11-233-SOL-00430.pdf

11-233-SOL-00430

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 59

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

08/09/2011 X

DAM

DHHS/PSC/SAS/DAM

Parklawn Building, Room 5C-18 5600 Fishers Lane Rockville MD 20857

SEE BLOCK #7 1300 ET 09/08/2011

JAMES J HORKAN 301

james.horkan@psc.hhs.gov

443-1658

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

CLINT DRUK

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2

4-10 13-15 16-20 21-25

26-30

32-38

39-53

54-59

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 59

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

11-233-SOL-00430

(A) (B) (C) (D) (E) (F)

National Responsible Fatherhood Clearinghouse

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

National Responsible Fatherhood Clearinghouse Page 3 of 59 Request for Proposal: 11‐233‐SOL‐00430 Due Date: September 8, 2011 (1:00 PM EST)

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. CONSIDERATION AND PAYMENT

The contract will be divided into three contract line items (CLINs) as indicated below. Each contract line item is for a separate period. Each CLIN is independent and represents a severable piece of this contract. Funds obligated for each CLIN shall only be used for that CLIN and may not be used for funding work under other CLINs. This is a cost, term type contract. In consideration for the satisfactory performance of the work that is described in detail in Section C, the Contractor shall be paid in accordance with the following schedule:

B.1.1 CLIN 1 – Base Period – Twelve months from date of award

Total Estimated Cost: $

B.1.2 CLIN 2 – Option Period 1 (estimated 9/30/12 – 9/29/13)

Total Estimated Cost: $

B.1.3 CLIN 3 – Option Period 2 (estimated 9/30/13 – 9/29/14)

Total Estimated Cost: $

TOTAL ESTIMATED CONTRACT AMOUNT: $

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Due Date: September 8, 2011 (1:00 PM EST)

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

TITLE: National Responsible Fatherhood Clearinghouse

C.1 PURPOSE OF CONTRACT

The purpose of this requirement is to procure the creation and maintenance of a clearinghouse that builds upon the attributes of the previously funded National Responsible Fatherhood Clearinghouse (NRFC) www.fatherhood.gov. The authorizing legislation requires that the contract be awarded to “a nationally recognized, non‐profit fatherhood promotion organization.” The Contractor will be responsible for the development of a clearinghouse, a media campaign, and the support of the Healthy Marriage and Responsible Fatherhood programs and initiatives.

C.2 BACKGROUND

The Administration for Children and Families (ACF), an operating division within the Department of Health and Human Services (HHS), is responsible for federal program that promote the economic and social well‐being of families, children, individuals and communities. ACF programs serve families and individuals to improve their economic independence and productivity. The Office of Family Assistance (OFA) is located within ACF and oversees the Temporary Assistance for Needy Families (TANF) Program which was created by the Personal Responsibility and Work Opportunity Reconciliation Act f 1996. Also, OFA is the Federal office that administers the Healthy Marriage Promotion and Responsible Fatherhood Programs, which are reauthorized by the Claims Resolution Act of 2010 (CRA) (Pub. L. 111‐291), that amends Title IV, Section 403(a)(2) of the Social Security Act (42 U.S.C. 603(a)(2).

The Deficit Reduction Act of 2005 and CRA also authorize a national clearinghouse. They both specify the type of organization eligible to compete for funding to develop a national clearinghouse and media campaign to promote and support marriage and responsible fatherhood.

Sections (C)(ii)(IV) provided in pertinent part, that:

(IV) Activities to promote responsible fatherhood that are conducted through a contract with a nationally recognized, nonprofit fatherhood promotion organization, such as the development, promotion and distribution of a media campaign to encourage the appropriate involvement of parents in the life of any child and specifically the issues of responsible fatherhood, and the development of a national clearinghouse to assist States and communities in efforts to promote and support marriage and responsible fatherhood.

The legislative mandate to operate a clearinghouse and media campaign guides OFA’s intent to procure services in support of responsible fatherhood and healthy marriage within the context of fatherhood, economic stability and parenting. Several studies and literature reviews document the benefits of healthy marriage and responsible fatherhood relative to positive outcomes for children. In general, the research shows the following:

• Linkages between family structure and parents’ marital status with children’s well‐being are very consistent. The majority of children who are not raised by both biological parents manage to grow up without serious problems, especially after a period of adjustment for children whose http://www.fatherhood.gov/

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Due Date: September 8, 2011 (1:00 PM EST) parents divorce. Yet, on average, children in single‐parent families are more likely to have problems than are children who live in intact families headed by two biological parents.1

• Even very young children who have experienced high father involvement show an increase in curiosity and in problem solving capacity. Fathers’ involvement seems to encourage children’s exploration of the world around them and confidence in their ability to solve problems.2

• Highly involved fathers also contribute to increased mental dexterity in children, increased empathy, less stereotyped sex role beliefs and greater self‐control.3

• When non‐custodial fathers are highly involved with their children’s learning, the children are more likely to get A’s at all grade levels.4

The Office of Family Assistance believes that healthy marriage and responsible fatherhood are both integral to improve child well‐being, build strong healthy families and strengthen communities. Neither is mutually exclusive. Therefore, OFA will mandate that the Contractor for a national clearinghouse collaborate with any healthy marriage and relationship resource center, or similar entity funded by OFA to demonstrate the parity between healthy marriage, relationships, and responsible fatherhood.

The CRA authorizes funding on a competitive basis to States, territories, Indian tribes and tribal organizations, and public and nonprofit community entities, including religious organizations, for activities promoting responsible fatherhood. Authorized Activities to promote responsible fatherhood means the following:

(I) Healthy Marriage ‐ Activities to promote marriage or sustain marriage through activities such as counseling, mentoring, disseminating information about the benefits of marriage and 2‐parent involvement for children, enhancing relationship skills, education regarding how to control aggressive behavior, disseminating information on the causes of domestic violence and child abuse, marriage preparation programs, premarital counseling, marital inventories, skills‐based marriage education, financial planning seminars, including improving a family's ability to effectively manage family business affairs by means such as education, counseling, or mentoring on matters related to family finances, including household management, budgeting, banking, and handling of financial transactions and home maintenance, and divorce education and reduction programs, including mediation and counseling.

(II) Responsible Parenting ‐ Activities to promote responsible parenting through activities such as counseling, mentoring, and mediation, disseminating information about good parenting practices, skills‐ based parenting education, encouraging child support payments, and other methods.

(III) Economic Stability ‐ Activities to foster economic stability by helping fathers improve their economic status by providing activities such as work first services, job search, job training, subsidized employment, job retention, job enhancement, and encouraging education, including career‐advancing education, 1 Anderson Moore, Ph.D., et al. 2002 Marriage from a Child’s Perspective: How Does Family Structure Affect Children, and What Can We Do about It? Child Trends.

2 Pruett, Kyle D. 2000. Fatherhood: Why Father Care is as Essential as Mother Care for Your Child. New York: Free Press.

3 Abramovitch, H. 1997. Images of the "Father" in The Role of the Father in Child Development. M.E. Lamb, Ed., New York:

John Wiley & Sons.

4 National Center for Education Statistics. October 1997. Fathers’ Involvement in Their Children’s Schools; National Household Education Survey. NCES 98-091R2. Washington, D.C.: U.S. Department of Education

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Due Date: September 8, 2011 (1:00 PM EST) dissemination of employment materials, coordination with existing employment services such as welfare‐to‐work programs, referrals to local employment training initiatives, and other methods.

C.3 STATEMENT OF WORK

OFA anticipates that the Contractor will build upon the successes of the current Fatherhood.gov website and media campaign as they propose modifications and enhancements to be implemented as a result of this procurement. The Contractor should also devise a plan to incorporate social media and other multi‐ media strategies to engage more fathers and more practitioners from the responsible fatherhood field.

C.3.1 GENERAL REQUIREMENTS

This requirement shall mandate that the Contractor provide the necessary technical and program and subject matter expertise regarding creation and management of a media campaign and national clearinghouse. The Contractor shall work with OFA to modify the former National Responsible Fatherhood Clearinghouse (NFRC) to develop and maintain a dynamic national clearinghouse. In accordance with any HHS policies and requirements, the contractor shall develop various forms of media and technology to engage and communicate with fathers directly across the country. Also, the clearinghouse will promote and support responsible fatherhood especially healthy marriage within the context of fatherhood, economic stability and parenting. Additionally, the clearinghouse will be designed to assist stakeholders in efforts to promote and support responsible fatherhood. The Contractor shall develop, promote and design a distribution strategy for a national responsible fatherhood media campaign.

Media campaign and clearinghouse activities shall be developed and implemented in accordance with the activities set forth by Congress under Claims Resolution Act of 2010 (Pub. L. 111‐291), amends Title IV, Section 403(a)(2) of the Social Security Act (42 U.S.C. 603(a)(2).

C.3.2 SPECIFIC TASKS

Task 1 – Project Development and General Management

1.1 The Contractor shall meet with the Contracting Officer Technical Representative (COTR) and other appropriate staff of ACF (initial meeting) to gain a broader understanding of the policy/program issues regarding the media campaign and national clearinghouse.

1.2 On the basis of the discussions conducted under Task 1.1, the Contractor shall develop a

Project Management Plan covering the schedule of work for the project as a whole, including Tasks 2 – 5 below.

1.3 The Contractor shall meet and/or communicate with the COTR and other appropriate

ACF staff to review project progress at the end of each month. The results of the meeting, including any revision of the project plans, will be summarized in a memo from the Contractor to the COTR.

1.4 At project closure, the Contractor shall meet with the COTR and other appropriate ACF staff to review project accomplishments for each of the Tasks 2 – 4 below. The Contractor will prepare a final report summarizing the project and the outcomes.

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Task 2 – Monthly Status/Financial Report

A monthly status report shall be provided to the government obtaining the following information. It is expected that these requirements will include, but not be limited to:

• Project status and monthly reporting requirements as prescribed during the initial meeting (as referenced in task 1.1) with the Contractor and federal staff after award.

• Hours expended during the reporting period for Contractor staff (A detailed list of billable hours with accompanying justifications.)

• Cumulative hours expended throughout the reporting period by job category

• Contract funds obligated and contract funds spent during the reporting period

• A detailed description of progress and activities planned and undertaken over the previous month (Summary of work accomplished during the reporting period and percent complete)

• A description of milestones and deliverables

• Any issues or problems impacting project progress along with an explanation of the ultimate resolution

• Schedule of planned activities and an estimate of the hours allotted over the next reporting period including a separate accounting of the number of remaining hours necessary to complete activities.

This report shall be received by the COTR (and other applicable Federal Staff) no later than the 15th day of each month. In addition, the Contractor shall be responsible for submitting scheduled period reports regarding the status of work initiatives and documentation updates.

Task 3 – Media Campaign Activities

The Contractor shall develop a media campaign for promoting the Responsible Fatherhood. This campaign will encourage appropriate, responsible involvement of fathers in their children’s lives.

3.1 The Contractor shall create a media campaign to promote responsible fatherhood. The

Contractor shall perform the following tasks, including, but not limited to, creating, producing and editing public service announcements for television and radio, and developing print materials, web banners, and press releases, etc.

3.2 The Contractor shall have the flexibility to create new themes, but any theme must reflect the sentiment of the tag line “Take Time to be a Dad, Today.”

Task 4 – Clearinghouse Activities

4.1 The Contractor shall modify the Fatherhood.gov website to keep the contents relevant.

Fatherhood.gov will serve as a national repository and distribution center for information and research relating to responsible fatherhood and healthy marriage within the context of fatherhood, economic stability and parenting, fatherhood practitioners, special initiatives, and activities for professionals, individuals, and other interested entities.

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4.2 The Contractor shall maintain a searchable database of government sponsored responsible fatherhood programs at the local and community level to be accessed on the website. This database will be available for use by individuals and couples, marriage educators, practitioners, policymakers and researchers.

4.3 The Contractor maybe asked to develop a virtual community or on‐line space for

Responsible Fatherhood stakeholders to provide peer to peer technical assistance and support so that fatherhood programs can collaborate and discuss issues across social service sectors.

4.4 Within HHS policies and requirements, the contractor will use various forms of media and technology to engage and communicate with fathers directly across the country.

4.5 The Contractor will support up to five Responsible Fatherhood events coordinated by the federal government with grantees, other programs and fathers at various locations around the country. The events will last one and ½ days. For budgeting purposes, there will be one meeting in Northeast, Southeast, Midwest, Northwest and the Southwest regions. The contractor will supply meetings space at a hotel, local college, or conference center for approximately 500 people. Also, the contractor will provide registration support; meeting materials including invitations, agenda, participant list, evaluation forms and meeting reports; audio visual needs, including microphones, LDC projectors, etc; and signage,

4.6 The Contractor shall develop up to 12 resource materials annually to promote the objectives of the ACF’s Responsible Fatherhood program, including but not limited to, syntheses of research and evaluation findings, summaries of relevant information about promising practices, and products (tools) and services to help interested persons and entities learn about effective approaches to developing and implementing innovative programs. Materials shall be posted on the website and included in other online library material. The information, products and tools produced should be a balance of research based, practitioner‐ and father‐friendly information. The authors shall develop materials that demonstrate a balance for use by fathers, researchers and practitioners.

Topics may include responsible fatherhood, healthy marriage, financial literacy, domestic violence, culturally and ethnic diversity, responsible parenting, partnerships with Child Support, TANF, Criminal Justice, Workforce Development, Child Welfare and Head Start.

4.7 Provide answers to the general public through the clearinghouse website or through a phone inquiry service related to the responsible fatherhood focus areas. The answers should be provided through a toll‐free number.

4.8 The Contractor shall provide a forum to disseminate research and information, and foster public discussion on responsible fatherhood. Efforts shall include, but are not limited to, an inquiry response system, email and mailing lists, conference calls and newsletters.

4.9 The Contractor shall market the benefits of the fatherhood clearinghouse to at least 25 relevant conferences, workshops and consortiums across the country.

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4.10 The Contractors shall collaborate with OFA technical assistance providers and participate in technical assistance events and annual grantee meeting with the OFA grantees and post any significant findings or information. There may be up to 10 events annually in different locations across the country.

4.11 The Contractor shall hire up to 6 consultants, for no more than $800.00 a day for up to

10 days to provide expertise regarding various aspect of fatherhood. The consultant expertise may be used to develop a Blog or products for the field.

Task 5 – Program Closeout

5.1 The Contractor shall relinquish clearinghouse management to ACF at the end of the period of performance.

5.2 The Contractor shall provide a final report to the COTR at the conclusion of the project.

The report shall summarize objectives achieved, significant issues or problems stemming from the work under the contract, and recommendations to improve the process in the future.

C.4 HHS SECTION 508 ACCESSIBILITY STANDARDS NOTICE (SEPTEMBER 2009)

This contract is subject to Section 508 of the Rehabilitation Act (the Act) of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, and the Architectural and Transportation Barriers Compliance Board (Access Board) Electronic and Information Accessibility Provisions (36 CFR Part 1194).

Section 508 of the Act requires that, unless an exception applies, all communications products and services that require a contractor or consultant to produce content in any format that is specifically intended for publication on, or delivery via, a federally owned or federally funded website permit the following:

(1) Federal employees with disabilities to have access to and use information and data that is comparable to the access and use of information and data by federal employees who are not individuals with disabilities.

(2) Members of the public with disabilities seeking information or services from a federal agency to have access to and use of information and data that is comparable to the access and use of information and data by members of the public who are not individuals with disabilities.

(Note: Information about Section 508 of the Act is available at http://www.section508.gov/. The complete text of Section 508 can be accessed at http://www.access‐board.gov/sec508/provisions.htm.)

Accordingly, regardless of format, all web content or communications materials specifically produced for publication on, or delivery via, HHS websites, including text, audio, or video, under this contract shall conform to applicable Section 508 accessibility standards. Remediation of any materials that do not comply with the applicable accessibility standards of 36 CFR Part 1194 as set forth herein shall be the responsibility of the Contractor. The following Section 508 accessibility standards apply to the content or communications material identified in this SOW or PWS:

1194.21 – Software Applications and Operating Systems

1194.22 – Web‐based Intranet and Internet Information and Applications http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=/ecfrbrowse/Title36/36cfr1194_main_02.tpl http://www.section508.gov/ http://www.access-board.gov/sec508/provisions.htm

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Due Date: September 8, 2011 (1:00 PM EST)

C.5 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COTR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The negotiated and agreed upon QASP will be inserted at award.

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Due Date: September 8, 2011 (1:00 PM EST)

SECTION D: PACKAGING AND MARKING

D.1. MARKING

All information and deliverables shall be marked as follows:

1. Name and address of the Contractor;

2. Contract Number TBD

3. Description of item contained therein; and

4. Consignee’s name and address.

All deliverable shall be package and packed in accordance with normal commercial practices to meet the packing requirements of the carrier, including that which is necessary to prevent deterioration and damages due to the hazards of shipping, handling and storing.

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Due Date: September 8, 2011 (1:00 PM EST)

SECTION E: INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

The COTR, as duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor’s performance, evaluating the quality of services provided by the Contractor, and performing final inspection and acceptance of all deliverables.

E.2. 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/

FAR

Clause No. Title and Date

52.246‐5 Inspection of Services ‐ Cost Reimbursement (APR 1984) https://www.acquisition.gov/far/

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Due Date: September 8, 2011 (1:00 PM EST)

SECTION F: DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance of this contract is expected to be 12 months from the date of award. The contract is expected to include two 12 month option periods. Thus, the total potential period of performance is 36 months from date of award.

F.2 SCHEDULE OF DELIVERABLES

The items below shall be delivered in the quantities and at the times specified in the schedule to the COTR. Unless otherwise specified, the Government will have a maximum of ten (10) working days from the date of receipt of the draft deliverable, to review the document, provide comments to the contractor, and approve or disapprove the deliverable(s). The Contractor shall have a maximum of ten

(10) working days from date comments are received to incorporate all changes and submit the final deliverable to the Government. The Contractor shall assume a deliverable is acceptable if no feedback is received after 10 working days.

Task Deliverable Table

Item No. Description Task Prior

Approval Required

Draft Due Date

Final due Date

1 Initial Meeting Attendance

1.1 Yes N/A

2 Project Management Plan

1.2 Yes 14 days after

the initial meeting

3 Monthly Financial and Progress Report

2 No N/A

4 Media Campaign Plan 3 Yes 30 days after the initial

5 Media Campaign Launch 3 Yes 7 days before Father’s Day

6 Website transition/ development

4.1 Yes 14 days after

7 Website Launch 4.1 Yes 30 days after

8 Government sponsored Fatherhood programs database

4.2 Yes 3 months

after initial

9 Virtual Community for Fatherhood field

4.3 Yes 60 days after

COTR request

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10 Multi‐media strategies Plan

4.4 Yes 30 days after

11 Multi‐media strategies Launch

4.4 Yes 60 days after

plan approval

12 Responsible Fatherhood Events

4.5 Yes 75 days after

requested by the COTR

13 Resource Material Development

4.6 Yes Monthly

14 Continuation of Toll‐ free Number

4.7 Yes 10 days after

15 Final Report 5.2 No 30 days prior to end of contract

F.3 Inspection and Acceptance Criteria

Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the COTR.

F.3.1 General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the Contractor under this Statement of Work.

• Accuracy ‐ Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity ‐ Work Products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements ‐ All work products must satisfy the requirements of this Statement of Work.

• File Editing ‐ All text and diagrammatic files shall be editable by the Government.

• Format ‐ Work Products shall be submitted in hard copy and electronic copy. The electronic copy must be in a format as indicated in the Deliverables Table.

• Timeliness ‐ Work Products shall be submitted on or before the due date specified in this

Statement of Work or submitted in accordance with a later scheduled date determined by the Government.

F.4 DELIVERY REQUIREMENTS

1. Hours of Delivery

Pick up and delivery of items under this contract shall be accomplished between the hours of 8:30 a.m.

and 4:00 p.m., Monday through Friday unless changed by mutual agreement between the COTR and the contractor. No deliveries shall be made on Saturdays, Sundays, days of government closure or Federal legal holidays as shown below:

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1. New Year's Day 1 January

2. Martin Luther King's Birthday Third Monday in January

3. President's Day Third Monday in February

4. Memorial Day Last Monday in May

5. American Independence Day 4 July

6. Labor Day First Monday in September

7. Columbus Day Second Monday in October

8. Veteran's Day 11 November

9. Thanksgiving Day Fourth Thursday in November

10. Christmas Day 25 December

2. Place of Delivery

Deliveries to the COTR shall be sent to:

HHS/ACF/OFA/DSTTM

Attn: COTR (To be Provided after award) 5th Floor 370 L’Enfant Promenade, S.W.

Washington, D.C. 20447

F.5 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/comp/far/loadmainre.html

FAR

Clause No. Title and Date

52.242‐15 Stop Work Order (AUG 1989); Alternate I (APR 1984) http://acquisition.gov/comp/far/loadmainre.html

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Due Date: September 8, 2011 (1:00 PM EST)

SECTION G: CONTRACT ADMINISTRATION DATA

G.1 INVOICE SUBMISSION

Invoices shall be submitted monthly and simultaneously to the COTR, contracts office and finance office.

Services or costs associated with, or in support of, separate CLINs must be invoiced separately.

1. The Contractor shall submit one original invoice complete with all required back‐up documentation to the COTR via email.

2. The Contractor shall submit one original invoice complete with all required back‐up documentation to the Contract Specialist via email.

3. A hard copy of each invoice with all required back‐up documentation shall be sent directly to the

Finance Office for payment or an electronic copy of all invoices with all back‐up documentation may be e‐mailed to PSC_eapproval.CPMT@psc.hhs.gov. It is the responsibility of the Contractor to verify that the Finance Office has received their invoice. Calls concerning contract payment shall be directed to the general help‐line number on (301) 443‐3020. The address for the Finance Office responsible for payment is:

PSC/FMS/DFO/Commercial Payments Section Parklawn Building, Room 16A‐12 5600 Fishers Lane Rockville, Maryland 20857

The Contractor agrees to include the following information on its invoice:

a. Contractor’s name and invoice date;

b. Contract number [to be provided];

c. Contractor’s Dun & Bradstreet Number (DUNS)

d. Description, price, and quantity of property or services actually delivered or rendered;

e. Period of performance for which costs are claimed;

f. Shipping and payment terms;

g. Other substantiating documentation or information as required by the contract;

h. Name (where practicable), title, telephone number, and complete mailing address or responsible official to whom payment is to be sent;

i. The Internal Revenue Service TAX IDENTIFICATION NUMBER or social security number;

j. Signature of an authorized official certifying the invoice to be correct and proper for payment; and

k. The COTR’s name and telephone number on the face page.

l. The CLIN (see section B) against which the invoice is being submitted.

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4. In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under the contract will be made by electronic funds transfer (EFT) per Section I, FAR Clause 52.232‐33, Payment by Electronic Funds Transfer ‐‐ Central Contractor Registration.

G.2 MINIMUM COST INFORMATION

The Contractor’s monthly billings must be submitted in a format showing expenditures for that month, as well as CLIN and contract cumulative amounts.

1. Direct Labor ‐ include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

2. Fringe Costs ‐ show rate, base and total amount;

3. Overhead or Indirect Costs ‐ show rate, base and total amount;

4. Consultants (if applicable) ‐ include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

5. Travel ‐ include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

6. Subcontractors (if applicable) ‐ include, for each subcontractor, the same data as is being provided for the prime Contractor;

7. Data Processing ‐ include all non‐labor costs, i.e., computer time;

8. Other Direct Costs ‐ include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage;

9. G & A ‐ show rate, base and total; and

The Contractor shall also submit supporting documentation (receipts/invoices) to substantiate costs incurred.

G.3 TRAVEL AND OTHER COSTS

The Contractor will be reimbursed, not to exceed $to be determined at award, for all domestic travel as described below, incurred directly and specifically in the performance of this contract. All travel conducted under this contract must be in accordance with the U.S. General Services Administration (GSA) Federal Travel Regulations (FTR). The FTR can be found at http://www.gsa.gov/portal/content/104790.

Domestic travel expenses incurred by the Contractor in direct performance of the contract shall be reimbursed provided such travel is necessary for the performance of this contract and the cost does not exceed:

a. The lowest customary standard, coach, or equivalent airfare offered during normal business hours for air travel except when such accommodations: 1) require circuitous routing, 2) http://www.gsa.gov/portal/content/104790

National Responsible Fatherhood Clearinghouse Page 18 of 59 require travel during unreasonable hours, 3) excessively prolong travel, 4) result in increased costs that would offset transportation savings, 5) are not reasonably adequate for the physical or medical needs of the traveler, or 6) are not reasonably available to meet mission requirements. In order for costs in excess of customary standard or coach airfare to be considered allowable, the applicable exception must be documented and justified.

b. Costs of rail travel by most direct route, coach‐class accommodations.

c. The prevailing mileage rate set forth in the Federal Travel Regulation (FTR) or reasonable actual expenses for travel by motor vehicle. Travel by motor vehicle, including rented automobile, shall be reimbursed on a reasonable actual expense basis, or at the Contractor’s option, on a mileage basis at the prevailing FTR rate, plus any toll or ferry charges.

d. The prevailing rates set forth in the FTR for lodging, meals and incidental expenses.

G.4 PROVISIONS APPLICABLE TO DIRECT COSTS

Notwithstanding clause 52.216‐7 "Allowable Cost and Payment" and Clause 52.244‐2 “Subcontracts", of the Federal Acquisition Regulation, unless otherwise expressly provided elsewhere in the contract or in any modification thereto, the cost of the following items or activities shall be unallowable as direct costs:

1. Acquisition by purchase or lease, of any interest in real property.

2. Special rearrangement or alteration of facilities;

3. Purchase or lease or rental of any item of general purpose; office furniture or office equipment (including data tapes);

4. Travel to foreign countries; and

5. Food and beverage costs unless part of per diem expenses paid in accordance with the

Federal Travel Regulations.

Any equipment having a unit acquisition cost in excess of $1,000.00, of which the Contractor wishes to be reimbursed as a direct item of cost, shall not be acquired by the Contractor without the specific advance written approval of the Contracting Officer.

G.5 NEGOTIATED OVERHEAD RATES

Pursuant to FAR 52.216‐7 ”Allowable Cost and Payment”, indirect costs under this contract shall be obtained by applying the final rate or rates negotiated, subject to the approval of the Contracting Officer. Reimbursement for indirect costs shall be made on the basis of the following rates:

Type of Billing Ceiling Rate Rate Rate Base

(To be completed upon award)

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It is further agreed that, unless the prior approval of the Contracting Officer is obtained, the Contractor shall not change its methods of accounting under this contract in such a manner as to account for any item of cost on a direct‐cost basis if such item of cost was previously considered as an indirect charge.

G.6 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR) AUTHORITY

(a) Performance of work under this contract must be subject to the technical direction of the COTR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement.

The COTR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the specification(s)/statement of work;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(c) Technical direction may be oral or in writing. The COTR shall confirm oral direction in writing within five (5) work days, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COTR. If, in the opinion of the Contractor, any direction of the COTR, or his/her designee, falls within the limitations in (b), above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

G.7 KEY PERSONNEL (HHSAR 352.242‐70)

The individuals/positions cited below are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Contractor without prior written consent of the Contracting Officer, provided that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent

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Due Date: September 8, 2011 (1:00 PM EST) of the Contracting Officer. The Contract may be modified from time to time during the course of the contract to either add or delete personnel, as appropriate.

Key Personnel Position

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SECTION H: SPECIAL CONTRACT REQUIREMENTS

H.1 MANAGEMENT OF SENSITIVE INFORMATION

If any data are stored or transmitted electronically, the Contractor shall use Federal Information Processing Standard (currently, FIPS 140‐2) compliant encryption (Security Requirements for Cryptographic Module, as amended) to protect all instances of HHS sensitive information during storage and transmission. The Government’s preferred FIP 140‐2 compliant encryption software is CheckPoint Endpoint Security Component Full Disk Encryption. For all computers, desktops and laptops, the contractor must have antivirus and firewall software in place and these must be updated regularly.

H.2 RESTRICTIONS ON DISCLOSURE OF INFORMATION AND RIGHTS IN DATA

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner which provides for greater rights to the Contractor.

H.3 PRINTING AND DUPLICATION

The Contractor may duplicate or copy less than 5,000 production units of only one page, or less than 25,000 production units in aggregate of multiple pages for the use of a department or agency. A production unit is defined as one sheet, size 8.5 x 11 inches, one side only, and one color. This page limit is per requirement and not per contract. These pages may not exceed a maximum image size of 10‐3/4 by 14‐1/4 inches. Any requirements for duplication in excess of these requirements shall be obtained by the Contracting Officer’s Technical Representative (COTR) through the Government Printing Office.

No printing by Contractor or any subcontractor is authorized under this contract. All printing required hereunder must be performed by the Government Printing Office, in accordance with CFR Title 44;

Public Law 102‐392, as amended by H.R. 4454; and The Legislative Branch Appropriations Act 2995. The Contractor shall complete Form HHS 26 and submit it along with all camera‐ready copies to the COTR.

After approving the documents, the COTR will provide the package to Ms. Diana Mathews, Chief, Publications Management Branch, Division of Support Services, Program Support Center, whose branch will place the actual order for printing. Once the documents are printed, they may be returned to either the COTR or the Contractor, as requested by the COTR.

The cost of any unauthorized printing or duplicating under this contract will be considered unallowable costs for which the Contractor will not be reimbursed.

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H.4 NON‐PERSONAL SERVICES AND INHERENTLY GOVERNMENTAL FUNCTIONS

Pursuant to FAR 37.1, no personal services shall be performed under this contract. All work requirements shall flow only from the COTR to the Contractor's Project Manager. No Contractor employee will be directly supervised by the Government. All employee assignments, and daily work direction, shall be given by the applicable Contractor supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

Pursuant to FAR 7.5, the Contractor shall not perform any inherently governmental actions under this contract. No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. In all communications with other Government Contractors in connection with this contract, the Contractor employee shall state that they have no authority to in any way change this contract and that if the other Contractor believes this communication to be a direction to change their contract, they shall notify the Contracting Officer for that contract and not carry out the direction until a clarification has been issued by the Contracting Officer.

The Contractor shall insure that all of its employees working on this contract are informed of the substance of this article. Nothing in this article shall limit the Government’s rights in any way under the other provisions of this contract, including those related to the Government’s right to inspect and accept the services to be performed under this contract. The substance of this article shall be included in all subcontracts at any tier.

H.5 HHSAR 352.239‐73 (b) ‐ ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY

(JANUARY 2010)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) products and services developed, acquired, maintained, or used under this contract/order must comply with the “Electronic and Information Technology Accessibility Provisions” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. Information about Section 508 is available at http://www.section508.gov/. The complete text of Section 508 Final Provisions can be accessed at http://www.access‐board.gov/sec508/standards.htm.

(b) The Section 508 accessibility standards applicable to this contract/order are identified in the Statement of Work/Specification/Performance Work Statement. The Contractor must provide a written Section 508 conformance certification due at the end of each contract/order exceeding $150,000 when the contract/order duration is one year or less. If it is determined by the Government that EIT products and services provided by the Contractor do not conform to the described accessibility standards in the Product Assessment Template, remediation of the products or services to the level of conformance specified in the Contractor’s Product Assessment Template will be the responsibility of the Contractor at its own expense.

http://www.law.cornell.edu/uscode/29/794d.html http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=/ecfrbrowse/Title36/36cfr1194_main_02.tpl http://www.section508.gov/ http://www.access-board.gov/sec508/standards.htm

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(c) In the event of a modification(s) to this contract/order, which adds new EIT products or services or revises the type of, or specifications for, products or services the Contractor is to provide, including EIT deliverables such as electronic documents and reports, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template to assist the Government in determining that the EIT products or services support Section 508 accessibility standards.