1131PL25RSA41150 - Amendment 0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

1131PL

The purpose of this amendment is to:

1) provide responses to solicitation questions; and

2) provide updated RFP based on the Q&A responses provided.

1131PL

United States Trade and Development Agency (USTDA) 1101 Wilson Boulevard, Suite 1100 Arlington, Virginia 22209 USA

United States Trade and Development Agency (USTDA) 1101 Wilson Boulevard, Suite 1100 Arlington, Virginia 22209 USA

2025OE

1131PL25RSA41150

1 21

09/26/2025

09/12/2025

Solicitation No. 1131PL25RSA41150 Amendment 0001

QUESTIONS & ANSWERS

1. Could the government please provide us with the contractor's name and contract number if a previous contractor of this same scope provided a similar service or the same contract?

Answer: Please see Section E.1.4 of the RFP.

2. Could the government please confirm if all positions are filled under the current contractor or if there are vacancies? If there are vacancies, how many positions are vacant?

Answer: No vacant position exist.

3. Page 30-D.1.10. CONTRACTOR PERSONNEL: Does the government want the project manager to work at the government site or at the contractor facility?

Answer: Yes. However, each offeror should propose a staffing mix to meet the requirements of the RFP.

4. The RFP states, “The Offeror shall send out the Past Performance Surveys (RFP Attachment 3) to each of the Offeror’s Points of Contact (POCs) for one (1) to four (4) of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the date of issuance of this solicitation.”

Could you please confirm if we may also include past performance references and surveys from State and Local Government contracts in addition to Federal and commercial customers?

Answer: Past performance references that have met requirements of similar size, scope, and complexity may be obtained from State and Local Government contracts in addition to Federal and commercial customers.

5. Reference: Section C – Contract Clauses, Page 10, Paragraph 7 Question: EO 14026 is checked off, with EO 14236 revoking EO 14026 and DOL not enforcing. Are offerors still required to ensure wages meet the $17.75 minimum? If not, will the Government consider removing this requirement?

Answer: Executive Order 14026, was rescinded on March 14, 2025, and will be removed.

6. Reference: Section E.1.4, Page 37, Paragraph 3 Question: Will the Government provide the relevant SCA Occupation Codes for the Non- Exempt positions to ensure all Offerors are quoting the same level candidates?

Answer: Each offeror should determine and propose SCA Occupation Code for Non-Exempt positions included in the RFP.

7. Reference: Section E.1.8 – Quote Proposal Contents, Page 38, Paragraph a. Staffing and Management Question: Is the Government requiring the Offeror to provide names and resumes for the full team that will be working on this project, not just the Key Personnel?

Answer: See Section E.1.8, Technical Approach (a), Staffing and Management (Page 38).

8. Reference: Section D.1.5 – Security Requirements, Page 28–29

Question: For positions not requiring daily access to classified information (e.g., receptionist, mailroom), will interim clearances or Facility Access Cards (FAC) suffice at contract start, or must all personnel have active SECRET clearances?

Answer: Secret clearance required for all positions.

9. Reference: Section D.1.17 – Phase-In, Page 34

Question: What is the anticipated overlap, if any, with incumbent staff during transition?

Will incumbents be required to support knowledge transfer during phase-in?

Answer: See Section D.1.17.

10. Reference: Section D.1.9 – Place of Performance, Page 30

Question: Can Offerors propose a hybrid staffing model in their technical approach (on-site and telework), or must all staff be assumed on-site by default?

Answer: Staff will be required to be on site. Situational telework may be approved by the CO/COR per the RFP.

11. Reference: Section B.1 – Schedule of Supplies/Services, Page 2–3

Question: Can USTDA clarify if cross-utilization of staff across labor categories is acceptable, provided all PWS tasks are fulfilled?

Answer: Yes.

12. Reference: Section D.1.4 – Personnel Qualifications, Page 23–28

Question: Are all listed non-exempt positions (e.g., receptionist, mailroom, admin support) considered SCA-covered? If not, can the Government specify which positions are exempt?

Answer: All positions except the Project Manager position are non-exempt positions.

13. Reference: Section D.1.10.1 – Key Personnel, Page 30 Question: Can the Government confirm whether only the Project Manager is designated as Key Personnel, or will other roles (e.g., Senior Admin Support/Records Mgmt.) also be considered key?

Answer: See Section D.1.10.1.1., Key Personnel.

14. Reference: Section E.1.8 – Volume I, Technical & Past Performance, Page 39 Question: Will commercial past performance (non-federal) be considered relevant if similar in size, scope, and complexity?

Answer: See response to Q4.

15. Reference: Section D.1.16 – Government Furnished Equipment, Page 34 Question: Will Government Furnished Equipment include necessary software licenses (e.g., MS Office, SharePoint), or must the Contractor provide?

Answer: GFE will include all necessary hardware and software for contract performance.

16. Reference: Section D.1.17.2 – Phase-Out Period, Page 35 Question: Can USTDA clarify expectations for knowledge transfer deliverables during the 30-day phase-out period?

Answer: Orderly turnover of facilities, equipment, records, SOP, etc.

17. Reference: Section E.1.4 – Incumbent Information, Page 37 Question: Will the Government provide clarification on how the incumbent labor categories map to the current solicitation’s required labor categories to ensure an accurate basis of comparison?

Answer: As noted in Section E.1.4(3), the incumbent’s staffing level and labor categories may be different from required staffing contained in the re-solicitation.

See response to Q6.

18. Reference: Section D.1.3, Page 15, Paragraph D.1.3 Question: Can you provide the current organizational chart showing how the incumbent has structured their team across the various functional areas? What has worked well and what challenges have been identified?

Answer: Each offeror is responsible for the development of their organizational chart to address technical sub-factor 1.

19. Reference: Section D.1.3.1.1, Page 16, Records Management

Question: What is the current volume of records (electronic and physical) in the Central Agency Files, and what is the typical monthly processing volume for new documents?

Answer: All electronic records. Volume varies; however, contractor personnel will not be required to work beyond the hours indicated in the RFP.

20. Reference: Section D.1.3.3, Page 20, Training Center Support Question: What is the typical size and frequency of the 50-60 annual events, and are there peak periods where additional staffing support might be needed?

Answer: Contractor personnel will assist with set-up of conference room or business center for events. No additional staffing support will be required beyond the positions listed in this RFP.

21. Reference: Section D.1.4, Pages 23-28, Personnel Qualifications

Question: For positions requiring "college degree required," will equivalent experience be considered in lieu of a degree, and if so, what ratio of experience to education will be acceptable?

Answer: RFP requirement will remain as issued.

22. Reference: Section D.1.10.1.1, Page 30, Key Personnel

Question: Besides the Project Manager, are any other positions considered "key personnel"?

Answer: See response to Q13.

23. Reference: Section E.1.8, Page 38, Proposal Contents

Question: Are there page limits for Volume I (Technical and Past Performance) and individual resumes? What are the preferred font size, margin, and formatting requirements?

Answer: No page limits noted in the RFP. The overall document shall be formatted using Times New Roman, 12-point font, with 1-inch margins.

24. Reference: Section E.1.8, Page 38, Certification of Personnel Question: For the written certification that key personnel were contacted and confirmed availability, is there a specific format or template required, or is a signed letter from the offeror sufficient?

Answer: No specific format noted in RFP.

25. Reference: Section D.1.17.1, Page 34, Phase-In Period

Question: What is the expected duration of the phase-in period, and will the incumbent contractor provide transition support during this period?

Answer: No more than 30 days.

26. Reference: Section D.1.12.1, Page 32, Quality Control Question: Can you provide examples of the types of quality control metrics or KPIs that have been most valuable for measuring contractor performance on this contract?

Answer: No specific format noted in RFP.

27. Reference: Section D.1.9, Page 30, Place of Performance Question: Given the statement about "situational telework," what percentage of work is expected to be performed on-site versus remotely for positions other than receptionist and mailroom? Are there specific functions that must always be performed on-site?

Answer: See response to Q10.

28. Reference: Section E.1.8___, Page__38___, Paragraph_E.1.8.a___ Question: We plan to use the “right of first refusal” with incumbent staff in our proposed staffing plan. Do you still require representative resumes to be submitted as well?

Answer: Yes. All offerors are required to provide what is requested in the RFP.

29. Reference: Section __C_, Page__13___, Paragraph___b_ Question: What is the wage determination scale applicable to this RFP?

Answer: See response to Q6.

30. Reference: Section _D.1.5__, Page__28___, Paragraph__D.1.5.1__

Question: Is the Off-site PM required to have current SECRET Clearance?

Answer: See response to Q8.

31. Reference: Section E.1.8, Page 38-39, Staffing and Management:

Question: What is the maximum page limit for the Technical Approach section, specifically the Staffing and Management sub-factor? Are there any formatting requirements (font size, margins, etc.)?

Answer: See response to Q23.

32. Reference: Section E.1.8, Page 38, Staffing and Management:

Questions: The solicitation states, "Names and resumes of specific proposed individuals must be submitted as part of the proposal," but later references certification requirements specifically for "Key Personnel." Please clarify whether names and resumes are required for ALL eight (8) labor category positions, or only for Key Personnel positions? For non- Key Personnel positions, is it acceptable to provide labor category descriptions with qualifications without naming specific individuals?

Answer: Names and resumes required for all proposed personnel as stated in the

RFP.

33. Reference: Section E.1.8, Page 38, Staffing and Management:

Questions: If resumes are required only for Key Personnel, will the Government please confirm the Project Manager is considered Key Personnel IAW D.1.10.1.1.

Answer: See response to Q13.

34. Reference: Section E.1.8, Pages 38-39, Staffing and Management:

Question: The solicitation states, "The resume must also include points of contact (names, phone numbers, and emails) for the relevant projects who can address the individual’s performance (Offeror or Offeror personnel cannot be submitted as point of contact)." Would the Government consider removing this requirement? Incumbent candidates may be apprehensive about providing points of contact due to concerns about potential adverse consequences or retribution (e.g., early termination from a prime contract) should their company not be awarded the contract. Removing or adjusting this requirement would help ensure qualified candidates are not discouraged from applying.

Answer: Reference required by the RFP.

35. Reference: Section D.1.5, Page 28, Paragraph 2ND Should the candidate personally pursue the required security clearance, or will the organization be responsible for sponsoring it?

Answer: Prospective offerors are required to clear their own personnel.

36. Reference: Section Volume I, Page 39, Paragraph 3RD

1.Does relevant past performance need to be specifically with federal government agencies, or will city/state government experience also be considered?

2.Can the prime contractor include the past performance of its subcontractors in the proposal?

3.Is it permissible to rely solely on subcontractor past performance if the prime has limited or no direct past performance?

Answer: See response to Q4. See Section E.1.8, Past Performance (Page 40).

37. Reference: Section D.1.5. SECURITY REQUIREMENTS, Page 28, Paragraph D.1.5.2.

Question: Can the Government confirm that an offeror holding an Interim Security Clearance, sponsored by another agency and expected to convert to a full clearance upon award, remains eligible for participation and consideration for award under this requirement?

Answer: Contractor must possess a Secret Facility Clearance. All proposed personnel must possess a Secret Security Clearance prior to start of contract performance.

38. Reference: Section E.1.8. QUOTE/PROPOSAL CONTENTS, Page 38-39, Paragraph a.

STAFFING AND MANAGEMENT

Question: The Staffing and Management instructions require resumes for all eight positions, including the Project Manager identified as Key Personnel under Section D.1.20.1.1, as well as written certifications for each proposed Key Personnel. To minimize disruption to ongoing operations, retain the knowledge of current staff, and support the nondisplacement of qualified workers, we believe capture of incumbent staff should be included as part of the transition plan. Additionally, it would be challenging and resource-intensive for a non-incumbent offeror to recruit all eight personnel within the proposal timeframe. Therefore, can the Government consider reducing and designating only certain positions for which resumes are required?

Answer: RFP requirement will remain as issued.

39. Reference: Section E.1.2. PROPOSAL DUE DATE, Page 36, Paragraph N/A Question: Given the time and effort required to recruit eight personnel, can the Government extend the proposal due date to October 24?

Answer: At this time no extension will be granted.

40. Reference: Section B.1 Schedule of Supplies and Services, Page 2, Paragraph Various Question: It is indicated in the period breakdowns that the quantity of hours for positions such as the Admin Support/Receptionist are 1920 hours (suggesting a single FTE), but in section D.1.2.3.1 on page 20 under “Receptionist Services” it states that the contractor will staff and operate two reception areas at all times. Is the intent that one of the other FTE positions will be staffing the second desk or is the contractor required to propose multiple FTEs for this position? If multiple FTEs for the same labor category are required, will Section B.1 be amended, or is it up to the contractors discretion to staff the positions and functional areas if more or less hours are required and differ from the chart provided in Section B.1?

Answer: It is intended that one of the other position will be cross-utilized to cover the second reception area.

41. Reference: Section D.1.2, Page 15, Paragraph 4 Question: It states that the contractor will provide support to the Agency related to it’s FOIA program, including receiving and tracking requests, updating the FOIA database, etc. Is the FOIA database a specific program being used outside the agency or is it an agency-specific data repository?

Answer: Agency-specific data repository.

42. Reference: Section D.1.4, Page 24, Paragraph 20 (bulleted list)

Question: Can years of experience be substituted for a degree for the Project Manager?

Answer: See response to Q21.

43. Reference: Section B.1, Page 2, Paragraph 1 Question: Please confirm the total number of full-time equivalents (FTEs) currently supporting this contract.

Answer: Nine. Additionally, see Section E.1.4.

44. Reference: Section B.1, Page 2, Paragraph 1 Question: Please provide a breakdown of FTEs by labor category or functional role.

Answer: Each offeror should determine the appropriate labor category and role for use of its proposed personnel.

45. Reference: Section B.1, Page 2, Paragraph 1 Question: Please confirm the average tenure (in years) of each employee supporting this contract.

Answer: On January 20, 2025, EO 14055, Non-displacement of Qualified Workers Under Service Contracts, was rescinded.

46. Reference: Volume II – Price Proposal, Page 41, f. FAR 52.212-3 Offeror Representations and Certifications Question: Section FAR 52.212-3 was not provided in the RFP, please provide the Representations and Certifications.

Answer: See Section E.3. Please access FAR 52.212-3 via www.Acquisition.gov and provide Representations and Certifications as required.

47. Reference: Section Staffing and Management, Page 38 , Paragraph: 2 Question: Does every project listed on the individual’s resume need to include points of contact or can we just include a list of projects being used to demonstrate qualification?

Answer: POC required.

48. Reference: Section, IMPLEMENTATION, Page 39, Paragraph: 1.

Questions: Does the Government expect a full Quality Control Plan now, or just a narrative summary of our approach? Are there any key positions that must be filled at the time of award versus after award?

http://www.acquisition.gov/

Answer: A full QCP is not expected at the proposal stage. Please note that the requirement for technical sub-factor 2 is for offerors to address their approach to quality control as requested.

49. Are there page limits or formatting requirements for the Technical Proposal?

50. Reference: Section D.1.17. , Page 34 , Paragraph 1 Question: Is there is prescribed length of the phase-in period?

Answer: See response to Q25.

51. Reference: Section E.1.8. , Page 38, Paragraph 2 Question: Please clarify which positions require names and resumes to be submitted.

52. Reference: Section B.1, Page 2-3 , Paragraph All tables in section B.1

Question: The pricing for non-exempt personnel is based on 1920 productive work hours per year, which corresponds to 80 holiday hours and 80 vacation hours. Since this contract observes 12 federal holidays, and the Wage Determination requires a minimum of 80 hours (2 weeks) vacation and 56 hours of sick time, shouldn’t the number of productive hours be adjusted accordingly?

Answer: Inauguration Day is once every four years; therefore, there are currently only 11 annual holidays at the moment. RFP, Section B.1. will be updated to reflect 1912 hours for the Base, Option 1, Option 2, and Option 4. Option 3 will be updated to reflect 1904 hours.

53. Reference: Section B.1, Page 2-3, Paragraph All tables in section B.1

Question: Does the government want us to account for more tenured SCA employees who accrue more than 80 hours of vacation a year?

For example, 1920 hours does not account for more senior non-exempt employees who accrue 120 hours or 160 hours of vacation based on length of service.

Answer: Please account for your proposed SCA employees.

54. Reference: Section E.1.8., Page 39, Paragraph 2

Question: Can the Government confirm the acceptable method for submitting Facility Clearance verification documents, given that NISS reports contain CUI and cannot be included in the proposal submission?

Answer: CUI may be appropriately redacted or password protected. Proposals are being submitted to the Federal government email system.

55. Reference: Section B.1 , Page 2-3, Paragraph_ All tables in section B.1___ Question: The Section B tables only include spots to input a loaded monthly rate and loaded hourly rates. Where should offerors input the required unloaded/unburdened annual salary for each proposed exempt position, and the unloaded/unburdened hourly rates for each proposed non-exempt position?

Answer: Provided separately as part of the price proposal.

56. Reference: Section B.1, Page 2-3, Paragraph All tables in section B.1___

Question: The Section B tables only include spots to input a loaded monthly rate and loaded hourly rates. Where should offerors input the required “total salaries”?

Answer: Section B table in the Amount Column.

57. Reference: Section E.1.8 , Page 38, Paragraph 2nd paragraph of Staffing and Management Section Question: Please clarify what is meant by “resume must include POCs.... (Offeror or Offeror personnel cannot be submitted as the POC).” Does this mean only US Government employees or former employers are eligible to meet this requirement? It would stand to reason if a named individual works for the Offeror, the Offeror would have unique and current insights into a candidate’s abilities and fit for a role on this contract.

Answer: Yes. References or POC for the purpose of varying CVs does not only apply to US Government employees.

58. For records management functions, what is the current volume of documents processed annually, and what are the projected growth rates?

Answer: Volume varies; however, contractor personnel will not be required to work beyond the hours indicated in the RFP.

59. What systems are used to support the Records Management Process? Will the contractor need to access and are any system upgrades planned?

Answer: System access required for performance of contract requirement will be granted to contractor personnel by the government.

60. When was USTDA's Records Schedule last updated with NARA and are there any known compliance gaps?

Answer: There are no known compliance gaps. The current records schedule is dated 1995. USTDA is in the process of revising the current records schedule and submitting to NARA.

61. How many FOIA requests does USTDA typically process annually, and what is the current average response time?

Answer: USTDA processes approximately 85 requests annually, with an average response time of 25 days for simple requests and 80 days for responses that require additional research and a large quantity of records.

62. What FOIA database system does USTDA currently use and will the contractor have full administrative access?

Answer: System access required for performance of contract requirement will be granted to contractor personnel by the government.

63. What is the current FOIA request backlog and are there any recurring types of requests that require specialized processing?

Answer: No backlog at this time.

64. For the 50-60 annual events mentioned, what is the typical breakdown by event size and complexity?

Answer: See response to Q20.

65. What are the specific performance metrics and standards that will be used to evaluate contractor performance?

Answer: The successful contractor will be required to develop a QCP to ensure that all deliverables are time, accurate, and free of errors.

66. Are there any existing quality control procedures from the incumbent that should be maintained or improved?

Answer: See response to Q65.

67. Reference: Section B.1, Pages 2-3, All tables “Quantity” Question: Would the government like to amend the Quantity of all positions listed as 1920 hours to 1908 hours to reflect the addition of the Juneteenth federal holiday?

Answer: See response to Q52.

68. Reference: Section B.1, Pages 2-3, All tables “Quantity” Question: Does the government expect that the Project Manager will be on-site and dedicated full-time to the IRC Administrative Support Services contract?

Answer: See response to Q3.

69. Reference: Section B.1, Pages 2-3, All tables “Quantity”

Question: Does the government expect that the Project Manager will be a separate position for a total of 8 FTEs and not dual-tasked with any other position?

Answer: Positions listed in the RFP are expected to be FTEs. However, offerors may propose their own staffing mix and may utilize staff as necessary to successfully perform the requirements of the PWS.

70. Reference: Section D.1.5, Page 28, Paragraph D.1.5.1 Question: Does the incumbent contractor company currently possess an Active SECRET facility clearance?

Answer: Active SECRET facility clearance is required for contract award.

71. Reference: Section D.1.5, Page 28, Paragraph D.1.5.2 Question: Do the incumbent contractor employees currently possess active SECRET clearances?

Answer: Active SECRET clearance is required for all personnel performing services under the current and resulting contract.

72. Reference: Section D.1.5, Page 28, Paragraph D.1.5.1; E.1.4, Page 37, #4; and Draft DD Question: Would the government like to update the name of the Defense Security Service (DSS) to its updated agency name of Defense Counterintelligence and Security Agency

(DCSA)?

Answer: Name will be updated to DCSA.

73. Reference: Section _Volume I: Technical and Past Performance_, Page__38___, Paragraph_2___ Question: Are resume required for all personnel or just the Key Personnel that offerors are proposing?

Answer: See response to Q7.

74. Reference: Section _Volume I: Technical and Past Performance_, Page__39___, Paragraph_a. and b.___ Question: For past performance, are offerors to submit past performance reference summary detailing the work performed that is relevant to the requirements being solicited or are offerors limited to only the submission Past Performance Surveys(RFP Attachment 3 and CPARS?

Answer: Offerors may provide a summary detailing the work performed that is relevant to the requirements. However, Past Performance Surveys or CPARS will be required to evaluate past performance.

75. Reference: FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, Page 13, Table Monetary Wage – w/o Fringe Benefits Question: As each GS Grade has 10 Steps that are monetarily and significantly different between Step 1 and Step 10, what is the GS Grade and Step combination for each position’s monetary wage – w/o Fringe Benefits equivalent?

Answer: It’s the offeror’s responsible to determine how each position will map to Wage Determination labor category.

76. Reference: Section D.1.3 Scope of Work, Page 16, Paragraph D.1.3.1.1 Agency Records

Management Question: Do the records management duties include maintaining accountability of classified documents and materials?

Answer: Contractor personnel may have access to classified information during performance of resulting contract requirements.

77. Reference: Section D.1.3 Scope of Work, Page 21, Paragraph D.1.3.3 Training

Center/Conference Rooms Question: What types of support are currently being provided by the contractor staff to the CIO/Deputy CIO for system-related IT issues and upgrades?

Answer: Assisting with AV and other conference room equipment issues and upgrades.

78. Reference: Section D.1.3 Scope of Work, Page 21, Paragraph D.1.3.3 Training

Center/Conference Rooms Question: What are some examples of system-related IT issues and upgrades?

Answer: See response to Q77.

79. Reference: Section D.1.10, Page 30, Paragraph D.1.10.1 Key Personnel

Question: Will the Government confirm that the Project Manager is a full-time, on Government site position?

Answer: See response to Q3.

80. Reference: Section D.1.17, Page 34, Paragraph D.1.17.1 Phase-In Period Question: What is the Government’s anticipated duration for the Phase-In Period?

81. Reference: Section D.1.17, Page 34, Paragraph D.1.17.1 Phase-In Period

Question: When does the Government’s anticipate awarding this contract?

Answer: First Quarter of FY2026.

82. Reference: Section E.1.4, Page 37, Paragraph 3. Non-exempt staffing level Question: Which of the non-exempt positions are currently vacant?

Answer: See response to Q2.

83. Reference: Section E.1.4, Page 37, Paragraph 3. Non-exempt staffing level

Question: What are the seniority periods (duration in years and months on contract) for the current non-exempt position holders?

84. Reference: Section E.1.8, Page 40, Paragraph PAST PERFORMANCE b. PPQs and

CPARS

Question: Is a completed Interim CPARS evaluation acceptable?

Answer: Completed CPARS will be evaluated.

85. Reference: Section E.1.8, Page 40, Paragraph Volume II – Price, c. Unloaded Annual

Salary Question: Does the Government require documented evidence of the exempt position(s)’s actual/negotiated salary?

Answer: Please submit requested information.

86. Reference: Section E.1.8, Page 40, Paragraph Volume II – Price, c. Unloaded Hourly

Rates for non-exempt positions Question: Does the Government consider the SCLS/SCA/WD required H&W rate to be a burden or part of the unloaded/unburdened hourly rate?

Answer: Please submit price as is customary with your company.

87. Reference: Section E.1.8, Page 40, Paragraph Volume II – Price, d. burdened hourly rates and total salaries Question: What is the Government’s definition of “total salaries” for each position?

Answer: Quantity x Unit Price = Amount (Total Salary per performance period).

88. Reference: Section E.1.8, Page 40, Paragraph Volume II – Price, d. burdened hourly rates and total salaries Question: Does the Government require the Offeror to demonstrate the Offeror’s cost build-up methodology to arriving at our proposed burdened hourly rates?

Answer: Please submit requested information.

89. Reference: Section E.1.8, Page 40, Paragraph Volume II – Price, d. Section B.1 (page 2 and 3) Question: Will the Government confirm that the Offeror is to fill out the tables in Section B.1 (pages 2 and 3), specifically AMOUNT and UNIT PRICE for each non-exempt position and submit them with the Offer?

90. Reference: Section B – CONTINUATION OF SF 1449 BLOCKS, Page 4, Para S.3

CONTRACT ADMINISTRATION DATA

Question: Does the Government require the Offeror to complete B.3 CONTRACT ADMINISTRATION DATA, 1.a CONTRACTOR and submit it with the Offer?

Answer: No.

91. Reference: DD254.

Question (Q17): Does the contractor staff have access to SIPRNet and/or NIPRNet in support of this contract?

92. Reference: DD254.

Question (Q18): Will the contractor staff be required to have NATO access on the final

DD254?

93. Reference: DD254.

Question (Q19): Does the Government require a Facility Clearance report to be submitted with the Offeror’s proposal that provides evidence of the Offeror’s Active Facility Clearance?

Answer: Proof of Facility Clearance required.

94. Reference: Section B.1, Page 2-3, CLINs 0001-4001

Question: The RFP has 1920 hours for SCLS positions. Will the Government please replace 1920 hours with 1912 productive hours to account for the 11 federal holidays?

95. Reference: Section B.2 and E.1.8, Page 3 & 41, G&A/Fringe/Overhead/Profit &

Paragraph Volume II – Price (e) Question: The RFP requires offerors to insert their G&A, Fringe, Overhead, and Profit.

Can offerors add a line for another Fringe rate if their accounting system uses one rate for exempt and a different rate for SCLS?

96. Reference: Section C, Page 13, FAR 52.222-42 Statement of Equivalent Rates for

Federal Hires Question: The RFP provides the GS equivalent for each SCLS position. Will the Government also provide the occupational code on the wage determination for each of the positions listed?

97. Reference: Section D.1.2, Page 15, Summary of Functions

Question: The PWS states “The Contractor shall provide support to the Office of Administration in the areas of travel, facilities, and other administrative management programs.” Is support provided to the Office of Administration on this contract?

Answer: All areas covered by this RFP falls within the responsibility of the Office of Administration.

98. Reference: Section D.1.4 & E.1.8, Page 23-28 & 38, Paragraph Personnel Qualifications

& Technical Approach (a) Question: The RFP allows use of “experience” in lieu of a “college degree” for qualifications. Can the Government provide a substitution table so offerors know how many years of experience can substitute for the degree?

Answer: See D.1.4 for qualification requirements.

99. Reference: Section E.1.2, Page 36, Proposal Due Date Question: The RFP states the proposal must be accompanied by a transmittal letter signed by an authorized representative of the Offeror. Do offerors provide the transmittal letter as a separate document or within Volume I or II?

Answer: Within Volume II.

100. Reference: Section E.1.7, Page 38, Paragraph Proposal Submission, Question: Is there any page limitation for either of the proposal volumes?

101. Reference: Section E.1.7, Page 38, Paragraph Proposal Submission, Question: Will the Government allow 12pt Times New Roman font for text and no less than 8pt Times New Roman font for tables and graphics?

102. Reference: Reference: Section E.1.8, Page 38, Technical Approach, a

Question: The RFP states the offeror’s organizational chart should provide number of personnel assigned to the functional areas. The PWS does not state what the functional areas are, so can the Government provide what it identifies as the functional areas to be supported?

Answer: See Section D.1.3 of the RFP.

103. Reference: Section E.1.8, Page 38, Technical Approach, a

Question: The RFP requires an “… organizational chart that depicts a workforce capable of meeting all PWS requirements.” In order to align the workforce to the PWS, can the Government provide an organizational chart of the USTDA containing the applicable “functional areas” that will be supported?

Answer: See response to Q18.

104. Reference: Section E.1.8, Page 38, Technical Approach, a

Question: Can offerors provide the resumes at the end of Volume I in an Appendix?

105. Reference: Section E.1.8, Page 39, Past Performance, b

Question: Can the Government confirm that in this Past Performance section there is no required narrative, and offerors should only list their references being provided via CPARS or Past Performance Surveys? If narratives are required, can the Government provide what specific data items are required, e.g., contract number, period of performance, contract value, contracting POC, description/relevancy of services, etc.?

Answer: See response to Q74.

106. Reference: Section E.1.8, Page 40, Past Performance, b

Question: If CPARS are available and provided, can offerors submit those CPARS as separate documents as a large number of PDF pages pasted into Volume I may make the file too large to be received if there’s a size limit?

Answer: Yes, can be provided as attachments to Volume I.

107. Reference: Section E.1.8, Volume II, Page 40, Price, c and d Question: Item c requires unburdened annual salary and item d requires burdened salaries, but there’s only one total salary to an employee. Can the Government either 1) clarify further what it is requesting for salary in c and d; or 2) clarify if it wants employee salary in both c and d; or 3) it wants total Amount in d vice salary per that column in the CLINs; or 4) remove the requirement from either c or d?

Answer: Provide both unburdened and burdened for all positions.

108. Reference: Section E.1.8, Volume II, Page 40, Price, d

Question: The RFP requires burdened rates and total salaries in Section B.1, pages 2 and 3, CLINs. The CLIN tables have a column for fully burdened rates and total cost/Amount for the position, Where do offerors provide the salaries, or does the Government mean it wants total cost/Amount for the position and not salaries per Section B.1?

Answer: Amounts is the total salaries

109. Section SCHEDULE OF SUPPLIES/SERVICES, Page 2, Paragraph B.1

Would the Government consider revising the total number of labor hours from 1,920 to 1,912 to reflect the inclusion of the Juneteenth federal holiday, which was officially recognized in 2021?

110. Section SOLICITATION PROVISIONS, Page 36, Paragraph E.1 Could the Government please clarify the page count limitations for Volume I (Technical and Past Performance) and Volume II (Price, General Information, Certifications, and/or Provisions)?

111. Section SOLICITATION PROVISIONS, Page 36, Paragraph E.1 Do the specified page limits include the Title Page, Transmittal Letter, and resumes?

112. Section E.1.4. INFORMATION REGARDING INCUMBENT & OTHER

CONTRACT REQUIREMENTS, Page 37, Paragraph E.1.4.

Could the Government confirm the number of years the incumbent contractor has been performing under this requirement to assist with accurate consideration of Executive Order 13706 in the development of proposed labor rates and billing structures?

113. Section QUOTE/PROPOSAL CONTENTS, VOLUME I: TECHNICAL AND

PAST PERFORMANCE, Page 38, Paragraph E.1.8. a.

Could the Government please clarify whether offerors are required to submit resumes for key personnel only, or for all proposed positions?

Answer: See response to Q32.

114. Reference: Section E.1.4, Page 37, Paragraph 3 Question: The government has identified the labor categories that are non-exempt. Please provide the SCA Occupational Code associated with each one.

115. Reference: Section E.1.8, Page 38, Paragraph 2

Question: The solicitation requires offerors to submit resumes for all positions, while an incumbent contractor is already performing this work. This requirement creates several concerns:

• Unfair competitive advantage: The incumbent has direct access to current employee resumes and performance data that other offerors cannot reasonably obtain.

• Unrealistic expectations: Prospective offerors must propose specific personnel who may never actually work on the contract, as incumbent employees typically transition to the winning contractor regardless of who is awarded the contract.

• Administrative burden: The requirement creates unnecessary proposal complexity without adding meaningful evaluation value for non-key positions.

Would the government consider revising the resume requirement to apply only to key personnel position (Project Manager), which would create a more equitable competitive environment?

Answer: On January 20, 2025, EO 14055, Non-displacement of Qualified Workers Under Service Contracts, was rescinded. Each offeror is required to propose appropriate staffing with the required qualifications to fulfil the requirements of the

PWS.

116. Reference: Section B.1, Page 12, Paragraph N/A Question: The government has included a Project Manager that is identified as key personnel. The CLIN tables require pricing for this position per month. How many hours does the government expect the PM will support the contract per month?

Answer: Exempt positions pricing must be submitted as requested. See response to Q3.

117. Reference: Section D.1.10.1.1, Page 30, Paragraph 6 and Reference: Section

E.1.8, Page 39, Paragraph 2 Question: In section D.1.10.1.1, the government identifies only the Project Manager as Key Personnel. In Section E.1.8, the government requires the offeror certify that each individual proposed as Key Personnel has been contacted after the solicitation release and has confirmed their availability for contract assignment. Please confirm this requirement is only for the Project Manager position.

Answer: Requirements listed in Section D.1.10.1.1 only applies to key personnel.

118. Reference: Sections B.1 SCHEDULE OF SUPPLIES/SERVICES and D.1.10.6.

Federal Holidays_, Pages_2-3 and 32, Paragraphs 1 and 2 Question:___The Federal Holidays section on page 32 lists 11 federal holidays, however, the Quantity of Hours in the schedule for supplies and services on pages 2-3 is 1920 which only accounts for 10 federal holidays. Will the government consider revising the total annual full-time hours to 1912 to reflect all 11 federal holidays?

119. Reference: Sections _E.1.8. QUOTE/PROPOSAL CONTENTS__, Pages__38__, Paragraphs_5__ Question:__Are resumes required for submission for each of the 8 personnel positions or just for the Project Manager?

120. Reference: Section E.1.8, Page 38, Paragraph 1

Question: Are there rules and limitations regarding proposal page count, font size, margins, etc.? If there is a page count, will the government exclude the cover, table of contents and resumes?

121. Reference: Section D.1.4, Pages 24-28

Question: We understand that the Service Contract Labor Standards apply to this requirement. As such, will the government please provide the Wage Rate Determination job title we should use to map each of the non-exempt positions?

Answer: See response to Q44.

122. Reference: Section D.1.17. , Page 34 , Paragraph 1

Question: Is there is prescribed length of the phase-in period?

123. Reference: Section E.1.8. , Page 38, Paragraph 2

Question: Please clarify which positions require names and resumes to be submitted.