SAM Notice- 1050131119 Soti MobiControl SOLE SOURCE JUSTIFICATION 2021 JA 09282021 (Signed).pdf

SOLE SOURCE JUSTIFICATION FOR SIMPLIFIED ACQUISITIONS

FAR 13.106-1(b) (1)

1. Identification of the agency and the contracting activity:

The Department of State Office of Acquisition Management proposes to award a firm-fixed price sole source purchase order to Barcodes Inc. under the simplified acquisition threshold (FAR part 13) for Soti MobiControl, license renewal, technical support, and maintenance on behalf of A/LM/PMP/SYS. The total estimated cost is $44,079.30

2. The nature and/or description of the action being approved:

The technical support and standard license maintenance renewal is required to support the Integrated Logistics Management System (ILMS). This renewal includes maintenance, upgrades and new releases for the following product: Soti MobiControl

- MobiControl Perpetual Device license

- Soti Service Contract - Per Month,

- MobiControl Maintenance (Per Device License Per Month) - 2400 licenses.

A description of the supplies or services required to meet Department’s needs:

The specific characteristics of the Soti MobiControl software license, support and maintenance that limit the availability to a sole source are that this is a proprietary software and is not sold by any other retailer or reseller of the vendor, this is a request for renewal of licenses, maintenance, and technical support services.

3. An Identification of the statutory authority permitting other than full and open competition:

- FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the action require use of the authority cited:

ILMS integrates end-to–end supply chain functionality and data in one system that enhances real time visibility, workflow, and productivity for Bureau stakeholders and customers, including other foreign affairs and security personnel in direct support of the Department’s goals. Soti MobiControl is a core software component for ILMS scanner operations and is used by ILMS management and end users to manage Department inventory data. This is an integral component to the Department’s ongoing effort to manage assets and costs.

5. A description of the efforts made to ensure that offers are solicited from as many potential sources as is practicable, include whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies:

The requirement was initially competed on FedBid. The bid resulted in zero (0) bids. A notice of intent was also posted at SAM.gov which yielded no requests from industry on further follow-up regarding this decision.

6. A determination by the contracting office that the anticipated cost to the government will be fair and reasonable. Note: Dollar amount may not exceed statutory limitations for the commercial items test program identified in FAR 13.500

The Contracting Office determines that the anticipated price(s) will be fair and reasonable based on the pricing provided from the pricing for similar software licenses.

By signing the justification, the Contracting Officer makes the determination that the cost/price to the Government are expected to be fair and reasonable.

7. A description of the market research conducted (per FAR Part 10) and the results or a statement of the reason market research was not conducted:

Efforts were made to solicit from other sources. Consequently, the bid resulted in zero (0) bids.

8. Any other facts supporting the use of other than full and open competition such as:

None

9. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

None

10. A statement of any actions the agency will take to remove or overcome any future barriers to completion before any subsequent acquisition for the supplies or services required.

The office of Acquisition Management (AQM) and the Office of Program Management and Policy (A/LM/PMP) will continue to keep abreast of the market to explore other potential sources who can provide the requested services

CERTIFICATION

I certify that statements checked, and information provided above are complete and correct to the best of my knowledge. In accordance with FAR 13.106-1(b) (1), the processing of this sole-source justification precludes the use of full and open competition.

__ Fran Shepherd ___________________ 09/16/2021_______ Fran Shepherd Date Branch Chief

A/LM/PMP/SYS/SIS

Vincent J. Sanchez Date Contracting Officer

A/OPE/AQM

09/27/2021