10878-20250130105832 WAVELAND.pdf
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- Attached to
- 10878-20250130105832 Waveland
- Solicitation number
- 3170031775
- Issued by
- Hancock County, Mississippi
About this file
This is a Request for Proposals (RFP) issued by the City of Waveland, Mississippi for dumpster and port-o-let services. The scope includes regular dumpster service at four locations requiring 4-yard dumpsters with once-per-week service (Waveland Lighthouse, Police Department, Civic Center/Museum, and Elwood Bourgeois Park), plus one 30-yard dumpster with as-needed service at the Public Works Building. The contract term is one year from March 1, 2025 to February 28, 2026, with possible annual extensions by mutual agreement. Special event services for both dumpsters and port-o-lets are required for various city events including Cruising the Coast, Destination Waveland, Food Truck Fridays, and holiday events. Sealed proposals are due by 2:00 p.m. on February 18, 2025, with proposal opening scheduled for February 19, 2025 at 6:30 p.m.
Vendors must provide fixed pricing for all regular and special event services with no additional fees permitted beyond the proposed costs. Required documentation includes proof of Mississippi license(s), bond, and liability insurance of at least $1,000,000. A monthly service guarantee is required stating there will be no charge for issues between service periods, with a maximum 4-hour response time for reported problems. The city reserves the right to select multiple vendors and may cancel the RFP, reject all proposals, or waive informalities as necessary. Pricing must be inclusive of all costs including delivery, setup, servicing, pickup, and disposal for both dumpster and port-o-let services.
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Text version
REQUEST FOR PROPOSALS
DUMPSTER AND PORT-O-LET SERVICES
CITY OF WAVELAND
The City of Waveland is requesting proposals for dumpster and/or port-o-let services to occur on a monthly basis, as needed for special events, or as on-call service. All prices proposed in this contract shall remain fixed for the entire duration of the contract period. This contract will be for term of one (1) year.
Dumpsters Regular Services
The following locations will require one (1) four (4) yard dumpster with once-per-week service:
• Waveland Lighthouse: 111 N Beach Blvd, Waveland, MS 39520
• Waveland Police Department: 1602 McLaurin St., Waveland, MS 39576
• Waveland Civic Center/Museum: 335 Coleman Ave., Waveland, MS 39576
• Elwood Bourgeois Park: 510 Central Ave., Waveland, MS 39576
Proposed cost per location: $_________ per month.
The following location will require one (1) thirty (30) yard dumpster with service provided on an as needed basis:
• Public Works Building: 322 Gulfside St., Waveland, MS 39576
Proposed cost for this location: $_________ per month.
Special Event Services
The City may require four (4) yard dumpsters and/or thirty (30) yard dumpsters for special events. These will be supplied on request.
• Four (4) yard dumpster: $_________ per service.
• Thirty (30) yard dumpster: $_________ per service.
(A separate Purchase Order will be required for all special event services.)
All special event service prices must be fixed and inclusive of all associated costs, including delivery, set-up, servicing, pick-up, and disposal. Vendors are not permitted to charge additional fees beyond the fixed pricing provided in their proposal.
Port-O-Lets Special Event Services
The City will require port-o-let services for various special events throughout the year, including but not limited to:
• Cruising the Coast
• Destination Waveland
• Food Truck Fridays
• Christmas on Coleman
• Mardi Gras
• St. Patrick's Day Parades
• Easter
Special event services should include unit pricing, drop-off, pick-up, and servicing of units.
Pricing must be transferable across all city-wide events.
• Standard Port-o-let: $________ per event.
• Handicapped Port-o-let: $_______ per event.
All special event service prices must be fixed and inclusive of all associated costs, including delivery, set-up, servicing, pick-up, and any additional fees. Vendors are not permitted to charge beyond the fixed pricing provided in their proposal.
Performance Expectations
• All dumpsters and port-o-lets must be cleaned, maintained, and in good working condition.
• Port-o-let units must be fully stocked with supplies (e.g., toilet paper and hand sanitizer) before delivery.
• If a service issue arises (e.g., missed pickup or unsanitary conditions), the vendor must respond within four (4) hours to resolve the issue.
Proposal Details
• This proposal covers services from March 1, 2025, to February 28, 2026, and may be extended annually by mutual agreement.
• Proposals must include proof of the following:
o State of Mississippi license(s) o Bond o Liability insurance of at least $1,000,000
• Proposals must include a monthly service guarantee stating there will be no charge if a problem arises between monthly service periods. Vendors must address any reported issues within a maximum response time of four (4) hours.
The City of Waveland reserves the right to cancel or discontinue services without notice for failure to meet minimum requirements.
Submission Instructions
• Sealed proposals must be marked on the outside of the envelope with "Dumpster and
Port-O-Let Services" and have the name of the individual/entity submitting the proposal. One
(1) original and one (1) copy of the proposal shall be submitted within.
• The City of Waveland may select more than one vendor for these services.
• Submit proposals via U.S. Mail, overnight service, or hand-delivery by 2:00 p.m. on
February 18, 2025, to:
City of Waveland
City Clerk, Lisa Planchard
301 Coleman Ave., Waveland, MS 39576
Proposals will be opened on February 19, 2025, at 6:30 p.m. in conjunction with the regular scheduled meeting of the Board of Mayor and Aldermen that evening.
As advertised 2/6/25, 2/13/25
The City of Waveland reserves the right to cancel this RFP at any time without notice, reject all proposals, and waive informalities if necessary.
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