10828-20241212093144 JACKSON.pdf

Construction Documents

Project Manual

December 6, 2024

CoJ 911 OPERATIONS

CENTER

City of Jackson

Jackson, Mississippi

3221 Old Canton Road, Suite 200

Jackson, Mississippi 39216

CDFL 23-114

CONSTRUCTION DOCUMENTS

PROJECT MANUAL

CoJ 911 OPERATIONS CENTER

CITY OF JACKSON

JACKSON, MISSISSIPPI

DECEMBER 6, 2024

PREPARED BY:

CDFL ARCHITECTS + ENGINEERS PA

3221 OLD CANTON ROAD, SUITE 200

JACKSON, MISSISSIPPI 39216

PHONE (601) 366-3110

FAX (601) 366-3181

CITY OF JACKSON TOC - 1 TABLE OF CONTENTS

911 OPERATIONS CENTER

CDFL 23.114

TABLE OF CONTENTS

CoJ 911 OPERATIONS CENTER

JACKSON, MISSISSIPPI

DIVISION 00 BIDDING / CONTRACT REQUIREMENTS

Invitation for Bids Section 00 21 13 Instructions to Bidders Section 00 41 00 Bid Form City of Jackson Equal Business Opportunity Plan and Application Section 00 52 00 Agreement Form Section 00 60 00 Project Forms Section 00 65 00 Certificate of Insurance Instructions Standard Construction Contract Certificate of Insurance Section 00 72 14 General Conditions Section 00 73 13 Supplementary Conditions E-Verification / Good Faith Compliance

DIVISION 01 GENERAL REQUIREMENTS

Section 01 10 00 Summary Section 01 20 00 Price and Payment Procedures Affidavit Certifying Payment to All Subcontractors Section 01 21 00 Allowances Section 01 23 00 Alternates Section 01 30 00 Administrative Requirements Section 01 32 00 Cutting and Patching Section 01 33 00 Submittal Procedures Section 01 40 00 Quality Requirements Section 01 50 00 Temporary Facilities and Controls Section 01 51 00 Temporary Utilities Section 01 55 00 Vehicular Access and Parking Section 01 60 00 Product Requirements Section 01 63 00 Substitutions and Product Options Substitution Request Form Section 01 70 00 Execution and Closeout Requirements Section 01 73 00 Cleaning Section 01 74 19 Construction Waste Management and Disposal Section 01 75 00 Warranties and Bonds Section 01 78 00 Closeout Submittals Section 01 79 00 Demonstration and Training

DIVISION 02 EXISTING CONDITIONS

Section 02 41 00 Demolition

CITY OF JACKSON TOC - 2 TABLE OF CONTENTS

CDFL 23.114

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

Section 06 10 00 Rough Carpentry

DIVISION 07 THERMAL AND MOISTURE PROTECTION

Section 07 01 50.19 Preparation for Re-Roofing Section 07 52 00 Modified Bituminous Membrane Roofing Section 07 62 00 Sheet Metal Flashing and Trim Section 07 71 00 Roof Specialties Section 07 71 19 Snap-On Fascia System Section 07 71 23 Manufactured Gutters and Downspouts Section 07 72 00 Roof Accessories Section 07 84 00 Firestopping Section 07 92 13 Exterior Joint Sealants

DIVISION 08 OPENINGS

Section 08 80 00 Glazing

DIVISION 09 FINISHES

Section 09 91 13 Exterior Painting

DIVISION 22 PLUMBING

Section 22 00 10 Plumbing General Provisions Section 22 00 20 Basic Plumbing Requirements Section 22 00 30 Plumbing Submittals and Shop Drawings Section 22 00 35 Plumbing Systems and Equipment Warranties Section 22 00 40 Plumbing Close-Out Requirements Section 22 00 50 Basic Plumbing Materials and Methods Section 22 01 40 Plumbing Supports and Anchors Section 22 10 60 Pipes and Pipe Fittings Section 22 11 00 Plumbing Valves Section 22 44 30 Plumbing Specialties

CITY OF JACKSON TOC - 3 TABLE OF CONTENTS

CDFL 23.114

DIVISION 23 HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

Section 23 00 10 Mechanical General Provisions Section 23 00 20 Basic Mechanical Requirements Section 23 00 30 Mechanical Submittals and Shop Drawings Section 23 00 35 Mechanical Systems and Equipment Warranties Section 23 00 40 Mechanical Close-Out Requirements Section 23 00 50 Basic Mechanical Materials and Methods Section 23 01 40 Supports and Anchors Section 23 01 70 Electrical Requirements Section 23 02 50 Mechanical Insulation Section 23 09 60 Energy Management System Section 23 09 90 Testing, Adjusting and Balancing Section 23 20 60 Mechanical Pipes and Pipe Fittings Section 23 21 00 Mechanical Valves Section 23 21 20 Mechanical Piping Specialties Section 23 38 60 Fans Section 23 38 90 Ductwork Section 23 39 10 Ductwork Accessories Section 23 48 85 Air Cleaning/Treatment Section 23 86 70 Packaged Air Conditioners

END OF TABLE OF CONTENTS

CDFL 23.114

00 21 13 - 1 INSTRUCTIONS TO BIDDERS

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Advertisement for Bids.

B. Section 01 10 00 - Summary.

C. Section 00 41 00 - Bid Form.

D. Section 00 73 13 - Supplementary Conditions

1.2 INVITATION

A. INTENT

1. The intent of this Bid request is to obtain an offer to perform work to complete a project named CoJ 911 Operations Center located at 353 Tombigbee Street, Jackson, Mississippi for a Stipulated Sum contract, in accordance with Contract Documents.

B. WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

1. Work of this proposed Contract comprises building construction, renovation, and demolition, including general construction, structural, mechanical, electrical, and site Work.

2. Location: Jackson, Mississippi, located at 353 Tombigbee Street, Jackson, Mississippi.

C. CONTRACT TIME

1. Perform the Work within the time stated in Section 01 10 00 - Summary.

2. The bidder, in submitting an offer, accepts the Contract Time period stated for performing the Work. The completion date in the Agreement shall be the Contract Time added to the commencement date. The bidder may suggest a revision to the Contract Time with a specific adjustment to the Bid Amount.

1.3 BID DOCUMENTS AND CONTRACT DOCUMENTS

A. Bid Documents:

1. Plan holders are required to register and order bid documents from the CDFL Online Plan

Room website http://cdflplanroom.com. There is no charge for registration or to view the bid documents online. Bid documents are non-refundable and must be purchased through the website. All plan holders are required to have a valid email address for registration. A printed bid set is approximately $50.00 plus shipping and applicable sales tax and an electronic downloadable set is $25.00 plus applicable sales tax. For questions regarding website registration and online orders please contact Planhouse Printing at (601) 336-6378.

2. Official bid documents can also be downloaded from Central Bidding at www.centralbidding.com.

B. EXAMINATION

1. Upon receipt of Bid Documents verify that documents are complete. Notify Architect should the documents be incomplete.

2. Immediately notify Architect upon finding discrepancies or omissions in the Bid

Documents.

C. INQUIRIES/ADDENDA

CDFL 23.114

00 21 13 - 2 INSTRUCTIONS TO BIDDERS

1. Direct questions to Kenrick Perryman, email; kperryman@cdfl.com.

2. Addenda may be issued during the bidding period. All Addenda become part of Contract

Documents. Include resultant costs in the Bid Amount.

3. Verbal answers are not binding on any party.

4. Clarifications requested by bidders must be in writing not less than 7 days before date set for receipt of bids. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

1.4 SITE ASSESSMENT

A. SITE EXAMINATION

1. Examine the project site before submitting a bid.

2. A visit to the project site has been arranged for bidders as follows: To be announced via addendum.

1.5 PREBID CONFERENCE

A. A pre-bid conference will be held on Wednesday, January 8, 2025 at 9:00 AM at the project site, 353 S. Congress Street, Jackson, MS.

B. Summarized minutes of this meeting will be circulated to attendees. These minutes will not form part of Contract Documents.

C. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid Document recipients.

PART 2 QUALIFICATIONS

2.1 BIDDER'S QUALIFICATIONS

A. The Owner may make such investigation as he deems necessary to determine the ability of the Bidder or subcontractors or suppliers to perform the Work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and/or to complete the work contemplated therein within the time required.

B. The Bidder is specifically advised that any person, firm or other party to whom it proposes to award a subcontract or purchase order under this Contract must be acceptable to the Owner.

2.2 SUBCONTRACTORS/SUPPLIERS/OTHERS

A. Owner reserves the right to reject a proposed subcontractor for reasonable cause.

2.3 CERTIFICATE OF RESPONSIBILITY

A. Each Bidder submitting a bid in excess of $50,000.00 on public projects shall have a Certificate of Responsibility Number, as required by Section 31-3-5 and 31-3-21 (latest edition) Mississippi Code of 1972. If the bid does not exceed the amount of $50,000.00 on public projects or $100,000.00 on private projects, a notation so stating must appear on the bid form.

B. When multiple contractors submit a joint venture bid in excess of $50,000.00 on public projects, a Joint Venture Certificate of Responsibility Number is required on the bid form. If the Joint Venture has no Joint Venture Certificate of Responsibility number, then each member of the Joint Venture must indicate their individual Certificate of Responsibility numbers on the bid form.

CDFL 23.114

00 21 13 - 3 INSTRUCTIONS TO BIDDERS

C. Each Subcontractor whose Subcontract exceeds $50,000.00 on public projects shall have a Certificate of Responsibility Number, as required by Section 31-3-15 and 31-3-21 (latest version), Mississippi Code.

D. No bid will be opened, considered or accepted unless the above information is given as specified. Sufficient evidence that said Certificate of Responsibility has been issued and is in effect at the time of receiving bids must be submitted when required by the Owner or the Architect. Likewise, it shall be the responsibility of the Prime Contractor to require a Certificate of Responsibility Number from any subcontractor where applicable.

PART 3 BID SUBMISSION

3.1 SUBMISSION PROCEDURE

A. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

3.2 BID INELIGIBILITY

A. The Owner reserves the right to award to other than the low Bidder when, in the Owner’s judgment, it is in his best interest to do so. A bidder may be disqualified for such reasons as:

1. Bidder's failure to comply with requirements regarding Certificates of Responsibility.

2. Bidder's failure to sign Bidder's Proposal Form, or to otherwise properly complete the

Proposal Form.

3. Bidder being in arrears on existing contracts.

4. Bidder being in litigation with the Owner.

5. Bidder having defaulted on a previous contract.

6. Bidder having performed unsatisfactorily on a previous contract, including but not limited to the Bidder's failure to fulfill the warranty obligations of a previous contract with the Owner.

B. The above is not an inclusive list.

C. Bid Forms, Appendices, and enclosures that are improperly prepared may, at the discretion of Owner, be declared unacceptable.

3.3 OBLIGATION OF BIDDER

A. At the bid opening, each Bidder will be presumed to have inspected the site, read and become thoroughly familiar with the plans and specifications, including all addenda.

B. Conditions of Work: Each Bidder must fully inform himself of all conditions relating to the construction of the Project and employment of labor thereon. Failure to do so will not relieve a successful Bidder of obligations to furnish all material and labor necessary to carry out the provisions of the Contract. Insofar as possible, the Bidder must employ methods, or means, which will not cause interruption of, or interference with, the work of any other Bidder, or Contractor.

3.4 PROPOSAL FORM

A. Method of Bidding:

1. Lump sum bids received from General Contractors which shall include general, mechanical, electrical and site work as well as other work shown on and reasonably inferable from the plans and specifications.

2. Listing of Subcontractors and Suppliers:

CDFL 23.114

00 21 13 - 4 INSTRUCTIONS TO BIDDERS

a. So that the Owner may be assured that only qualified and competent subcontractors and suppliers will be utilized on the Project and to prevent “bid shopping” and/or “bid-chopping”, each Bidder shall identify the name of the subcontractors used by the Bidder in his bid for each subcontractor listed on the Proposal Form. Bidder’s subcontractor list shall be provided on the listing form provided on the Proposal Form. A Bidder’s failure to indicate the name(s) of the subcontractors included in his lump sum price shall result in the rejection of the Bidder’s bid as nonresponsive.

b. The successful Bidder shall use the subcontractor and supplier identified by him as being included in his lump sum price, provided however the Bidder assumes the risk that the subcontractor or supplier listed will be acceptable to the Owner and the Design Professional. The Bidder shall not substitute another subcontractor or supplier unless agreed to in writing by the Owner.

c. If Bidder lists itself as a supplier for any of the classifications listed, then the Bidder will be required to furnish such product from its manufacturing inventory and to demonstrate to the Owner and Architect that it has satisfactory qualifications and prior experience manufacturing and furnishing such materials, equipment and/or products. If Bidder lists itself as a subcontractor for any of the classifications listed, then the Bidder will be required to perform the work with its own regularly employed personnel and to demonstrate to the Owner and Architect that it has satisfactory qualifications and prior experience performing such work with its own regularly employed personnel.

3. The Owner reserves the right to reject any bid if the evidence submitted by Bidder fails to satisfy the Owner that the Bidder has satisfactory qualifications and prior experience performing such work and/or furnishing such materials, equipment and/or products.

B. Proposal Forms:

1. The Bidder shall submit its proposal on forms provided and shall fill all applicable blank spaces without interlineation or alteration and must not restate the work to be done. No oral or telegraphic proposals will be considered.

2. By submission of its bid, Bidder agrees to commence work on or before the date specified in a written notice to proceed and to fully complete the work within the time stated in the bid proposal form.

C. Bidder Identification:

1. Signature: The Proposal Form shall be signed by any individual authorized to bind the

Bidder.

2. Name of Bidder: The name appearing on the Proposal Form should be the same as the name appearing in the current Mississippi State Board of Contractors Roster

3. Legal Address: The address appearing on the Proposal Form should be the same address appearing in the current Mississippi State Board of Contractors Roster.

4. Certificate of Responsibility Number(s): The Certificate of Responsibility Number(s) appearing on the Proposal Form should be the same number appearing in the current Mississippi State Board of Contractors Roster.

D. Security Deposit:

1. Bids shall be accompanied by a security deposit as follows:

a. Bid Bond in the amount of five percent (5%) of the Bid amount.

b. Certified check in the amount of five percent (5%) of the Bid amount.

2. Endorse the Bid Bond in the name of the Owner as obligee, signed and sealed by the principal (Contractor) and surety.

3. Endorse the certified check in the name of the Owner.

4. If no contract is awarded, all security deposits will be returned.

E. Power of Attorney:

1. Each bid bond must be accompanied by an appropriate Power of Attorney.

CDFL 23.114

00 21 13 - 5 INSTRUCTIONS TO BIDDERS

F. Performance Assurance:

1. Accepted Bidder: Provide a Performance bond as described in 00 73 00 - Supplementary

Conditions.

2. Include the cost of performance assurance bonds in the Bid Amount.

G. Insurance:

1. Provide an executed "Certificate of Insurance" on the form provided in accordance with the insurance requirements of the Contract Documents.

3.5 NON-RESIDENT BIDDER

A. When a non-resident bidder (a Contractor whose principal place of business is outside the State of Mississippi) submits a bid for a Mississippi public works project, one of the following is required and shall be submitted with the Proposal Form:

1. Copy of Law: If the non-resident bidder's state has a resident bidder preference law, a copy of that law shall be submitted with the Proposal Form.

2. Statement: If the state has no such law then a statement indicating "the State of (Name of State) has no resident Contractor preference law" shall be submitted with the Proposal Form.

3.6 SUBMITTING THE PROPOSAL FORM

A. Submittal: A bid must be delivered to the address indicated on the Advertisement for Bids prior to the time and date stated for opening of bids. Electronic bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814. Hand delivered bids shall be submitted in a sealed opaque envelope marked, mailed or hand-delivered as follows.

Name of Bidder (As it appears in the current Mississippi State Board of Contractors Roster)

Office of the City Clerk City of Jackson, City Hall 219 South President Street Jackson, MS 39201

Bid for: CoJ 911 Operations Center Jackson, Mississippi

Certificate of Responsibility #

B. If the bid is mailed, the bid envelope shall be placed inside a second envelope to prevent inadvertent premature opening of the Proposal.

C. Modification to Bid: A bidder may modify his bid by telephone at any time provided such communication is received by the Owner prior to the scheduled time for opening of bids as

CDFL 23.114

00 21 13 - 6 INSTRUCTIONS TO BIDDERS

indicated in the Advertisement for Bids. Written confirmation must be received within two days from the bid opening or no consideration will be given such modification.

D. Modification on Envelope: A modification or qualification to the bid written on the outside of the sealed envelope containing the bid will not be accepted.

E. Withdrawal of Bid: Any bid may be withdrawn prior to the scheduled time for opening of bids or authorized postponement of same. Any bid received after the date and time specified will not be considered. However, bids received at the scheduled time constitute irrevocable offers to contract at the price in the bid and may not be withdrawn until sixty (60) days after opening of bids.

PART 4 BID OPENING AND AWARD OF CONTRACT

4.1 OPENING OF BIDS

A. Bids will be opened at the time stated in the Advertisement for Bids.

4.2 IRREGULARITIES

A. The omission of any information requested on the Proposal Form may be considered as an informality, or irregularity, by the Owner when in his opinion the omitted information does not alter the amount contained in the submitted bid proposal, or place other Bidders at a disadvantage.

4.3 ERRORS

A. Any claim of error and request for release from bid must be delivered in writing to the Owner within twenty-four (24) hours after the bid opening. The Bidder shall provide sufficient documentation with the written request clearly proving an error was made and the Bidder's intended bid.

4.4 AWARD OF CONTRACT

A. The Owner reserves the right to reject any, or all bids and to waive any and all irregularities. If awarded, a contract will be awarded to a responsible Bidder whose responsive bid proposal is the lowest and best bid.

4.5 FAILURE TO ENTER INTO A CONTRACT

A. The Bidder shall forfeit the Bid Security to the Owner as liquidated damages for failure, or refusal, to execute and deliver the Contract, Bond and Certificate of Insurance within the required ten (10) days after notice of the acceptance of the bid.

4.6 SECURITY FOR FAITHFUL PERFORMANCE

A. Simultaneously with delivery of the executed Contract, the Contractor will furnish Performance and Payment Bonds, as security for faithful performance, the payment of all persons performing labor on the project, and furnishing materials in connection with this Contract. The Surety on such Bonds will be a duly authorized surety company licensed to do business in Mississippi and satisfactory to the Owner and meeting all of the following requirements:

1. Licensed at the time of award by the State of Mississippi's Commissioner of Insurance for the purpose of providing surety.

2. Listed at the time of award in the Department of the Treasury's Federal Register as a company holding certificates of authority as acceptable sureties on Federal Bonds, commonly referred to as the Treasury List.

CDFL 23.114

00 21 13 - 7 INSTRUCTIONS TO BIDDERS

3. All Bonds shall be countersigned by a Mississippi resident agent with the name and address typed, or lettered legibly.

4. All Bonds must be accompanied by an appropriate Power of Attorney.

PART 5 BIDDER'S CHECKLIST

5.1 THE FOLLOWING CHECKLIST IS FOR THE BIDDER'S ASSISTANCE ONLY. IT IS NOT

INCLUSIVE AND IS NOT A PART OF THE BID DOCUMENTS. THEREFORE, THIS CHECKLIST

SHOULD NOT BE INCLUDED WITH THE PROPOSAL FORM WHEN SUBMITTING A BID

PROPOSAL.

5.2 PROPOSAL FORM CHECKLIST

A. Base Bid: Write in the amount of the base bid in words and numbers.

B. Addenda: Acknowledge the receipt of each addendum by writing in the number of the addendum and the date received.

C. Acceptance:

1. Proposal is signed by authorized person.

2. Name of Business is as it appears in the current Mississippi State Board of Contractors

Roster.

3. Legal address of the business listed above.

4. Correct Certificate of Responsibility Number(s) as it appears in the current Mississippi

State Board of Contractors Roster.

D. Certificate of Responsibility Number(s):

1. Base Bid is under $50,000 for public projects and no number is required.

2. Base Bid is under $50,000 for public projects and the statement "bid does not exceed

$50,000 on public projects" is on the outside of the bid envelope.

3. Base Bid is over $50,000 on public projects and number is required.

4. Joint Venture number is required.

E. Bid Security:

1. Included Bid Bond; or,

2. Included Certified Check.

F. Power of Attorney:

1. Included Power of Attorney for Bid Bond

G. Preference Law:

1. Attached a copy of Non-Resident Bidder's Preference Law.

5.3 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

5.4 ACCEPTANCE OF OFFER

A. Owner reserves the right to accept or reject any or all offers.

B. After acceptance by Owner, Architect on behalf of Owner, will issue to the successful bidder, a written letter of Contract Award.

END OF SECTION

CDFL 23.114

00 41 00 - 1 BID FORM

SECTION 00 41 00

BID FORM

THE PROJECT AND THE PARTIES

1.1 TO:

A. Owner City of Jackson 219 South President Street Jackson, MS 39201

1.2 PROJECT TITLE

A. CoJ 911 Operations Center

1.3 LOCATION

A. City of Jackson 911 Operations Center 353 Tombigbee Street

Jackson, MS 39201

1.4 OFFER

A. Having examined all conditions of the Contract and all Amendments, Supplements and Addenda thereto, having visited the site and being familiar with the conditions thereof, I or We propose to furnish all labor, materials and equipment to complete all work required by the Contract Documents entitled CoJ 911 Operations Center for the above mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of:

BASE BID:

Dollars ($ )

B. We have included the required performance assurance bonds in the Bid Amount as required by the Instructions to Bidders.

C. All applicable federal taxes are included and State of Mississippi taxes are included in the Bid Sum.

1.5 ACCEPTANCE

A. This offer shall be open to acceptance and is irrevocable for sixty days from the bid closing date.

B. If this bid is accepted by Owner within the time period stated above, we will:

1. Furnish the required bonds and certificate of insurance within ten days of receipt of Notice of Award.

C. If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to Owner by

CDFL 23.114

00 41 00 - 2 BID FORM

reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed.

1.6 TIME OF COMPLETION

A. If this Bid is accepted, we will:

Complete the Work in 180 calendar days from Notice to Proceed.

1.7 LIQUIDATED DAMAGES

A. The stipulated liquidated damages described in Paragraph 9.11 of the Supplementary Conditions are in the amount of two hundred fifty dollars ($250.00) for each calendar day.

1.8 ADDENDA

A. The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

1. Addendum # _______ Dated ________________.

2. Addendum # _______ Dated ________________.

3. Addendum # _______ Dated ________________.

4. Addendum # _______ Dated ________________.

5. Addendum # _______ Dated ________________.

1.9 GUARANTEE OF WORK

A. Upon completion of work and prior to final payment, the Contractor shall provide City of Jackson with a written guarantee warranting that all workmanship and materials are free from defects and that he shall promptly repair or replace without additional cost to the Owner any defects which evidence themselves within one (1) year after date of completion and acceptance of work.

I am authorized to enter my firm into a binding contract if this proposal is accepted.

Respectfully submitted, Contractor / Firm:

Name & Title:

By: Date:

Certificate of Responsibility No.

I, or We, agree to hold our bid open for acceptance for sixty (60) calendar days from the date of opening bids.

Enclosed herewith is Bid Bond or Certified Check in an amount equal to five percent (5%) of the Base Bid, guaranteeing the Owner the execution of the Performance and Payment Bonds and the Contract.

CDFL 23.114

00 41 00 - 3 BID FORM

1.10 BID FORM SIGNATURE(S)

TO BE FILLED IN IF A CORPORATION

Date:

Company Name:

Our Corporation is chartered under the laws of the State of , and the names, titles and business addresses of the executives are as follows:

President:

Address:

Secretary:

Address:

Treasurer:

Address:

TO BE FILLED IN IF A PARTNERSHIP

Date:

Company Name:

Our Corporation is chartered under the laws of the State of , and the names, titles and business addresses of the executives are as follows:

Name:

Address:

Name:

Address:

Name:

Address:

CDFL 23.114

00 41 00 - 4 BID FORM

TO BE FILLED IN IF A SOLE PROPRIETORSHIP

Date:

Company Name:

Name:

Address:

Bidder certifies that he is a:

Resident Contractor

Non-Resident Contractor

Envelopes containing Bids, Bid Bonds, etc. must be sealed and addressed as follows:

Office of the City Clerk City of Jackson City Hall 219 South President Street Jackson, MS 39201

Bids should be received prior to 3:30 PM on Tuesday, February 4, 2025 at the office of the Municipal Clerk of Jackson, MS, at 219 South President Street, Jackson, Mississippi 39201.

Provide Certificate of Responsibility on outside of envelope.

Bid Proposal for:

CoJ 911 Operations Center 353 Tombigbee Street Jackson, MS 39201

CITY OF JACKSON, MISSISSIPPI

Chokwe Antar Lumumba Mayor

EQUAL BUSINESS OPPORTUNITY (EBO)

PLAN

Department of Planning and Development Division of Equal Business Opportunity

200 South President Street Jackson, Mississippi 39205-0017

(601) 960-1856

EQUAL BUSINESS OPPORTUNITY EXECUTIVE

ORDER

LEGAL NOTICE

The City of Jackson is committed to the principle of non-discrimination in public contracting. It is the policy of the City of Jackson to promote full and equal business opportunity for all persons doing business with the City.

As a pre-condition to selection, every contractor, bidder or offeror shall submit a completed and signed Equal Business Opportunity (EBO) Plan with the bid submission, in accordance with the provisions of the City of Jackson’s

Equal Business Opportunity (EBO) Executive Order. Failure to comply with the City’s Executive Order shall disqualify a contractor, bidder or offeror from being awarded an eligible contract.

For more information on the City of Jackson’s Equal Business

Opportunity Program, please contact the Division of Equal Business

Opportunity at 960-1856. Copies of the EBO Executive Order EBO Plan

Application, EBO Program, the MBE/FBE Directory and the MBE/FBE

Certification Affidavit are available at 200 South President Street, Suite 223, Jackson, Mississippi.

Revised 5/19/2015, SLC 2

(EBO FORM 7-1-2013)

EQUAL BUSINESS OPPORTUNITY

SPECIAL NOTICE TO BIDDERS

POLICY

The City of Jackson is committed to the principle of non-discrimination in public contracting.

Therefore, the City of Jackson requests that prospective vendors and contractors carefully examine their method of selecting subcontractors and suppliers, to ensure that they are not either actively, or passively, discriminating against MBEs and FBEs. As a bidder seeking to do business with the City of Jackson, you are expected to adhere to a policy of non-discrimination, and to make the maximum practicable effort to ensure that historically underutilized firms are given an opportunity to participate in the performance of contracts financed in whole, or in part, with City funds.

DEFINITIONS

For purposes of this policy, the following definitions will apply:

(1) “African American Business Enterprise (AABE)” shall mean a business that is an independent and continuing enterprise for profit, performing a commercially useful function and is owned and controlled by one or more African Americans and certified as such by the Division of Business Development.

(2) “Asian American Business Enterprise (ABE)” shall mean a business that is an independent and continuing enterprise for profit, performing a commercially useful function and is owned and controlled by one or more Asian Americans, and certified as such by the Division of Business Development.

(3) “Hispanic Business Enterprise (HBE)” shall mean a business that is an independent and continuing enterprise for profit performing a commercially useful function and is owned and controlled by one or more Hispanics, and certified as such by the Division of Business Development.

(4) “Minority Business Enterprise (MBE)” shall mean a business which is an independent and continuing operation for profit, performing a commercially useful function as is owned and controlled by one or more non-White persons regardless of gender.

(5) “Female Business Enterprise (FBE)” shall mean a business which is an independent and continuing enterprise for profit, performing a commercially useful function and is owned and controlled by one or more females regardless of any race and certified as such by the City of Jackson’s Division of Business Development.

OBLIGATION

The Contractor and any Subcontractor shall take all necessary and reasonable steps to ensure that MBEs and FBEs have a maximum opportunity to compete for and participate in the performance of any portion of the work included in this contract and shall not discriminate on the basis of race, color, national origin or sex. If it is determined that there is a significant underutilization of MBEs and FBEs, the Equal Business Opportunity Officer is empowered, pursuant to section 127-8 of the Equal Business Opportunity Executive Order, to conduct an investigation to determine the reasons for the underutilization.

Revised 5/19/2015, SLC 3

GOALS

The goals for participation by MBEs and FBEs are established by the Equal Business Opportunity Executive Order of the City of Jackson. The Contractor shall exercise all necessary and reasonable steps to ensure that participation meets or exceeds the contract goals. The goals may be attained by subcontracting to, procuring materials from, and renting equipment from MBEs and FBEs. (See Subcontractor/Supplier Participation guidelines below.)

The Equal Business Opportunity participation goals are as follows:

PROCUREMENT CATEGORY Asian

(ABE)

African- American

(AABE)

Hispanic

(HBE)

Native American

(NABE)

Female

(FBE)

A/E & Professional Services 0.16 8.67 0.00 0.00 1.96

Construction 0.00 12.41 0.37 0.00 4.89

Goods & Non-Professional Services 0.04 6.78 0.02 0.00 3.03

Those portions of the contract that are proposed for MBEs and FBEs in the response to this bid shall be listed on the attached Equal Business Opportunity Plan.

For specific information about the Equal Business Opportunity Plan, please contact the Office Equal Business Opportunity at (601) 960-1856.

*Non-white female firms cannot be utilized twice on the EBO Plan even though those firms can be certified as either ABE, AABE, HBE, NABE, FBE or both. The firm can only be utilized in one category to fulfill the minority participation goals on the EBO Plan.

Contractors may employ AABEs, HBES, ABEs or FBEs to meet the applicable project goals through various methods, as follows:

A. Subcontractor Participation

(i) Where a prime contractor utilizes one or more subcontractors to satisfy its equal business opportunity commitment, the prime contractor may count toward its EBO Plan only expenditures to MBE (AABE, HBE, or ABE) or FBE contractors that perform a commercially useful function in the work of the contract.

(ii) An MBE or FBE subcontractor is considered to perform a commercially useful function when it is responsible for execution of a distinct element of the work of a contract and carries out its responsibilities by actually performing, managing and supervising the work involved. In determining whether an MBE or FBE subcontractor, is performing a commercially useful function, factors, including but not limited to the following, will be considered:

(a) the amount of work subcontracted;

(b) the type of prime contract;

(c) whether the business has the skill and expertise to perform work for which it is being/has been certified;

(d) whether the business actually performs, manages and supervises the work for which it is being/has been certified; and

(e) whether the business purchases goods and/or services from a non-minority/women

Revised 5/19/2015, SLC 4

Revised 5/19/2015, SLC 5 business enterprise and simply resells goods to the city, city contractor, or other person doing business with the city for the purpose of allowing those goods to be counted towards fulfillment of the minority/women business enterprise utilization goals.

(f) standard industry practices.

(iii) Consistent with standard industry practices, an MBE or FBE subcontractor may enter into second tier subcontracts. If an MBE or FBE subcontractor subcontracts a significantly greater portion of the work of its subcontract to a non-minority, non-female owned firm than would be expected on the basis of standard industry practices, it shall be presumed that the MBE or FBE subcontractor is not performing a commercially useful function.

B. Suppliers Participation

Where a prime contractor utilizes one or more suppliers to satisfy its EBO commitment, in whole or in part, the MBE or FBE supplier participation may be credited towards the applicable goal as follows:

(i) 100 percent of the contract amount for MBE or FBE suppliers who manufacture the goods supplied.

(ii) 100 percent of the contract amount for MBE and FBE suppliers who are wholesalers warehousing the goods supplied or who are manufacturers* representatives, provided that only 25 percent of the applicable MBE or FBE goal may be attained by non-manufacturing supplier contracts to MBEs or FBEs.

(iii) For those contracts where an extraordinarily large proportion of the contract price is for equipment or supplies, a lower project goal may be set than otherwise would be required, or the 25 percent limit for suppliers may be increased, or a combination of these two methods may be utilized.

C. Joint Ventures and Mentor-Protégé Programs

(i) The Division of Equal Business Opportunity shall encourage, where economically feasible, the establishment of joint ventures and mentor protégé programs to ensure prime contracting opportunities for African American, Hispanic, Asian American, Native American and Female Business Enterprises on all eligible projects over $3,000,000.00. Even if the prime itself is a MBE, a joint venture between prime contractors and MBEs is strongly encouraged on all projects exceeding three million dollars ($3,000,000.00).

(ii) Where a contractor engages in a joint venture to satisfy its Equal Business Opportunity

Commitment, the Equal Business Opportunity Officer shall review and approve all contractual agreements regarding:

(a) The initial capital investment of each venture partner;

(b) The proportional allocation of profits and losses to each venture partner;

(c) The sharing of the right to control the ownership and management of the joint venture;

(d) Actual participation of the venture partners in the performance of the contract;

(e) The method of and responsibility for accounting;

(f) The methods by which disputes are resolved; and

(g) Other pertinent factors of the joint venture.

On the basis of these factors, the Equal Business Opportunity Officer shall determine the degree of AABE, HBE, ABE, or FBE participation resulting from the joint venture that may be credited towards the applicable EBO goals of the project.

The bidder or offeror shall provide the Equal Business Opportunity Officer access to review all records pertaining to joint venture agreements before and after the award of a contract reasonably necessary to assess compliance with this policy.

The Equal Business Opportunity Program also encourages Mentor-Protégé programs to assist African American, Hispanic, Asian American, and Female business enterprises in financing, bonding, construction management and technical assistance. Mentor-Protégé agreements will be reviewed by the Equal Business Opportunity Officer for final approval of the following terms of each agreement:

(a) type of technical assistance to be provided by mentor;

(b) rights and responsibilities of each mentor and protégé contracting activity;

(c) the specific duration of the agreement;

(d) the amount of participation by the protégé that may be credited toward the applicable EBO goal.

EQUAL BUSINESS OPPORTUNITY PLAN

In accordance with Section IV of the City of Jackson’s Equal Opportunity Executive Order No. 2015

– 3, each contractor, bidder or offeror shall submit a completed and signed Equal Business Opportunity Plan with bid submission. Such plan should be titled “Equal Business Opportunity Plan (EBO Plan)” and should include the following:

A. Names, addresses and contact persons of each African American Business Enterprise, Asian Business

Enterprise, Hispanic Business Enterprise, and Female Business Enterprise to be used in the contract.

B. The type of work or service each African American Business Enterprise, Asian Business Enterprise, Hispanic Business Enterprise, and Female Business Enterprise will perform.

C. The dollar value of the work or service to be performed by each African American Business

Enterprise, Asian Business Enterprise, Hispanic Business Enterprise, and Female Business Enterprise.

D. Scope of the work to be performed by each African American Business Enterprise, Asian Business

Enterprise, Hispanic Business Enterprise, and Female Business Enterprise.

Waiver

If the EBO Plan does not meet the project goals, the bidder or offeror must seek a partial or total waiver of the project goals. The application for waiver of all or part of the project goals must include full documentary evidence of the bidder*s or offeror*s good faith efforts (see EBO Plan Application) to meet the project goals and why the request for waiver should be granted. The application shall be in writing and submitted as a part of the bid or offer. It should include a narrative, affidavits and/or exhibits which verify the actions taken by the bidder or offeror to meet the goals.

Revised 5/19/2015, SLC 6

Replacement

If a MBE/FBE Subcontractor cannot perform satisfactorily, the Contractor shall take all necessary reasonable steps to replace the Subcontractor with another MBE/FBE Contractor. All MBE/FBE replacements must be approved by the EBO Review Committee and the Department. (See EBO Plan Application)

To demonstrate necessary reasonable efforts to replace any Subcontractor that is unable to perform successfully, the Contractor must document steps taken to subcontract with another MBE/FBE Contractor.

Revised 5/19/2015, SLC 7

EQUAL BUSINESS OPPORTUNITY PLAN

I. Company Name: ______________________________________________________________

Address: ______________________________________________________________

City: ____________________________ State: ________ ZIP Code: _____________

Telephone: ( _ ) _

E-mail: _______________________________________________________________

II. Bid Name and Number: _____________________________________________________________

III. PROPOSED MINORITY AND/OR FEMALE SUBCONTRACTORS: (SEE ATTACHMENTS)

If a prime contractor utilizes one or more suppliers to satisfy its EBO commitment, all MBE or FBE supplier participation will be credited in accordance to Section VI(C)(I) of the EBO Executive Order No.

2014-3

IV. Total Bid Amount: $_______________________________________________

V. WAIVER REQUESTED … (If you fail to meet either or all of the EBO Participation Goals, check this box and follow the directions below to provide the required *WAIVER STATEMENT*. The”Waiver Statement” should be submitted on company letterhead to the EBO Officer.)

* The bidder/offeror shall provide the following as evidence of its good faith efforts and will be evaluated on the same:

(a) Copies of written notification to MBEs and FBEs soliciting their participation as a subcontractor.

(b) Evidence of efforts made to divide the work into economically feasible units in order to increase the likelihood of meeting the EBO participation goals.

(c) Evidence of efforts made to negotiate with MBEs and/or FBEs, including, at a minimum:

1. The names, addresses, and telephone numbers of the MBE and FBEs who were contacted.

2. A description of the information provided to MBEs and FBEs regarding the plans and specifications for portions of the work to be performed.

3. A statement of reasons why additional agreements with MBEs and FBEs, if needed to meet the stated goals, were not reached.

4. Evidence of efforts made to assist the MBEs and FBEs contacted who need assistance in obtaining bonding and insurance which the bidder or offeror requires.

Revised 5/19/2015, SLC 8

5. For each MBE and FBE contacted which the bidder or offeror considered to be not qualified, include a written statement of the reasons for the bidder’s or offeror’s conclusion.

6. Written quotes solicited from all MBEs and FBEs seeking subcontract work with Prime

Contractors at the time of the bidding.

7. A statement with supporting documentation and affidavits indicating whether the offeror has used MBEs and/or FBEs as joint venture partners or subcontractors in past or present private sector contracts in Jackson.

*If you are unable to locate an MBE/FBE, please contact the Business Development Division at (601) 960-1055 or (601) 960-1856.

VI. Minority and Female Business Enterprise Actual Participation for this Bid/Offer/Proposal:

(* Please list your MBE and FBE Project Participation percentages (%) in the Table below.)

PROCUREMENT CATEGORY Asian

(ABE)

African- American

(AABE)

Hispanic

(HBE)

Native American

(NABE)

Female

(FBE)

A/E & Professional Services

Construction

Goods & Non-Professional Services

VII. REPLACEMENT OF MBE/FBE

If an MBE or FBE is not performing satisfactorily, it is the responsibility of the Prime Contractor to notify the EBO Office immediately both in writing and by phone. All MBE/FBE replacements must be approved by the Equal Business Opportunity Review Committee (EBORC). If these steps are not taken this will result in penalties as outlined in Section XI of the EBO Executive Order No.

2015-3

Revised 5/19/2015, SLC 9

VIII. CERTIFICATION

I certify, under penalties of perjury, that the information contained in this Equal Business Opportunity Plan Application is true and accurate to the best of my knowledge, and that my company fully intends to utilize all MBEs and FBEs listed if awarded the proposed project and/or service and abide by all EBO guidelines.

Authorized Signature and Title Date

PRINT “AUTHORIZED” NAME HERE: __________________________________________________

Revised 5/19/2015, SLC 10

EQUAL BUSINESS OPPORTUNITY PLAN APPLICATION -- ATTACHMENT

Proposed Minority/Female Business Enterprise Firms

Company Name:____________________________________________________________________ Type Trade/Business:___________________________________________

Address: ________________________________________________________________ Type Minority Business (MBE/FBE):

_______ Female (FBE)

City, State, ZIP: __________________________________________________________ _______ African-American (AABE)

_______ Asian (ABE)

Contact Person: _________________________________________________________ _______ Hispanic (HBE)

_______ Native American (NABE)

Telephone Number: ______________________________________________________

Type Minority Business (MBE/FBE) Involvement:

Subcontractor Supplier

Joint Venture Mentor-Protégé

Type Work or Service to be Performed: ___________________________________________________________________________________________________

Scope of Work to be Performed: _________________________________________________________________________________________________________

Dollar Value of the Work to Be Performed by the Minority Business (MBE and/or FBE): $ ___________________________________________

Percentage of MBE and/or FBE Participation: ___________________________________%

Name:____________________________________________________________________ Type Trade/Business:___________________________________________

Address: ________________________________________________________________ Type Minority Business (MBE/FBE):

City, State, ZIP: __________________________________________________________ _______ African-American (AABE)

_______ Asian (ABE)

Contact Person: _________________________________________________________ _______ Hispanic (HBE)

_______ Native American (NABE)

Type Work or Service to be Performed: ___________________________________________________________________________________________________

Scope of Work to be Performed: _________________________________________________________________________________________________________

Dollar Value of the Work to Be Performed by the Minority Business (MBE and/or FBE): $ ___________________________________________

Revised 5/19/2015, SLC 11

Revised 5/19/2015, SLC 12

Name:____________________________________________________________________

Type Trade/Business:___________________________________________

Address: ________________________________________________________________ Type Minority Business (MBE/FBE):

City, State, ZIP: __________________________________________________________ _______ African-American (AABE)

_______ Asian (ABE)

Contact Person: _________________________________________________________ _______ Hispanic (HBE)

Type Work or Service to be Performed: ___________________________________________________________________________________________________

Scope of Work to be Performed: _________________________________________________________________________________________________________

Dollar Value of the Work to Be Performed by the Minority Business (MBE and/or FBE): $ ___________________________________________

Name:____________________________________________________________________ Type Trade/Business:___________________________________________

Address: ________________________________________________________________ Type Minority Business (MBE/FBE):

City, State, ZIP: __________________________________________________________ _______ African-American (AABE)

_______ Asian (ABE)

Contact Person: _________________________________________________________ _______ Hispanic (HBE)

Type Work or Service to be Performed: ___________________________________________________________________________________________________

Scope of Work to be Performed: _________________________________________________________________________________________________________

Dollar Value of the Work to Be Performed by the Minority Business (MBE and/or FBE): $ ___________________________________________

CDFL 23.114

00 52 00 - 1 AGREEMENT FORM

SECTION 00 52 00

AGREEMENT FORM

PART 1 GENERAL

1.1 DESCRIPTION

A. DOCUMENT: The Owner will use the Standard Form of Agreement Between the Owner and Contractor where the basis of payment is a Stipulated Sum, AIA Document A101, 2017 (as modified by the City of Jackson) as a part of the Contract Documents.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

CDFL 23.114

00 60 00 - 1 PROJECT FORMS

SECTION 00 60 00

PROJECT FORMS

PART 1 GENERAL

1.1 PERFORMANCE BONDS

A. The Contractor shall provide an executed AIA Document A312 2010 Performance Bond as part of the Contract Documents.

1.2 PERFORMANCE BOND SUPPLEMENTS

A. The following supplements modify, change, delete from or add to the Performance Bond AIA Document A 312, 2010 and must be included in the executed document

B. Paragraph 2: Add the phrases "all of its obligations of" after the word "performs" and "in accordance with the terms thereof" after the words "the Construction Contract".

1.3 PAYMENT BOND

A. The Contractor shall provide an executed AIA Document A312 2010 Payment Bond as part of the Contract Document. No modifications, changes or deletions are required for the Payment Bond.

1.4 STATE LAW

A. The above mentioned documents are construction industry standards but whenever a conflict arises between the documents and State of Mississippi Law, the State law governs.

1.5 POWER OF ATTORNEY

A. Each Bond must be accompanied by an appropriate Power of Attorney.

CDFL 23.114

00 65 00 - 1 CERTIFICATE OF INSURANCE

INSTRUCTIONS

SECTION 00 65 00

CERTIFICATE OF INSURANCE INSTRUCTIONS

PART 1 GENERAL

1.1 THE CERTIFICATE OF INSURANCE IS A TABULATION OF INSURANCE REQUIRED FOR THIS

PROJECT AS SPECIFIED IN ARTICLE 11 ENTITLED INSURANCE AND BONDS IN THE

GENERAL CONDITIONS (AIA DOCUMENT A201, 2017 EDITION).

A. The Certificate of Insurance must be completed, certified by the original signature of a Mississippi Resident Insurance Agency and bound in each set of the Contract Documents.

B. Indicate Insured, Project, Companies providing coverage,…