Sources_Sought_Info_Req_Form.pdf

Sources Sought Information Request Form

Project Name: Extended Enhanced Warranty

Brief Description: The Oregon Army National Guard (ORARNG) is seeking information on sources that are available to provide an extended enhanced warranty, or similar repair plan, for the FLIR identiFINDER R300. The Scope of Coverage for the Extended Enhanced Warranty the ORARNG is seeking is as follows:

Unlimited telephone technical support with priority response.

Priority turnaround time.

Unlimited number of instrument repairs due to normal use, wear and tear. Including parts and labor.

Detector replacement.

Repair or replacement of defective parts and accessories.

One (1) preventative maintenance (optimization) for each year of coverage. Items included in the preventative maintenance:

o Full evaluation of product, parts and accessories o Replacement of internal rechargeable battery o Software/firmware update to the latest approved revision level o Optimization of ID crystal for optimal identification results o Optimization of 2x gamma dose rate detectors o Optimization of neutron count rate for optimal sensitivity o Check identification performance with the following nuclides; Am‐241, Ba‐133, Co‐57, Co‐60, Cs‐137, Eu‐152, Mn‐54, Na‐22, Ra‐226 and Th‐232 o Check energy resolution of scintillation detector

Turnaround Time All products covered under an enhanced extended warranty will be placed ahead of all non‐ warranty services thereby reducing the repair turnaround time. The Contractor will make reasonable efforts to ensure warranty repair and maintenance services are completed within 3 business days (from receipt to shipment).

Transportation/Freight Charges The Contractor is responsible for issuing a shipping label to the customer for the freight from the customers or distributors site to the Contractor. The Contractor does not reimburse shipping charges paid for by the customer.

The Contractor is responsible for the freight charges from the Contractor to the customer or distributor.

Length of Coverage The ORARNG is seeking the extended warranty to cover 4 years or more with payment for the entirety of the coverage to be paid in full from the ORARNG in year 1 at award, with coverage starting on the Contractor’s receipt of payment.

NAICS Code: 524128 (tentatively)

Interested firms please respond with this information form and the following requested information. Please complete all sections of the document.

1. Company Information:

Company name: ______________________________________________________________

Company Address as registered in System for Award Management (SAM):

( ) I have confirmed that my address listed above is exactly the same as listed in (SAM)

( ) The above address is not the same in (SAM), but registration is being corrected to the above listed address

DUNS Number: ________________________________

CAGE Number: ________________________________

2. Socio-economic status for the listed NAICS code - please check all that apply:

( ) Large business ( ) Small business

( ) Small disadvantaged business ( ) 8(a) program participant

( ) HUB Zone business ( ) Woman-Owned business

( ) Service-Disabled Veteran-Owned Small Business (SDVOSB)

The firm must be registered in System for Award Management (SAM) https://www.sam.gov/portal/public/SAM/ with the socio-economic status identified above and the NAICS code specified in the sources sought notice. If the firm’s (SAM) record does not include this project’s NAICS code, the firm will not be considered.

( ) I have confirmed that my firm is registered in SAM for the NAICS code and business type selected

( ) My firm is not registered in SAM with the NAICS code and business status selected, but the firm qualifies and registration is in process

( ) My firm is not registered in SAM for the identified NAICS code

3. Examples of similar work: Provide at least three but no more than five projects completed within the last three years that are similar in nature to the warranty work being referenced to.

Include the following information:

Type of project Dollar value of the project Contract number (if applicable)

Location of the work Reference Brief description (1-2 paragraphs)

Identify if the project was performed for a government or private entity. Indicate if your firm was a prime contractor or subcontractor. If you firm was a subcontractor, provide the percentage of work that was awarded and completed on the project by your firm.

4. Resources: Provide a brief outline of resources, subcontractors, and key personnel to include credentials of personnel that your firm would use to complete this project. Confirm if your company is able to support and provide the extended warranty.

5. Certification:

In the event our firm meets the criteria listed in the solicitation when advertised and as a result of the submission of this documentation, it is our firms’ intention to submit a proposal as a prime contractor.

Signature: ___________________________ Printed Name: ___________________________

Title: _________________________________________________________________________

Phone No. _____________________ E-mail Address: _______________________________

Please e-mail the completed form and attachments to spencer.r.winn.civ@mail.mil. Submission of this form and attachments will not qualify your firm for the referenced project. The Information being requested and received is strictly for the purposes of market research and intended for Government use only. THIS IS NOT A REQUEST FOR PROPOSAL. NO

SOLICITATION, PLANS OR SPECIFICATIONS ARE AVAILABLE FOR THIS PROJECT

AT THIS TIME. THERE WILL BE NO “SUCCESSFUL OFFEROR” AS A RESULT OF THE

RECEIPT OF THIS INFORMATION.

Commonly asked Questions

Q1: What is a sources sought?

A1: The intent a sources sought is to assist the government contract activity to identify potential qualified small, Small business, Small disadvantaged business, 8(a) program participant, HUB Zone business , Woman-Owned business and Service-Disabled Veteran-Owned Small Business (SDVOSB) business that can perform a specific service. Following a review of the responses to this synopsis the Government identifies potential contract set asides or stipulations to bolster opportunities for small and disadvantage businesses.

Q2: When can I submit a proposal?

A2: When the USPFO for Oregon issues a synopsis it will have information regarding the date the solicitation will be available as well as other pertinent information regarding the project. The solicitation will be available during this Fiscal Year. Interested offerors should follow this announcement on the Federal Business Opportunities to ensure they received updated information regarding this project.

Q3: I am subcontractor. Will I be able to submit a proposal for this project?

A3: Any contractor can submit a proposal and it will be evaluated in accordance with the evaluation criteria in the solicitation. Reference A1, the solicitation has not been issued yet.