1025825043_-_SOW.pdf

DRAFT STATEMENT OF WORK

PROOF READING SERVICES

HR/ER/SMG

INTRODUCTION: The Office of State Magazine (HR/ER/SMG) publishes State Magazine, the flagship publication of the U.S.

Department of State. Monthly issues serve as one of the leading sources of news and information for the Department’s active and retired

Foreign and Civil Service employees.

OBJECTIVE: The objective of this statement of work is to obtain the highest quality copy editing, proof reading services, responsive and timely customer service, reliable turnaround on deliveries and appropriate discretion in handling sensitive information.

SCOPE: The scope of work includes professional quality proof reading services includes fact-checking text in provided stories and captions as well as copy editing for AP Style, grammar and punctuation, and delivering corrections and mark ups within set deadlines.

Extent of Obligation: This BPA does not create an obligation. The Government is obligated only to the extent of authorized purchases actually made under this BPA.

WORK REQUIREMENTS: Vendor must have portfolio demonstrating experience copy editing news and feature articles, as well as positive references from previous clients. Vendor must understand and be proficient at editing to Associated Press Style guidelines.

REQUIRED TIME TABLE FOR PROOF READUING SERVICE: The editorial team will supply the vendor with a digital draft of each issue of the publication approximately 5 days before it is required to be laid out in final form. The vendor must have the capability to accept, read, mark up, and send .PDF files via email or FTP within 3 working days after receiving the file.

CORRECTIONS TO PROOF READING DOCUMENTS: Provide corrections on documents and charge HR/SMG accordingly, unless the error was the fault of the contractor. Then the correction/reprint will be at the expense of the contractor.

DELIVERY (COURIER SERVICE): The editorial team will supply the vendor with a digital draft of each issue of the publication. The vendor must have the capability to accept, read, mark up, and send .PDF files via email or FTP.

PRIMARY:

Digital only

ALTERNATE:

Digital only

RESTRICTIONS AGAINST DISCLOSURE: Based on the sensitive and personal information in State Magazine publications, the contractor agrees, in the performance of this contract, to keep all information that is obtained or otherwise unavailable to the general public, in the strictest of confidence. The contractor acquires neither possessory nor proprietary interests in such information. The contractor agrees not to publish, reproduce, or otherwise divulge such information in whole or in part, in any manner or form, at any time, during or following contract performance, nor to authorize or permit others to do so. The contractor agrees to take such reasonable measures as are necessary to restrict access to such information to those employees needing such information to perform the work provided herein, i.e., on a "need to know basis". The contractor agrees to immediately notify the contracting officer's representative, in the event that he or she determines or had reason to suspect a breach of any of these requirements or restriction, and to provide written notification a soon as possible. The contractor agrees not to disclose any information concerning the work under this contract to any persons or entities unless prior written approval is obtained from the contracting officer. The contractor agrees to include the aforementioned clause or equivalent language in any agreement or subcontract hereunder.

D-001 Packaging and Marking

Digital Only

D-002 Markings

Documents delivered under this agreement shall not contain any markings or legends which:

1. Identify the contractor or the creator of the document.

2. Restrict the Department rights for use of any item or items delivered under this agreement.

Clause [Title

52.246-2

Inspection of Supplies--Fixed Price (Aug 1996)

F-001 Period of Performance

This contract shall be effective for one year from the date of award with four (4) options periods of up to 12 months each.

F-002 Place of Performance

All work under this agreement shall take place in the Washington, D.C. Metropolitan Area.

G-001 ORDERING PROCEDURES

BPA Award Procedures

The DoS shall establish this BPA using the ordering procedures at FAR 8.405-3 Blanket purchase agreements (BPAs) and 8.405-

1Ordering procedures for supplies.

Ordering

The documents furnished under this BPA shall be ordered by issuance of BPA Calls. All BPA Calls shall be awarded in accordance with this section.

Authorized Ordering Activities

The DoS authorizes the following individuals to issue orders under this BPA:

Danny B. McClough, HR/EX, 202-663-

Ryszard S. Olewnik, HR/EX, 202-663-

Dorothea B. Cotten, HR/EX, 202-663-

Devon J. Willis, HR/EX, 202-663-

Orders under this agreement shall not exceed $3,000.00: all duly appointed DoS Contracting Officers and DoS authorized

Government wide commercial purchase card purchasers.

Purchase Card Orders (06/99)

Definitions."Purchase Card," as used in this clause, means the Government-wide commercial credit card cur rently identified as the SmartPay Purchase Card. This is the only credit card authorized to be used for the place ment and payment of oral delivery orders under this BPA. "Purchase Card Order," as used in this clause, means an oral delivery order placed under this BPA using a Purchase Card. "Cardholder," as used in this clause,means a Federal employee to whom a Purchase Card has been issued.

Purchase Card Orders may comprise multiple items; however, the total amount of each Purchase Card Order under this

BPA shall not exceed $3,000, regardless of the authorized threshold of the orderer. Prior to placing Purchase Card Orders, purchase card holders must have a sufficient single purchase limit in the amount of

$3,000. Requirements may not be split in order to remain under the established Purchase Card threshold of

$3,000 per order.

Notwithstanding FAR 52.216-19 "ORDER LIMITATIONS," the Contractor shall honor Purchase Card Orders if the aggregate amount of the transaction is $3,000 or less and the supplies or services requested have been ap proved in writing by the Contracting Officer or Contracting Officer's Representative.

Payments for Purchase Card Orders will be processed by:

Citibank Government Card Services

P.O. Box 6575

The Lakes, NV 88901-6575

-Only Authorized cardholder's to issue payment on BPA are as follows:

Danny B. McClough, HR/EX, 202-663-1606

Ryszard S. Olewnik, HR/EX, 202-663-2367

Dorothea B. Cotten, HR/EX, 202-663-2362

Devon J. Willis, HR/EX, 202-663-2365

(e) The contractor shall not process a transaction for payment until the purchased supplies have been shipped or services performed. Unless the Cardholder requests correction or replacement of a defective or faulty item in accordance with other

BPA requirements, the Contractor shall immediately credit a Cardholder's account for items returned as defective or faulty.

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: (AQM to enter data)

Contract Administrator: (AQM to enter data)

Telephone Number:

First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery: U.S. Department of State Office of Acquisition Management Room 200 1701 N. Ft. Myer Drive Arlington, Virginia 22209

H-001 Contractor Identification

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identifY themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. "John Smith, Office of

Human Resources, ACME Corporation Support Contractor");

2) Clearly identifY themselves and their contractor affiliation in meetings;

3) IdentifY their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards. (end of clause)

H-002 Non-Payment for Un-Authorized Work

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at there quest of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Of ficer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

H-003 Safeguarding of Information

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and func-tions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Con tracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

(end of clause)

Clause Title

152.212-4

Contract Terms and Conditions--Commercial Items (Feb 2012)

152.212-5

Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items (Nov

012) o o I! 1 o I I I I I! I! o I! I o o I 7 I I J I J I I I I! I! I I I I If I I J I I I I o I I I I I I If I I I I! I! I! I 0 0 II I I I I J

52.213-4 jTerms and Conditions-- Simplified Acquisitions (Other Than Commercial Items) (Aug 2012)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of per formance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written no tice to the

Contractor within 45 calendars day of the scheduled agreement expiration..

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 2 calendar days of the scheduled expiration date of the agreement; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an ex tension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed

60 months.

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were giv en in full text Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):