REQUEST FOR BID

Bull Semen and / or Artificial Insemination Breeding Services for

Dairy Cattle

RFB # AS-10395

Issued: 01/30/26

Responses Due: 02/25/26 at 1:00 P.M. CST

Table of Contents Table of Contents

1.0 INTRODUCTION AND PURPOSE

DEFINITIONS

1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BID

1.3 CONTRACT TERM

1.4 MODIFICATIONS OF CONTRACT

1.5 ORDER OF PRECEDENCE

1.6 COOPERATIVE PURCHASING SERVICES

1.7 RESPONDING TO BID REQUIREMENTS

2.0 BIDDER QUALIFICATIONS AND REQUIREMENTS

3.0 MANDATORY SPECIFICATIONS

3.1 SEMEN SPECIFICATIONS

3.4 TECHNICAL SPECIFICATION FOR ARTIFICIAL INSEMINATION(AI) BREEDING SERVICE

3.5 FOB DESTINATION, FREIGHT PREPAID AND ALLOWED

4.0 SPECIAL TERMS AND CONDITIONS OF BID

4.1 EXECUTING SERVICES OR PURCHASE ORDERS

4.2 BACKGROUND CHECKS

4.3 REPORTING

4.4 AUDITING

4.5 TOBACCO-FREE ENVIRONMENT

4.6 FRATERNIZATION AND OTHER DOC POLICIES

4.7 PAYMENT TERMS

4.8 INVOICING

4.9 CERTIFICATES OF INSURANCE

4.10 ACCESS TO DOC FACILITIES

4.11 TERMINATION FOR CAUSE

4.12 TERMINATION FOR CONVENIENCE

4.13 CONTRACT CANCELLATION

4.14 NONDISCRIMINATION AND AFFIRMATIVE ACTION

5.0 PRICE STRUCTURE AND PRICE SHEET INSTRUCTIONS

5.1 METHOD OF BID

5.2 PRICE SHEET INSTRUCTIONS

5.3 REQUESTING PRICE ADJUSTMENTS

6.0 BID PROCEDURE AND INSTRUCTIONS

6.1 CALENDAR OF EVENTS

6.2 CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

6.3 REASONABLE ACCOMMODATIONS

6.4 WISCONSIN eSUPPLIER PORTAL REGISTRATION

6.5 PRE-BID SITE VISIT (OPTIONAL)

6.6 SUBMITTING A BID

6.7 FORMAT OF BID RESPONSE FOR MAILED OR HAND DELIVERED BIDS

6.8 INCURRING COSTS

7.0 BID ACCEPTANCE AND AWARD

7.1 BID OPENING

7.2 BID REVIEW

7.3 BID ACCEPTANCE

7.4 METHOD OF AWARD

7.5 PROTEST AND APPEALS PROCESS

7.6 BIDDER REFERENCES

7.7 USE OF SUBCONTRACTORS

7.8 SUPPLIER DIVERSITY

7.9 NOTIFICATION OF AWARD

8.0 FORMS

8.1 REQUIRED FORMS

8.2 INFORMATIONAL FORMS

1.0 INTRODUCTION AND PURPOSE

DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

Agency

An office, department, institution of higher education, association, society or other body in State government created or authorized to be created by the constitution or any law, which is entitled to expend moneys appropriated by law, including the legislature and the courts, but not including an authority

Artificial

Insemination(AI) arm service

The practical application of artificial insemination (AI) in livestock, particularly cattle, where a technician uses their arm to guide the process

Authorized User State agencies, political subdivisions, and municipalities authorized by state statutes to use state contracts

Bid

A price quotation specifically given to a prospective purchaser by a prospective seller; a Bid is an offer to sell. For the purposes of this RFB, a

Bid includes all requisite forms and response completed as instructed

Bidder A person or firm that responds to this Request for Bid

Bureau of Correctional Enterprises (BCE)

Includes correctional agriculture, industries, logistics and transition teams.

BCE hires persons in our care (PIOC) to provide work skills development through vocational training and experience. While teaching sound manufacturing and production techniques to BCE workers, the Bureau provides a variety of products and services to federal, state and local governments and non-profit organizations. BCE agriculture operations includes farms and one dairy processing plant.

Contract

The final version of any contractually binding agreement between the

State and the Contractor relating to the subject matter of this RFB;

references to the Contract include all exhibits, attachments and other documents attached thereto or incorporated therein by reference

Contract Administrator The Agency employee responsible for oversight of the implementation, administration, and completion of the Contract

Contract Manager

The employee of an Agency responsible for 1) resolving contractual matters that cannot be resolved with the Contract Administrator; and 2) facilitating and/or completing all official actions under the Contract, including but not limited to amendments, renewals, and termination

Contractor(s) The person(s) or entity(ies) awarded a Contract as a result of this Bid. Used interchangeably with Supplier or Vendor

Contractor Staff Includes all Contractor employees, interns, subcontractors, temporary employees, independent contractors, and volunteers

Cooperative Purchasing Wisconsin Statutes (s. 16.73, Wis. Stats.) establish authority to allow

Wisconsin municipalities to purchase from state contracts.

DAI Division of Adult Institutions

DairyComp 305 Software (DC305)

Software developed by Valley Ag Software, is a premier dairy herd management software designed to collect, store, and analyze comprehensive animal data for monitoring performance. It enables farmers to track health, reproduction, and milk production using custom reports.

Disabled Veteran- Owned Business

Enterprise (DVB)

A business that has been certified by the Department of Administration under Wis. Stat. §16.283

DOA Department of Administration has statutory authority [WI Stats. Chapter 16] to define, regulate and delegate all aspects of procurement of commodities and services for State agencies

DOC Department of Corrections, Procuring Agency for this bid

DOC Facility Any location owned and/or operated by the Department of Corrections

DOC Rider Additional contractual requirements specific to the Department of

Corrections

DOC Staff Includes all employees, interns, temporary employees and volunteers

Daughter Calving Ease

(DCE)

A genetic evaluation predicting how easily a bull's female offspring

(daughters) will deliver their own calves, especially as first-time heifers, measured as the percentage of difficult or assisted births

Daughter Pregnancy

Rate (DPR)

A dairy cattle genetic measure indicating the percentage of a bull's daughters that become pregnant during each 21-day cycle, predicting their fertility compared to the average

Foot and Leg Composite

Index (FLC)

A genetic evaluation tool used in the dairy cattle industry to predict an animal's genetic ability for structural soundness and leg conformation

FOB Destination, Freight Prepaid and Allowed

Seller pays for and retains title and control of goods until they are delivered and the contract of carriage has been completed. The seller selects the carrier and is responsible for the risk of transportation. The seller is responsible for filing claims for loss or damage

Herd Management Systematic planning, implementation and evaluating practices.

Encompassing nutrition, health, reproductive genetics, labor and finances to ensure profitability, productivity and sustainability

Minority-Owned

Business Enterprise

(MBE)

A business that has been certified by the Department of Administration under Wis. Stat. §16.287

Municipality

Any Wisconsin county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public Contracts (Wis. Stat §16.70(8))

Notice of Intent to Award

A written notification issued by the DOC informing all Bidders of the DOC's intent to award a Contract

Person in our Care

(PIOC)

Adult in DOC custody

Procurement Manager The individual responsible for overseeing and administering the procurement process for a Bid

Productive Life Score

(PL)

Predicts the additional months a cow is expected to stay in the milking herd beyond the breed average, indicating longevity and reducing replacement costs, calculated as days from first calving to culling or death, often with limits (e.g., 84 months) and credits for peak lactation, helping breeders select for longer-lasting, more profitable animals

Proof A report with Genetic data collected from daughters to help select sires with desired traits

Predicted Transmitting Ability (PTA)

A genetic measure showing how much of a parent's superior or inferior genes for traits like milk yield, fat, or type will be passed to their offspring, expressed in trait-specific units (pounds, % points, or standard deviations) relative to an average animal in a base population. It's half the animal's genetic value because offspring get 50% of their genes from each parent, helping breeders select animals expected to improve herd genetics

Responsible

A Bidder who has furnished information and data to prove that the financial resources, service, facilities, personnel, service reputation, and experience are adequate to make satisfactory delivery of such Services and

Deliverables set forth in the RFB

Responsive A bid that conforms in all material respects to the requirements set forth in the RFB

RFB

Request for Bid. The competitive request for procurement process used by the DOC to award a contract to the lowest responsive responsible Bidder

Semen Straw

The unit of measure for purchasing semen. A semen straw is a small, coded, plastic tube used to package and preserve animal sperm for artificial insemination (AI), allowing for precise identification, traceability (who, where, when), and controlled freezing for later use in breeding, with different sizes (like 1/4 cc or ½ cc)

Services or Contractual

Services

Includes actions, assessments, treatments, recommendations, plans, research, customizations, modifications, documentation, and maintenance and support, including all related materials necessary to fulfill that which the successful Bidder is obligated to accomplish or to provide under this RFB

Services per Conception

(SPC)

Measures reproductive efficiency in livestock, specifically dairy cattle, by calculating the average number of inseminations (services) needed for a cow to become pregnant. A lower SPC is better as it signifies fewer attempts and better fertility

Somatic Cell Count

(SCC)

A key indicator of dairy milk quality and cow udder health, representing the total number of body (somatic) cells per milliliter of milk, primarily white blood cells (leukocytes) fighting infection like mastitis. A low SCC signifies healthy milk, while a high score signals inflammation or infection

(mastitis), leading to poorer quality, reduced yield, and potential economic loss for farmers

Specification

A descriptive statement of the physical, functional and performance characteristics of the Service or commodity required by the DOC. A

Specification may be a description of the physical or functional characteristics, or of the nature of a supply. It may include a description of any requirement for inspecting, testing or preparing a supply item for delivery, or the necessary performance criteria. When used throughout this RFB, this term is used interchangeably with the term "requirement"

State Holidays January 1, Martin Luther King Jr Holiday, Memorial Day, Independence Day, Labor Day, Thanksgiving, December 24, 25 and 31 (as observed)

Supplier Bidder(s) that has been awarded a contract. Used interchangeably with Contractor or Vendor

Total Performance

Index (TPI)

A genetic selection tool, primarily for U.S. Holstein dairy cattle, that combines numerous traits (production, health, fertility, conformation) into one comprehensive number, allowing farmers to easily rank animals for overall genetic merit and profit potential, with a higher TPI indicating better overall performance

USPS United States Postal Service

Vendor Firm submitting a bid in response to this Request for Bid. Used interchangeably with Supplier or Contractor

WI State of Wisconsin

1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BIDThe Department of Corrections, on behalf of The

Bureau of Correctional Enterprises (BCE), is requesting bids from qualified and experienced vendors to provide bull semen products and/or professional Artificial Insemination Services (AIS) on an as-needed basis. In addition, vendors shall provide ongoing genetic consultation services to support dairy and beef herd improvement initiatives, in accordance with the terms and conditions set forth in this RFB. These services will support dairy cattle located at the State Farms and are intended to enhance overall herd performance through informed genetic selection and reproductive management.

The scope includes, but is not limited to:

• Supply quality bull semen straws from proven and genetically evaluated sires

• Genetic consulting services focused on improving herd productivity, genetic merit, longevity and reproductive efficiency

• Development and implementation of data-driven mating strategies

• Utilization and integration of herd management and genetic analysis software, including DairyComp 305

• Ongoing evaluation of herd performance and genetic progress using farm data

• On-farm professional artificial insemination services, provided as needed

This bid is separated by Lots:

Lot 1 is for semen straws and will be awarded to multiple bidders that meet specifications. A list of bidders will be developed.

Lot 2 and 3 is for Artificial Insemination Services at State Farms and will be awarded by Lot. Each Lot will award to a single bidder based off the lowest combined total cost of per animal service utilizing vendor’s supplied semen and semen obtained from another source.

Bidders can bid on one Lot, two Lots or all Lots.

Lots 2 & 3 State Farm addresses and herd sizes are:

DOC does not guarantee it will purchase any specific quantity or dollar amount. There will be no guarantee to purchase any specific quantity, or pay any minimum Contract price during the term of the Contract.

Other State agencies may use the resulting contract, if agreeable to both the DOC and the Contractor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

1.3 CONTRACT TERM

The contract term will have an anticipated start date of July 1, 2026, with an initial two (2) year period. DOC and the Contractor, upon written mutual agreement, may renew the Contract for up to an additional two (2) two-year periods. If no formal Contract is executed, the effective date of the Contract is the date of the purchase order.

The RFB documents, the awarded Bidder's response as accepted by the DOC, and any purchase order(s) related to this RFB shall become the Contract between the parties, unless a separate Contract is executed.

1.3.1 Transition Extension Period DOC may request an extension of this contract on a month-to-month basis for no more than one year after the original contract term. Extension terms are not automatic and shall only be executed by mutual agreement of both parties (DOC and the awarded Contractor) when circumstances beyond DOC’s control delay the award or start-up of a new contract. The terms and conditions of the current contract will apply to the transitional extension period but cost may be negotiated as necessary.

If the incumbent Contractor is not awarded the next contract, the incumbent Contractor is expected to work with DOC and the new Contractor to ensure a smooth transition. Failure to work cooperatively with DOC may jeopardize the incumbent’s ability to participate in future solicitations.

1.4 MODIFICATIONS OF CONTRACT

The Contract shall not be used for purchasing services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid. They must be rendered in writing and signed by both parties, or they will be void.

Lot 2 Lot 3

Waupun State Farm

W6199 Hwy 49 East Waupun, WI 53963

Fox Lake State Farm

W9919 Lake Emily Rd Fox Lake, WI 53933

Oregon State Farm

5140 County Hwy M Oregon, WI 53575

Herd Size: 500 – 370 milked Herd Size: 200 heifers Herd Size: 360 – 150 milked

DOC may also request additional product or services that fall within the scope of the bid. In those circumstances, DOC will negotiate with the awarded contractor closest to the location requiring the products or services, to establish schedule and rate for those items. If the nearest contractor is unable to provide the additional items, DOC will contact other awarded contractors to determine if they can provide the items.

1.5 ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by the DOC, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

• Final Signed Contract with clarifications included

• Bid Response as accepted by the DOC

• Request for Bid

If the Official State Purchase Order serves as the final Contract, in the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

• Official State Purchase Order

• Bid Response as accepted by the DOC

• Request for Bid

1.6 COOPERATIVE PURCHASING SERVICES

Products or services procured through this bid may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the commodities procured under the Contract at the same rates agreed to by the DOC and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the

DOC and providing appropriate documentation and support and reporting Contract usage by Municipalities.

1.7 RESPONDING TO BID REQUIREMENTS

Mandatory Bidder qualifications and/or requirements in this RFB document must be minimally met without exception; failure to meet such will disqualify the Bid. Before the award of any Contract, the DOC shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this

Bid. It is the Bidder's responsibility to acquaint the DOC with these qualifications by submitting appropriate or supporting documentation.

Certain qualifications/specifications will be presented by the DOC as itemized questions that require an affirmative response from the Bidder that they can meet them (e.g., "yes/no" prompt, dropdown menu, required attachment). Other requirements may be presented in a grouped manner (e.g., "Does your company meet requirements 2.1-2.8?"). For any itemized or grouped requirements that the Bidder cannot meet, the

Bidder must check "no" and provide a supplemental document as an attachment to explain.

Failure to meet a qualification will disqualify the Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the DOC reserves the right to continue the review of Bids.

Bidder shall use Attachment B – Bidder Response to Bid Qualifications and Requirements to respond to these sections.

2.0 BIDDER QUALIFICATIONS AND REQUIREMENTS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid response. Failure to meet any qualification will disqualify the bid.

2.1 Bidder must be in the business of providing Holstein or Beef Bull Semen and/or Artificial Insemination Services for Dairy Cattle and must have done so for the past three (3) years. Mergers, acquisitions and business name changes of a Bidder, with proper documentation, if requested, will be taken into consideration for the purpose of determining the Bidder’s compliance with this qualification. Bidder shall submit documentation, upon request, confirming the information required above.

2.2 Bidder must submit documentation, if requested by DOC, from three (3) comparable herd sized farms indicating a minimum service per conception (SPC) rate of:

• Heifers: range of 1.5 to 1.8 or lower

• Cows: range of 2.1 to 3.0 or lower

3.0 MANDATORY SPECIFICATIONS

All requirements in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid response.

3.1 SEMEN SPECIFICATIONS

3.1.1 Must provide quality semen from proven, genetically evaluated bulls. Bulls will be verified and selected utilizing each locations current mating selection program. Bulls must be approved by the farm manager or designee prior to use.

3.1.2 Bull semen shall meet or exceed dairy industry standards for quality, fertility, and genetic merit based on conception rate.

3.1.3 Each straw will have unique codes detailing the donor animal, collection date, location and genetic information for traceability and identification.

3.1.4 All Semen Delivery of product will be made by a route truck. If the vendor doesn’t have the required products, the delivery will be made on the next regular route truck delivery. All packaging will be industry standard.

3.1.5 Route driver will support DOC Farm-owned Semen Storage tank to include liquid nitrogen levels, inventory logs and expiration tracking.

3.2 CONVENTIONAL BEEF SEMEN SPECIFICATIONS

3.2.1 Beef Bull semen provided must have proven conception rate and calving ease based on herd genetics from DairyComp 305.

3.2.2 Provide semen in straw size of ¼ or ½ cc unless specified differently.

3.3 SEXED (HOLSTEIN) BULL SEMEN GENETIC TRAIT SPECIFICATIONS

3.3.1 Bull must have TPI (Total Performance Index) of 1400 or greater.

3.3.2 Bull must have a milk projection of 500 lbs. or more and a reliability of 75% or more.

3.3.3 Bull must have a SCC (Somatic Cell Count Score) of 2.75 or less and a reliability of 75% or more.

3.3.4 Bull must have a PL (Productive Life) Score of 1 or better and a reliability of 75% or more.

3.3.5 Bull must have a FLC (Foot and Leg Composite) Index of 1 or better and a reliability of 85% or more.

3.3.6 Bull must have a foot angle score of 0.5 or better and a reliability of 85%.

3.3.7 Bull must have an Udder Composite Index of 1 or better and a reliability of 85%.

3.3.8 Bull must have a PTA (Predicted Transmitting Ability) Type Score of 1 or better and a reliability of 85%.

3.3.9 Bull must have a PTA DPR (Daughter Pregnancy Rate) of 0.2 or better and a reliability of 60% or better.

3.3.10 Bull must have a PTA DCE (Daughter Calving Ease) of 7% or lower with a reliability of 75% or better.

3.4 TECHNICAL SPECIFICATION FOR ARTIFICIAL INSEMINATION(AI) BREEDING SERVICE

All requirements in this section are mandatory, if bidding on artificial insemination services, and shall be met at no additional cost above the pricing provided in the Bid response.

3.4.1 In Carrying out the scope of this contract for Lots 2 & 3, the Contractor shall be required to perform Professional Artificial Insemination services on DOC properties. The price bid must include all transportation, insurance, or any other cost associated with providing on-site services.

3.4.2 Services must be performed by certified technicians and must meet service per conception (SPC) rates of:

• Heifers: range of 1.5 to 1.8 or lower and

• Cows: range of 2.1 to 3.0 or lower.

3.4.3 Services, are on an as-needed basis according to farm schedules and herd reproductive plans and are required to be performed between the hours of 4:00 am to 11:00 am, on any given calendar day. This time can be negotiated with the farm manager along with holiday breeding schedule.

3.4.4 Bidder must bid on Artificial Insemination arm service using both vendor supplied and semen obtained from another source.

3.4.5 Breeding Service must include but not limited to on-going consultation to support herd improvement goals which includes, but is not limited to, breeding recommendations based on current physical trait assessments, herd performance data, health events and reproductive history.

3.4.6 Capability to integrate with DairyComp 305 herd management system.

3.5 FOB DESTINATION, FREIGHT PREPAID AND ALLOWED

Services will be performed at State Farms. Bid prices must include all delivery and insurance charges.

Failure to bid FOB DESTINATION, FREIGHT PREPAID AND ALLOWED in bid price or discount may disqualify the bid.

4.0 SPECIAL TERMS AND CONDITIONS OF BID

The DOC reserves the right to negotiate special terms and conditions when it is in its best interest to do so.

The Bidder shall not submit its own Contract document as a substitute for the State's Special Terms and Conditions.

Bidders shall accept all terms and conditions or submit point-by-point exceptions along with proposed alternative language for each point. The DOC may or may not consider any of the Bidder's suggested revisions. Any changes or amendments to any of the terms and conditions will occur only if they are in the best interest of the DOC.

4.1 EXECUTING SERVICES OR PURCHASE ORDERS

No Service is to be provided until an official State of Wisconsin Purchase Order is issued by DOC to the Contractor. When there is more than one State fiscal year (July 1 through June 30), or a portion of a fiscal year during the Contract period, a separate purchase order will be issued for each fiscal year in accordance with the Department’s policy on the issuance of purchase orders.

4.2 BACKGROUND CHECKS

Due to the nature of this solicitation, the DOC reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors if contracted staff will enter a DOC Facility or secure facility (as applicable), in order to determine whether any conviction exists that is substantially related to the solicited contracted service or if such conviction may otherwise adversely affect the Bidder's ability to perform the requirements of the resulting Contract. The DOC is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements. Please refer to Attachment C- DOC Rider for detailed background check requirements for

DOC.

4.3 REPORTING

The bidder shall provide the DOC with reports on traceability for all semen used: batch number, freeze dates, sources etc. if requested. Format of report will be decided if request is made.

4.4 AUDITING

4.4.1 Contractor will allow inspection of records related to this Contract and as permitted by State and Federal law, by representatives of DOC and its authorized agents, and/or Federal agencies, in order to confirm Contractor's compliance with the specifications of this Contract.

4.4.2 Contractor shall comply with the auditing requirements of DOC including making available to DOC all documents applicable to the Contract. The DOC shall, during normal business hours, have the right to examine, audit, and copy (on Contractor's premises), any of the Contractor’s records and computer data storage media any data pertaining to transactions directly pertinent to the resulting Contract. All electronic data shall be submitted to the DOC via customary industry form or medium as directed by the DOC. This provision shall survive six years following the termination, cancellation, or expiration of this Contract.

4.4.3 DOC may require that the Contractor cover the cost to audit all expenditures paid by DOC under the Contract. Alternatively, DOC reserves the right to procure an auditor or conduct an audit of the Contractor. DOC may also require follow-up review of selected transactions as necessary. The Contractor agrees to make available to DOC financial records in the format requested for the audit.

4.4.4 For the contract resulting from this RFB, the Contractor must comply with State Single Audit

Guidelines (SSAG) located at: State Single Audit Guide - March 2025..

4.5 TOBACCO-FREE ENVIRONMENT

All DOC property (buildings and grounds) are tobacco-free. Contractors are not to possess or use any tobacco product on DOC property.

4.6 FRATERNIZATION AND OTHER DOC POLICIES

All Contractors and their subcontractors (if applicable) working on-site are subject to DOC policies. Please refer to Attachment C - DOC Rider for more detailed DOC requirements.

4.7 PAYMENT TERMS

Payment will not be made until the product & service is determined to meet all Specifications, requirements and deliverables and has been accepted by the DOC.

Bidders that are not set up as a Suppliers in the STAR PeopleSoft system will be required to complete new Supplier paperwork before any payments can be issued. The awarded Bidder will be provided with information regarding the new Supplier account set-up process by the Procurement Manager. As part of the https://doa.wi.gov/budget/Main%20Document%20March%202025.pdf account set-up, Suppliers may elect to receive payments by check or Automated Clearing House (ACH). ACH payments are highly encouraged to cut down on handling and processing times.

4.8 INVOICING

4.8.1 The Contractor must agree that invoices shall reflect the contracted prices.

DOC verifies invoiced amounts are correct as per the contract. Only properly submitted invoices will be processed for payment. Invoices must conform to the instructions below.

Invoices must be itemized showing:

• Contractor name

• Remit to address

• Purchase order number

• Charges in the same format as the terms of the contract

• Date of Service

The original invoice must be sent to address on State of Wisconsin Purchase Order.

4.8.2 The contract is limited to the product or services listed in the contract document or accompanying attachments or amendments. Services ordered not covered by this RFB will be considered out of scope. The Contractor should not accept or fulfill orders for items out of scope. Invoices sent to DOC for items not covered by the Contract will be denied for payment.

4.8.3 If the DOC is dissatisfied with the quality of the product or service, the DOC will provide written notice to the Contractor of the deficiency. If the Contractor fails to correct the deficiency by the date identified in the notice, the DOC may withhold funds under this Contract, request reimbursement for the Service paid for but not delivered, or withhold funds due from delivery under another contract. Nothing set forth herein shall prevent or prohibit the DOC from pursuing other legal or equitable remedies.

4.9 CERTIFICATES OF INSURANCE

Insurance requirements are outlined in the DOA-3054 State Standard Terms and Conditions- Section 23 which are a part of the RFB package and will be on the State Purchase Order.

4.10 ACCESS TO DOC FACILITIES

The services identified in this RFB must be provided on-site at the Waupun, Fox Lake, or Oregon State Farms.

Please refer to Attachment C- DOC Rider for detailed information related to access to DOC Facilities.

4.11 TERMINATION FOR CAUSE

The DOC may terminate this Contract after providing the Contractor with thirty (30) calendar days’ written notice of the Contractor's right to cure a failure of the Contractor’s performance under the terms of this Contract. The Contractor may terminate this Contract after providing the DOC a one hundred and twenty

(120) calendar day notice of the State's right to cure a failure to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon the Contract’s expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

4.12 TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the DOC by providing at least a thirty (30) calendar day notice to the Contractor, and the Contractor providing at least a one hundred and twenty (120) calendar day notice to the DOC in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any work performed under the Contract. The DOC shall be entitled to a refund for goods or services paid for but not received or implemented. Any refund due to DOC must be paid within thirty (30) calendar days of written notice to the Contractor requesting the refund.

4.13 CONTRACT CANCELLATION

The DOC reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

• Fails to perform any material obligation required under the Contract

• Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity

• Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30 calendar day notice

• Makes an assignment for the benefit of creditors

• Fails to follow the sales and use tax certification requirements of §77.66 of the Wisconsin

Statutes

• Incurs a delinquent Wisconsin tax liability

• Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054)

• Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair Employment Law)

• Becomes a federally debarred Contractor

• Is excluded from federal procurement and non-procurement contracts

• Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract

• Fails to maintain the confidentiality of the DOC's information that is considered to be

Confidential Information, proprietary, or containing Personally Identifiable Information

• Contractor’s performance threatens health or safety of any person(s)

4.14 NONDISCRIMINATION AND AFFIRMATIVE ACTION

The Bidder shall comply with Section 19 of the Standard Terms and Conditions (DOA 3054) and submit an affirmative action plan as required.

5.0 PRICE STRUCTURE AND PRICE SHEET INSTRUCTIONS

5.1 METHOD OF BID

The Bidder shall submit price per straw and/or cost per service and, if applicable, an extended net total for each item specified on Attachment A - Price Sheet. Prices shall be in U.S. dollars unless otherwise indicated.

In the event of errors in calculation, the straw or cost per service shall prevail.

5.2 PRICE SHEET INSTRUCTIONS

Bidders shall complete the cells highlighted in yellow on Attachment A - Price Sheet. Bidders may not alter the Price Sheet in any manner unless instructions on the Price Sheet indicates otherwise.

The price sheet is broken into Lots. Bidders can bid on one Lot, two Lots or all Lots.

Bid Cost must be all- inclusive including but not limited to all packing , FOB freight destination prepaid allowed, insurance, labor, disposal, certified labs testing fees, cleaning equipment, etc.

Lot 1 provide a yes or no answer if you can provide sexed semen (Holstein) or Beef semen. Submit price for ¼

& ½ cc straws of beef semen.

Lots 2 and/or 3 submit individual cost per animal service (includes arm service only) for utilizing the Vendor’s company supplied semen and the semen obtained from another source.

If NOT bidding on Artificial Insemination Breeding services for the State Farms, check the NO BID Box for Lots

2 & 3.

5.3 REQUESTING PRICE ADJUSTMENTS

5.3.1 Prices for Beef Semen must remain firm for the initial term of contract.

5.3.2 fluctuate based on market pricing. Prices will be negotiated when ordering Holstein Sexed

Semen.

5.3.3 Prices for Artificial Insemination Services for Dairy Cattle must remain firm for the initial term of the contract.

5.3.4 Price increases must be submitted in writing to the DOC within sixty (60) days of the end of the

Contract term and will be considered for the next Contract term. The Contractor must submit the request along with supporting documentation to justify the need for the increase. DOC reserves the right to reject any price increase that is deemed to be excessive or that has not been sufficiently justified.

5.3.5 Contractors may not bill for additional services or any other costs not itemized on the Price Sheet during the term of the Contract, unless approved and agreed upon in writing.

5.3.6 In the event that the price of the product or Service decreases during the term of the Contract, Contractor shall reduce contract prices accordingly.

6.0 BID PROCEDURE AND INSTRUCTIONS

6.1 CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that DOC finds it necessary to change any of these dates and times (except estimated dates and times), it will do so by posting an amendment to this RFB on Wisconsin eSupplier Portal.

DATE EVENT

01/30/26 Date of Issue of the RFB

02/11/26 at 2:00 PM CST Final Date for Pre-Bid Site Visit (optional)

02/13/26 at 1:00 PM CST Date Questions Due (last date accepted)

02/19/26 Estimated date Responses to Questions Posted

02/25/26 at 1:00 PM CST Bids Due from Bidders

04/01/26 Anticipated Award Date

07/01/26 Anticipated Contract Start Date

6.2 CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions concerning the RFB document by 02/13/26 at 1:00 PM CST. If at any time prior to the bid due date, a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager named below of the issue in writing and request modification or clarification of the RFB document.

Email is the preferred method of written contact and should be sent to the Procurement Manager at:

DOCProcurementManager@wisconsin.gov ATTN: Alice Salli, REF: RFB# AS-10395.

All communication and/or questions on all matters regarding this Bid shall be made in writing and refer to Request for Bid # AS-10395 and directed to the Procurement Manager.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, it will be posted to the Wisconsin eSupplier Portal.

https://esupplier.wi.gov/psp/esupplier/supplier/erf/h/?tab=WI_BIDDER

All contact or communication with any employee or officer of the DOC concerning this RFB, except the

Procurement Manager, is strictly prohibited during the period from the date this RFB is released until the date the Notice of Award is issued. The Procurement Manager may authorize, in writing, contact or communication with another state employee or officer as circumstances may dictate. Prospective

Bidders who hold a current Contract(s) with the DOC may continue to communicate with the Contract Administrator(s) regarding the performance of that current Contract(s) only.

mailto:DOCProcurementManager@wisconsin.gov https://esupplier.wi.gov/psp/esupplier/supplier/erf/h/?tab=WI_BIDDER

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

6.3 REASONABLE ACCOMMODATIONS

Upon request, the DOC shall provide reasonable accommodations, including the provision of informational material in an alternative format or accommodations at a Bid opening or Bidder’s Conference. To arrange any necessary accommodation, please contact DOCProcurementManager@wisconsin.gov ATTN: Alice Salli, REF: RFB# AS-10395.

6.4 WISCONSIN eSUPPLIER PORTAL REGISTRATION

Only Bidders currently registered with the State of Wisconsin’s eSupplier Portal (the State’s electronic purchasing information system) will receive future official notices for this Service or Commodity. The State of Wisconsin purchasing information and Bidder notification service is available to all businesses and organizations that want to do business with the State. The Wisconsin eSupplier Portal may be accessed on the internet at https://eSupplier.wi.gov, to register as a Bidder with the State of

Wisconsin. Bidders may use the same internet address for requesting inclusion on the Bidders list for goods and Services that the organization wants to sell to the State. Registered Bidders in the eSupplier Portal will receive an email message each time a State Agency, including any campus of the

University of Wisconsin System, posts a request for bid in their designated Service or Commodity area(s) with an estimated value over $50,000. Organizations without internet access will receive paper copies in the mail. Increasingly, State agencies also are using Wisconsin eSupplier Portal to post simplified bids valued at $50,000 or less. Bidders also may receive email notices of these simplified bid opportunities. Bidders may also visit VendorNet at https://vendornet.wi.gov/ to get information on State purchasing practices and policies, goods and Services that the State buys, and tips on selling to the State.

6.5 PRE-BID SITE VISIT (OPTIONAL)

6.5.1 Bidders may visit the job site that they plan to submit a bid on prior to submitting that bid to assure themselves and the DOC that they fully understand all requirements of the project. No additional charges shall be allowed for lack of information. Bidder IS NOT REQUIRED TO attend a Site Visit in order for their Bid to be considered for an award

6.5.2 Contact the Farm Contact three (3) days prior to visit to arrange a time to visit the job site. A background check may need to be completed and approved before arriving at the farms. See Attachment C- DOC Rider for details on access to DOC Farm sites.

Farm Contacts:

Lot 2 Waupun / Fox Lake Lot 3 Oregon

Jason Hensel Dean Brewer

(920)872-0019 or (920)324-2912 (608)516-6942 or (608)835-5784

Email: Jason.Hensel@wisconsin.gov Email: Dean.Brewer@wisconsin.gov

6.5.3 Site visits must be during business hours (7:00 AM to 2:00 PM CST) , Monday through Friday and completed by 02/11/26.

https://esupplier.wi.gov/ https://vendornet.wi.gov/

A Bidder’s Conference will not be held.

6.6 SUBMITTING A BID

Bidders have two options to respond to this RFB. Required materials shall be received for acceptance of the bid by the date and time listed on eSupplier. Bids received after that date and time will be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing for the purposes of this RFB. Use one of the options below for submission of a bid response.

Faxed and emailed bids are not accepted.

6.6.1 WISCONSIN eSUPPLIER PORTAL SUBMITTAL (STRONGLY PREFERRED)

Respond as directed herein and in the pages presented in the Wisconsin eSupplier Portal for this event. The State has developed questions that will guide your electronic response to this RFB. If the bid is submitted electronically, a mailed copy does not need to be submitted, unless Bidders are directed to submit materials or samples related to the Bid response.

Certain requirements, qualifications and Specifications shall be presented as itemized questions that require an affirmative response from the Bidder that indicate these can be met (i.e. “yes/no” prompt; drop down menu; required attachment). Other requirements may be presented in a grouped manner (e.g. “Does your company meet requirements 2.1-2.8”). For any (itemized or grouped) requirements that cannot be met, a “no” shall be checked and a supplemental document shall be provided as an attachment to explain.

Allow time for entering a Bid Response in eSupplier. Keep in mind the following if an error occurs:

• File names must be no longer than 64 characters, including the file extension (e.g., “.docx”) and cannot contain special characters (e.g., commas or percent signs).

• The maximum file size is 80MB.

• The eSupplier system will not allow a file with macros included and enabled.

• Bidders may only upload a single file in response to a question. Uploading additional files will overwrite the previous upload. If the Bidder has a need to attach multiple files, the Bidder will either consolidate the documents into a single file, or will need to upload one in response to the question and upload the rest using the Upload File button on the

Submit Online Response page.

Please note, Bidders must click "Submit" in the Wisconsin eSupplier Portal to have their response received. Only clicking "Save" does not submit the Bidder’s response; therefore, it shall not be received or reviewed. Bidders will receive verification that a response has been submitted.

6.6.2 MAILED or HAND DELIVERED BID SUBMITTAL

If Bidders elect to mail or hand deliver a bid, Bidders shall submit an original signed Bid, marked as stated below, one hard copy labeled “copy” and one electronic version (Word or PDF saved on a flash drive or memory stick) of all materials required in Section 6.8 for acceptance of their Bid by the deadline to:

USPS ADDRESS COMMON CARRIER ADDRESS

Alice Salli Alice Salli

Wisconsin Department of Corrections Wisconsin Department of Corrections

Division of Management Services Division of Management Services

Procurement Section Procurement Section

PO Box 7925 3099 E. Washington Ave.

Madison, WI 53707-7925 Madison, WI 53704

All Bids shall be received and time-stamped at the above location no later than Wednesday, 2/25/26 by 1:00 pm CST. Bids not time-stamped will be considered late and rejected. Receipt of a Bid by the State mail system does not constitute receipt of a Bid by the DOC Procurement Office.

All Bids shall be packaged, sealed in a box or envelope, and clearly marked with the following information on the outside of the package:

BIDDER NAME AND ADDRESS

RFB TITLE: Bull Semen and / or Artificial Insemination Breeding Services for Dairy Cattle

RFB NUMBER: RFB# AS-10395

RFB DUE DATE AND TIME: 2/25/26 by 1:00 pm CST

The DOC is not responsible for deliveries that do not reach the DOC Procurement Office by the required due date and time.

6.7 FORMAT OF BID RESPONSE FOR MAILED OR HAND DELIVERED BIDS

Bidders responding to this RFB outside of the Wisconsin eSupplier Portal shall comply with the following format requirements:

Bidder Required Form: Include the signed, required form (DOA-3832) with the Bid and those certifications required for submittal of a Bid. Bids submitted in response to this RFB shall be signed by the person in the Bidder’s organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. DO NOT COPY AND RETURN THE ENTIRE BID DOCUMENT.

If any information as part of the solicitation has been labeled as proprietary or confidential on DOA-3832, the Bidder must submit an electronic version of the redacted submittal.

By submitting a signed Bid, the Bidders signatories certify that in connection with this procurement:

(a) the Bidder’s organization or an agent of the vendor's organization has arrived at the prices in its Bid without consultation, communication, or agreement with any other respondent or with any competitor for the purpose of restricting competition; (b) the prices quoted in the Bid have not been knowingly disclosed by the Bidder's organization or by any agent of the Bidder's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor; and (c) no attempt has been made or shall be made by the Bidder's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.

State of Wisconsin Standard Terms and Conditions (DOA-3054) and State of Wisconsin Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681) (herein after Terms and Conditions): These Terms and Conditions shall govern this Bid and subsequent award. Bidders shall accept these Standard and Supplemental Terms and Conditions or submit point-by-point exceptions along with proposed alternate or additional language for each point. Submission of any standard Bidder Contracts as a substitute for language in the Terms and Conditions is not a sufficient response to this requirement and may result in rejection of the Bidder's response. The State reserves the right to negotiate contractual Terms and Conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

Additional Information: Include all additional information that shall be essential to an understanding of the Bid. This might include diagrams, excerpts from manuals, or other explanatory documentation that would clarify and/or substantiate the Bid document.

Price Information: Provide price information on the Attachment A- Price Sheet, included in this

RFB. All prices for furnishing the product(s) and/or service(s) included in the Bid in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted.

Alternate price formats may eliminate consideration for this Bid.

Bid Response Qualifications and Requirements: The Bidder shall include the Attachment B- Bid

Response Qualifications and Requirements , included in this RFB. A response to each qualification and requirement listed shall be clearly checked and/or submitted as applicable and the sheet signed.

6.8 INCURRING COSTS

The DOC shall not be responsible for any costs incurred by the Bidder to prepare and respond to this

Bid, conduct its due diligence, or negotiate any agreements whether or not a contract is awarded.

7.0 BID ACCEPTANCE AND AWARD

7.1 BID OPENING

Bids will be opened on the date and time indicated in Section 6.1 at 3099 E. Washington Ave., Madison, WI 53704. The names of the bidders shall be read aloud at that time.

7.2 BID REVIEW

All Bids will be reviewed by the DOC's Procurement Manager to ensure compliance with submittal requirements. DOC shall be the sole judge as to Bidders' compliance with the Bid instructions.

7.3 BID ACCEPTANCE

Bids that do not comply with the Mandatory Requirements or the Mandatory Specifications will be rejected. Bids that do not comply with Special Terms and Conditions of Bid may be rejected. DOC in its sole discretion retains the right to accept or reject any or all Bids, or accept or reject any part of a

Bid, if it is deemed to be in the best interest of the DOC.

7.4 METHOD OF AWARD

Lot 1: DOC reserves the right to award to multiple responsive, responsible bidders that meets the specifications depending on what is in the best interest of DOC. A list of bidders that can supply semen will be developed. To ensure that DOC needs are fully met, DOC is the sole determinant of its best interest.

Beef Semen award will be made by summarizing and ranking in the order of the lowest total cost per straws.