1103906-event.pdf

03 November 2022

UDOT- Portable Toilet Services for Kanab Utah Department of Transportation (UDOT) is soliciting bids for portable restroom(s) and service at our Port of Entry’s located at Kanab Utah.

03 November 2022

Open 10/20/2022 12:00 PM MDT Type Invitation for Bid Close 11/3/2022 2:00 PM MDT Number UDOT230110LD Currency US Dollar

Sealed Until 11/3/2022 2:00 PM MDT

Contacts LaDonna Haslem lhaslem@utah.gov

Phone +801 (965) 4068

Commodity Codes Commodity Code Description 99900 UDOT Utah Department of Transportation 95130 Portable commercial and industrial buildings and structures including portable toilets

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INVITATION FOR BIDS FOR SERVICES (Single Award Contract)

This Invitation for Bids (“IFB”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

SECTION 1: PROCUREMENT INFORMATION

1.1 Purpose of this Solicitation

Utah Department of Transportation (UDOT) is soliciting bids for portable restroom(s) and service at our Port of Entry’s located at Kanab, Utah. Contractor to setup, service, maintain, clean, keep presentable, in working order, portable toilets and other products that maybe provided for UDOT.

Specifications and photos of the unit(s) offered must be included with your bid.

Service rates include, but are not limited to, labor, equipment, operating supplies, materials, State and Federal taxes (including workers’ compensation costs), insurance coverage, overhead, profits, and any costs/fees necessary to ensure equipment/operators meet(s) the specified standards as well as the cost for transporting resources to the requested area.

This IFB will result in a single award of a contract.

1.2 Length of the Contract

The contract resulting from this IFB will be for Five (5) years

1.3 Background

The purpose of this IFB is to enter into a contract, with a qualified contractor to provide: portable restroom(s) and service at UDOT Port of Entry’s located at Kanab, Utah.

1.4 Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The Utah Department of Transportation - Division of Procurement Services is the issuing procurement unit for this IFB on behalf of UDOT Region 4 which is the conducting procurement unit (collectively referred to as “UDOT”). The reference number for this IFB is Solicitation UDOT230110LD. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to UDOT relating to this IFB.

SECTION 2: GENERAL INSTRUCTIONS

2.1 List of Attachments

Attachments include the following:

Attachment A: Standard Terms and Conditions for Services Attachment B: Scope of Work Attachment C: Cost Schedule

2.2 Price Guarantee Period

Price guarantee must be for 1 year.

If allowable under this IFB, a request for price adjustment must be made at least thirty (30) days prior to the effective date. A request for price adjustment must include sufficient documentation (market analysis) supporting the request. Any price adjustment will not be effective unless approved by UDOT. A price adjustment must be guaranteed for the same length of time as the original price guarantee. The conducting procurement unit will be given the immediate benefit of any decrease in the market, or allowable discount.

Price adjustments will extend into the contract administration phase.

2.3 Required Contractual Terms and Conditions

A contract that results from this IFB will include the required Standard Terms and Conditions for Services (“Standard Terms and Conditions”). If the Standard Terms and Conditions are not attached to this IFB (see Attachment A), then the Standard Terms and Conditions can be found at http://purchasing.utah.gov/purchasingforms.html. It is the responsibility of the bidders to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at http://purchasing.utah.gov/purchasingforms.html.

For the purposes of this solicitation, the Standard Terms and Conditions will not be negotiated.

Section 63-6a-604(3) of the Utah Procurement Code requires that a bid will be rejected if it is not responsive or responsible. A bid that is not responsive includes a bid that: (a) is conditional; (b) attempts to

Description http://purchasing.utah.gov/purchasingforms.html http://purchasing.utah.gov/purchasingforms.html modify the bid requirements; (c) contains additional terms or conditions; or (d) fails to conform with the requirements or specifications of the invitation for bids.

A bid that contains exceptions and/or additions to the Standard Terms and Conditions will be rejected and disqualified from this IFB. UDOT will not allow a bidder to remove or withdraw exceptions and/or additions from the Standard Terms and Conditions from a bid. However, a bidder may request an exception and/or addition to the Standard Terms and Conditions during the Question and Answer period.

UDOT will not allow a bidder’s terms and condition to become part of a contract that results from this IFB. If a bidder’s terms and conditions are attached, referenced, or embedded into a bid, whether intentionally or inadvertently, then the bidder’s terms and conditions shall be null and void and will not become part of a contract that results from this IFB. If a bidder is awarded a contract and the bidder requests that its terms and conditions become part of the contract, then the bidder’s bid will immediately be disqualified and the bidder will not be awarded a contract.

2.4 Submitting a Bid

Bids must be received by the date and time specified ("closing date”). Bids received after the closing date will be late and ineligible for consideration.

The preferred method of submitting your bid is electronically through the bid system. When submitting a bid electronically, please allow sufficient time to complete the online forms and upload documents. This IFB will close at the closing time. If you are in the middle of uploading your bid at the closing time, the system will stop the upload process and your bid will not be received by the bid system and your bid will not be reviewed by UDOT.

Electronic bids may require uploading of electronic attachments. The bid system will accept a wide variety of document types as attachments. Documents containing embedded encryptions cannot be processed by the bid system. Additionally, the submission of documents containing embedded documents, zip files, mv, wmp, and mp3 files are prohibited. All documents should be attached as separate files.

2.5 Questions and Answers Period

The Question and Answer period closes on date and time specified on the bid system. All questions must be submitted through the bid system during the Question and Answer period. Answers from UDOT will be posted on the bid system. Questions may include notifying UDOT of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this IFB. A question may also include a request to modify the Standard Terms and Conditions, including the insurance requirements for this IFB.

Questions are encouraged.

Questions may be answered individually or may be compiled into one document. Questions may also be answered via an addendum. An answered question or an addendum may modify the specification or requirements of this IFB. Answered questions and addendums will be posted on the bid system. Bidders should periodically check the bid system for answered questions and addendums before the closing date.

It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in an answered question and/or addendums.

Prior to the closing date, UDOT may, at its sole discretion, issue addenda. Addenda may modify any minimum requirement or specification of this IFB. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in addenda issued by UDOT.

Bidder shall not contact any employee, board member, or evaluation committee member of the issuing procurement unit of this IFB. Failure to comply with this requirement may result in disqualification.

NOTE: Exceptions taken by a bidder to the scope/content of the solicitation that have not been addressed during the Question and Answer period will result in the bidder being disqualified.

SECTION 3: SOLICITATION REQUIREMENTS

3.1 Scope of Work

See Attachment B

3.2 Cost Schedule

See Attachment C Bidders must complete and submit ‘Cost Schedule’ according to the instructions provided on the cost schedule.

Bidders shall not change the format of the cost schedule and must submit pricing in the exact format requested for a fair comparison of pricing among all bidders. Bids received in an alternate format may be disqualified.

SECTION 4: EVALUATION AND AWARD PROCESS

4.1 Bid Evaluation General Information

Pursuant to Section 63G-6a-606 of the Utah Procurement Code this IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the general instructions in Section 2 of this IFB and the General Provisions contained on the Cover Page. Any bid that does not comply with the requirements and instructions contained in these solicitation documents will be deemed non-responsive and disqualified from further evaluation.

Any exceptions to the content of this IFB, including the specifications and minimum requirements, must be protested in writing to UDOT Procurement prior to the closing date.

4.2 Bid Checklist

This checklist is intended to serve as a reminder to submit all the requested and required information. Full instructions are contained within the solicitation documents and must be followed.

Invitation for Bid Cover Page completed and signed (Bid Sync Attachment).

Attachment C (pricing) Pricing submittal.

4.3 Bid Evaluation Administrative and Mandatory Minimum Requirement Compliance Each bid received shall be evaluated for responsiveness in the following manner:

Criteria Determination

Timely Receipt of Bid Pass/Fail Complete Bid Packet Pass/Fail Complete and Correct Documents Pass/Fail Mandatory Requirements Compliance Pass/Fail

4.4 Bid Evaluation Technical Specifications

Bids that pass the administrative and mandatory minimum requirements will be evaluated to determine that they meet or exceed the technical specifications or scope of work. Any bid that does not meet or exceed the technical specification or scope of work will be deemed as non-responsive and disqualified from further consideration.

4.5 Contract Award Process

All bids that meet or exceed the technical specifications or scope of work shall be evaluated on cost and UDOT, pursuant to Section 63-6a-606(3) of the Utah Procurement Code, shall:

(a) award the contract as soon as practicable to:

(i) the lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or

(ii) if, in accordance with Subsection (4), the procurement officer or the head of the conducting procurement unit disqualifies the bidder described in Subsection (3)(a)(i), the next lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or

(b) cancel the invitation for bids without awarding a contract.

SECTION 5: PROTECTED INFORMATION

The Government Records Access and Management Act (GRAMA), Utah Code Ann., Subsection 63G-2-305, provides in part that:

the following records are protected if properly classified by a government entity:

(1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309 (Business Confidentiality Claims);

(2) commercial information or non-individual financial information obtained from a person if:

(a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and

(c) the person submitting the information has provided the governmental entity with the information specified in Section 63G-2-309;

(6) records the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except that this Subsection (6) does not restrict the right of a person to see bids submitted to or by a governmental entity after bidding has closed;

Pricing may not be classified as confidential or protected and will be considered public information.

Process for Requesting Non-Disclosure: Any Bidder requesting that a record be protected shall include with the bid a Claim of Business Confidentiality. To protect information under a Claim of Business Confidentiality, the Bidder must complete the Claim of Business Confidentiality form with the following information:

1. Provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to the state, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63G-2- 309(1)).

3. Submit an electronic “redacted” (excluding protected information) copy of the proposal. Copy must clearly be marked “Redacted Version.”

An entire bid cannot be identified as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY” and shall be considered non-responsive unless the Bidder removes the designation.

Redacted Copy: If an Bidder submits a bid that contains information claimed to be business confidential or protected information, the Bidder must submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and one non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential."

All materials submitted become the property of the State of Utah. Materials may be evaluated by anyone designated by the State as part of the bid evaluation committee. Materials submitted may be returned only at the State's option.

Required to View Event

Prerequisites Required to Enter Bid

03 November 2022

1. All questions must be submitted through the online bidding system during the Question and Answer period.

2. A Bidder must guarantee its pricing for the period described in this IFB.

3. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

4. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

5.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

6. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

7. The cost for this IFB will be evaluated as described in this prerequisite.

8. The proposed Scope of Work has been attached to this IFB. See Buyer Attachments section.

9. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

10. Bids can be submitted electronically, through the online bidding system, or by submitting a hard copy to the address provided below.

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Buyer Attachments

1. Vendor information page

2. TCAgencyServices_4152021_NH (2).docx

3. Attachment B, Scope of Work (1)Kanab portable toilet.docx

4. Attachment C, Pricing (1) (1)Kanab.docx

03 November 202203 November 202203 November 202203 November 202203 November 202203 November 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1103906-335539277Supplier%20Info%20Form.dot?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730577756&Signature=3qKZjz5YR4Z%2FTOuzFU%2F1RqxMLQQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1103906-1234501355TCAgencyServices_4152021_NH%20%282%29.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730577756&Signature=UHM%2BrfcbYNnkjqPTChedK84DD7o%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1103906-1330100039Attachment%20B%20Scope%20of%20Work%20%281%29Kanab%20portable%20toilet.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730577756&Signature=gp4s3hdnS90ju5fA5xDYgzXQong%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1103906-1331544478Attachment%20C%20Pricing%20%281%29%20%281%29Kanab.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730577756&Signature=i8nICHaFO%2Bz6GguasRJaJ4LxFHk%3D

Questions Required Questions

Group 1: Vendor Information Instructions:

1.1

Does your firm assert a claim of business confidentiality, as outlined in the Prerequisite Section, for any of the following information submitted in response to this solicitation? If yes, Bidder must attach the business confidentiality claim as part of its bid. In addition, please attach a redacted copy of any document that contains confidential information.

Bidder acknowledges that notations in the header, footer and/or watermark of the bid will not be considered sufficient to constitute a request for non-disclosure of protected/proprietary information. If no, Bidder understands that, by deciding against the submission of a redacted copy, the State will respond to a GRAMA request with Bidder’s bid, which will result in our submitted information being made public.

1.2 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.3 Is Bidder an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.4

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

Group 2: Acceptance of Prerequisites Instructions:

2.1 Please provide your firm's legal company name.

2.2 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.3 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.4 Identify your firm's type of business.

Group 3: General Information Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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