1083665-event.pdf

26 July 2022

Shelter Furniture - Mattress & Bed Frames Provide mattresses and bed frames suitable for use in a shelter setting. Provide other furniture suitable for use in a shelter setting.

26 July 2022

Released 6/30/2022 7:00 AM PDT Type Request for Intermediate Bids (RIB) Open 6/30/2022 8:00 AM PDT Number RIB-179-2022 Close 7/21/2022 2:00 PM PDT Currency US Dollar

Sealed Until 7/21/2022 2:00 PM PDT Payment Terms 0% 0, Net 30

26 July 2022

Contacts Brenda Caldwell brenda.caldwell@multco.us

Phone +1 503-988-9398 ext. 89398

26 July 2022

Commodity Codes Commodity Code Description 56101508 Mattresses or Sleep Sets 56010000 Furniture & Furnishings

26 July 202226 July 202226 July 202226 July 202226 July 202226 July 202226 July 202226 July 202226 July 2022 mailto:brenda.caldwell@multco.us

Shelter Furniture - Mattress & Bed Frames

PRE-BID CONFERENCE:

There will not be a pre-bid conference for this sourcing event.

All questions in regards to the Sourcing Event must be submitted through the Q & A board.

BID DOCUMENTS

All documents for this bid, contract terms and conditions are available for view and download on the Buyer Attachments page of this Sourcing Event.

The Buyer Attachments page includes the following:

Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures User Guide for submitting a response to a sourcing event Attachment 1 – Scope of Work and Additional Requirements Attachment 2 – Sample Project Sample Contract – Goods Agreement Template

SPECIFICATIONS AND ADDITIONAL REQUIREMENTS

See Attachment 1 - Scope of Work and Additional Requirements on Buyer Attachments page of this Sourcing Event.

RESPONSIBLE BUSINESS PRACTICE

Contractor shall utilize and encourage the use of energy efficient appliances.

Contractor shall apply route optimization strategies when providing services, which reduces dependency on oil, saves money and reduces climate changes when feasible.

Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain.

PREVAILING WAGE

Prevailing Wage Rates (PWR) does not apply to this work.

PRICE ADJUSTMENTS

All prices must be held firm for the first twelve (12) months of the contract.

Any price increases to be implemented by Contractor shall be submitted to the County no less than sixty (60) days prior to the proposed date of change and reflect the requirements of the U.S. Department of Labor Consumer Price Index for A Urban Consumers (CPI-U), U.S.

The County reserves the right to reject any price modifications that are unacceptable to the County.

CONTRACT TERM

Fixed term. The contract term shall be for a maximum of five (5) years.

Unless earlier terminated, the termination date of all contracts issued under this ITB shall be five (5) years from the initial, first contract execution.

BID BOND

A Bid Bond will not be required for this solicitation.

Description

PERFORMANCE AND PAYMENT BONDS

Performance and payment bonds will not be required for this contract.

INSURANCE REQUIREMENTS

See Sample Contract - Exhibit 2: Insurance Requirements located in the Buyer Attachments section of this sourcing event.

BID SUBMISSION

Bids must be submitted electronically through this Sourcing Event.

Complete Attachment 2 – Sample Project and uploaded to Question 2.1.

Upload product cut sheets/product information sheets for any items you are able to provide in the

"Questions" section Group 2: Required Supporting Documentation - Item # 2.2

VIRTUAL BID OPENING

Bids will be opened and read virtually on July 21, 2022 at 2:15 PM

Join with Google Meet:

https://meet.google.com/uvi-euio-dwn

Join by Phone:

1 617-675-4444 PIN: 704 817 213 5726#

CONTRACT AWARD

As a result of this sourcing event process, Multnomah County intends to award multiple contracts to the lowest bidders who meet minimum requirements.

There is no guarantee for specific items to be needed over the life of the contract.

The award will be made on lowest price provided for Sample Project Total.

IMPORTANT:

Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in a formal Sourcing Event (RFP, RFPQ or ITB) is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date.

https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

Required to View Event

Prerequisites Required to Enter Bid

26 July 2022

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

4. VACCINE ATTESTATION - Please read the vaccine attestation requirements in the prerequisite link.

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Buyer Attachments

1. Procedural Instructions (Bids)

2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

3. Attachment 1 - Specifications and Additional Requirements.pdf

4. Attachment 2 - Sample Project - locked.xlsx

5. SAMPLE - Goods_Agreement_Template.pdf

26 July 202226 July 202226 July 202226 July 202226 July 202226 July 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1083665-817778332Procedural%20Instructions_Bids%2006.26.19%20%282%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721947144&Signature=usgGi2IqRDRAMfirnY8PEC1M%2FcQ%3D https://multco.us/file/73233/download https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1083665-1274157518Attachment%201%20-%20Specifications%20and%20Additional%20Requirements.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721947144&Signature=WS7mgfhDrFefSx8TFEdcPDC%2BZIc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1083665-1274158809Attachment%202%20-%20Sample%20Project%20-%20locked.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721947144&Signature=YNdjuDqH6WOqjRNhcFCDwQ0f8%2Fc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1083665-1273323332SAMPLE%20-%20Goods_Agreement_Template.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721947144&Signature=Mbno9wWAbyQg4StQ9%2B8%2FGrTt%2F3Q%3D

Questions Required Questions

Group 1: Company Certification Information - This section is not scored Instructions:

1.1 State of Incorporation

1.2 Date of Incorporation

1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder, as described in ORS 279A.120, a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the pre-requisite, Bidder shall provide an explanation to their offer here.

1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.6 Upload additional explanation as needed

1.7 Name of person submitting the Bid:

1.8 Title of person submitting the Bid:

1.9 I represent that I am at least eighteen (18) years of age.

1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

Group 2: Required Supporting Documentation Instructions:

2.1 Upload completed Attachment 2 - Sample Project

2.2 Upload product information sheets

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Do not enter information here. Pricing will be uploaded as a support document 1

Do not enter information here. Pricing information will be uploaded as a support document.

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