1144087-event.pdf
PDF 242 KB Posted
- Attached to
- Dillon Janitorial Services
- Solicitation number
- FMO-IFB-230086RG
- Issued by
- Big Horn County, Montana
About this file
The document is an Invitation for Bid (IFB) issued by the State of Montana Department of Military Affairs for janitorial services at the Dillon Readiness Center in Dillon, MT. The solicitation (FMO-IFB-230086RG) was released on 20 June 2023, with bid opening on 5/15/2023 and closing on 6/5/2023 at 2:00 PM MDT. The contract covers a three-year period from July 1, 2023, to June 30, 2026, with annual renewals. The primary services include regular janitorial maintenance, with additional optional services such as carpet deep cleaning, spot cleaning, ceramic tile steam cleaning, floor waxing, and both regular and emergency labor.
The bid requires vendors to submit several key documents, including a Covered Telecommunications Equipment form, contact information, federal tax ID, cost proposal, quality assurance/quality control documentation, and at least three references from similar service projects. Payment terms are set at Net 30, and the contract will be awarded based on the grand total of the all-inclusive annual worksheet. Vendors must provide detailed pricing for both regular services and additional services, with costs to be calculated per square foot or per hour as applicable. The solicitation emphasizes compliance with Montana prevailing wage requirements and includes provisions for potential additional services beyond the base janitorial work.
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20 June 2023
Dillon Janitorial Services State of Montana Department of Military Affairs seeks a contractor to provide janitorial services in select areas of the Dillon Readiness Center in Dillon, MT 59725
20 June 2023
Open 5/15/2023 2:00 PM MDT Type Invitation For Bid Close 6/5/2023 2:00 PM MDT Number FMO-IFB-230086RG Currency US Dollar
Sealed Until 6/5/2023 2:00 PM MDT
Payment Terms 0% 0, Net 30
20 June 2023
Contacts Rebecca Gregg rebecca.k.gregg2.naf@army.mil
Phone +1 406-324-3620
20 June 2023
Commodity Codes Commodity Code Description 0606 Building Maintenance - Janitorial Services
20 June 202320 June 202320 June 202320 June 202320 June 202320 June 202320 June 202320 June 202320 June 2023 mailto:rebecca.k.gregg2.naf@army.mil
The State of Montana, Department of Military Affairs, Construction and Facility Management Office (CFMO) is soliciting bids for janitorial services at Dillon Readiness Center. A more complete description of the services needed is provided in Pre-Requisites titled Attachment A: Dillon RC Janitorial SOW. Bids submitted in response to this Invitation for Bids (IFB) must comply with the instructions and procedures presented herein.
Vendors are encouraged to submit questions through the Q&A for anything they need clarification and/or to ask if modifications would be acceptable (must provide suggested modification and explanation why a change is requested). The Question-and-answer Board is under Tools on the left-hand side of the page. For help pertaining to eMACS such as Vendor Registration, submitting a response or any other eMACS question, please contact the Help Desk at 406-444-2575.
Description
Required to View Event
Prerequisites Required to Enter Bid
20 June 2023
1. Please review and accept the Single Point of Contact
2. Please review and acknowledge the Pre-bid conference/walk-through
3.
Bidder must acknowledge that it has read, understands, and will comply with this prerequisite. The State is unable to accept any exceptions to these terms and conditions. If any exceptions are received, this will be deemed grounds for disqualification of bid or response.
4.
Please review and accept the State of Montana contract standard terms and conditions identified herein.
Bidders requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the lowest bidder during contract negotiation.
5. Please review and accept the IFB General Information
6.
Please review and accept the State of Montana Contract identified herein. Bidders requesting additions or exceptions to the standard contract must submit them to the Q&A board by the closing deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the lowest bidder during contract negotiation.
7. Please review and accept
8. Please review and accept
9. Please review and accept
10. Please review and accept
11. Please review and accept
12. Please review all question and answer entries for this solicitation by clicking on the Q&A Board and reviewing each question and answer.
13. Please review and accept
14. Please review and accept Montana Prevailing Wage Rate Requirements for Non-Construction.
15. Please review and accept
16. Please read and accept
17. Please review and accept
18. Review and accept the Montana Time Zone information
19.
Please review and accept provisions of submitting confidential or proprietary information. Offerors submitting materials they believe comply with the Uniform Trade Secret Act, Title 30, chapter 14, part 4, MCA, must separate this information from the rest of the proposal and upload to Supplier Attachments.
ONLY information requested to be kept confidential should be in this document. Blanket statements or header/footer statements claiming confidential or proprietary information may be grounds for disqualification. Offeror must follow the instructions in this prerequisite or proposal may be disqualified.
20. Please read and accept
21. Please read and accept
22.
Please read and accept. Bidder's failure to submit questions will result in their tacit agreement to all requirements and their assurance they will not seek changes after bid closes and contract issued. This includes performance period and invoicing practices.
23. Please review and accept
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Buyer Attachments
1. Dillon Calendars 2023.xlsx
2. Dillon Calendars 2024.xlsx
3. Dillon Calendars 2025.xlsx
4. Dillon Calendars 2026.xlsx
5. Dillon Day Month Annual.docx
6. Dillon Per Day AND Month Cleaning Checklist.docx
7. Dillon Per Day Cleaning Checklist.docx
8. Dillon_JAN_Site_Map.docx
20 June 202320 June 202320 June 202320 June 202320 June 202320 June 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDY3ODlEaWxsb24gQ2FsZW5kYXJzIDIwMjMueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDY3MzJEaWxsb24gQ2FsZW5kYXJzIDIwMjQueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDcwMTdEaWxsb24gQ2FsZW5kYXJzIDIwMjUueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDcwNjJEaWxsb24gQ2FsZW5kYXJzIDIwMjYueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDY4NzFEaWxsb24gRGF5IE1vbnRoIEFubnVhbC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDcyMTNEaWxsb24gUGVyIERheSBBTkQgTW9udGggQ2xlYW5pbmcgQ2hlY2tsaXN0LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDY2NjFEaWxsb24gUGVyIERheSBDbGVhbmluZyBDaGVja2xpc3QuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQ0MDg3LTE0MjQ4NDY4NzNEaWxsb25fSkFOX1NpdGVfTWFwLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 Bidder shall complete and sign the attached "Covered Telecommunications Equipment or Services Representation" form. This form must be completed and attached to this question for submittal to be considered.
1.2 Bidder shall provide the following Information: Contract Liaison Name, Address, City, State, Zip Code, Telephone Number, Cell Phone, Fax Number, Email. Also provide name and email for the authorized signatory if different from Contract Liaison.
1.3 Bidder shall provide Federal Tax I.D. number. (If bidding as an individual, DO NOT provide social security number here).
1.4 Offeror must provide their response to the Cost Proposal and upload to this question.
Only one document file may be uploaded to this question so if multiple documents are needed, upload additional documents to Supplier Attachments.
1.5 Vendor must submit a Quality Assurance/Quality Control document that accurately addresses the requirements within the Scope of Work to fully demonstrate ability to fulfill stated requirements. Things to consider: Staffing, training, supplies, problem resolution.
1.6
References. Vendor shall provide a minimum of 3 references that are currently using or have previously used supplies and/or services of the type proposed in this event. The references may include state governments (Non-Department of Military Affairs) or universities for whom the vendor, preferably within the last 4 years, has successfully completed janitorial services. At a minimum, the vendor shall provide the company name, location where the services were provided, contact person(s), contact telephone number, e-mail address, and a complete description of the services provided, and dates of service. These references may be contacted to verify vendor's ability to perform the contract. The State reserves the right to use any information or additional references deemed necessary to establish the ability of the vendor to perform the contract. Negative references may be grounds for bid disqualification.
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Product Line Items Product Line Items
There are no Items added to this event.
20 June 202320 June 202320 June 202320 June 2023
Service Line Items Service Line Items
1. Regular Services-Award Based on Grand Total # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Year 1 July 1, 2023-June 30, 2024 1 YR - Year 7/1/2023 to 6/30/2024
All-inclusive annual total from worksheet
S2 Year 2 July 1, 2024-June 30, 2025 1 YR - Year 7/1/2024 to 6/30/2025
All-inclusive annual total from worksheet
S3 Year 3 July 1, 2025-June 30, 2026 1 YR - Year 7/1/2025 to 6/30/2026
All-inclusive annual total from worksheet
2. Additional Services-INFORMATIONAL ONLY # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Carpet Deep Cleaning 1 SF - Square Feet 7/1/2023 to 6/30/2024
Provide cost per square foot.
S2 Carpet Spot Cleaning 1 SF - Square Feet 7/1/2023 to 6/30/2024
Provide cost per square foot.
S3 Ceramic Tile Steam Cleaning 1 SF - Square Feet 7/1/2023 to 6/30/2024
Provide cost per square foot.
S4 Strip, Apply 1 Coat Wax, and Polish 1 SF - Square Feet 7/1/2023 to 6/30/2024
Provide cost per square foot.
S5 Regular Non-Emergency Labor 1 HR - Hour 7/1/2023 to 6/30/2024
Provide cost for labor for non-emergency tasks (include prevailing wage as required)
S6 Emergency Call 1 HR - Hour 7/1/2023 to 6/30/2024
Provide cost per hour for emergency call-outs (include prevailing
20 June 202320 June 202320 June 2023
File details come from the government source that posted it. Updated .