11-5410-002 RFP 26-0626E5-019 APPLIED BEHAVIOR ANALYSIS SERVICES - RE-BID.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

RFP 26-0626E5-019 APPLIED BEHAVIOR ANALYSIS SERVICES – RE-BID

Offering Summary

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REV: 20240126 OFFERING REV: 08262025

SUMMARY:

The purpose of this RFP is to provide the Buffalo Public Schools (BPS) with Applied Behavior

Analysis (ABA) services within the district ‘s classrooms for students who have an Individualized

Education Plan (IEP). Services are to include 1:1 paraprofessional support or 1:1 supervisor support for students in the BPS classroom during the school day. Organizations/agencies will be required to provide staff members who are Board Certified Behavior Analysts and Behavior Technicians, conduct

Functional Behavior Assessments, and implement Applied Behavior Analysis training within the school building. The organization must have a local site-based program to provide programming to students as needed by the district. Additionally, the organization/agency must adhere to BPS policies and procedures.

DESIGNATED CONTACTS:

Owner (Primary): Kim Hoelscher

Buyer (Copy To): Susan Faulise

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 08/26/2025 4:00 PM Advertise Dates:

Questions Due*: 09/02/2025 4:00 PM - Website/BONFIRE 08/25/2025

Answers Posted: 09/05/2025 4:00 PM - Buffalo News 08/27/2025

Offering Closed: 09/16/2025 4:00 PM - Contract Reporter 08/25/2025

Presentations: TBD - Rocket 08/28/2025

Tentative Award: 10/15/2025 - Criterion 08/30/2025

Public Opening Time and Location: NA

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3600339

BPS Commodity Code: 004 Professional Services

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: Upon award to 06/30/2026

Extensions: 5 extensions

Maximum Term End: 06/30/2031

Offering Summary

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OTHER OFFERING PARAMETERS:

Type of Offering: RFP

Basis of Award: Best value

Minimum allowable score: 45

Award may be split among respondents: No

Award may be consolidated: N/A

Subcontractors may be used: N/A

Insurance is required: Yes

NYS DOL Prevailing Reference: N/A

Response Surety Required (“Bid Bond”) No

Performance Bond Required: No

Formal contract required: Yes

Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on the previous page.

THIS PAGE RESERVED FOR OFFERING

SUMMARY

Offering Specification

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1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

1. “District”: Buffalo Public Schools (BPS)/Buffalo City Schools/Buffalo Board of

Education and any or all of the departments within the organization.

2. “Vendor”, “Bidder”, “Proposer”: An individual, partnership, or corporation from whom the “District” is soliciting a response.

3. “Contractor”: The individual, partnership, or corporation whose proposal is accepted and who is awarded.

4. “Contract”, “Agreement”: The legal document the District issues to bind the

Contractor to provide the product and / or service described in the offering.

5. “Request for Proposal (RFP)”: A competitive negotiation process to procure the best value for the District.

6. “IEP”: Individualized Education Plan

7. Applied Behavior Analysis (ABA) - is a scientific approach to understanding and modifying behavior, often used in therapy for individuals with autism and other developmental disorders.

8. Behavior Consultant – Must have a graduate level certification in behavior analysis and be a Board Certified Behavior Analyst

9. Behavior Technician - a paraprofessional in behavior analysis who works under the supervision of a Board Certified Behavior Analyst (BCBA).

10. Discrete Trial Training - a teaching method used to break down complex skills into smaller, manageable steps and teach them one at a time, using a structured and repetitive approach.

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the

Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms &

Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

Offering Specification

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All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Vendor Information Form”; form provided.

b. “Disclosure Narrative”, any format.

c. “Debarment Narrative”, any format.

d. “Certifications” such as MBE/WBE/SDVOB

e. “Policy 5414 Compliance Narrative”, any format.

f. “Subcontractor Documentation”, any format.

g. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

The purpose of this RFP is to provide the Buffalo Public Schools (BPS) with Applied Behavior

Analysis (ABA) services within the school district’s classroom for students who have an

Individualized Education Plan (IEP) for the school year. These services are needed to provide support to schools, staff members, students and families who need behavior support and intervention throughout the school day.

2.1 Services are to include direct 1:1 paraprofessional support (Behavior Technician) or

1:1 supervisor support (Behavior Consultant) for students and teachers in the BPS classroom during the school day.

2.2 Organization/agency will be required to provide staff members who are Board

Certified Behavior Analysts. The Board Certified Behavior Analysts must be able to develop Functional Behavior Assessments (FBA). The Behavior Consultants and

Offering Specification

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Behavior Technicians must be able to support the implementation of the FBA in BPS classrooms.

2.3 The organization/agency must be able to conduct in-classroom observations and direct and indirect assessments to determine future levels of service and service goals for the student.

2.4 Organization/agency must be able to provide discrete trial training in BPS classrooms.

2.5 The organization/agency must be able to provide professional development training as requested by the district.

2.6 The organization/agency must be able to provide behavior support/intervention for students within Buffalo Public Schools,

2.7 The organization/agency must be able to communicate with families regarding students on their caseload.

2.8 The organization/agency must adhere to district policies and procedures, as well as, state and federal regulations.

2.9 The organization must have a local ABA clinic/site to provide programming support for students as requested by the district.

The District is requesting a proposal to include:

• Provide an all-inclusive hourly rate for services for Behavior Consultant.

• Provide an all-inclusive hourly rate for services for Behavior Technician.

• Evidence of local site-based programming location and hourly cost for students to receive services at the site-based program.

• Professional Development proposal identifying possible professional development topics (not an all-inclusive list).

• Cost for Specialized materials (for attending the site-based program ONLY)

• Sample process for developing behavior intervention plan including assessment tools used in the process.

• Provide evidence of an attendance tracking system and invoicing document.

Note: The all-inclusive hourly rate must include travel expenses, paperwork, supervision, and any other associated cost. Buffalo Public Schools will not pay daily rates.

Offering Specification

DOC: 5410-002 6 of 8 o Be sure to include any cost increases for the subsequent school years that are covered by 5-single-year contract extensions.

o BPS will only pay for sessions provided. BPS will not pay for student absences or student unavailability (due to school activities, unplanned school closure, etc.). It is the vendor’s responsibility to check the BPS website for notices of school closure. BPS will only pay for make-up sessions that occur within 30 days of the missed session. Make-ups should be clearly noted on billing invoices citing missed session and make-up session date.

OFFERING SPECIFIC REQUIREMENTS:

a. TECHNICAL REQUIREMENTS

• Computer/laptop

b. DATA IMPORT/EXPORT REQUIREMENTS

• Provide data collected while providing services to the students as requested by the district.

• The vendor must be in compliance with the district Data Sharing Agreement.

c. DATA INTEGRATION REQUIREMENTS

• Behavior data reports as requested by the district.

d. SERVICE LEVEL REQUIREMENTS

• The organization/agency must be able to provide:

o direct support to teachers o provide behavior support/intervention for students within Buffalo Public Schools o provide discrete trial training o create behavior plans for the students (Behavior Consultant) o implement behavior plans (Behavior Technician) o develop goals for students o communicate with families o Local site-based programming support, as needed/requested by the district

e. TRAINING, SUPPORT, and IMPLEMENTATION REQUIREMENTS

• Provide professional development as requested by the district.

f. PROJECT REQUIREMENTS

• Staff members must receive fingerprint clearance and receive a background check.

• Services provided during the fiscal year from July 1 to June 30.

• Organizations/agencies must provide their own evaluation materials.

Offering Specification

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• Organizations/agencies must provide information on the number of students they can service.

• Organization/agencies must provide evidence of a system for maintaining attendance records needed for invoicing. Please provide a sample attendance log.

• All services provided must be itemized on the invoice indicating the date, name and license type of the provider, and the name of the student who received the service.

Please provide a sample invoice.

• Organizations/agencies must provide resumes for staff members upon award of bid.

a. Evaluation Criteria

Responses will be evaluated on a 100 point scale as defined in the table below. Cost will be calculated proportionally compared to lowest cost response. Minimum non-cost score is 45.

CRITERIA VALUE

COST

Services cost for each provider and site-based programming

Qualifications

• Evidence of experience providing services in school buildings/classrooms

• Maintain compliance with regulations

Capacity to Provide Service

• Employs Board Certified Behavior Analysts and paraprofessionals

• Evidence of a local site-based clinic/site to provide programming support as needed by the district

• Evidence of system for attendance records

• Professional Development

Data Collection and Reporting

• Experience creating behavior intervention plans

• Experience providing behavior supports in the classroom

Total 100

d. Final Selection

The Board of Education and its representatives will select a firm based upon the recommendations of the evaluation team. It is anticipated that a firm will be selected by the date listed in the offering summary. Following notification of the firm selected, it is expected that a contract will be executed between both parties. The selected firm must be prepared to begin work upon execution of the BPS contract. The contract will not necessarily be awarded to the response with the lowest cost projection.

Offering Specification

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