1026-001_Strong_Motion_Data_Interpretation_-_Lifelines.pdf

Gavin Newsom, Governor Jennifer Lucchesi, Director

REQUEST FOR PROPOSAL – Secondary Method

Notice to Prospective Proposers

May 11, 2026

RFP NO.: 1026-001

TITLE: Strong-Motion Data Interpretation: Lifelines

The California Strong Motion Instrumentation Program (CSMIP) of the California Geological Survey, Department of Conservation (Department) requires the services of a contractor to interpret and analyze strong-motion data on lifeline structure response. You are invited to review and respond to this Request for Proposal (RFP), entitled 1026-001 Strong-Motion Data Interpretation: Lifelines. In submitting your proposal, you must comply with these instructions listed herein. The Department must receive proposals by June 29, 2026 by 1:00 PM.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (02/2025) and Contractor Certification Clauses (04/2017). If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of the Department, this RFP is complete and without need of explanation. However, the Department may release, in a timely manner, an addendum to this RFP. Potential proposers may submit questions regarding intent, expectations, or other topics pertaining to the actual proposal by contacting Samantha Brooks via email at: ServiceContracts@conservation.ca.gov. Questions must be received by June 1, 2026 at 5:00 PM. All questions received by the Department will be answered and posted to Cal eProcure by June 8, 2026 at 3:00 PM.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Samantha Brooks Department Contracts Analyst ServiceContracts@conservation.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:ServiceContracts@conservation.ca.gov https://www.caleprocure.ca.gov/pages/index.aspx mailto:ServiceContracts@conservation.ca.gov

Department of Conservation RFP Number 1026-001

Strong-Motion Data Interpretation: Lifelines

Table of Contents

Contents I. Description of Services A. Overview B. Period of Performance/Available Funding C. Project Representatives D. Background E. Work to be Performed F. Progress and Final Reports G. Dissemination of Results H. Settlement of Disputes I. Contractor Evaluation J. Executive Order N-6-22 – Russia Sanctions K. Generative Artificial Intelligence Technology Use & Reporting L. Schedule of Performance II. Budget Detail and Payment Provisions A. Invoicing and Payment B. Budget Contingency Clause C. Prompt Payment Clause III. Proposer Minimum Qualifications IV. Insurance Requirements V. References VI. Resumes of Proposer and Sub-Contractor(s) VII. Proposal Requirements and Information A. Key Action Dates and Times B. Questions and Answers C. Response to Work to be Performed and Work Schedule Requirements D. Cost Detail Format and Requirements E. Submission of Proposal F. Evaluation Process G. Technical Requirements H. Award and Protest I. Disposition of Proposals J. Payee Data Record K. Contractor Certification Clauses (CCC 04/2017) L. Tax Delinquent Status Verification M. Preference Programs N. Commercially Useful Function (CUF) VIII. Required Attachments Attachment 1: Required Attachment Checklist

Attachment 2: Bid Sheet and Response Attachment 3: Bid/Bidder Certification Sheet Attachment 4: Bid/Bidder Declaration Attachment 5: Darfur Act Certification Attachment 6: Disabled Veteran Business Enterprise Declarations (STD 843) Attachment 7: Bidder References Attachment 8: California Civil Rights Laws Certification Attachment 9: Contractor Certification Clause

I. Description of Services

A. Overview

As part of its annual Data Interpretation Project, the California Strong Motion Instrumentation Program (CSMIP) of the California Geological Survey, Department of Conservation (Department) requires the services of a contractor to interpret and analyze strong-motion data on lifeline structure response. The Department intends to award one (1) contract for this RFP.

In general, the goal of the CSMIP Data Interpretation Project is to further the understanding of strong ground shaking and the response of buildings and other structures, and to increase the utilization of strong-motion data in improving seismic code provisions, and seismic design practices, and post-earthquake response. Projects funded as part of the CSMIP Data Interpretation Project are unlike many other grants in that CSMIP projects are contracted with requirements and timetables for products, as opposed to more flexible research grants. CSMIP is advised by the Strong Motion Instrumentation Advisory Committee (SMIAC), a committee of the California Seismic Safety Commission.

B. Period of Performance/Available Funding

The schedule of performance of the Agreement shall be from November 1, 2026, or upon Department approval, whichever is later, through December 31, 2028. The Contractor agrees to start work no later than thirty (30) days after approval, or a mutually agreed upon time. The Department will award a maximum of $100,000 for the Agreement.

Upon mutual consent, the Department and the Contractor may execute amendments to the executed Agreement for time due to schedule conflicts. A variation of the terms (i.e. change in project representative) requires mutual consent from the Department and Contractor and may be done through email. No verbal understanding, or agreement not incorporated into the executed Agreement is binding on either party.

C. Project Representatives Project Representatives for the Department and the Contractor will be identified in this section after the contract is awarded.

Technical Contract Officer The Department Technical Contract Officer’s responsibilities include monitoring contract progress and reviewing and approving the reports and other information delivered to the Department. The Technical Contract Officer does not have authority to issue technical direction that constitutes an assignment of additional work outside the scope of the contractor or causes a change in the total costs or time required for performance of the contract.

D. Background

The California Strong Motion Instrumentation Program (CSMIP) has instrumented more than 125 lifeline structures in California. Of these lifeline structures, 82 are highway bridges, 26 are dams, ten are port structures and six are tunnels. Most of these structures were extensively instrumented with accelerometers at a selected number of locations. The acceleration records obtained from these structures during earthquakes are routinely integrated and processed by CSMIP to compute velocity, displacement and response spectra. The raw and processed data are available to the users at the Center of Engineering Strong Motion Data (CESMD;

https://www.strongmotioncenter.org). The CESMD website allows users to search for structures and select strong-motion records. The brief description of the structural system and the sensor locations in each structure are also available at the CESMD.

E. Work to be Performed

Contractor agrees to provide to the Department all services as described herein:

The proposed study should analyze the strong-motion data recorded from selected CSMIP instrumented lifeline structures to further understanding of the seismic responses of these structures. The proposed study should contain at least one of the following objectives:

i. To validate or improve seismic analysis procedures

ii. To improve seismic design code provisions and practices

iii. To increase utilization of strong-motion data in post-earthquake response

Other objectives of relevance to California seismic safety will be considered if their importance is clearly demonstrated in the proposal. The proposed study must utilize CSMIP data. However, the proposed study may supplement CSMIP data with other local or global lifeline structures or ground response data if necessary.

The following five (5) components are required in your response (no page limit):

a. Problem Statement

A clear and concise statement of the specific objectives to be accomplished in the proposed study. The proposed approach for accomplishing these objectives should be clearly described. The proposers should review previous studies and explain how the proposed study will build on the results of previous related studies.

b. Vision

A brief list of existing strong-motion records and other information appropriate for the proposed study. Availability of strong-motion data and other pertinent information for the project's needs should be identified and discussed.

c. Overview of Research Tasks

A brief discussion and analysis of the strong-motion data for the proposed study.

https://www.strongmotioncenter.org/

The analysis techniques that will be applied to the data should be described.

d. Research Plan

A work schedule detailing the tasks, milestones and deadlines (incorporating progress reporting requirements provided in Exhibit B).

e. Final Report and Result Dissemination

A plan for submittal of the final report and dissemination of the results, including preparation of the final report and presentation at CSMIP seminars held during the contract term (described in the Progress and Final Reports section).

F. Progress and Final Reports

Reports: The Contractor agrees to prepare the following reports during the course of the Agreement:

1. Progress Reports: Four progress reports are to be submitted. These progress reports will be due at approximately four (4) month increments from the contract start date. These will summarize progress and typically not be over two (2) pages in length.

2. SMIAC Meetings: To review the progress and assist the Contractor in the project work, the

Contractor will be requested to present the project progress in the meetings of the SMIAC.

CSMIP staff may also meet with the Contractor to review the project progress.

3. Seminar: Project reporting for the Agreement includes participation by the Contractor in two

CSMIP Data Utilization Seminars to be held in California. The date and location of the seminars will be determined by SMIAC, and the Contractor will be notified before the seminars. The seminars are a forum for the presentation of project results to members of SMIAC and its subcommittees, to State and local government officials, and to engineers and seismologists involved in the reduction of earthquake hazard in California. To accompany the presentation, a fifteen (15) page paper is to be submitted to CSMIP ten

(10) days prior to each seminar. The paper will be published in the seminar proceedings.

Travel costs necessary to attend the seminars are to be included in the Contractor’s budget. It is required that the Contractor makes the presentation at the seminars.

4. Final Report: The final report on the results of the project shall be prepared according to a standard format to be provided by CSMIP. The report will include a page summarizing the results. The Contractor shall submit by October 1, 2028 the draft final report for review by CSMIP and SMIAC. Comments shall be provided on the draft report, and the Contractor shall forward to CSMIP a copy of the final report by December 31, 2028, incorporating all reasonable alterations and additions requested. CSMIP intends to publish the report, at CSMIP expense, as part of a standard CSMIP Data Interpretation Report Series.

G. Dissemination of Results

The Contractor is encouraged to disseminate data interpretation results to the scientific and engineering communities through papers in refereed technical journals. The State may publish, reproduce, and use technical information developed as a result of the Agreement in any manner and for any purpose, without limitation, and may authorize others to do the same.

Publications:

All reports containing work performed during the project period shall include the following statement:

“The contents of this report were developed under Contract No. 1026-001 from the California Department of Conservation, California Geological Survey, Strong Motion Instrumentation Program. However, these contents do not necessarily represent the policy of that agency or endorsement by the State Government.”

Papers and journal articles shall include the following statement:

“Supported by the California Department of Conservation, California Geological Survey, Strong Motion Instrumentation Program Contract No. 1026-001.”

H. Settlement of Disputes

Any dispute regarding the terms or performance of this Agreement should be resolved informally between the Contractor and the Department Project Representative. If the Contractor and the Department cannot resolve the dispute informally within ten (10) business days, the matter shall be elevated to the Contractor’s Chief Executive Officer (or their designee) and to the Department Division Head (or their designee) for joint resolution.

I. Contractor Evaluation

Within sixty (60) days of completion of the Agreement, the Contractor’s performance will be evaluated by the Department. The Department shall document the performance of the Contractor in doing the work or in delivering the services or which the contract was awarded. If the Contractor did not satisfactorily perform the work or services specified in the contract, the Department shall place one (1) copy of the unsatisfactory form in the contract file and send one

(1) copy of the form to the Department of General Services, Office of Legal Services (DGS/OLS) within five (5) working days of completion of the evaluation.

Upon filing an unsatisfactorily evaluation with DGS/OLS, the Department shall notify and send a copy of the evaluation to the Contractor within fifteen (15) days. The Contractor shall have thirty

(30) days to submit a written response to the evaluation by the Department.

J. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

K. Generative Artificial Intelligence Technology Use & Reporting

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

L. Schedule of Performance

Deliverable Due Date To be Determined To be Determined To be Determined To be Determined

II. Budget Detail and Payment Provisions

A. Invoicing and Payment

Payment for services performed under the Agreement will be made upon receipt of an acceptable invoice. The Contractor shall invoice the Department by way of progress payments. Invoices may be submitted not more frequently than once in a month to:

715 P Street, MS 1901 Sacramento, CA 95814

ATTN: TBD

An acceptable invoice must include:

• Date(s) of work performance

• Contractor’s name and address

• Department’s name and address

• Department Agreement number

• Appropriate itemization, that matches the Budget Detail

Progress payments will be made for services performed under the Agreement, not less than fifteen percent (15%) of the contract amount shall be withheld pending final completion of the Agreement, and receipt and acceptance by the Department required under the Agreement.

Please note that invoices not submitted to one of the above listed addresses run the risk of not being received by the appropriate unit for processing or the appropriate unit not being aware that an invoice has been submitted. To ensure an invoice is received for processing and to start the Prompt Payment process, it must be delivered to one of the addresses listed above.

The Department will verify and approve or disapprove the invoice item(s). If the Department does not approve the invoices item(s), the Department will dispute the invoice, per Prompt Payment Act, and provide opportunity to the Contractor to resolve the dispute.

B. Budget Contingency Clause

It is mutually agreed that if the State Budget Act of the current year and/or any subsequent years covered under the Agreement does not appropriate sufficient funds for the program, the Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under the Agreement and the Contractor shall not be obligated to perform any provisions of the Agreement.

If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel the Agreement with no liability occurring to the State or offer an Agreement amendment to the Contractor to reflect the reduced amount.

C. Prompt Payment Clause

Payment will be made in accordance with and within the time specified in the California Government Code Chapter 4.5, commencing with Section 927.

III. Proposer Minimum Qualifications

In order for proposals to be considered responsive, Proposers must provide proof of meeting or exceeding the below minimum qualifications:

• Statement of Qualifications that includes resumes and lists of pertinent publications of the principal investigator and other team members including any subcontractors who will be involved in the project and a statement of the roles they are to perform.

o Relevant experience and expertise of team members in the proposed work should be clearly stated and demonstrated.

o Team members must have knowledge in understanding the ground motions generated by earthquakes, or the response of buildings and other structures to the earthquake shaking.

o Demonstrate familiarity with the seismic design code provisions and design practices.

o Have at least three years of experience in the analysis and application of strong-motion data.

IV. Insurance Requirements

Contractor shall comply with all requirements outlined in the (1) General Provisions and (2) Insurance Requirements sections outlined herein. No payments will be made under the contract until Contractor fully complies with all requirements.

1. CERTIFICATE OF INSURANCE

Contractor shall comply with all requirements outlined in the (1) General Provisions and (2) Insurance Requirements sections outlined herein. No payments will be made under the contract until Contractor fully complies with all requirements.

a. General Provisions Applying to All Policies

i. Coverage Term – Coverage needs to be in force for the complete term of the contract. If insurance expires during the term of the contract, a new certificate must be received by the State at least 30 days prior to the expiration of this insurance. Any new insurance must still comply with the original terms of the contract.

ii. Evidence of Coverage – The Contractor must provide the State the required Certificate of Insurance within ten (10) calendar days after notice of agreement award from the State. If the Contractor fails to provide the certificate within the specified time, the State may, at its option, determine that the Contractor is in default and annul the award of the agreement. Assessment for damages will be made.

iii. Policy Cancellation or Termination & Notice of Non-Renewal – Contractor shall provide to the

Department, within five (5) business days following receipt by contractor, a copy of any cancellation or non-renewal of insurance required by this contract. In the event Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this Contract upon the occurrence of such event, subject to the provisions of this Contract.

iv. Deductible – Contractor is responsible for any deductible or self-insured retention contained within their insurance program.

v. Primary Clause – Any required insurance contained in this contract shall be primary, and not excess or contributory, to any other insurance carried by the State.

vi. Insurance Carrier Required Rating – All insurance companies must carry a rating acceptable to the

Office of Risk and Insurance Management – A or better and financial size category of VII or better to the latest edition of the A.M. Best Key Rating Guide. If the Contractor is self-insured for a portion or all of its insurance, review of financial information including a letter of credit may be required.

vii. Endorsements – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

viii. Inadequate Insurance – Inadequate or lack of insurance does not negate the contractor’s obligations under the contract.

ix. Satisfying an SIR - All policies with an SIR shall be endorsed to allow the State to satisfy the SIR or Deductible at the State’s discretion. The State may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall not contain any provision that limits the satisfaction the SIR / deductible to the Named Insured. The contractor’s insurer may also eliminate the SIR / deductible in favor of the State’s interests.

x. Available Coverages/Limits - All coverage and limits available to the contractor shall also be available and applicable to the State.

xi. Subcontractors - In the case of Contractor utilization of subcontractors to complete the contracted scope of work, contractor shall include all subcontractors as insureds under Contractor and insurance or supply evidence of insurance to The State equal to policies, coverages and limits required of Contractor.

b. Insurance Requirements: The contractor shall furnish to the State evidence of the following required insurance:

i. Commercial General Liability – Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence/$2,000,000 aggregate for bodily injury and property damage liability. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal & advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability. The policy must include the contract number and the following additional ensured designation and endorsement:

“The State of California, its officers, agents, and employees are to be covered as additional insureds with respect to liability arising out of work or operations.”

The endorsement must be supplied under form acceptable to the Office of Risk and Insurance Management.

ii. Workers Compensation and Employers Liability – Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

Policy shall provide a Waiver of Subrogation endorsement in favor of the State of California.

iii. Automobile Liability – Contractor shall maintain motor vehicle liability with limits not less than

$1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles. The State of California, its officers, agents, and employees are to be covered as additional insureds with respect to liability arising out of work or operations.

iv. Errors and Omissions/Professional Liability – Contractor shall maintain Professional Liability

Errors and Omissions Insurance appropriate to the Contractor’s profession and work hereunder, with limits not less than $1,000,000 per occurrence or per claim and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Contractor in this agreement.

v. If Policy is written on a claims-made basis, provide the following:

1) The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2) Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

V. References

Provide three (3) references with a brief description of services provided. References must be provided using the attached, Bidder Reference Form. References must demonstrate the Bidders’ ability to meet or exceed the minimum qualifications.

Substitute personnel must meet the same minimum qualifications as described in this RFP. During performance of the Agreement, the Contractor must request prior written approval from the Department in advance of substitutions to receive reimbursement for associated costs.

VI. Resumes of Proposer and Sub-Contractor(s)

The Proposer shall list all key personnel (i.e. Project Manager) and other personnel who will be working on the project. Include their titles, qualifications, a summary of similar work/studies performed, a resume for each professional, a statement indicating how many hours each professional will be assigned to what tasks each professional will perform.

Substitute personnel must meet the same minimum qualifications as described in this RFP. During performance of the Agreement, the Contractor must request prior written approval from the Department in advance of substitutions to receive reimbursement for associated costs.

VII. Proposal Requirements and Information

A. Key Action Dates and Times

The following schedule has been established for informational purposes. Efforts will be made to adhere to this plan, but the Department reserves the right to adjust the dates as required by circumstances. All deadline times are Pacific Time Zone.

Event Date RFP available to prospective Proposers May 11, 2026 by 2:00 PM Written Questions Submission Deadline June 1, 2026 at 5:00 PM Responses to Questions June 8, 2026 at 3:00 PM Final Date for Proposal Submission June 29, 2026 by 1:00 PM Reviewing and Evaluating Proposals July 6, 2026 through August 14, 2026 Notice of Intent to Award** August 17, 2026 Proposed Award Date** August 26, 2026

**All dates after Submission of Final Proposals are approximate and may be adjusted as conditions indicate, without addendum to this RFP.

B. Questions and Answers

Proposers requiring clarification of the intent or content of this RFP or on procedural matters regarding the competitive proposal process may request clarification by submitting questions in an email to the Department’s contact person listed on page one. To ensure a response, questions must be received in writing by the scheduled date specified in the above Key Action Dates and Times section. At the sole discretion of the Department, questions may be paraphrased by the Department for clarity.

Written responses to all questions will be collectively compiled and posted through an official addendum, according to the Key Action Dates and Times section, to the Cal eProcure website. It is the responsibility of the Proposer to check Cal eProcure for the list of questions and associated answers.

C. Response to Work to be Performed and Work Schedule Requirements

The Proposer shall develop a response to the Work to be Performed section, identifying each major task, necessary subtask, and/or specific milestones. It shall also include how many hours each task shall be, a list of specific objectives and the format of how the Proposer plans to meet those objectives from the Work to be Performed section described in this RFP. Develop a schedule for task completion with report submissions by which progress can be measured and payments made. Provide approach and methods that will be used to address each task detailed in the proposal. Proposing firms are strongly encouraged to be as specific as possible when describing their proposed approach and methods.

D. Cost Detail Format and Requirements

The cost of the proposed work shall be broken down according to the outline in the Description of Services. The prices, set forth, shall remain in force for the stated term of the Agreement and shall include the cost of insurance, State sales tax, travel costs, and every other item of expense, direct or indirect, to the total proposal. The total costs of all tasks and milestones for the base proposal cannot exceed $100,000. Use the Cost Sheet and Response Attachment to prepare the cost proposal.

E. Submission of Proposal

1. Proposals should provide straightforward and concise descriptions of the Proposer’s ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies, or misstatements will be sufficient cause for rejection of a proposal.

2. The proposal package should be prepared in the least expensive method.

3. All proposals must be submitted under sealed cover and sent to the Department by dates and times shown in the Key Action Dates and Times section. Proposals received after this date and time will not be considered.

4. Proposers are encouraged to submit their proposals electronically, via email, to

ServiceContracts@conservation.ca.gov. If a Proposer wishes to mail in their proposal, a minimum of one (1) original and one (1) copy of the proposal must be submitted.

5. The original proposal must be marked “ORIGINAL COPY”. All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package.

6. If the Proposer submits proprietary or personal information within their proposal, the information shall be redacted by the Proposer as a separate email attachment or physical document. The redaction shall not interfere with the public’s ability to fully, completely, and accurately comprehend the proposal content and should not otherwise be edited or altered as in Government Code 6250-6270.7.

7. The proposal envelopes must be plainly marked with the RFP number and title, your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

715 P Street, 1807 Sacramento, CA 95814 ATTN: Samantha Brooks

1026-001 Strong-Motion Data Interpretation: Lifelines

DO NOT OPEN

Proposals not submitted under sealed cover and marked as indicated may be rejected.

8. All proposals may include the documents identified in the Attachment Checklist. Proposals not including the proper "required attachments" shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

9. Mail proposal to the following address:

715 P Street, MS1807 Sacramento, CA 95814 Attention: Samantha Brooks

Proposals may be submitted electronically, via email to ServiceContracts@conservation.ca.gov.

If submitting a proposal electronically, please email one (1) complete proposal package as an attachment and include in the subject line “Proposal for 1026-001 Strong-Motion Data Interpretation: Lifelines”. The Department will reply to the Proposer’s email with confirmation that the proposal email was received. If the Proposer does not receive a confirmation email from the Department, the proposal may be deemed non-responsive.

mailto:ServiceContracts@conservation.ca.gov https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=7.&chapter=3.5.&lawCode=GOV&title=1.&article=1 mailto:ServiceContracts@conservation.ca.gov

10. Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

11. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The Department may reject any or all proposals and may waive an immaterial deviation in a proposal. The Department's waiver of an immaterial deviation shall in no way modify the RFP document or excuse the Proposer from full compliance with all requirements if awarded the agreement.

12. Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the Proposer and shall not be charged to the State of California.

13. An individual who is authorized to bind the Proposer contractually shall sign the Proposal/Proposer Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

14. A Proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates and Times section. Proposer modifications offered in any other manner, oral or written, will not be considered.

15. A Proposer may withdraw its proposal by submitting a written withdrawal request to the Department, signed by the Proposer or an authorized agent. A Proposer may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

16. The Department may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

17. The Department reserves the right to reject all proposals. The Department is not required to award a contract.

18. Before submitting a response to this solicitation, Proposers should review, correct all errors, and confirm compliance with the RFP requirements.

19. Where applicable, Proposer should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

20. More than one (1) proposal from an individual, firm, partnership, corporation or association under the same or different names, may not be considered.

21. The State does not accept alternate contract language from a prospective Contractor. A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

22. No oral understanding or agreement shall be binding on either party.

F. Evaluation Process

1. At the time of proposal opening, each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this RFP. The Department will evaluate each proposal to determine its responsiveness to the published requirements. Pass/Fail determination is made for responsiveness of all RFP requirements.

Items listed in Attachment 1 must be completed and signed (as required) to be considered responsive.

The Department will evaluate Proposers based on criteria according to the table below.

Administrative Criteria Evaluation Pass Fail Mandatory Minimum Qualifications Commercially Useful Function (CUF) (if applicable)

Tax Delinquent Status Verification Completed Cost Sheet and Response Response to Work to be Performed Proposal/Proposer Certification Bid/Bidder Declaration Corporation in Good Standing with the State

List of Subcontractors (if applicable) All Other Required Attachments

2. Proposals that contain false or misleading statements claimed by the Proposer may be rejected.

3. Award if made, will be to the highest scored responsible proposal after eligible preferences and/or incentives have been applied.

4. In the event of a tie, award will be determined by a coin toss. The coin toss will be witnessed and documented by two (2) or more Department representatives and the affected Proposers will be invited to attend.

In the event of a precise tie between the low responsible proposal of a certified small business and the low responsible proposal of a certified disabled veteran owned business that is also a small business, the contract will be awarded to the certified disabled veteran owned small business.

5. The proposals that pass the Administrative Criteria Evaluation section, will move onto the

Technical Requirements Evaluation. The Technical Evaluation will be performed by an evaluation panel. If deemed necessary, independent academic, technical, or policy experts may be called upon to answer any specific questions regarding any proposal responses. These individuals will not be participants in the scoring process.

There will be no individual sheets, no written scores, and no written notes. There will be one (1) final consensus score sheet for each proposal.

The Technical Requirements Evaluation Criteria Table contains the scoring criteria that will be used by reviewers evaluating proposals submitted in response to this RFP. The evaluation team shall determine a consensus score for each item, based on the team’s verbal discussion of each Proposer’s responses. To determine the consensus score, evaluators will meet either in person or by teleconference to discuss in detail the strengths, weaknesses, and rating of each proposal to determine scores. The evaluation team will carefully review and discuss the completeness of Proposer’s response, as well as clarity of documentation presented in the proposal submitted.

The Department will use the following scoring system to assign points. In the following chart is a list of all considerations that the evaluation team may consider when assigning individual points to a proposal.

Strength Score Description

High:

No/Minimal

Errors

Exceptional Outstanding Excellent

Medium:

Some Errors

Very Good Good Satisfactorily Fair

Low: Many Errors

Marginal Poor Very Poor Proposer did not address the category or panel cannot evaluate based on materials provided

In assigning points for individual rating factors, raters may consider issues including, but not limited to, the extent to which a proposal response:

a. Is lacking information, lacking depth or breadth, or lacking significant factor and/or details, and or

b. Is fully developed comprehensive and has few if any weaknesses, defects or deficiencies, and/or

c. Demonstrates that the Proposer understands the Department’s needs, the services sought, and/or the Contractor’s responsibilities and/or

d. Illustrates the Proposer’s capability to perform all services and meet all Description of Services requirements, and/or

e. If implemented, will contribute to the achievement of the Department’s goals and objectives and/or

f. Demonstrates the Proposer’s capacity, capability, and/or commitment to exceed regular service needs (i.e. enhanced features, approaches, or methods, creative or innovative business solutions).

Proposals may achieve a maximum of forty-five (45) cost points, which is weighted at 31% of the total points available. This criterion allows staff to evaluate and compare the budgets of each proposal relative to those of its competitors. Each Proposer must complete the Cost Sheet and Response. Any proposals submitted that are over the expected Department expenditure/budgeted amount of $100,000 will be disqualified.

Example: To help illustrate this process, refer to table below, for an example of the cost score calculation process. Cost figures in the example below explain the calculations and have no other significance.

Cost Evaluation and Scoring Methodology Example

Each Proposer’s cost score will be calculated based on the ratio of the lowest cost proposal to the Proposer’s cost, multiplied by the maximum number of cost points available 45 as shown in the calculation below:

Lowest Cost Proposal X 45 (Maximum Cost Points Available)

Proposal Cost

Proposer Grand Total Cost Calculation Cost Points Awarded

A $40,000 $30,000 X 45 / $40,000 33.75 B $35,000 $30,000 X 45 / $35,000 38.57 C $30,000 $30,000 X 45 / $30,000 45

Final Scoring Methodology

Proposer Technical

Score (out of 100)

Cost Score (out of 45)

Total Points Awarded

A 80 33.75 103.75 B 85 38.57 123.57 C 90 45 135

In this case the highest scored proposal from Proposer C would be the intended awardee (Subject to Small Business Preference Award).

G. Technical Requirements

Technical Evaluation will be on the response to the following:

The proposed study should analyze the strong-motion data recorded from selected CSMIP instrumented lifeline structures to further understanding of the seismic responses of these structures. The proposed study should contain at least one of the following objectives:

i. To validate or improve seismic analysis procedures

ii. To improve seismic design code provisions and practices

iii. To increase utilization of strong-motion data in post-earthquake response

Other objectives of relevance to California seismic safety will be considered if their importance is clearly demonstrated in the proposal. The proposed study must utilize CSMIP data. However, the proposed study may supplement CSMIP data with other local or global lifeline structures or ground response data if necessary.

The following five components are required in your response (no page limit):

a. Problem Statement

A clear and concise statement of the specific objectives to be accomplished in the proposed study. The proposed approach for accomplishing these objectives should be clearly described. The proposers should review previous studies and explain how the proposed study will build on the results of previous related studies.

b. Vision

A brief list of existing strong-motion records and other information appropriate for the proposed study. Availability of strong-motion data and other pertinent information for the project's needs should be identified and discussed.

c. Overview of Research Tasks

A brief discussion and analysis of the strong-motion data for the proposed study. The analysis techniques that will be applied to the data should be described.

d. Research Plan

A work schedule detailing the tasks, milestones and deadlines (incorporating progress reporting requirements provided in Exhibit B).

e. Final Report and Result Dissemination

A plan for submittal of the final report and dissemination of the results, including preparation of the final report and presentation at CSMIP seminars held during the contract term (described in the Progress and Final Reports section).

Table: Evaluation Criteria (145 points possible) EVALUATION DESCRIPTION Points Possible Points Awarded

Work Plan Factors

Technical quality of the proposed study. This factor considers the merit of the proposed approach.

Technical quality of the proposed study. This factor considers the probability of achieving positive results within the designated period.

Effectiveness of the proposed use of strong-motion data and other pertinent information in addressing the specific topic.

This factor considers whether the strong-motion records and other pertinent information proposed to be used are identified and discussed, and how the results would offer improvements in post- earthquake response, seismic design codes and practices.

Competence of the Principal Investigator (PI) and project team to perform the work. This factor considers their experience and competence to perform the proposed project successfully, including their record of performance, publication record in the area related to the topic, familiarity with strong-motion data, and the ability of PI to effectively communicate the results to the technical and non-technical community.

Recent research performance of investigators. This factor considers promptness with which the Principal Investigator has disseminated research results from previous projects to the scientific and engineering communities, especially in established peer- reviewed journals, and whether reporting requirements from any previous CSMIP awards have been satisfied.

Proposal Cost

Cost points will be calculated per the Secondary RFP Method in State Contracting Manual, Volume, 1, Chapter 5, Section 25

TOTAL 145

H. Award and Protest

1. Notice of the proposed award shall be posted in a public place in the office of the Department at least five (5) working days prior to awarding the Agreement. The notice of intent to award will be posted via Cal eProcure.

2. If any Proposer, prior to the award of agreement, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 and the Department on the grounds that the (protesting) Proposer is the lowest responsive responsible Proposer, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

Within five (5) days after filing the initial protest, the protesting Proposer shall file with the Department of General Services and the Department a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605. A copy of the detailed written statement should be mailed to the Department. It is suggested that you submit any protest by certified or registered mail.

I. Disposition of Proposals

1. Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

2. Proposal packages may be returned only at the Proposer's expense, unless such expense is waived by the Department.

J. Payee Data Record

1. The Proposer awarded the contract must complete and submit form STD 204 Payee Data Record, listing their taxpayer identification number if the Department does not have a current copy on file.

2. No payment will be made unless the Payee Data Record form has been completed and returned to the Department.

K. Contractor Certification Clauses (CCC 04/2017)

1. The Proposer awarded the contract must complete and submit the Contractor Certification Clauses (CCC 04/2017) if the Department does not have a current copy on file.

2. No payment will be made unless the Contractor Certification Clauses have been completed and returned to the Department.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

L. Tax Delinquent Status Verification

1. Effective July 1, 2012 Public Contract Code 10295.4, requires state agencies to verify the tax delinquent status of Proposers responding to state solicitations.

2. At the time of proposal evaluation, prior to contract award and execution, the Department will verify all proposing firms and identified subcontractors are not listed as tax delinquent by the Franchise Tax Board and the California Department of Tax and Fee Administration.

Any proposing firms or subcontractor listed as tax delinquent shall result in a proposal rejection and will not be considered for contract award. Proposing firms wanting further clarification can refer to the statue above or the websites listed below for additional information.

California Department of Tax and Fee Administration – Top 500 Sales Tax and Use Delinquencies in California

Franchise Tax Board – Top 500 Delinquent Tax Payers

M. Preference Programs

1. Small Business Preference

The small business preference offers certified small businesses or micro businesses a calculation preference in the amount of five percent (5%) of the…