PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

JOB HAZARD ANALYSIS (JHA)

FLORIDA ARMY NATIONAL GUARD (FLARNG)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Job Hazard Analysis Services, as defined in this

PWS.

1.2 Background: The FLARNG State Safety Office works to provide for a safe working environment, free from accidents and injuries that is compatible with the mission of the Florida Department of Military Affairs throughout all levels of command in every operation and activity. This program is designed to promote safe and healthful practices for personnel on and off duty and to preserve the fighting force.

1.3 Delivery Date: Job Hazard Analysis reports shall be completed no later than 90 days after date of order.

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.1.1 New Year’s Day: January 1st

1.4.1.2 Martin Luther King, Jr.’s Birthday

1.4.1.3 President’s Day

1.4.1.4 Memorial Day

1.4.1.5 Independence Day: July 4th

1.4.1.6 Labor Day

1.4.1.7 Columbus Day

1.4.1.8 Veteran’s Day: November 11th

1.4.1.9 Thanksgiving Day

1.4.1.10 Christmas Day

1.4.2 Place and Performance of Services: The contractor will have access to facilities between the hours of 0730-1700 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The FLARNG works an Alternate Work Schedule with every other Monday off.

The facilities requiring a Job Hazard Analysis are; FLARNG Army Aviation Support Facility (AASF) #1, 13650 Aerospace Way, Jacksonville, FL 32221 and CSMS (Combined Support Maintenance Shop) 5629 State 16, BLDG 4100, Camp Blanding, Starke, FL 32091. It is up to the contractor to schedule with the Government Representative to gain access to the facilities in order to perform required work deemed appropriate by the contractor to fulfill the requirements of the PWS.

1.4.2.1 Unscheduled gate closures may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.2.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.3 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the AASF #1 and CSMS personnel. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.3.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.3.2 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of

Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.4 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5 Special Qualifications: Contractor must be certified as a Certified Safety Professional, at a minimum. Desired OSHA certifications: OSHA 511, OSHA 2045, OSHA 2225, OSHA 2255, OSHA 3095, OSHA 3115, OSHA 2264, and OSHA 7115.

1.4.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO or other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.9 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the following necessary products: Facility maps and building diagrams; Standard Operating Procedures; Facility hazard logs;

Facility accident reports; Trend analysis data; Previous internal and external inspections [Industrial Hygiene surveys, Aviation Resource Management Surveys (ARMS), Standard Army Safety and Occupational Health Inspections (SASOHI)]; Hazardous materials inventories; Technical manuals (for task analysis); Facility employees for task analysis reviews / discussions; FLNG Alternate Work Schedule.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Conduct an in-brief with facility Commander, Safety Officer and supervisors that will serve as an introduction period for both the facility personnel and the contractor, explain the scope tasks and objectives, deliverables, and serve as a period to conduct questions.

5.2 Create a detailed JHA for each shop that outlines a job description, task/equipment/material, detailed hazards and controls for each hazard. Recommended changes to administrative controls (signage, procedures) as part of the final JHA.

5.2.1 Common facility hazards:

- Chemicals (toxic, flammable, corrosive)

- Electrical (shock/short circuit, fire, static, loss of power)

- Composite materials

- Ergonomics (strain, human error)

- Fall (slip, trip)

- Fire / heat

- Mechanical (vibration, crushing, pinching, failure)

- High pressure systems (compressed gasses, canisters, accumulators)

- Explosive hazards (cartridge activated devices)

- Confined space operations (in-frequent)

- Noise

- Struck (by, against)

- Vehicle/mechanical handling equipment operations (aircraft tugs, fuel trucks, forklifts)

- Temperature (heat, cold)

- Weather (rain, wind, and lightning)

5.2.2 See Appendix B for building numbers and Job Descriptions.

5.3 Identify any areas that may require lock out/tag out operations or procedures.

Assessment and recommendations to current controls to engineering, administrative and personal protective equipment controls as well as facility emergency action plans as they relate to JHA’s.

5.4 Recommended training plan for each respective JHA for both operators and supervisors.

5.5 Provide an assessment and recommendations of facility/shop safety boards to include detailed listings of items needed per final JHA.

5.6 Provide JHA’s and assessments in both digital and paper formats. Digital copies will include at least six copies on CD of all deliverables. Paper copies will include six complete copies of each summary, JHA or other deliverable (distribution for ASO, Safety NCO, Commander, LMO, and JHA for each respective shops and one for SSO).

Digital copies must be in Microsoft Office 7 comparable format. See appendix A for a sample report. This is only a sample as reference. The JHA report must include citation of all references to regulations, etc in the report.

5.7 Conduct an out-briefing with first line supervisors and safety officer reviewing all deliverables to ensure all personnel understand the JHA provided as well as answer any questions concerning the JHA’s and deliverables.

5.8 Contractor Manpower Reporting Application (CMRA):

5.8.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the FLARNG via a secure data collection site.

5.8.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at http://www.ecmra.mil.

5.8.3 Information regarding CMR, including contractor guides, can be found at the following website: https://cmra.army.mil/help/glossary.html

5.8.4 Unit Identification Code (UIC) for the Requiring Activity: W8AKAA Issuing Office DoDAAC: W911YN

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

AR 385-10

NGR 385-10

DA PAM 385-10

DA PAM 385-40

DA PAM 385-30

29 CFR 1910 OSHA

OSHA 3071

6.1 Publications can be accessed at the flowing sites:

Army Publications: http://www.apd.army.mil/

National Guard Publications:

http://www.ngbpdc.ngb.army.mil/pubs/NG%20Sup%20Series/NG%20Supplement%201 %20to%20AR%20385-10.pdf

OSHA:

https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p _part_number=1910 https://www.osha.gov/Publications/osha3071.pdf http://www.ecmra.mil/ http://www.ecmra.mil/ https://cmra.army.mil/help/glossary.html http://www.apd.army.mil/ http://www.ngbpdc.ngb.army.mil/pubs/NG%20Sup%20Series/NG%20Supplement%201%20to%20AR%20385-10.pdf http://www.ngbpdc.ngb.army.mil/pubs/NG%20Sup%20Series/NG%20Supplement%201%20to%20AR%20385-10.pdf https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/Publications/osha3071.pdf