110-20250926092350 HPS.pdf

HATTIESBURG PUBLIC SCHOOLS

ADVERTISEMENT FOR BIDS

Bid # 26-008 Middle School Weight Room

To All Prospective Bidders:

Sealed bids/proposals for HPSD Middle School Weight Room will be received by the Hattiesburg Public School District at the district’s Central Office located at 301 Mamie Street, Hattiesburg, MS 39401 until 10:00 a.m. (CST) on Monday, October 20, 2025, at which time they will be publicly opened.

Specifications are on file at the Central Office. To receive a copy of complete proposals and instructions, please contact Edith Stallings at edith.stallings@hattiesburgpsd.com.

Products listed by brand must be interpreted as descriptive only.

Equivalent products will be considered if they meet or exceed the specifications.

Proposals submitted must comply with the specifications provided. The Hattiesburg Public School District reserves the right to amend the specifications, as necessary, and agrees to notify all who have requested bid packets.

No bidder shall be excluded from participation for failure to provide a specific brand if a comparable item is offered.

The contract will be awarded to the lowest and best bidder, as defined in Miss.

Code Ann. §31-7-13. The Hattiesburg Public School District reserves the right to waive any and all informalities and to reject any and all bids.

All proposals must be submitted in a sealed envelope clearly marked "Bid 26-008 Hattiesburg Middle School Weight Room" and mailed or delivered to:

Hattiesburg Public School District Attn: Edith Stallings, Accounting Supervisor 301 Mamie Street Hattiesburg, MS 39401

Bids/proposals should include original and one electronic on USB drive if mailed or hand-delivered. Proposals may be submitted electronically via www.centralbidding.com. For any questions related to the electronic bidding process, please call at Central Bidding at (225) 810-4814.

/s/ Robert Williams Superintendent of Education

To be published: September 26, 2025 October 3, 2025 mailto:edith.stallings@hattiesburgpsd.com http://www.centralbidding.com

PROPOSAL

Superintendent/Board of Trustees Hattiesburg Public School District 301 Mamie Street Hattiesburg, MS 39401

Ladies and Gentlemen:

Having examined the specifications outlined on the attached sheets, my firm agrees to furnish and deliver items and provide services according to your specifications and instructions at the indicated prices. We/I, the undersigned, understand and accept the instructions and conditions under which this bid/proposal is being submitted.

This bid/proposal consists of a Proposal, Conditions/Specifications and Bid/Proposal Summary Sheets. We/I understand that a company officer's signature is required on each form and unless this has been done, our bids may be considered incomplete and therefore rejected. Also, included is a list of commercial references and other information required.

FIRM: _______________________ BY:_________________________

ADDRESS:____________________ TITLE:_______________________

STATE: ______________________ TELEPHONE: ________________

DATE:_____________________ CELL PHONE:________________

CONDITIONS/SPECIFICATIONS

The Board of Trustees of the Hattiesburg Public School District, Hattiesburg, Mississippi, will receive sealed bids/proposals in the Central Office Conference Room located at 301 Mamie Street, Hattiesburg, Mississippi, until Monday, October 20, 2025 until 10:00 a.m. The Board of Trustees reserves the following rights:

1. To appoint or authorize a person or persons to evaluate bids/proposals act, and make decisions on matters pertaining to bids.

2. To reject any and/or all bids/proposals of any groups thereof and waive any informalities.

3. To adjust quantities of supplies or services involved under any item in accordance with the square foot pricing submitted as part of the bid/proposal.

The above bids/proposals will be opened in the Central Office Conference Room, 301 Mamie Street, Hattiesburg, Mississippi. All bids/proposals shall be submitted to this address on or before the above time and date. Envelopes containing bids/proposals shall be plainly marked "Bid 26-008 Hattiesburg Middle School Weight Room." Any notations appearing on the outside of envelopes containing the sealed bids/proposals that are intended to amend the bids in any manner will not be considered.

No bids/proposals may be withdrawn for a period of ninety (90) days following the scheduled opening date or until the Board of Trustees approves the contract, whichever comes first.

Bidders must be licensed to do business in the State of Mississippi

The School Contact person for Specifics and Site Visit: Stephen McCay -stephen.mccay@hattiesburgpsd.com or Jermaine Brown -jermaine.brown@hattiesburgpsd.com.

Facility Walkthrough:

A facility walkthrough is scheduled for Friday, October 3, at 9:00 a.m. at N.R.

Burger Middle School, 174 WSF Tatum Drive, Hattiesburg, MS 39401.

Award:

Award criteria and evaluation process will comply with Miss. Code Ann.

§31-7-13(b), emphasizing competitive bidding and best value.

Items identified by brand name (e.g., Williams Strength) shall be construed as "or equal". The use of brand names is for reference only and is not intended to restrict competition. Vendors offering equivalent items must submit complete technical specifications and evidence of equivalence with mailto:stephen.mccay@hattiesburgpsd.com mailto:jermaine.brown@hattiesburgpsd.com their bid. All parts and equipment must be compatible with the entire equipment list.

This solicitation and resulting contract shall be subject to all applicable provisions of the Mississippi Public Purchasing Law (Miss. Code Ann.

§31-7-1 et seq.), including but not limited to bidding procedures, non-discrimination, and open competition. In case of conflict between any provision herein and state law, the state law shall govern.

General Scope of Work:

A. The purpose of this project is to implement improvements to the equipment in the weight room spaces at N.R. Burger Middle School and STEAM Academy in accordance with the specifications listed below:

a. Rack system: Williams Strength or equivalent i.Provide and install four 8 Post Full/Half Rack Combo Includes 2 Multi Grip Pull up Bars.

ii.Provide and install eight 2- layer laser logos for rack arches.

iii.Provide and install four Chrome Band Pegs.

iv.Provide and install twenty-four Weight Storage 12" pegs with UHMW protection.

v.Provide and install sixteen Weight Storage 6" pegs with UHMW protection.

vi.Provide and install four 0/90 Bench with Spotter Steps, wheels, and special grip pad.

vii.Provide and install four Bench logos on head and gusset.

b. Bars: Midwest Power Bar or equivalent i.Provide and install eight Midwest Power Bar with needle bearings black.

ii.Provide and install four Midwest Power Bar with needle bearings silver.

iii.Provide and install four Hex Bar Chrome Finish.

iv.Provide and install eight Tsunami Bar Speed.

v.Provide and install eight Multi Stiks.

c. Logo Plates and Power Block Dumbbells i.Provide and install fifty 45lb Prime Black Competition Bumper Plates with Logo.

ii.Provide and install thirty-two 25lb Prime Black Competition Bumper Plates with

Logo.

iii.Provide and install forty 10lb Urethane Black Bumper Plates with Logo.

iv.Provide and install thirty-two 5lb Black Rubber change Plates with Logo.

v.Provide and install sixteen 2.5lb Black Rubber change Plates with Logo.

vi.Provide and install one Dumbbell set 5-50 with logo.

vii.Provide and install one Dumbbell set 5-75 with logo.

d. Auxiliary Equipment i.Provide and install one Prostyle dumbbell rack 15 pair.

ii.Provide and install one Prostyle dumbbell rack 10 pair.

iii.Provide and install four Williams Strength l Drop in Core Blaster.

iv.Provide and install one Williams Strength Wall Mount 8 bar holder with graphics.

v.Provide and install four Williams Strength 6 bar holder for Trap Bars.

vi.Provide and install four Comfort Grip DD Handles.

vii.Provide and install four Pittsburg Jammer Straps.

viii.Provide and install four Williams Strength Prowler 2 Sleds.

ix.Provide and install four Plyo cube.

x.Provide and install sixteen Lock Jaw Hex Collars.

e. Flooring: Ecore or equivalent flooring systems i.Provide and install 1,320 Ecore Rally Roll Grippin Gray 14.5mm.

ii.Provide and install 224 Ecore Inlaid Platform Black Beast Roll.

iii.Provide and install 1,500 sq ft Velocity Series AT 740 Turf Green with 5mm

Foam Backing.

iv.Provide and install turf with lines and Custom Logo v.Provide and install 70’ 6' Tall Wall Pads for ends of turf area purple.

vi.Provide and install 3,200 Installation of flooring per square foot.

f. Training and servicing equipment i.The successful contractor shall provide comprehensive training for staff and students on proper and safe use of all equipment. Training sessions shall be conducted on-site a minimum of two (2) times within 12 months of installation.

Training must include demonstrations, safety protocols, and age-appropriate best practices for integrating equipment into strength and conditioning programs in middle schools. Documentation of training sessions and participant sign-in sheets must be provided to the District.

ii.The successful contractor shall provide ongoing service and maintenance for all installed weight room equipment. This service shall include, at minimum, semi-annual inspections, preventive maintenance, and necessary adjustments to ensure safe and optimal performance. Contractor shall supply replacement parts, labor, and technical support as needed during the warranty period.

Service records must be documented and submitted to the District after each visit.

Scheduling and Phasing of Work:

The intent of the project is to implement all of the required and specified work by November 30, 2025.

SPECIFIC CONDITIONS

The contractor will be allowed full access to the weight room spaces. The District will allow some work to continue past substantial completion until final completion, but certain specific, scheduled events at each campus must be accommodated.

PRICES

Prices must be shown on the attached Bid/Proposal Summary Sheet supplied for this purpose. All bids must be FIRM PRICES, free of any escalator clauses.

Prices must include all taxes. Hattiesburg Public School District will furnish tax-exemption certificates for State and Federal taxes where applicable.

BILLING

Invoices are to be furnished for each month no later than the third working day of the following month. The cut off on the invoice must be made to include the week ending closest to the end of the month. Payment shall be made in accordance with Miss. Code Ann. §31-7-305, which allows payment within 45 days of receipt of a properly executed invoice, verified for completion.

The successful bidder shall report and cancel in writing with 30 days notice if services provided in this bid/proposal cannot be delivered.

INSPECTION

Labor, materials, and supplies furnished by Contractor shall be subject to inspection at any time by the Customer, his agent, or representative.

CONTRACTOR’S PROPOSED SCHEDULE

1. The contractor’s proposal shall include a detailed project schedule indicating and detailing any proposed early start work and when, the proposed substantial completion date, proposed final completion date, and the proposed approach to work expected to be accomplished after students and teachers return, including how the contractor plans to handle the specific scheduled events.

2. The contractor’s schedule and approach will be a factor in the selection and award of the contract.

FINAL COMPLETION

1. Final completion shall be defined to mean that all equipment shall be operational, and the weight room is free from construction debris or materials.

2. The project shall be complete, including all punch list items, testing, adjustments, training, as-built, and closeout documentation. The contractor shall be off-site.

ADDITIONAL INFORMATION:

1. The Hattiesburg Public School District is very concerned about the levels of supervision that will be provided in case there is a problem with the project management. Contractor is to adhere to safety and security guidelines as provided by the District.

2. Security - All on-site personnel must clearly identify by badge or work attire with company logo information.

3. The bidder shall comply with all wage and hours of employment requirements of federal and state laws. The bidder shall be responsible for supervising and training personnel. Supervision activities include employee and labor relations, personnel development, and hiring and termination of staff.

Employees must pass drug screening and background checks that are acceptable to the district.

4. The Work of the project shall comply in all respects with applicable federal, state, and city regulations, laws, and codes for Educational Facilities.

5. All required building and other permits shall be obtained before beginning construction.

6. Payments will be made by the Owner to the Contractor in accordance with the payment schedule developed by the Contractor and approved by the Owner.

The Contractor to submit monthly requisitions for payment, upon approval by the District, payment will be made to the Contractor in the amount approved.

Payments may be withheld because of any of the following conditions:

a. Defective work not corrected.

b. Failure of the contractor to make payments to subcontractors or for materials, labor, equipment, or services.

c. Persistent failure to perform the work in accordance with the terms and conditions set forth in this Agreement.

d. Any other material or unexcused breach of this Agreement by the Contractor.

EXECUTION OF WORK

A. The Contractor shall be solely responsible for the Work described in the Agreement. The Contractor shall have complete control over construction methods, techniques and procedures and shall supervise such work with its best skill and attention.

1. Special Care shall be taken during the construction activities so that the floors, walls, ceilings, seating, etc. are not damaged. The Contractor shall pay for all labor, equipment, materials, daily clean up and services required for the proper completion of the Work. Coordinate all necessary inspections with the building official.

2. Any damage or required demolition that occurs during the execution of this contract shall be repaired by the contractor with no additional costs to the owner.

3. All work schedules must be coordinated through the school to prevent interruption of school activities.

4. Site access will be limited to required company vehicles and delivery vehicles only. Parking for contractor personnel shall be coordinated with the office administration. Contractor parking shall not interfere with school bus traffic or normal staff or student parking. Violators will be towed at the owner’s expense.

5. Contractor must provide own temporary toilet facilities. Contractor personnel are under no circumstances to use the student public restrooms.

6. All new work shall be done in a neat workmanship-like manner parallel to the lines of the building. All work shall be securely supported. If the Contractor fails to complete the Work or part of the Work of the Agreement in accordance with the construction documents and fails to correct such discrepancies, the Owner may by written order, stop work on all or part of the project until the failure has been corrected.

7. Foreman/Supervisor must be capable of supervising the labor force provided by the contractor/subcontractors. The foreman/supervisor must be able to communicate with school administration and the owner representative.

Repeated unsatisfactory job performance will be considered justification for cancellation of the contract. The foreman is to remain on the jobsite supervising at all times.

8. A safe work area shall be maintained by marking off the area where a lift (if required) is to be used. Lifts can be used when the children are not in school.

9. The Owner reserves the right to occupy the building space or such portions thereof as may be desired at any time without in any way invalidating this Agreement.

10. The Contractor shall be held responsible for all damages resulting from errors, omissions, or negligence of Contractor or subcontractors in the performance of the Work.

Drawings and Submittals - All shop drawings shall be approved by the Architect/Engineer and District Building Official and HPSD prior to construction.

Warranty The contractor shall warrant all work to be free from defects for a period of one year. This warranty begins upon final acceptance and payment by the District. No warranty exclusions shall override statutory protections under Mississippi law.

In addition to the standard warranty, the contractor shall include ongoing service support as part of the contract. This includes on-site service calls within ten (10) business days of notification of equipment issues, preventive maintenance at least twice annually, and staff support to address operational concerns. The District will not incur additional costs for routine service during the warranty period.

Proposals will be reviewed on the criteria listed below.

1. Experience and Qualifications 20%

2. Price 20%

3. Project Approach 40%

4. Project Schedule 20%

INSURANCE REQUIREMENTS

The following minimum insurance requirements must be met or the bid will be considered incomplete and therefore rejected.

Commercial General Liability - In an amount of $1,000,000.00 per occurrence with $ 2,000,000.00 aggregate;

(a) Commercial Auto Liability - Combined Single Limit in an amount of $1,000,000.00;

(b) Workers’ Compensation and Employer’s Liability Insurance:

Workers’ Compensation Limits: Statutory - State of Mississippi. Policy shall include a waiver of subrogation in favor of Hattiesburg Public School District.

Employers’ Liability: $ 100,000.00 Each Accident; $500,000.00 Disease Policy Limit; $ 100,000.00 Disease Each Employee;

(c) The Hattiesburg Public School District shall be named as an additional insured on the General Liability Policy and Automobile Policy; and,

(d) Proof of coverage must be placed on file with the school district by the Contractor and kept current throughout the term of this Contract.

Bids/ Proposals will not be accepted unless they are accompanied by a current Certificate of Insurance showing the above coverage and must be verified by submission with the bid.

DAMAGE CAUSED BY SUCCESSFUL BIDDER

The Hattiesburg Public School District will hold the successful bidder responsible for damage caused to the buildings or assets of the Hattiesburg Public School District under all conditions. In addition, the successful bidder will be responsible for damages to property of others located on property of Hattiesburg Public School District.

Unless the detailed information is furnished, your bid will be considered incomplete and therefore rejected.

GENERAL RULES AND CONDITIONS

This Agreement between Hattiesburg Public Schools (HPS) and _____________ (Contractor). Hattiesburg Public Schools is a public school distinct subject to the laws of the State of Mississippi. The Contractor acknowledges that HPS does not waive, relinquish, or forfeit any rights, benefits, protection, guaranties, or prohibitions that may be provided under any state or federal law, statute, regulation or policy. The parties agree that this Addendum shall be deemed incorporated by reference into the Contract, and the following terms and conditions shall take precedence over and govern all other terms and conditions in the Contract:

1. Governing Law/Venue. The Contract is governed by the laws of the State of Mississippi. The federal or state courts for Forrest County, Mississippi, shall be the sole and exclusive jurisdiction and venue for any action related to this Contract. Any provision which purports to establish a venue outside the State of Mississippi is deleted.

2. Immunities. The District does not waive its sovereign immunity.

3. Attorneys and Collection Fees. Any references to payment of attorney or collection fees by the District are deleted.

4. Unauthorized Payments. The District does not agree to pay extra compensation, fees, or allowances after service has been rendered or a contract has been made, or for any payment not authorized by law.

5. Governmental Entity. The Contractor recognizes and acknowledges that the District, as a political subdivision of the State of Mississippi, enters into this Contract only to the extent authorized by Mississippi law, including the opinions of the Attorney General of Mississippi. Any provision to the Contract that is not authorized by or is inconsistent with Mississippi law, including the opinions of the Mississippi Attorney General, is invalid and deleted.

6. Control of Litigation. Any provision giving the Contractor exclusive control over litigation is deleted.

7. Time Limitations. Any provision limiting the timeframe upon which the District can bring a claim or suit is deleted.

8. Arbitration. The District does not agree to submit to binding arbitration or mediation.

9. Term. The term of the Contract shall be for the term stated in the Contract itself. Any reference to an automatic renewal of the term of the Contract is deleted. All renewals shall be in writing and agreed to by the parties.

10. Availability of Funds. The continuance of the Contract with the District is based upon the availability of funds. Therefore, the District can cancel this Contract with thirty (30) days' notice to the Contractor at the end of the fiscal period if the funding authority does not appropriate funds. In such an event, any property covered by a lease shall be returned to the lessor. All awards and resulting contracts are subject to the availability of funds lawfully appropriated and may be cancelled at any time by the District with 30 days' written notice if such funds become unavailable.

11. Payment by the District. A District Purchase Order shall be issued for the services provided under this Contract. Payments to the Contractor shall be made only upon completion of services or per the scope of work. Detailed invoice(s) shall note the Purchase Order number and be sent to Hattiesburg Public School District, Attn: Accounts Payable, 301 Mamie St., Hattiesburg, MS 39401 or emailed to billling@hattiesburgpsd.com. All billing will be in accordance with MS Code §31-7-305. Payments will be made to the contractor within 45 days from the date the invoice is received at the district office, provided all is satisfactory based on the Contract requirements. The invoice shall show complete details of services rendered. Any provision that requires the District to pay the Contractor any late charges, fees or penalties is governed by Miss. Code Ann. §31-7-305. Any provision that requires the District to pay a deposit is deleted or must be negotiated and stated in the Contract itself.

12. Tax-Exempt Status. The Contractor is liable for all taxes arising from, related to, or in connection with the Contract or the performance of the Contract.

Pursuant to Mississippi law, the District is exempt from state sales and use tax.

13. Indemnification. Any references to the District indemnifying, defending or holding harmless the Contractor or any other party are deleted.

14. Disclaimer of Warranties. The District does not waive, disclaim or exclude any warranties of any other party to the Contract, including, without limitation, such other party's warranties of merchantability or fitness for a particular use or any common law warranties to which the District is entitled.

15. Waiver of Claims, Remedies or Damages. The District does not waive any claim or cause of action (present, past or future). The District does not waive any type or category of remedies or damages.

16. Limitation of Liability/Damages. Any reference to limiting HPS’s damages to the contract price or any other set amount has been deleted.

17. Liquidated Damages. Any references to payment of liquidated damages by the District are deleted.

FIRM: _______________________ BY:_________________________

ADDRESS:____________________ TITLE:____________________

STATE: ______________________ TELEPHONE: _______________

DATE:_____________________

mailto:billling@hattiesburgpsd.com

Bid Sheet

Qty Description/Name Pricing

Rack System Williams Strength or equal

8 Post Full/Half Rack Combo Includes 2 Multi Grip Pull up Bars

8 2- layer laser logos for rack arches

4 Chrome Band Pegs

24 Weight Storage 12" pegs with UHMW protection

16 Weight Storage 6" pegs with UHMW protection

0/90 Bench with Spotter Steps, wheels, and special grip pad

4 Bench logos on head and gusset

Bars

8 Midwest Power Bar with needle bearings black

4 Midwest Power Bar with needle bearings silver

4 Hex Bar Chrome Finish

8 Tsunami Bar Speed

8 Multi Stiks

Logo Plates and Power Block Dumbbells

50 45lb Prime Black Competition Bumper Plates with Logo

32 25lb Prime Black Competition Bumper Plates with Logo

40 10lb Urethane Black Bumper Plates with Logo

32 5lb Black Rubber change Plates with Logo

16 2.5lb Black Rubber change Plates with Logo

1 Dumbbell set 5-50 with logo

1 Dumbbell set 5-75 with logo

Auxiliary Equipment

1 Prostyle dumbbell rack 15 pair

1 Prostyle dumbbell rack 10 pair

4 Williams Strength or equal Drop in Core Blaster

Williams Strength or equal Wall Mount 8 bar holder with graphics

4 Williams Strength or equal 6 bar holder for Trap Bars

4 Comfort Grip DD Handles

4 Pittsburg Jammer Straps

4 Williams Strength or equal Prowler 2 Sleds

4 Plyo cube

16 Lock Jaw Hex Collars

Flooring

1320 Ecore Rally Roll Grippin Gray 14.5mm

224 Ecore Inlaid Platform Black Beast Roll

SQ. FT

Velocity Series AT 740 Turf Green with 5mm Foam Backing

1 Turf with lines and Custom Logo

70' 6' Tall Wall Pads for ends of turf area purple

3200 Installation of flooring per square foot

Delivery and Installation of all equipment

Training & servicing equipment

Total Price

DAMAGE CAUSED BY SUCCESSFUL BIDDER