11062-20240708100945 GAUTIER DISPOSAL.doc

ADVERTISEMENT REQUEST FOR PROPOSALS (“RFP”)

CITY OF GAUTIER, MISSISSIPPI

MUNICIPAL SOLID WASTE COLLECTION AND DISPOSAL SERVICES

The City of Gautier, Mississippi City Council Members (the “City”) is soliciting sealed written proposals, pursuant to Miss. CODE ANN. § 3 1-7-13(r) (Supp. 2003) (the “Act”) to furnish all labor, materials, work and services (cumulatively, the “Municipal Solid Waste Collection and Disposal Services” or the “Services”) for the collection and disposal of Residential Waste within City of Gautier city limits or as hereafter expanded, as described in the specifications (the “Specifications”).

Sealed proposals will be received by the City, until 3:00 P.M., Central time, Tuesday, July 30, 2024, to the Purchasing Office at City Hall, Attention Queita Reddix, for Municipal Solid Waste Collection and Disposal Services as specified in the contract documents. A pre-submittal conference will be held in the City Council Chambers for interested parties at 10:00 AM, Central time, Thursday, July 18, 2024.

Specifications and proposal forms are on file and open to public inspection at City Hall, 3330 Hwy 90, Gautier, MS 39553. A copy of the RFP Specifications may be downloaded at www.gautier-ms.gov.

Proposals shall be typewritten or printed in ink and only on the forms provided. Proposals must be submitted in a sealed envelope. The person signing the proposal shall initial all corrections or erasures. Each entity or person submitting a proposal pursuant to this RFP shall be referred to as a “Proposer” or “Respondent”. A proposal may not be modified, withdrawn or cancelled by the Proposer for a period of one hundred twenty-(120) days following the date and time designated for receipt of proposals.

It is understood that the City reserves the right to reject any and all proposals, and to waive informalities in proposals, and to select the proposal or proposals that, in the opinion of the City shall be the most qualified proposal, on the basis of price, financial responsibility, technology, legal responsibilities, experience, background, qualifications, answers to the attachments, compliance and acceptance of the terms contained in the RFP and other relevant factors. The City reserves the right to award an overall contract based upon all proposals submitted. In accordance with the Act, after selection of the most qualified proposal, the City may negotiate and enter into a contract. Such contract may not necessarily be limited to the terms of the RFP proposal submitted. If the City deems none of the proposals to be qualified or otherwise acceptable, the request for proposal process may be reinitiated.

All information submitted in response to this Request for Proposals will be considered public information after all proposals are opened.

No telephonic, telegraphic, electronic or facsimile proposals will be accepted. Proposals received after the date and time listed for receipt will be returned unopened to the Proposer.

Proposals must be clearly identified as such on the front of the sealed envelope in which the proposal is submitted, and the words “Proposal for Municipal Solid Waste Collection and Disposal Services” should be clearly written on the front of the envelope. Responsibility for timely submittal lies solely with the Proposer. Proposals will be opened and read aloud at 3:00 P.M., Central time, on Tuesday, July 30, 2024. Proposals submitted after this time will not be opened or considered.

Should any Proposer find any discrepancies, or omissions from, the Specifications or in any other proposed contract documents, or should the Proposer be in doubt as to their meaning, he should at once notify and obtain an interpretation and/or clarification, whether relating to Specifications or requirements, which shall be made in writing and addressed to the City Manager. The deadline for asking interpretations, clarifications or questions shall be 12:00 P.M. NOON, Central time, on Monday, July 15, 2024. All responses to such will be given to the Proposers in writing no later than 5:00 P.M. Central time, on Thursday, July 18, 2024. Any interpretation or clarification given in accordance with such request and pursuant to this provision shall be made only by the City Manager, with the advice of the City Council and the City Attorney, and shall be in writing, with copies forwarded to all parties requesting bid specifications. No oral interpretation, instruction or information given by any employee or agent of the City shall be binding. The City reserves the right to officially modify or cancel this RFP after issuance. Such modifications shall be made only by written addendum furnished by the City Manager, an acknowledgement of which must be submitted with the Respondent’s proposal. The City Manager may be contacted as follows:

Paula Yancey, City Manager 3330 Hwy 90 Gautier, MS 39553

Telephone: 228-497-8000

Fax: 228-497-8028

Email: lreddix@gautier-ms.gov

Before submitting any proposal, the Proposer should (a) inspect the area of the proposed work within City of Gautier city limits, and (b) arrive at a clear understanding of the conditions under which the Services are to be provided. Each Proposer should also be prepared to respond to the Request for Proposals for alternative services. The estimated quantities listed herein are solely for the purposes of comparison and evaluation of proposals.

A proposal/bid security in the form of a certified or cashier’s check or bid bond by a corporate surety licensed to do business in Mississippi and acceptable to the City, in the sum of $50,000.00 shall be required to be submitted with the proposal. The bonds required must be accompanied by a certificate of the surety certifying that the Agent who executed the bond was authorized to bind the surety company as of the date of the bond and qualified to do business in the State of Mississippi.

Respondents should submit one original and ten copies of their proposal. The original must be clearly marked and must contain the original signatures on all proposal forms. All proposal forms must be submitted in a sealed envelope, addressed in conformance with the requirements previously described herein:

Purchasing Agent

City of Gautier

3330 Hwy 90 Gautier, MS 39553

THIS, the 3rd day of July, 2024

Queita Reddix

Purchasing Agent

City of Gautier, MS

(SEAL)

Publication Dates:

Sun Herald: July 7, 2024 July 10, 2024