109AW - SOW Repair Bldg 2 HVAC DDC.pdf

STATEMENT OF WORK

Project Number VBDZ242105

Repair Building 2 HVAC DDC

DESCRIPTION:

BASE QUOTE: This project is to upgrade some of the heating, ventilation, and air conditioning (HVAC) digital direct control (DDC) technology in Building 2/2A at the 109th Airlift Wing located in Scotia, NY. The 109th Airlift Wing utilizes Johnson Controls Metasys technology.

Specifically, there are five N2 field controllers located on various pieces of equipment throughout the building that require an upgrade to building automation and control network (BACnet) Master Slave Token Passing (MS/TP). In addition to the field controller replacements, the base is seeking to have one new M4-SNE10501 network engine purchased and installed in the mechanical room of Building 2A.

ALTERNATE PROPOSAL: The Government has a used NAE5510-2 network engine that we no longer have a use for. This alternate proposal will be for the Contractor to provide alternate pricing for the base quote, in exchange for a used NAE5510-2 network engine from the Government. If Contractor does not wish to pursue this alternative proposal, please only supply pricing to the base quote for this project with no receipt of engine.

OPTION 1: Contractor to provide pricing for one new M4-SNE10501 network engine.

1. BASE QUOTE:

1.1. FIELD CONTROLLERS: Contractor to purchase, install, and program 5 new BACnet

MS/TP protocol field controllers. Once installed, all units within building must have identical, or improved, control by HVAC technician as existed prior to contract.

Scheduling must also be reprogrammed, if required/applicable. It is recommended the Contractor take note of scheduling that is currently in place, including the complexity, prior to the upgrade. Attachment 1 is a spreadsheet that includes the controllers that require upgrade (highlighted in yellow on the tab labeled “Field Controllers”). The number of points for each controller, and a brief description of each point, is included on a separate tab of Attachment 1 labeled “Points”. The points that are anticipated to require new programming are highlighted in yellow.

1.2. NETWORK ENGINES: In order to accomplish the above field controller replacement, it is anticipated that two new M4-SNE10501-0 network engines will be required to be purchased and installed within the mechanical room. Contractor is to remove existing engines and replace with two new network engines. Existing equipment is to be returned to COR.

1.3. Contractor shall perform work outside of the 2024 heating season. This is approximately defined as 15 April – 15 October. Alternate dates may be discussed and agreed upon with the Contracting Officer Representative (COR).

1.4. Work for this contract must be scheduled after the base has upgraded the overall control system to ADS-12 which is being completed under a separate project. Upgrade to ADS- 12 is currently anticipated for May 2024.

2. ALTERNATE PROPOSAL: Provide Alternate Base pricing in exchange for the Contractor receiving an NAE5510-2 from the Government that is in need repair. This network engine is a 2-bus controller that is no longer manufactured. The 2-bus controller will be provided to the Contractor after the work described in the base quote is complete. Pricing provided in the alternate proposal is anticipated to be lower than the Base Quote pricing.

Contractors are encouraged, but not required to submit an alternate proposal. Additionally, the Government makes no guarantees and shall not be held liable for any costs associated with repairing the NAE5510-2.

3. OPTION 1: Pricing for one new M4-SNE10501 network engine. Contractor is to purchase and supply the network engine. This pricing is for the equipment only and does not include installation.

4. CONTRACTOR REQUIREMENTS

4.1. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.2. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.3. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on Joint Knowledge Online (JKO) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. For those without a CAC, select "Non-CAC" user on the JKO site. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

4.4. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) located on the Defense Counterintelligence and Security Agency website:

https://securityawareness.usalearning.gov/opsec/index.htm and the OPSEC Annual training- DAF-Operations Security Awareness Training located on My Learning https://lms-jets.cce.af.mil/moodle/course/view.php?id=11654#section-1.

4.5. The Contractor shall provide all personnel and necessary equipment to establish an adequate and safe work zone. OSHA is applicable at the site and inspectors appear unexpectedly.

4.6. Contractor is responsible for site cleanliness and shall remove any waste or debris after the work is complete. All materials shall be secured to prevent loose objects from blowing and hindering flying operations in any manner.

4.7. The Contractor shall recycle to the greatest extent possible and turn in weigh slips to 109 Environmental Management Office for construction debris.

4.8. The Contractor shall bring any unforeseen project conditions to the attention of the COR immediately. Unexpected or differing site conditions, which may alter the scope of work, shall be approved by the contracting officer (KO) prior to such work being performed.

4.9. The Contractor must get approval from the COR prior to any utility shutdowns. (do not have contractor contact production control directly)

4.10. The Contractor shall notify the COR prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the government project manager. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and turned away.

4.11. Contractor shall repair or replace in kind any property that is damaged.

4.12. Contractor hours are 0700-1530 Monday thru Friday, excluding Government holidays.

No work shall be performed on holidays.

4.13. Contractor shall not shut down any utilities without letting COR know. Do NOT contact craftsmen or production control directly. Contractor is to work with the COR to schedule any required shutdowns.

4.14. Contractor shall provide all equipment necessary to perform the work including any lifts, ladders, and associated PPE.

4.15. At the conclusion of work, the Contractor shall fill out and sign a form DD1354 to signify the acceptance of the project by ANG and authorize the capitalization of the asset.

The Project will not be approved past 95% payment without the DD1354 completed and ready for signature. Draft DD1354 is attached (Fill out the company information and the line cost per building. Line cost must add up to the project cost).

4.16. Contractor shall dispose, or recycle, all trash and debris incurred during project construction, off-base at an authorized recycle or disposal site by local, state, and federal requirements.

4.17. For metal, and only metal, Contractor shall use the metal recycling dumpster at the base.

The dumpster is located on the other side of the base, about 0.4 miles from the work site.

Contractor will need to haul the debris to the metal dumpster.

5. PROPOSED PROJECT SCHEDULE

The Project shall be completed within 14 days following Notice to Proceed.