| No

Engine:

The loader shall be powered by a current production, liquid cooled, turbo-charged, 4-cylinder, diesel engine with an SAE J1349 gross horsepower minimum of 46hp.

Component provided:

The engine shall be compliant with all present clean air regulations and include all Tier 4 emission standards.

Complies: |_| Yes |_| No Diesel engine controls, features, instruments or LCD screen monitors for the following:

· Tachometer

· Fuel gauge.

· DEF gauge if equipped.

· Engine-coolant temperature gauge or warning light.

· Engine oil pressure gauge or warning light.

· Throttle

· Air filter restriction gauge or warning light.

· Back-up alarm

· Hydraulic oil temperature

· Hour meter

· Engine/hydraulic system shutdown

· Cold weather starting aid.

· Coolant heater Complies: |_| Yes |_| No Audible alarms or warning lights shall be included for the following:

· Engine coolant temperature

· Transmission charge temperature

· Engine oil pressure

· Hydraulic oil temperature Complies: |_| Yes |_| No Fuel:

approximate fuel capacity of 14 gallons.

Complies: |_| Yes |_| No Fuel tank or cap clearly labeled "Diesel Fuel Only."

Complies: |_| Yes |_| No

Electrical System:

The loader shall be equipped with a 12-volt electrical system. The battery, starter, and alternator shall be rated for the engine supplied and able to handle any additional accessories.

Drive System:

The transmission shall be a hydrostatic type with a high/low range controlled by the operator. Travel speeds and direction shall be controlled by joystick(s).

Complies: |_| Yes |_| No

Top ground speed shall be a minimum of 6.0 mph per hour. Top speed utilizing the optional second speed shall be approximately 9.0 mph.

Complies: |_| Yes |_| No Hydraulics:

Loader hydraulics shall include pump, hydraulic cooler, filtration, variable flow and maximum flow auxiliary hydraulics, with necessary valves and controls to run accessory attachments. The loader hydraulics shall be rated to operate the any optional accessories purchased with the unit.

Complies: |_| Yes |_| No The machine shall be equipped with standard and high flow hydraulic system. This system shall feature a minimum 16 gpm at a minimum pressure of 3,000 psi. This system shall be capable of providing this level of performance without over-heating for extended lengths of time.

Note: These are the minimum requirements for the hydraulic tool circuits required with the machines to be provided.

All hydraulic cylinders shall be double acting type. The tilt cylinders shall have a cushioning feature on the dump and rollback if available.

Complies: |_| Yes |_| No Cushioning feature |_| Yes |_| N/A Tires:

The loader shall be equipped with a heavy duty tweel, foam filled Trelleborg SK-800 tire or manufacturers equal.

Machines equipped with these tires and specified bucket shall weigh approximately 4,200 lbs.

Operator Controls:

The loader shall be controlled by long range radio remote controls. The following features at a minimum shall be included:

· Belly pack system with shoulder support

· Joysticks for loader drive and bucket controls

· Emergency Stop switch.

· Engine Start / stop.

· Throttle

· Park brake

· Color monitor for camera display

· Light switch

· Battery pack with charger Complies: |_| Yes |_| No Component:

Front and Rear-View Camera System with Integrated Rear Sensors:

· Minimum 12” Color Monitor Displays Camera and Distance to Obstacles

· System Provides Visual and Audible Alert from Obstacles

· Waterproof and heated Backup Camera (IP69K) with Infra-Red Night Vision

· View displayed as seen (not mirror image)

· Aircraft grade cable connectors

· Built in Display Speaker and Camera Mic Complies: |_| Yes |_| No Component:

Lighting:

The unit shall be equipped with operator-controlled LED lighting for low light or night operations.

Complies: |_| Yes |_| No The unit shall be equipped with an Amber LED warning strobe system.

Complies: |_| Yes |_| No The above base specifications will be the same for all loaders.

District Specific Loader Configuration and Options:

Listed below are the requirements for the loader configuration for the requesting District’s unit. Some options may be in “Lieu of” or “in Addition to” the base specification.

District 2

72” Hydraulic Driven Rotary Mower: In “addition to” base specification.

· Length 68”

· Width76”

· Height 22”

· Cutting Height Range 2" to 5.5" adjustable in 1/2" increments

· Number of Blades 3

· Cutting Width 71.5”

· Flow Range 15-22 gpm

· Shut-off Travel 8.5 in

· Tip Speed @ 22 gpm 16,502ft/min Complies: |_| Yes |_| No Component:

Over the Tire Track Assemblies: In “addition to” base specification.

· Installed and adjusted.

Complies: |_| Yes |_| No Component:

Warranty:

Full coverage warranty for a minimum 24 months shall be provided. The warranty shall be the standard maximum coverage warranty offered with no additional charges. The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Complies: Yes |_| No |_|

Preparation:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: Yes |_| No |_| The unit shall be delivered oiled, greased, serviced and ready for operation.

Complies: Yes |_| No |_|

General:

Three copies of all operator’s manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One set of service manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Training:

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Complies: Yes |_| No |_|

Note: This is not a sales call. Training not meeting IDOT expectations will generate a “Complaint-to-Vendor” filing that would affect award recommendations for future quotations.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: |_| Yes |_| No Repair Parts and Service:

Since continuous operation of this excavator is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be able to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois in the presence of authorized State personnel to prove out any features which may be in question.

Complies: Yes |_| No |_|

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature Picture is for visual reference only. Bid per specification.

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