114-20260212153406 GSD.pdf

Grenada School District Request for Proposals (RFP)

Bid #25004 - Wide Area Network (WAN) Services

Request for Proposals: Leased Dark Fiber and Leased Lit Fiber

1. Introduction and Background The Grenada School District (GSD) is soliciting sealed proposals for Wide Area Network (WAN) services. The District is requesting proposals for two alternative solutions:

Option A: Leased Dark Fiber (User-Managed)

Option B: Leased Lit Fiber (Vendor-Managed)

Vendors may bid on one or both options. The District reserves the right to award the contract to the solution that provides the best value and total cost of ownership. This project is contingent on E-Rate approval and funding.

The District’s current WAN contract is ending, and GSD seeks a multi-year agreement to ensure reliable, high-capacity network connectivity among all district sites.

2. Locations to be Served The WAN must connect the following eight sites:

- Grenada Elementary School – Red Top, 250 Pender Dr., Grenada, MS

- Grenada Elementary School 4–5 – Green Top, 500 Pender Dr., Grenada, MS

- Grenada Middle School, 28 Jones Rd., Grenada, MS

- Grenada High School, 1875 Fairground Rd., Grenada, MS

- Grenada Enrichment & Transitions Center, 809 Tie Plant Rd., Grenada, MS

- Grenada Special Education Complex, 423 S. Line St., Grenada, MS

- Grenada Entrepreneurial and Innovation Center, 50 Corporate Row, Grenada, MS

- Grenada School District Central Office, 253 S. Main St., Grenada, MS

3. Scope of Work The Service Provider shall:

- The Service Provider shall provide connectivity linking the eight (8) district locations listed in Section 2 to the District Central Office.

Option A: Leased Dark Fiber Requirements

Provide leased single-mode dark fiber connectivity.

* Capacity: Total of 32 Fiber Strands, 4 at each location connecting back to Grenada School District Central Office.

* Provide all required fiber construction, splicing, patching, termination, and testing.

* Handoff: All fiber handoffs must terminate using LC connectors compatible with the District's networking equipment.

The District will supply the modulating electronics

(optics/switches) for Option A.

Option B: Leased Lit Fiber Requirements

• Provide a fully managed, leased Lit Fiber WAN solution.

• Capacity: 10 Gbps (10 Gigabit) dedicated, symmetrical transport bandwidth per site.

• The Service Provider is responsible for all necessary modulating electronics, optical transceivers, and termination equipment required to light the fiber.

• Handoff: LC connectors at the demarcation point.

4. Contract Terms

- Base term: Three (3) years.

- Extensions: Up to seven (7) optional one-year extensions.

- All contracts end on June 30 of the applicable year.

- After the three-year base term, GSD may request a price re-determination, effective July 1, and then every two years thereafter.

- The project is contingent on E-Rate approval and funding.

5. E-Rate and Vendor Qualifications

- Vendor must have a current USAC SPIN and SPAC.

- SPI invoicing (FCC Form 474) is required.

- Experience with E-Rate projects is a plus.

- Vendor must comply with State of Mississippi procurement laws.

6. Term of Contract and E-Rate Subsidies Payment for services is dependent on Federal E-Rate subsidies.

If subsidies cease:

- The District will notify the Service Provider of the cessation date.

- The District will only be liable for services rendered up to that date.

- The remaining contract will be voided without penalty.

7. Service Level Agreement (SLA)

- SLA must guarantee 99.9% uptime.

- Services must be monitored and supported 24x7x365.

- Fiber paths must be certified and tested prior to acceptance.

8. Existing Conditions The Service Provider, in submission of this proposal, will be assumed to have visited the premises and evaluated all conditions affecting this work. The demarcation point shall be the existing MDF in each facility unless otherwise specified. No claims will be accepted based on a lack of knowledge of existing site conditions.

A site visit is required for all prospective vendors unless they are a previous WAN provider for the Grenada School District or have previously done a site visit this school year.

Site visits are by appointment only and must be scheduled by contacting:

Chris Corbett ccorbett@grenadak12.com

Site visits may begin February 13th, 2026.

The final day to complete a site visit is March 6th, 2026.

9. Site Protection and Restoration The Service Provider shall protect all buildings, equipment, grounds, landscaping, and personal property.

Any property damaged must be repaired or replaced at the Service Provider’s expense, including ground restoration (leveling, sod replacement).

10. Stored Materials Any materials stored on district property remain the responsibility of the Service Provider.

11. Time of Completion All work must be completed and fully operational by July 1, 2026, assuming timely contract award and E-Rate form submission.

12. Indemnification The Service Provider agrees to indemnify and hold harmless the District from all liabilities, claims, damages, and expenses arising from any act or omission by the Service Provider or subcontractors.

mailto:ccorbett@grenadak12.com

13. Addenda All addenda will be posted at:

https://www.grenadak12.com/about-us/public-bid-information

Questions must be submitted via email to:

The District may reject any or all proposals.

14. References Vendors must provide three (3) references for similar installations as described in this RFP.

References will be contacted, and responses are required.

15. District Rights The District reserves the right to:

a. Evaluate service, reputation, experience, and product knowledge.

b. Reject any or all proposals.

c. Accept alternative proposals in the District’s best interest.

d. Waive any informalities.

e. Cancel any awarded bid if performance is unsatisfactory.

16. Submission Instructions Sealed bids are due March 13th, by 10:00 a.m., and will be opened at that time at:

Grenada School District Central Office

Attn: Chris Corbett

253 S. Main Street

Grenada, MS 38901

Electronic Bid Submissions may be requested by emailing

Bids must be clearly marked:

“Bid #25004 – Wide Area Network (WAN) Services”

17. Evaluation Metric Proposals will be evaluated using the following weighted criteria:

Cost of Eligible Services – 40%

Service Level Agreement (SLA) – 20%

Vendor Experience & References – 20%

Prior Experience with the District – 10%

Compliance & Technical Design – 10%

The District may award based on best value, not strictly lowest cost.

Proposal Submission Form

Service Provider/Company

Name

Corporate Address

City/State/ZIP

Service Provider Contact Name

Service Provider Contact Phone

Service Provider Email Address

E-Rate Service Provider Name

E-Rate Service Provider ID

(SPIN)

Address

City/State/ZIP

24hr Toll-Free Help Desk

Number

Location Address Leased Lit Fiber

E-Rate Eligible

(One Time)

Cost

Leased Lit Fiber

E-Rate Eligible

Monthly Cost

Grenada

Elementary

School – Red

Top

250 Pender

Dr.

Grenada

Elementary

School 4–5 –

Green Top

500 Pender

Middle

School

28 Jones Rd.

Grenada High

School

Fairground

Rd.

Enrichment

Transitions

Center

809 Tie Plant

Special

Education

Complex

423 S. Line

St.

Entrepreneu rial and

Innovation

Center

Corporate

Row

School

District

Central

Office (Host)

253 S. Main

Total

Location Address Leased Dark Fiber

E-Rate Eligible

(One Time)

Cost

Leased Dark Fiber

E-Rate Eligible

Monthly Cost

Grenada

Elementary

School – Red

Top

250 Pender

Elementary

School 4–5 –

Green Top

500 Pender

Middle

School

28 Jones Rd.

Grenada High

School

Fairground

Enrichment

Transitions

Center

809 Tie Plant

Special

Education

Complex

423 S. Line

Entrepreneu rial and

Innovation

Center

Corporate

Row

School

District

Central

Office (Host)

253 S. Main

Total

References

Name of Client / Company

Contact Name Contact Phone Number Contact Email Address Description of Project