Draft Statement of Work Genesis 25 XL Service Plan.pdf

Project Genesis 25 EL with Wizard Control Maintenance and Service plan

General Information

1.0 Scope of Work

National Veterinary Services Laboratories (NVSL) to acquire annual maintenance and service contract for (3) Genesis 25L with a Wizard Control Board freeze dry/lyophilize platforms: Item 100278536 with serials 330093 & 330094 in the Proficiency Testing and Reagents section (PTR) and item 100028718 with serial 328634 in the Brucella and Mycobacterium Reagents Team & Hemoparasite Reagents Unit (BMRT-HRU).

2.0 Background

The Genesis 25 EL with Wizard control Freeze dry/lyophilize laboratory instruments were purchased in 2021 and 2022. These freeze-dry/lyophilize platforms are essential to many of the diagnostic reagents produced by both PTR and BMRT-HRU to ensure long-term preservation and stability during storage and transportation of the reagents. The 2 Freeze/Dry machines in PTR are used multiple times each month to produce hundreds of reagents to help aid in diagnostic testing such as High Path Avian Influenza and other domestic diseases. While the BMRT-HRU Freeze/Dryer is used slightly less frequently, but the primary use is to preserve reagents produced from animals that have cost the organization tens of thousands of dollars to produce. Reference materials produced by both PTR and BMRT-HRU are accredited by ISO 17024. Therefore, all 3 instruments require an annual calibration/service and the accessibility to as needed service throughout the year. Maintaining a yearly service plan on these machines is necessary to meet both ISO requirements as well as internal and external stakeholders’ expectations for suitable reagents for diagnostic testing.

Contractor Requirements

3.0 Technical Requirements / Tasks

One preventative maintenance visit per year to include ensuring the static pressure of the refrigerant, facility voltage (Volts AC), and ambient temperature (Deg C) are within acceptable standard ranges per the manufacturer’s recommendations for 3 machines. The entire system shall be inspected for fluid leaks including VP oil for heat transfer and hydraulic components.

Parts such as the gaskets, oil, seals specific to the (3) Genesis 25 EL will be provided and changed as part of the contract.

The equipment needs to be calibrated and verified in accordance with Nationally Recognized Traceable Standards such as NIST.

Online technical support line for remote troubleshooting during duration of the contract shall be provided at no additional cost.

The period of performance is one year from date of award.

4.0 Government Furnished

N/A

5.0 Deliverables / Schedule

Preventative maintenance to be performed within 45 days following contract award date. Delivery shall be made to the following location:

USDA‐APHIS‐VS‐NVSL

1920 Dayton Ave.

Ames, IA 50010

6.0 Travel

All travel is to be included with maintenance and service contract

7.0 Contractor’s Key Personnel

Personnel must be trained to perform maintenance and repair with the Genesis 25 EL Wizard board including access to tools and software to test the equipment.

8.0 Security Requirements

Service must be scheduled prior to on-site visit. Scheduled visits must be Monday – Friday between 8 AM and 4:30 PM and not during Government holidays. Contractors are required to present a current photo ID upon arrival (RealID when implemented) and will be escorted to the laboratory areas where the platforms are located.

Contractor will comply with biosafety level 2 ratings which involves wearing laboratory personal protective equipment such as a laboratory coat while in the laboratory spaces.

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards N/A

452.204–70 Modification for Contract Closeout (January 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a ‘‘Contractor Release of Claims’’ be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the CO within 120 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)