10812-20240514100615 DCS FOOD.pdf

BID NOTICE

To: Prospective Bidder

From: Grant Roberts DeSoto County Schools 5 E. South Street Hernando, MS 38632 662-449-7291

Issue Date: May 9, 2024

Notice of Bid/Reverse Auction

Unpriced Bid Proposals Bid Opening/Reverse Auction

Date:

Time:

June 24, 2024 9:00 am, CST

Date:

Time:

June 14, 2024 9:00 am, CST Location: DeSoto County Schools Location: DeSoto County Schools

Central Services 5 East South Street

Central Services 5 East South Street Hernando, MS 38632 Hernando, MS 38632

Bid Items Bid Number: #308-PIZZA-DCS25 Description: Fresh Cooked Pizza Delivery Services

Procurement Schedule:

Public Notice to Newspaper May 13, 2024 Advertisement Publication Dates May 16 & May 23, 2024 Release of Bid May 16, 2024 Deadline for Questions/Clarifications May 31, 2024, 12:00 pm, CST Unpriced Bid Proposals June 14, 2024, 9:00 am, CST Reverse Auction for Approved Bidders June 24, 2024, 9:00 am, CST Anticipated Board Approval July 16, 2024

Instructions and Terms for Reverse Auction Event

Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of the unpriced proposal form, nor placing it in the mail by this date will meet legal requirements. All unpriced proposals must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any and/or all unpriced proposals received and to waive any and all informalities.

1. If submitting a paper unpriced proposal, it shall be typed. Any changes made must be initialed. Changes shall not be allowed after the unpriced proposals are opened. The DeSoto County School District (hereafter, the District) shall not be responsible for any errors or omissions. Unpriced proposals may be hand delivered, mailed, or submitted electronically. Paper unpriced proposals must be submitted in a sealed 8” x 10” or larger envelope. The envelope or shipping package must be labeled as follows or the bid may be rejected:

Attn: Grant Roberts Fresh Cooked Delivered Pizza Service

#308-PIZZA-DCS25

June 14, 2021 Name of company or person submitting bid

2. Any Unpriced Proposals received after the opening date or time shall be refused and marked “Late Unpriced Proposal” and returned to the bidder unopened. For this purpose, the official time for the Unpriced Proposal opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility of the bidder to ensure Unpriced Proposals are received prior to the opening date and time.

3. Unpriced Proposals may be modified or withdrawn by written notice from the bidder, if received by the Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced Proposal, the bidder must submit a new Unpriced Proposal with the words “Modified Unpriced Proposal” shown in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws an Unpriced Proposal, all documents shall remain the property of the District.

4. All items contained in this Unpriced Proposal are to be per specifications unless otherwise specified.

5. Paper Unpriced Proposals shall be submitted on the supplied Unpriced Proposal Form. Electronic Unpriced Proposals shall be submitted online at www.centralbidding.com. Should the bidder’s response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right to reject the bid.

6. If the District’s Superintendents Office is closed for any reason, including but not limited to inclement weather, an emergency situation or any other act of nature, for which closure prevents the opening of bids at the originally advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the District’s Superintendents Office shall be open for business at the previously advertised time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse auction due to no fault of the District.

http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/

Qualification of Bidders:

Unpriced Proposals will be evaluated by staff of the District. All bidders submitting acceptable specifications will be invited to participate in the electronic reverse auction. The District reserves the right to extend the auction date if necessary, to complete the pre-qualification process.

Method of Bidding:

Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and time of June 24, 2024 at 9:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding and the Supplier must complete the free registration at:

https://www.centralauctionhouse.com/registration.php to participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814.

Accounting Practices:

The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or delivered. The DeSoto County School District shall not be responsible for any products delivered without an approved Purchase Order and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the District. The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in dispute, as per Miss. Code Ann. 31-7-305.

Budgetary/Funding Constraints:

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations or penalty based upon availability of funds.

Governing Law:

This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The venue for the resolution of any dispute shall be DeSoto County, Mississippi. The bidder expressly agrees that under no circumstances shall the District be obligated to pay attorney fees, or the cost associated with any legal action initiated by the bidder.

W-9 Form:

The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.

Insurance Requirements:

The awarded bidder will be required to present the District with a certificate of coverage documenting general liability insurance coverage of $1,000,000 listing the District as additional insured and workers’ compensation insurance coverage of $500,000 per occurrence. This certificate must be presented to the District prior to approval of the awarded bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.

https://www.centralauctionhouse.com/registration.php

Vendor Information & Agreement Form

Fresh Cooked Delivered Pizza Services Unpriced Proposal

June 14, 2024, 9:00 am, CST

Bid #308-PIZZA-DCS25

I/We propose to furnish and deliver the items on the Unpriced Proposal Form according to your specifications.

I/We further agree not to request permission to withdraw our bid after the bids have been opened.

This bid consists of the (A) Bid Notice, (B) Bid Instructions and Terms, (C) the Required Specifications, and (D) the Unpriced Proposal Form.

I/We, the undersigned, do hereby understand, acknowledge, and accept the instructions under which this Unpriced Proposal was requested by the DeSoto County School District.

Company Name Authorized Representative Name (Print)

Address Signature

Federal Tax I.D. Number Title

Telephone Date

Fax Email

If applicable, please acknowledge acceptance of addenda/clarification issued by checking below:

Addendum 1____ Addendum 2____ Addendum 3____ Addendum 4____

Complete and return with your Unpriced Proposal paperwork due June 14, 2024 by 9am, CST

• Vendor Information & Agreement Form

• Unpriced Bid Proposal Form

• Meat and Grain Statement

• Nutritional Facts

• Insurance Accord Form

• W-9

Fresh Cooked Delivered Pizza Services Bid #308-PIZZA-DCS25

Required Specifications

The DeSoto County Schools Child Nutrition Department will be conducting a bid for Fresh Cooked Delivered Pizza Services for the upcoming School Year beginning August 1, 2025 and ending July 31, 2025. Projection is to provide this service to all 39 schools at a minimum of eight (16) days throughout the school year.

The District will be broken down into eight (8) separate areas (Please refer to Attachment A for estimated pizza quantity for each school location and Attachment B for school addresses). Each area will be bid separately during the reverse auction process, therefore, there will be eight (8) separate bid lines included in this reverse auction. The bid for each line item will consist of the cost for one (1) pizza regardless of topping and delivery service for the term of the contract, which will be for a (1) year term. Each vendor may bid on single individual areas, a few areas, or all eight as desired. Please refer to the Reverse Auction Timeline for the bid schedule for each area.

Quality/Quantity The successful bidder(s) shall furnish and deliver the quantities designated by the Director of Child Nutrition to each school site. Please see Attachment A for breakdown of school areas and approximate quantity for each school per order. All orders from the bid shall be in accordance with the bid specifications. Any orders, which in the opinion of the Director of Child Nutrition, are not in accordance and conformity with the bid specifications, shall be rejected.

The estimated amount for each school is based on a trial period that was conducted during our last school year.

It is not expressly implied nor guaranteed , that the quantities ordered for the contract/agreement in the first year related to this bid will be used in the next contract/agreement period, and as such, the right is reserved to order decreased or increased amounts for those listed (see Attachment A), as may be required. However, it is to be understood that the quantities considered in making this award are reasonable. Actual usage whether lesser or greater than estimated shall not affect the prices as submitted and accepted by the DeSoto County School Child Nutrition Department.

A copy of bidder’s Meat and Grain Statement and Nutritional Facts for the pizza must be included with Unpriced Proposal submission due June 14, 2021 at 9am, CST.

Preparation The pizzas must be fully prepared, sliced uniformly, and delivered in insulated containers to ensure the temperature of the delivered product is kept within Hazard Analysis Critical Control Point (HACCP) guidelines. Irregular sliced pizza will be returned, with a credit required. A combination of 14-inch cheese and pepperoni pizza will be ordered for each site.

Required Specifications – Page 2

Deliveries Deliveries are to be made by the successful bidder’s own equipment, or by other means to affect prompt delivery.

Due care shall be exercised in packing, handling, and delivery to assure pizza arrives in good condition. Arrival of pizza in any other than excellent condition, shall be the responsibility of the successful bidder(s). Frequency of delivery will be interspersed throughout the contract year but will be a minimum of one (1) day per month during the regular school year for approximately eight (8) months. Deliveries will be made to thirty-nine (39) individual schools as requested. Please see Attachment B for a list of schools and their locations. Packing slips which clearly identify the pizzas ordered must accompany every delivery.

Deliveries will be expected within 10 minutes before serving time at each school location and possibly once during serving hours depending on location and amount. The time of each delivery will depend on serving times at each school site. These will be determined by August 1, 2024.

School Meal Compliant Pizza Product Requirements

• Pizza, Whole Grain-Rich, Pepperoni o Size shall be 14” in diameter o Each slice must meet 2 oz. of meat/meat alternate (2 oz. plus-wt. protein or alternate protein product) and 2 oz-weight of whole grain bread serving o Whole Grain Rich Product must include 50% or more whole grains by weight or have whole grain as the first ingredient o 14-inch pepperoni pizza shall have 100% real mozzarella and a minimum of 24 slices of pepperoni, distributed evenly over pizza o Each pizza shall be cut into eight (8) uniform, cleanly cut slices o No substitutions allowed

• Pizza, Whole Grain-Rich, Cheese o Size shall be 14” in diameter o Each slice must meet 2 oz-weight of whole grain bread serving o Whole Grain Rich Product must include 50% or more whole grains by weight or have whole grain as the first ingredient o Shall have 100% real mozzarella o Each pizza shall be cut into eight (8) uniform, cleanly cut slices o No substitutions allowed

Required Specifications – Page 3

Additional Requirements for all Pizza Products

• Pizza must be prepared and portioned consistent to the day of taste test to ensure contribution requirements and quality are met throughout entire contract/agreement

• Product must be boxed and delivered within 10 minutes prior to first meal service period and again during meal service if applicable (schedule TBD before start of school year) according to contract terms and conditions

• Pizza must be delivered under temperature control with product being received at 140 degrees or above.

Documentation of temperatures for product must be maintained and include departure time/temperature and delivered time/temperature

• Evidence of contribution for the meat/meat alternate and grain/bread must be submitted in writing, signed, and dated for review by the DeSoto County Schools Director of Child Nutrition

Sample Once Unpriced Proposals have been submitted June 14, 2024, all vendors that have been determined to be responsible and responsive to the bid specifications and procedures will be requested to provide sample pizzas (one

(1) 14” cheese and one (1) 14” pepperoni made to specifications) at no cost to the District. The DeSoto County Schools Child Nutrition Department will contact vendors to set up a delivery date and time. Delivery will be made to 325 Kapik Dr., Hernando, MS 38632. District will only accept what is asked to sample.

Contract/Agreement It is the intent of the DeSoto County School District (DCSD) Child Nutrition Department to enter into a contract/agreement(s) for pizzas and delivery services based on the outcome of the bid. The contract/agreement(s) shall be for a period of one (1) year with the option to renew for two (2) additional one (1) year contracts with the same terms and conditions as the original contract/agreement contingent upon the mutual agreement of the vendor(s) and DCSD. Bid prices cannot escalate when renewing contract for additional years.

If the DCSD, in whole or in part, is not satisfied with the performance of services or product supplied agreed to with this bid, they may terminate the agreement after giving specific reason(s) by written notice to vendor(s) and offering opportunity for vendor(s) to correct specific reason(s) for dissatisfaction within a thirty

(30) day period, date to be specified by DCSD.

Fresh Cooked Delivered Pizza Services Bid #308-PIZZA-DCS25

Reverse Auction Timeline Start Time End Time Description

9:00 am CST 9:15 am CST Area 1 – Olive Branch – Pizza and delivery services for Area 1 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 1 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 1.

9:15 am CST 9:30 am CST Area 2 – Hernando – Pizza and delivery services for Area 2 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 2 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 2.

9:30 am CST 9:45 am CST Area 3 – Horn Lake – Pizza and delivery services for Area 3 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 3 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 3.

9:45 am CST 10:00 am CST Area 4 – Lewisburg – Pizza and delivery services for Area 4 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 4 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 4.

10:00 am CST 10:15 am CST Area 5 – Southaven – Pizza and delivery services for Area 5 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 5 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 5.

10:15 am CST 10:30 pm CST Area 6 – DeSoto Central – Pizza and delivery services for Area 6 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 6 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 6.

10:30 am CST 10:45 am CST Area 7 – Lake Cormorant – Pizza and delivery services for Area 7 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 7 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 7.

10:45 am CST 11:00 am CST Area 8 – Centerhill – Pizza and delivery services for Area 8 – Please refer to Attachment A for estimated pizza quantity per school location and estimated total number of pizzas for Area 8 per order. Bid amount will be cost for one (1) pizza regardless of topping and delivery service to each location in Area 8.

DeSoto County Schools Five East South Street Hernando, MS 38632

662-449-7291

FAX-662-449-7242

Cory Uselton, Superintendent of Education

Fresh Cooked Pizza Delivery Services

BID# 308-PIZZA-DCS25

Un-Priced Proposal Form Vendor Name: _______________________________________

√ MEETS SPECIFICATION

Vendor can supply Pizza and delivery services for 2024-2025 School Year for estimated quantity, frequency, and location per Attachment A and Attachment B for particular area bid on – there are eight (8) separate areas for which each one will be bid separately.

Vendor will agree to contract with DeSoto County Schools Child Nutrition Department for Pizza Services for 2024-2025 School Year with option to renew for two (2) additional one (1) year contracts for the area(s) won

Vendor will adhere to School Meal Compliant Pizza Product Requirements listed in specifications

Vendor will supply Meat and Grain Statement and Nutritional Facts with Unpriced Proposal submission due June 14, 2024 at 9am, CST

Vendor will follow all delivery specifications listed

Vendor agrees to provide delivered sample pizzas for taste testing at no charge to DeSoto County Schools

Attachment A

Bid #308-PIZZA-DCS25

Pizzas will be ordered and delivered approximately two times per month for eight (8) months This Attachment lists estimated quantities for each order at each school location

AREA SCHOOL NAME

APPROXIMATE # OF

PIZZAS

Area 1 - Olive Branch Olive Branch Elementary 676

Chickasaw Elementary 685 Olive Branch Intermediate 752 Olive Branch Middle 1,202 Olive Branch High 1,174

Total Pizzas for Area 1 4,489

Area 2 - Hernando Hernando Elementary 959 Hernando Hills Elementary 1,080 Oak Grove Elementary 1,115 Hernando Middle 1,807 Hernando High 1,291

Total Pizzas for Area 2 5,172

Area 3 - Horn Lake Horn Lake Elementary 743 Shadow Oaks Elementary 914 Horn Lake Intermediate 1,472 Horn Lake Middle 1,564 Horn Lake High 1,420

Total Pizzas for Area 3 5,498

Area 4 - Lewisburg Lewisburg Primary 664 Lewisburg Elementary 774 Lewisburg Intermdiate 744 Lewisburg Middle 1,710 Lewisburg High 1,514

Total Pizzas for Area 4 5,406

Area 5 - Southaven Southaven Elementary 1,039 Hope Sullivan Elementary 846 Greenbrook Elementary 721 Southaven Intermediate 1,552 Southaven Middle 2,202 Southaven High 1,788

Total Pizzas for Area 5 8,148

Area 6 - DeSoto Central DeSoto Central Primary 1,149 DeSoto Central Elementary 1,229 Pleasant Hill Elementary 1,682 DeSoto Central Middle 1,865 DeSoto Central High 1,833

Total Pizzas for Area 6 7,758

Area 7 - Lake Cormorant Walls Elementary 1,094 Lake Cormorant Elementary 1,031 Lake Cormorant Middle 1,210 Lake Cormorant High 1,433

Total Pizzas for Area 7 4,768

Area 8 - Centerhill Centerhill Elementary 987 Overpark Elementary 914 Centerhill Middle 1,247 Centerhill High 1,105

Total Pizzas for Area 8 3,133

DCAC 385

Attachment B

Bid #322-PIZZA-DCS22

School Adresses

AREA SCHOOL NAME SCHOOL ADDRESS

Area 1 - Olive Branch Olive Branch Elementary 9549 Pigeon Roost, Olive Branch MS 38654

Chickasaw Elementary 6391 Chickasaw, Olive Branch MS 38654 Olive Branch Intermediate 8631 E.Pigeon Roost, Olive Branch MS 38654 Olive Branch Middle 6530 Blocker St., Olive Branch MS 38654 Olive Branch High 9366 E.Sandidge Rd., Olive Branch MS 38654

Area 2 - Hernando Hernando Elementary 455 Riley St., Hernando MS 38632 Hernando Hills Elementary 570 McIngvale Rd., Hernando MS 38632 Oak Grove Elementary 893 Oak Grove Rd., Hernando MS 38632 Hernando Middle 700 Dilworth Lane, Hernando ME 38632 Hernando High 805 Dilworth Lane, Hernando MS 38632

Area 3 - Horn Lake Horn Lake Elementary 6341 Ridgewood Dr., Horn Lake MS 38637 Shadow Oaks Elementary 3780 Shadow Oaks Pkwy, Horn Lake MS 38637 Horn Lake Intermediate 6585 Horn Lake Rd., Horn Lake MS 38637 Horn Lake Middle 6125 Hurt Rd., Horn Lake MS 38637 Horn Lake High 3360 Church Rd., Horn Lake MS 38637

Area 4 - Lewisburg Lewisburg Primary 1707 Craft Rd., Olive Branch MS 38654 Lewisburg Elementary 1717 Craft Rd., Olive Branch MS 38654 Lewisburg Intermdiate 1711 Craft Rd., Olive Branch MS 38654 Lewisburg Middle 2605 Hwy 305 South, Hernando MS 38632 Lewisburg High 1755 Craft Rd., Olive Branch MS 38654

Area 5 - Southaven Southaven Elementary 8274 Claiborne Dr., Southaven MS 38671 Hope Sullivan Elementary 7985 Southaven Circle W., Southaven MS 38671 Greenbrook Elementary 730 Rasco Rd. E., Southaven MS 38671 Southaven Intermediate 175 Rasco Rd., Southaven MS 38671 Southaven Middle 899 Rasco Rd. W., Southaven MS 38671 Southaven High 735 Rasco Rd.W., Southaven MS 38671

Area 6 - DeSoto Central DeSoto Central Primary 3210 Getwell Rd., Southaven MS 38672 DeSoto Central Elementary 2411 Central Pkwy, Southaven MS 38672 Pleasant Hill Elementary 7686 Pleasant Hill Rd., Olive Branch MS 38654 DeSoto Central Middle 2611 Central Pkwy, Southaven MS 38672 DeSoto Central High 2911 Central Pkwy, Southaven MS 38672

Area 7 - Lake Cormorant Walls Elementary 6131 Delta View Rd., Walls MS 38680 Lake Cormorant Elementary 3285 Wilson Mill Rd.W., Lake Cormorant MS 38641 Lake Cormorant Middle 3203 Wilson Mill Rd., Lake Cormorant MS 38641 Lake Cormorant High 10201 Star Landing Rd., Lake Cormorant MS 38641

Area 8 - Centerhill Centerhill Elementary 13662 Center Hill Rd., Olive Branch MS 38654 Overpark Elementary 8530 Forest Hill Irene, Olive Branch MS 38654 Centerhill Middle 8756 Forest Hill Irene, Olive Branch MS 38654 Centerhill High 13250 Kirk Rd., Olive Branch MS 38654

DCAC 6870 Center Street E, Horn Lake, MS 38637

Un-Priced Proposal Form