110.7-25-013+Dakota+Digital+Magazine+.doc

REQUEST FOR INFORMAL BID (RFIB)

State of North Dakota

OMB/Central Services Division (08/2023)

SUBMISSION INSTRUCTIONS

SPO Online Electronic Response https://apps.nd.gov/csd/spo/services/bidder/main.htm From Recent Solicitations, select this solicitation. You’ll see an “Upload Responses” link. You may upload a maximum of five documents. Clearly label all documents (e.g. Company X Bid 123) Contact the Procurement Officer for assistance or call 701-328-2740 for technical support.

BIDDER INSTRUCTIONS, TERMS AND CONDITIONS

1. Contact the Procurement Officer as soon as possible with any questions or concerns related to the solicitation.

2. Bid responses must be received by the Purchasing Agency by the bid response closing deadline.

3. Bid responses may be submitted by uploading to SPO Online. Be advised that the STATE is not responsible for a Bidder’s failure to timely submit a Bid Response due to any technical difficulties. Contact the Procurement Officer to confirm receipt.

4. Bid prices must be delivered prices, F.O.B. Destination. The successful vendor must pay all transportation and handling charges and file any claims with the carrier for breakage or other losses.

5. Unit prices are according to the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.

6. The bidder must comply with all stated specifications. Alternate bids will be rejected.

7. The State does not pay sales tax or federal excise tax: State sales tax exemption number E-2001; federal tax free transaction number 45-70-0010K. Certifications are available upon request.

8. Award will be made to the lowest responsible bidder conforming to specifications, terms of delivery, quality, and serviceability. The State reserves the right to reject any or all bid responses wholly or in part.

9. Contact the Procurement Officer to receive a bid summary.

10. It is the responsibility of each bidder to comply with all State and Federal laws.

11. All material and workmanship shall be subject to inspection and test by the State. The State reserves the right to reject any goods and cancel the order if the successful vendor fails to comply with the specifications or terms and conditions, or the seller's express or implied warranties. Rejected goods shall be removed at the bidder’s expense, including transportation. A vendor whose contract is terminated may be suspended or debarred from the Bidders List.

12. Quantities are for exact counts only. The State will not pay for overruns. Under runs will not be accepted.

13. Secretary of State Registration: If the successful bidder has a registration requirement with the North Dakota Secretary of State, they must be registered before the contract award and must remain active for the contract period. (N.D.C.C. § 54-44.4-09.1) See the OMB Guidelines to Vendor Registry for more information.

14. Bidders List Registration: Entities desiring to be notified of bidding opportunities may apply to be placed on the Bidders List. (N.D.C.C. § 54-44.4-09 and N.D.A.C. § 4-12-05-01)

15. Supplier Registration (Payee). Any individual or business who will be receiving payment from a state agency or higher education institution must complete a registration process to collect important financial and taxpayer information. Payments are generally made by check or automatic clearing house (ACH), and taxpayer information must be collected in compliance with IRS requirements.

16. ND Printing Preference: Unless otherwise indicated, printing bids from out-of-state bidders will be rejected. ND State Law (N.D.C.C § 46-02-15) requires that if practicable, printing must be awarded to resident North Dakota bidders.

DETAILED SPECIFICATIONS

Dakota Digital magazine

1. Artwork: Electronic files, printer ready, Artwork to vendor by March 10, 2025

2. Proofs: Contract color proof of cover (such as Epson®) plus digital laser print of entire book.

3. Pages: 64 plus cover.

4. Finished Size: 8.25”x10.75”.

5. Paper Stock:

Cover: 80# white matte cover.

Text: 80# white matte text.

6. Ink:

Cover: Print 4 color+ flood UV coating, over 4 color process. Full bleeds on cover. Flood UV coat outside covers.

Text: Print 4 color process, two sides, 4/4, bleeds.

7. Finishing: Fold, collate, perfect bind, hinge score cover, trim, box.

8. Package: In sturdy, uniformly sized cartons and label “Dakota Digital” along with quantity in each carton.

9. Delivery : ND University Systems will pickup the finished Magazines Do Not Include Shipping in bid: Please contact Jerry Rostad at 701-371-8871; jerry.rostad@ndus.edu and Patrick McCloskey at 701-955-0767 patrick.mccloskey.1@ndus.edu when finished for pickup.

10. Due date: March 19, 2025 Include unit price and total prices in bid response.

Recycled Content and Total Weight

(Recycled content and weight information is for informational and reporting purposes only. Recycled content and weight are not factors in bid evaluation or award for this solicitation.)

Affirm your ability to meet delivery requirements (circle one): YES NO

Bidder:

Authorized Signature:

Bid #: 16629 – ND Educational Directory 2010-2011

Bid Opening Date and Time: 2:00 PM, Tuesday, December 7, 2010

Bid #110.7-25-013-Printing-Dakota Digital magazine Bid Opening Date and Time: February 21, 2025 @1:00 pm