10573-20241106094918 PPSD.docx

PPSD Infrastructure Project

BID #295

E‐Rate 470 # 250004180

Background

The Pearl Public School District is a premier, A-Rated school district in the heart of Mississippi. Its stakeholders include over 4200 students and their families, 530+ employees and the City of Pearl. Pearl School District is the pride of the community it serves and is consistently setting the bar for educational excellence.

The district last upgraded its independent data frame network switching infrastructure during the 2015-2016 school year. This fleet of switches has since gone end of sale and will soon go to end of support. The purpose of this bid is to procure the necessary network infrastructure components for each school’s independent data frame (IDF) closets.

Contact Information

All questions should be directed to Kevin W. Knuckles, Director of Technology. Mr. Knuckles may be contacted using the following contact information:

Phone: 601.933.9037 or E-mail kknuckles@pearlk12.com

Questions that do not require a full addendum will be repeated and answered to all vendors.

Addendums

If any addendums are needed they will be issued by the technology department. Each addendum will be numbered as follows:

PPSD INFRASTRUCTURE PROJECT :: PPSD BID #295 :: ADDENDUM #N

All qualified vendors will receive the addendum via e‐mail. It is responsibility of the vendor to ensure they have all addendums before they submit their bid.

Site Visit

A site visit is not necessary, as this project is for equipment only.

Vendor Qualifications

ALL vendors are required to meet the following requirements:

Funding/Financing/Terms

Vendors should be aware that this project will be applied for funding support through the E‐Rate Program. Pricing proposed in this process shall remain firm throughout the 25-26 E-Rate Cycle. If awarded, the district will pay the vendor the discounted rate and vendors shall invoice the e-rate fund. Vendors agree to this process by submitting a bid. The district reserves the right to reject this bid at a later time, depending on funding availability.

Bid Submission

Bids must be submitted via hand delivery, postal service, package service or electronic submittal, no later than 10:00am on December 3rd, 2024 to the following address:

Pearl Public School District

RE: BID #295

3375 HWY 80E

Pearl, MS 39208

Bids received after this time will be discarded. It is the vendor’s responsibility to ensure their bid has been received by the appropriate time. It is recommended, for those mailing in via postal or package delivery services, that signatures are required upon delivery.

Vendors wishing to submit bids electronically must contact Cindy Grantham for a secure folder invitation. Mrs Grantham may be contacted by calling 601.932.7921 or emailing cgrantham@pearlk12.com

Bid packets MUST include the following documents:

Any bid packet without all documents may be rejected. The Pearl Public School District Board of Trustees reserves the right to reject all bids.

Public Bid Opening

A public bid opening will be held at the Pearl Public School District Central Office Complex, 3375 HWY 80 E, Pearl MS 39208, at 10:00 AM on December 3rd, 2024. Vendors are not required to attend the bid opening in order to be awarded the bid. Bids will be reviewed for accuracy, completeness, and comparison if vendors choose to quote equivalent products. The winning vendor will be notified after board approval.

Intent to buy/Purchase Contract

It will be the responsibility of the winning vendor to provide PPSD with an “Intent to Buy” or “Purchase Contract” for the purpose of uploading into the E-Rate EPC Portal. Authorized representatives must sign agreement.

Equipment Listing – Wired Infrastructure Components

The following specifications are a guideline. Vendors may bid compatible/similar equipment, but must provide comparison data to show compatibility. Similar products may have some features/options built on/integrated with the product.

Cisco Catalyst 9200L switches, using the following part numbers or equivalent products. **If quoting equivalent products, the vendor MUST show documentation that proposed product meets or exceeds specifications.

The district currently uses 10GB SFPs that work with the existing infrastructure and the proposed new equipment. Vendors quoting comparable equipment MUST include the appropriate SFP modules to uplink to the existing infrastructure.

C9200L-48-4X-EDU – Further referenced simply as IDF 48‐Port PoE Switch C9200L-24P-4X-EDU – Further referenced simply as IDF 24-Port PoE Switch C9200L-STACK-KIT= - Further referenced simply as Stacking Kit

All switches shall have 4 x 10G SFP uplink ports.

All Power Supplies shall be based on the Cisco PWR-C5-1KWAC. Each switch shall come with 1-Power Supply, enabling/allowing for PoE on each switchport at one time.

All On-board software to support the operation of the switch shall meet or exceed Cisco Network Essentials Licensing.

All switches shall have 3-year, 8x5xNBD support bundled with the cost of the switch.

SITE SPECIFIC EQUIPMENT NEEDS

Pearl Early Childhood Education Center

Pearl Lower Elementary School

Pearl Northside Elementary School

Pearl Upper Elementary

Pearl Junior High School

Pearl High School

ATTACHMENT A

Vendor Contact Sheet

Company Name

Company Address

Company E‐Rate

SPIN#

Representative Name

Representative E‐Mail Address

Representative Telephone #

By signing below, the vendor acknowledges that the prices listed in this bid packet are being bid for the PPSD Infrastructure Project. The vendor also acknowledges and understands that portions of this project may be funded from E‐Rate funds and is subject to funding availability.

Printed Name Title

SIGNED

ATTACHMENT B

Simplified Bid Sheet Vendors may submit a standard quotation for EACH location rather than using the simplified bid sheet. They must contain the location information for which the quote is for and it must include a total for each site. Regardless of method, vendors must fill in the total price, for the entire, E‐rate Eligible portion of the project below.

Proposed Total Price of E‐Rate Eligible Components:

(This is the total of ALL Sites Combined)

Pearl Upper Elementary Alternate Quote Method Used?

Manufacturer P/N Description (Please include manufacturer Name)

QTY

Unit Price Each

Extended Price

TOTAL for This Site:

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PPSD

Pearl Public School District

Office of Technology