11-Addendum 2 - K26-0003-26N.pdf

Addendum

Procurement Maryland Judiciary – mdcourts.gov/procurement

Addendum No. 2

Translation Services K26-0003-26N

08/15/2025

The purpose of this addendum is to amend and clarify certain portions of the above-referenced solicitation with all prospective Bidders/Offerors.

Clarifications:

C2. Delete: Support Adobe Acrobat Pro and Adobe In-Design CC 25.

Replace with: Support Adobe Acrobat Pro and Adobe InDesign 20.5 X64.

Questions:

Q2. When is the anticipated contract start date?

A2. The contract term will be for a period of one (1) year after the date of contract execution.

Q3. Is there an incumbent currently performing translation services?

A3. On December 1, 2020, Prisma International Inc. was awarded Contract No. K21-0024-25J in the amount of

$424,500.00.

Q4. How many translators is the AOC seeking to perform translation services?

A4. The scope of the RFP does not mandate a specific number of translators. The total number of translators proposed is at the discretion of the Offeror.

Q5. Can the Offeror submit supplemental pricing forms?

A5. No. See Section IV.C.1 of the RFP.

Q6. Are Offerors to include desktop publishing (DTP) services with the translation rate?

A6. No, see Attachment E – Bid/Price Proposal Form.

Q7. How many awards will be made under this Request for Proposals (RFP)?

A7. See Section II.C of the RFP.

Q8. Are translators required to hold an American Translators Association (ATA) certification in ATA-certified languages or three (3) years of legal translation experience?

A8. Yes, translators are required to hold American Translators Association (ATA) certification in ATA-certified languages. The AOC prefers the Offeror Translator(s) to have three (3) years’ legal translation experience in all non-certifiable languages.

Q9. Are there any certifications that are mandatory or preferred for translators?

A9. See section III.D.3.a of the RFP.

Q10. What challenges or pain points does the AOC have with the incumbent?

A10. The AOC does not have any challenges or pain points with the incumbent.

Q11. Is the Offeror required to share the translators’ résumés with the AOC?

A11. No, the Offeror is required to provide the individual resume for the Project Manager assigned to the Contract.

Q12. Is ATA certification a mandatory requirement?

A12. See Section III.D.3.a of the RFP.

Q13. If an Offeror bills translation on a per-page basis, how should the Offeror include this in the Financial Proposal?

A13. The Offeror cannot propose a per-page price. Offerors shall submit pricing in the manner requested in Section IV.C. of the RFP and Attachment E – Bid/Price Proposal Form.

Q14. Can the AOC clarify if the Offeror is required to provide credentials (i.e., ATA certification and/or years of experience) for translators in the Technical Proposal?

A14. Yes.

Q15. Will all translation requests require DTP work?

A15. Not all translation requests will require desktop publishing (DTP) work; this depends on the formatting.

Q16. Can the Offeror bill separately for DTP services?

A16. Yes, see Lines 9, 19, 29, 39, and 49 on the Attachment E – Bid/Price Proposal Form.

Q17. Will the AOC accept out of state Offerors?

A17 Yes.

Q18. What are the qualifications for all Offerors?

A18. See section III.C of the RFP.

Q19. Is maintaining insurance coverage a mandatory requirement for the Offeror?

A19. Yes, see section II.O.1 of the RFP.

Q20. Can the Offeror obtain insurance coverage after the Contract is executed?

A20. No, see section IV.B.2.c of the RFP. Offerors do not have to have the required coverage to submit a proposal, but if the Offeror is recommended for award, the Offeror will be required to provide proof of coverage at that moment.

Q21. What are the detailed technical requirements associated with this RFP?

A21. See section III.C of the RFP.

Q22. Is the Offeror required to submit resumes and ATA certifications for translators?

A22. Yes, the Offeror shall submit ATA certifications for translators that are certified in certifiable languages.

No, the Offeror is not required to submit resumes for translators.

Q23. Does the resume for the Project Manager need to be submitted with the Technical Proposal?

A23. Yes, see section IV.B.3.f.(2) of the RFP.

Q24. Can a degree in Translation Studies combined with years of experience be acceptable for translators?

A24. No, a degree in Translation Studies will not be acceptable for translators. Translators’ years of experience are acceptable if the language is non-ATA certified.

Q25. In lieu of submitting translators’ credentials, will the AOC accept an Offeror to submit their vetting process, qualifications, and representative credentials instead?

A25. No.

Q26. What is the allocated budget for this solicitation?

A26. The AOC cannot disclose budgetary information.

Q27. Will the AOC provide Translation Memory or Term Base for the CAT tool?

A27. No.

Q28. Does the AOC require voice-over services after translation of videos?

A28. No.

Q29. Can the AOC clarify which languages require ATA-certified linguists?

A29. See Section III.D.3.a.(1) of the RFP.

Q30. Will the Offeror be required to provide translation validation for this RFP?

A30. Translation validation shall be provided through the Offerors quality assurances and proofreading process that ensures translation quality.

Q31. Can the AOC provide reference materials to assist Offerors with consistency?

A31. Previously translated forms can be found on the Judiciary website at: https://www.courts.state.md.us/forms Additionally, the AOC will provide the Successful Offeror with English legal glossaries that have been translated in Spanish, Korean, Chinese, French, and Russian.

Q32. Does the AOC anticipate the need for translation into English?

A32. No.

Q33. For redlined English forms, will the original English form and original translation be provided?

A33. Yes.

Q34. Will translators ever be requested to appear in court?

A34. No.

Q35. Will any of the translatable content include PII?

A35. No.

Q36. Does the Judiciary anticipate the use of machine-generate translations (MT) for some of its translatable content?

A36. No.

Q37. Can the AOC provide any historical data for translation services?

A37. Historical data can be found in the FY2024 Language Report (page 26) linked:

https://www.courts.state.md.us/sites/default/files/import/accesstojustice/pdfs/languageservicesreportfy24.p df

Q38. Would the AOC consider a proposal proposing AI solution?

A38. No.

Q39. What is the estimated wordcount for translation services in words?

A39. The total wordcount for FY2024 was 208,892.00.

Q40. Can the AOC clarify the term “revision tracking”?

A40. The Offeror shall be able to track each translation request and any revisions of the previously translated document.

Q41. Will translators be required to undergo a background check?

A41. No.

Q42. Will all translation need to be ADA compliant?

A42. No.

Q43. What file types, content type, etc. will be submitted for translation?

A43. Microsoft Word, Portable Document Format (PDF), Adobe Acrobat Pro and Adobe In-Design 20.5 X64 (the latest and most current version released in July 2025).

https://www.courts.state.md.us/forms https://www.courts.state.md.us/sites/default/files/import/accesstojustice/pdfs/languageservicesreportfy24.pdf https://www.courts.state.md.us/sites/default/files/import/accesstojustice/pdfs/languageservicesreportfy24.pdf

Q44. Can the AOC provide the weighted evaluation criteria?

A44. This Request for Proposals (RFP) has a weight of sixty (60) points for the Technical Proposal and forty (40) points for the Financial Proposal.

Q45. Please clarify why the AOC requires the use of ATA certified linguists. Is this requirement amendable?

A45. No, the AOC mandates the use of ATA-certified translators, as ATA certification serves as objective verification that a translator possesses the requisite skills and knowledge to produce high-quality translations.

Q46. Can an Offeror propose translators with three (3) or more years of experience in lieu of the ATA certification?

A46. No. The Offeror shall provide proof of ATA certification for translators in languages for which the ATA offers certification.

Q47. Are there any certifications that are mandatory or preferred for the Offeror?

A47. No.

All addenda will be incorporated into the final contract documents and will be binding on all Bidders/Offerors responding to this solicitation. Each Bidder/Offeror submitting a bid/proposal must acknowledge receipt of all addenda on the Procurement Portal; failure to acknowledge addenda may result in the rejection of the bid/proposal.

If you have any questions regarding this addendum, please contact me at (410) 260-2556 or email me at Joeshia.brawner@mdcourts.gov

Joeshia Brawner Procurement Officer mailto:Joeshia.brawner@mdcourts.gov