RFI.docx

Request for Information Maintenance, Repair of AV equipment in fourteen (14) classrooms at the McClellan Wildland Fire Training Center in McClellan, CA Description This Request for Information (RFI) is solely for information and planning purposes and shall not be construed as a solicitation or as an obligation on the part of the U.S. Department of Agriculture (USDA), Forest Service. The purpose of this RFI is to identify sources interested and capable of performing the work described herein. As a result of this RFI, the US Forest Service, Procurement & Property Services (PPS) may issue a Request for Proposal (RFP). The Government will not pay for, nor reimburse, any expenses incurred in responding to this RFI.

The McClellan Wildland Fire Training Center requires a vendor to provide support, repair, maintenance, and support services for the integrated/installed audio-visual (AV) systems and equipment at the WFTC. The services will comprise of ongoing routine and preventative maintenance services, assessment, repair and replacement services as needed.

This Request for Information is to determine your anticipated capacity to perform this work in calendar year 2022.

Scope of Work

· Ongoing Routine and Preventative Industry Standard Maintenance Services

· Assessment, Repair and Replacement Services

· The Vendor will be expected to perform uninstallation and installation and programming of all AV systems and equipment as needed

· Systematic inspection, adjustment, software/firmware updates, maintenance, replacement of hardware and components, as well as performance testing and analysis of all installed audio-visual systems and equipment.

· Emergency site visits per year with an onsite response time within 24 hours of the trouble call.

· Preventative maintenance visits.

· There are currently fourteen (14) classrooms with each room setup with the following AV equipment:

Controller Type: Crestron TSW-750 Controller Firmware: 1.501.0013 Projector Model: Optoma EH515 all ceiling mounted in training rooms HD Ceiling Mounted Projector (Sand Table Room/South Canyon) Display Model: Sharp LC-70LE661U HD Camera (30 Mile Room) System Inputs Audio Conference Podium Laptop Inputs HDMI/VGA Rack Laptop Inputs HDMI/VGA Rack Computer (Forest Service maintained) Wireless Presentation

Classification Code: NAICS Code: 512191 - Teleproduction and Other Postproduction Services

Place of Performance:

Wildland Training Center, 3237 Peacekeeper Way, Mcclellan, Ca 95652 THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS RFI OR TO OTHERWISE PAY FOR THE INFORMATION SOLICITED.

This SS does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this contemplated effort. This SS is for planning purposes only and shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this SS or the Government’s use of such information. The Government reserves the right to reject, in whole or in part, any contractor’s input resulting from this SS. Response to this SS will not be returned.

Whatever information is provided may be utilized by the US Forest Service in developing its acquisition strategy and its Statement of Work. The information resulting from this SS may be included/combined with other submissions in one or more options considered in the analysis of alternatives. Any proprietary information that is submitted may be used in establishing requirements, but specific information will be safeguarded as proprietary providing it is marked in accordance with FAR 3.104-4.

Submittal of Information:

Offerors responding to this Request for Information must provide the following:

A capability statement outlining core capabilities, available technology, past performance, and other differentiators that would indicate ability to meet needs in “Deliverables and Services”. Response to this SS shall be limited to ten (10) pages. The following information must be submitted with your comments:

PROVIDE ANY OTHER PERTINENT INFORMATION RELATING TO THIS SS THAT WILL ASSIST THE GOVERNMENT IN ADJUSTING THE CURRENT SPECIFICATIONS FOR A FOLLOW-ON SOLICITATION.

The information requested by this SS shall be provided, via email, by close of business (5:00 p.m. Pacific Time) February 12, 2024 to Catherine A Sullivan at: catherine.sullivan@usda.gov

Vendors shall reference, “Sources Sought 127EAT24SS0001 AV Maintenance/Repair Services” in the subject line of their emailed response.

The U.S. Forest Service intends to utilize the SS responses/information to assist with the development of a solicitation to obtain products that match the specification.

(End of SS)