114-20250306110013 GSD.pdf

Grenada School District

Grenada Schools 14” Chromebooks

The Grenada School District will receive bids for the purchase of the following:

DESCRIPTION: 14” Chromebooks

The Grenada School District will accept un-priced prequalification’s until 11:00AM CST, Friday March 28th, 2025. Submissions will be evaluated, and qualified vendors will then be invited to submit priced bids via reverse auction. The Electronic Reverse Auction will be held via Central Bidding by Central Auction House.

INTRODUCTION

The Grenada School District seeks to purchase 14” Chromebooks with Zero-Touch Enrollment.

To assure high and satisfactory quality, design and operation of products, reference has been made to brand names; however, it is not the intention of the Grenada School District to limit competition and items of brands that are equal in quality, design and operation of the stated items will be given full consideration. The use of said brand names is to establish the minimum acceptable quality. Determination of equality is solely the responsibility of the Grenada School

District.

Please note the Grenada School District will be utilizing the reverse auction process for this purchase. The bid process now requires two steps. If you qualify after the first step, you will be invited to take part in the Reverse Auction. All costs associated with this project SHALL BE included in the Reverse Auction. All instructions are provided within this bid packet. All bid pre-qualification submissions, questions, answers, results and information concerning this

RFQ should be submitted and accessed at https://www.centralauctionhouse.com/rfpc10498-grenada-school-district.html https://www.centralauctionhouse.com/rfpc10498-grenada-school-district.html

Bid Timeline

Start Date/Time

• First Date of Advertisement:

Newspaper and Governing Authority’s website dates should match.

• Must be advertised for 2 consecutive weeks

First Ad Date:

Wednesday March 12th, 2025

Second Ad Date:

Wednesday March 19th, 2025

Bidder Submission Deadline Date and Time Friday March 28th, 2025, 11:00 AM CST

Qualification of Initial Proposals Thursday March 6th, 2025 – Friday March

28th, 2025, 1:00 PM CST

Approve Solicitation Submissions through

Central Bidding and Manual Email sent to

Qualified Bidders

• Buyer must send an email to all qualifying suppliers to participate in Reverse Auction

Friday March 28th - Monday March 31st, 2025

Reverse Auction Start Date/Time Friday April 4th, 2025, 11:00 AM CST

Bid Evaluations Friday April 4th – Monday April 7th, 2025

Contract Intent to Award Tuesday April 8th, 2025

Contract Award Approval

Tuesday April 8th, 2025, Board

Meeting

Bid Specifications

Quantity Description:

Line-Item 1 945+/- Lenovo 14e Gen 3 Non-Touchscreen Chromebook, Zero-Touch Enrollment

Included – Chromebook Model# 82W60000US

NB LN 14e G3 Intel N100 4GB 32GB

General Specifications, Requirements, and Procedures:

1. If bidder is NOT providing the above item as specified, then the bidder is required to provide a sample to Chris Corbett at 253 South Main St. Grenada, MS 38901 before Friday, March 28th, 2025.

2. While it is the intention of Grenada School District to award this bid to a single lowest and best bidder, the right is reserved to accept the bids based on individual line item or by total bid price whichever is deemed to provide the maximum benefit to the district.

3. Bids should be checked before submission for accuracy and correctness since the Grenada School District WILL NOT be responsible for any errors for which the Bidder is responsible.

4. The district reserves the right to reject bids from Bidders who submit incomplete bids that do not specifically adhere to the bid instructions herein.

5. If Grenada School District accepts a bid in response to this request, it will accept the bid of and award the bid to the lowest and best responsive bidder meeting specifications, price and other factors considered. The low bid is not always the best bid. Other factors to be considered include but are not limited to: conformity to the specifications; quality; bidder's ability to provide service, maintenance, and training; past performance of bidder; financial standing and status of the bidder.

6. Unless otherwise stated in the BID SPECIFICATIONS all bids shall be binding for a minimum of thirty (30) days following the acceptance of the bid by the Grenada Board of

Education.

7. Delivery will be to the following location: Grenada, MS

a. Exact address to be determined at the time of ordering.

Pricing

Bid prices, unless otherwise specified, shall be net, including transportation and handling charges fully prepaid by the Bidder. All bids must be firm prices, free of any escalator clauses. Prices should include all applicable taxes, as Grenada School District is a tax-exempt governing authority, tax exemption letter furnished upon request.

While it is the intention of Grenada School District to purchase the specified quantities, the right is reserved to accept bids on the basis of individual line item or by total bid price whichever is deemed to provide the maximum benefit to the district. The right is also reserved to omit any item or reduce quantities as necessary to bring the total cost within budgetary provisions.

DO NOT SUBMIT PRICING BID WITH PRE-QUALIFICATION REQUIREMENTS.

All electronic pre-qualification bids should be submitted through Grenada School

District’s Central Bidding website at https://www.centralauctionhouse.com/rfpc10498-grenada-school-district.html

GRENADA SCHOOL DISTRICT PRE-QUALIFICATION FOR

Grenada Schools 14” Chromebooks

Please complete the following and submit it at

Applicant Company Name ____________________________________

Address___________________________________________________

City_______________________ State _______ Zip Code____________

Telephone No. ___________________

Principal Bid Contact ________________________________________

Telephone No.________________________

E-mail address______________________________________________

1. Have you previously sold computer equipment, warranties, and accessories to school districts in the last year?

a. ______Yes ______No

2. Please list 3 K-12 school references with contacts.

a. ______________________________________________________________

i. ________________________________________________________

b. ______________________________________________________________

i. ________________________________________________________

c. ______________________________________________________________

i. ________________________________________________________

3. Do you plan to provide the item or items reference above?

a. ______Yes ______No

b. If no, please list the Brand/Model you wish to provide. (Sample is required)