110.7-25-071+ND+Parks+Permit+RFIB.doc

REQUEST FOR INFORMAL BID (RFIB)

State of North Dakota

OMB/Central Services Division (08/2023)

SUBMISSION INSTRUCTIONS

SPO Online Electronic Response https://apps.nd.gov/csd/spo/services/bidder/main.htm From Recent Solicitations, select this solicitation. You’ll see an “Upload Responses” link. You may upload a maximum of five documents. Clearly label all documents (e.g. Company X Bid 123) Contact the Procurement Officer for assistance or call 701-328-2740 for technical support.

BIDDER INSTRUCTIONS, TERMS AND CONDITIONS

1. Contact the Procurement Officer as soon as possible with any questions or concerns related to the solicitation.

2. Bid responses must be received by the Purchasing Agency by the bid response closing deadline.

3. Bid responses may be submitted by uploading to SPO Online. Be advised that the STATE is not responsible for a Bidder’s failure to timely submit a Bid Response due to any technical difficulties. Contact the Procurement Officer to confirm receipt.

4. Bid prices must be delivered prices, F.O.B. Destination. The successful vendor must pay all transportation and handling charges and file any claims with the carrier for breakage or other losses.

5. Unit prices are according to the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.

6. The bidder must comply with all stated specifications. Alternate bids will be rejected.

7. The State does not pay sales tax or federal excise tax: State sales tax exemption number E-2001; federal tax free transaction number 45-70-0010K. Certifications are available upon request.

8. Award will be made to the lowest responsible bidder conforming to specifications, terms of delivery, quality, and serviceability. The State reserves the right to reject any or all bid responses wholly or in part.

9. Contact the Procurement Officer to receive a bid summary.

10. It is the responsibility of each bidder to comply with all State and Federal laws.

11. All material and workmanship shall be subject to inspection and test by the State. The State reserves the right to reject any goods and cancel the order if the successful vendor fails to comply with the specifications or terms and conditions, or the seller's express or implied warranties. Rejected goods shall be removed at the bidder’s expense, including transportation. A vendor whose contract is terminated may be suspended or debarred from the Bidders List.

12. Quantities are for exact counts only. The State will not pay for overruns. Under runs will not be accepted.

13. Secretary of State Registration: If the successful bidder has a registration requirement with the North Dakota Secretary of State, they must be registered before the contract award and must remain active for the contract period. (N.D.C.C. § 54-44.4-09.1) See the OMB Guidelines to Vendor Registry for more information.

14. Bidders List Registration: Entities desiring to be notified of bidding opportunities may apply to be placed on the Bidders List. (N.D.C.C. § 54-44.4-09 and N.D.A.C. § 4-12-05-01)

15. Supplier Registration (Payee). Any individual or business who will be receiving payment from a state agency or higher education institution must complete a registration process to collect important financial and taxpayer information. Payments are generally made by check or automatic clearing house (ACH), and taxpayer information must be collected in compliance with IRS requirements.

16. ND Printing Preference: Unless otherwise indicated, printing bids from out-of-state bidders will be rejected. ND State Law (N.D.C.C § 46-02-15) requires that if practicable, printing must be awarded to resident North Dakota bidders.

2026 Annual North Dakota State Park Permits

1. General: These permits will be done as 2 different types for the 2026 season. The first type (Single) will be similar to past years designs- that is, a single, 3”x 3” window cling design. The second type will be known as a “Family Pass” and will include 2 window clings (using the same image as the Single for both A&B permits) along with a bar code. The bar code is common (static) to all numbered “Family Pass” permits and may be printed, in black, onto either the static cling material or the release board. For reference, please see Attachments A & B.

2. Artwork: Electronic files, printer ready. Files created in Illustrator. See Attachment A for Single permit design. See Attachment B for general idea of design for Family Pass.

3. Proofs: Color laser proof of both styles of permits and laser proofs of backers.

Single Annual Permit

4. Quantity: 17,000

5. Finished Size: 3” x 3”.

6. Stock:

Permit: Clear static cling material.

Backer: White, release board.

7. Ink:

Permit: Print 4 color process +flood coat of opaque white- full bleeds. Permit printed so that when permit is applied to windshield, design is readable from outside of vehicle. On front side of permit, consecutive number, 1/8” to 1/4” high, in black ink, from 00001 to 17,000, in upper right corner. There can be no missing numbers.

Backer: Print black type, one side.

8. Finishing: Trim to 3” x 3”, shrink wrap in packages of 100.

9. Package: In sturdy, uniformly sized cartons and label “2026 North Dakota Single Annual Park Permit” with quantity in each carton. Cartons to weigh no more than 35 pounds per carton.

Family Pass

10. Quantity: 5,000

11. Finished size: 7” x 3” (2 permits + barcode)

12. Stock:

Permit: Clear static cling material.

Backer: White, release board.

13. Ink:

Permit: Print 4 color process +flood coat of opaque white- full bleeds. Permit printed so that when permit is applied to windshield, design is readable from outside of vehicle. On front side of permit, consecutive number, 1/8” to 1/4” high, in black ink, from 17001A&B to 22,000A&B, in upper right corners- see Attachment B for approximate layout. There can be no missing numbers.

Backer: Print black type, one side.

14. Finishing: Trim to 7” x 3”, slit labels to create two 3”x 3” permits, shrink wrap in packages of 100.

15. Package: In sturdy, uniformly sized cartons and label “2026 North Dakota Annual Family Park Permit” with quantity in each carton. Cartons to weigh no more than 35 pounds per carton.

16. Delivery by September 15th, 2025 (F.O.B. destination) to:

ND Parks & Recreation

604 E. Boulevard Ave.

Bismarck, ND 58505

Note: Loading dock is available.

17. Bid is All or None, no split awards.

Include unit prices and total prices in bid response.

Affirm your ability to meet delivery requirements (circle one): YES NO

Bidder:

Authorized Signature:

Bid #: 16629 – ND Educational Directory 2010-2011

Bid Opening Date and Time: 2:00 PM, Tuesday, December 7, 2010

Bid #: 110.7-25-071-Printing-2026 ND Parks Annual Permits

Bid Opening Date and Time: August 7, 2025 @1:00 pm