1024-018_IFB_Strong_Motion_Instrumentation.pdf

Gavin Newsom, Governor Jennifer Lucchesi, Director

PUBLIC WORKS INVITATION FOR BID

Notice to Prospective Bidders

April 25, 2025

BID NO.: 1024-018

TITLE: Strong Motion Instrumentation

The California State Department of Conservation (Department) requires a contractor to upgrade strong motion instrumentation of twenty (20) strong motion structural stations. You are invited to review and respond to this Invitation for Bid (IFB), entitled 1024-018 Strong Motion Instrumentation. In submitting your bid, you must comply with these instructions listed herein. The Department must receive bids by May 9, 2025 by 5:00pm.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (02/2025) and Contractor Certification Clauses (04/2017). If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of the Department, this IFB is complete and without need of explanation. However, the Department may release, in a timely manner, an addendum to this IFB. Potential bidders may submit questions regarding intent, expectations, or other topics pertaining to the actual bid by contacting Samantha Brooks via email at: ServiceContracts@conservation.ca.gov. Questions must be received by April 30, 2025 by 5:00pm. All questions received by the Department will be answered and posted to Cal eProcure by May 5, 2025 by 2:00pm.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Please note that this is a public works IFB per Labor Code Section 1702. All public works requirements and documents are included herein.

Samantha Brooks Department Contracts Analyst ServiceContracts@conservation.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:ServiceContracts@conservation.ca.gov https://www.caleprocure.ca.gov/pages/index.aspx mailto:ServiceContracts@conservation.ca.gov

Department of Conservation Bid Number 1024-018

Strong Motion Instrumentation

Table of Contents I. Description of Services

A. Overview

B. Period of Performance/Available Funding

C. Work to Be Performed

D. Contractor Shall

E. Department Shall

F. Acceptance Criteria

G. Health and Safety (Include only of SOW contains field work)

H. Executive Order N-6-22 – Russia Sanctions

II. Budget Detail and Payment Provisions

A. Invoicing and Payment

B. Budget Contingency Clause

C. Prompt Payment Clause

III. Station Completion Report

IV. Public Works Requirements and Information

V. References

VI. Bidder Minimum Qualifications

VII. Bid Requirements and Information

A. Key Action Dates and Times

B. Questions and Answers

C. Cost Detail Format and Requirements

D. Submission of Bid

E. Evaluation and Selection

F. Award and Protest

G. Disposition of Bids

H. Payee Data Record

I. Contractor Certification Clauses (CCC 04/2017)

J. Generative Artificial Intelligence Technology Use & Reporting

K. Tax Delinquent Status Verification

L. Preference Programs

M. Commercially Useful Function (CUF)

VIII. Required Attachments

Strong Motion Instrumentation

Attachment 1: Required Attachment Checklist

Attachment 2: Bid Sheet and Response

Attachment 3: Bid/Bidder Certification Sheet

Attachment 4: Bid/Bidder Declaration

Attachment 5: Darfur Act Certification

Attachment 6: Disabled Veteran Business Enterprise Declarations (STD 843)

Attachment 7: Bidder References

Attachment 8: California Civil Rights Laws Certification

Attachment 9: Iran Act Certification

Attachment 10: Economic Incentive Program

Attachment 11: Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 526)

Attachment 12: Bidder’s Acknowledgement of Prevailing Wage Requirement

Strong Motion Instrumentation

I. Description of Services

A. Overview

The Department of Conservation (Department) California Geological Survey (CGS), Strong Motion Implementation Program (CSMIP) requires the services of a contractor to upgrade strong motion instrumentation of twenty (20) strong motion structural stations. Seismic equipment used for upgrade is Kinemetrics series recorders and sensors. The Contractor will perform an overhaul and upgrade of the obsolete strong motion data acquisition (recorder) systems, accelerometers and communication infrastructure. The Department intends to award one (1) service contract from this

IFB.

B. Period of Performance/Available Funding

The schedule of performance of the Agreement shall be from May 15, 2025 , or upon Department of General Services (DGS) approval, whichever is later, through May 15, 2028. The Contractor agrees to start work no later than thirty (30) days after DGS approval, or a mutually agreed upon time.

Upon mutual consent, the Department and the Contractor may execute amendments to the executed Agreement for time due to schedule conflicts. A variation of the terms (i.e. change in project representative) requires mutual consent from the Department and Contractor and may be done through email. No verbal understanding, or agreement not incorporated into the executed Agreement is binding on either party.

C. Work to Be Performed

Contractor agrees to provide to the Department all services as described herein:

Provide all labor to perform all services as described within the Contractor Scope of Work.

Provide conduit and cable required for installation.

Provide State with a station completion report detailing each sites’ installation within 14 days of completion using the template in Section III. Station Completion Report.

Remove all traces of the installation, from each site, including equipment, materials, scrap and trash, that were not present at the site before the commencement of the work.

D. Contractor Shall

1. Contractor will provide monthly status reports to the Contract Manager defining the tasks descriptions and total number of hours by day by resource. Reports will be reviewed and used to validate hours submitted on vendor invoices. In the event of a discrepancy, the contractor should then validate the correct number of hours, and the invoice should be adjusted accordingly.

Strong Motion Instrumentation

2. Participate in the instrumentation planning site survey with CSMIP staff and the building representative during which the actual sensor locations, cable paths, conduit if needed, GPS location and its cable run, etc. will be determined

3. Remove the trunk line (sensor cabling) from the seismic recorder to each seismic sensor in the building.

4. With CSMIP guidance (discussed during site survey):

a. If sensors are FBA-1, FBA-2 or FBA-3 type, remove the old sensors and sensor plates

b. If sensors are FBA-11 type, do not remove sensor plate or sensor.

5. Install new sensor plates to CSMIP specifications and CSMIP guidance (locations discussed during site survey; locations and orientation will be provided on a sensor location document).

6. Label the seismic sensors to CSMIP standards and install on the sensor plate.

7. Install the new recorder in the same location as the old one (unless a different location was agreed upon during the site survey).

8. Remove and replace any conduit that is too small in diameter for the new plenum cable.

9. Install new conduit where needed (according to code, etc.).

10. Install hangers for the cable and feed throughs where needed.

11. Pull homerun cables from the seismic recorder to each seismic sensor.

12. Use Fire block where needed.

13. If no GPS is present, pull GPS cable from the seismic recorder to the pre-determined location

(will be discussed during site survey) on the building and install conduit where needed.

14. Install the GPS connectors, any amplifiers and connect the GPS antenna and cable to the recorder.

15. Install the cellular modem for remote communication to the seismic recorder (location of the cellular modem will be determined during site survey if signal is too weak near recorder location).

16. After a demonstration of the pigtail splice by CSMIP, contractor will help CSMIP splice the seismic sensor pigtails. Then connect the pigtail to the seismic sensor.

17. Wire-up the seismic recorder and install its back-up batteries.

18. Clean-up any area where seismic installation took place.

19. Provides safe access (ladders/lifts etc.) for CSMIP staff for the post-installation acceptance testing of the installed equipment.

20. Contractor will repair or fix any discrepancies from their work

E. Department Shall

1. Select the order of sites to be upgraded from the list of 20 sites in Appendix X.

2. Provide direction and oversight of all tasks related to this scope of work.

3. Arrange and participate in the site survey with the contractor and owner.

4. Mark the location and direction of the seismic sensors during the site survey.

5. Arrange for necessary permits.

6. Provide equipment being replaced.

a. Seismic recorder

b. Seismic sensor plates

c. Seismic sensors (EPI sensors)

d. Pigtails to connect to seismic sensors

e. GPS antenna and amplifiers (if needed)

f. GPS cable and connectors

Strong Motion Instrumentation

7. Provide cellular modem for remote communication to the seismic recorder.

8. Provide State personnel at the start of each site to review the upgrade/work plan.

9. Disconnect and remove the batteries from the seismic recorder and CRA Terminal Box.

10. Unwire and remove the seismic recorder and CRA Terminal Box.

11. Provide the parameters for the recorder (both sequence test and operational).

12. Do an acceptance test on the system and perform the sequence test on the system. Note: This requires accessing each installed sensor, the GPS antenna, and the recorder.

13. Do a final inspection of the seismic installation to include the contractor-installed items: sensor mounting, conduits and cabling.

14. Review site report submitted by the Contractor

F. Acceptance Criteria

It shall be the Department’s sole determination as to whether a deliverable has been successfully completed and acceptable to the Department. There must be a signed acceptance document for each deliverable before invoices can be processed for payment.

Acceptance criteria shall consist of the following:

1. Reports on deliverables are completed as specified and approved.

2. All deliverables must be in a format that can be used by the Department.

3. If a deliverable is not accepted, the Department shall provide the rationale in writing within 14 days of receipt of the deliverable or upon completion of acceptance testing period.

G. Health and Safety

The Contractor must provide, at the site, such equipment, and medical facilities as are necessary to supply first aid service to anyone who may be injured in connection with the work. The Contractor will be responsible for accident prevention and safety in the performance of all work and will be governed by the requirements of this article in all operations at the work site. The Contractor shall ensure all staff have appropriate Cal/OSHA trainings and certificates related to the work being performed. The Contractor must comply with all applicable safety regulations and orders of the State of California, Department of Industrial Relations, Division of Occupational Safety and Health and all applicable provisions of the California Health and Safety Code and will take or cause to be taken such additional measures as may be necessary for the prevention of accidents. The Contractor must impose the foregoing requirements on all subcontractors and enforce compliance therewith.

H. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time

Strong Motion Instrumentation prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

II. Budget Detail and Payment Provisions

A. Invoicing and Payment

Payment for services performed under the Agreement will be made upon receipt of an acceptable invoice. The Contractor shall invoice the Department upon successful completion of services rendered. Invoices may be submitted upon task completion, and must be sent to either the physical address or email below:

715 P Street, MS 19-01 Sacramento, CA 95814

ATTN: TBD

Email Address: CGSContracts@conservation.ca.gov

Please note that invoices not submitted to one of the above listed addresses run the risk of not being received by the appropriate unit for processing or the appropriate unit not being aware that an invoice has been submitted. To ensure an invoice is received for processing and to start the Prompt Payment process, it must be delivered to one of the addresses listed above.

An acceptable invoice must include:

• Date(s) of work performance

• Contractor’s name and address

• Department’s name and address

• Department Agreement number

• Appropriate itemization, that matches the Budget Detail

• Total amount due

The Department will verify and approve or disapprove the invoice item(s). If the Department does not approve the invoice item(s), the Department will dispute the invoice, per Prompt Payment Act, and provide opportunity to the Contractor to resolve the dispute.

Please note that invoices not submitted to one of the above listed addresses run the risk of not being received by the appropriate unit for processing or the appropriate unit not being aware that an invoice has been submitted. To ensure an invoice is received for processing and to start the Prompt Payment process it must be delivered to one of the addresses listed above.

B. Budget Contingency Clause

It is mutually agreed that if the State Budget Act of the current year and/or any subsequent years covered under the Agreement does not appropriate sufficient funds for the program, the Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds

Strong Motion Instrumentation whatsoever to the Contractor or to furnish any other considerations under the Agreement and the Contractor shall not be obligated to perform any provisions of the Agreement.

If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel the Agreement with no liability occurring to the State or offer an Agreement amendment to the Contractor to reflect the reduced amount.

C. Prompt Payment Clause

Payment will be made in accordance with and within the time specified in the California Government Code Chapter 4.5, commencing with Section 927.

Strong Motion Instrumentation

III. Station Completion Report

Station Completion Report

Date Submitted: ________________ Submitted by: __________________ Company: _____________________

Deliverable: Station Installation and Completion Report Submit station completion reports using the provided template via email to CSMIP Project Coordinator at csmip-support@conservation.ca.gov using MS Word and PDF formats within 14 days of station completion including:

• Identification of site location

• Recorder model and serial number

• Technician’s name who performed work

• Completion date

• Equipment list

• Station site photographs (see list below)

• Cable run locations/paths shown on plans (or sketch if plans are not available)

• Calibration information for Accelerograph including accelerometer data

• Technician’s name who oversaw the system installation

Comments:

Photographs:

• Accelerograph mounted to concrete floor and showing orientation to yellow north line on

• Photos of each installed sensor (with a plumb bob for vertical orientation)

• Photos of cable runs where direction changes

• Photo of recorder with battery box and cell modem in photo

• Photo of the GPS antenna (include wall/roof penetration, if applicable)

• Photo of building/structure

Channel Number

Sensor Number Location Description Orientation Sensor Model Sensor Serial

Number

Station Information

IV. Public Works Requirements and Information

This contract entails performance of “public work” for purposes of California Labor Code section 1770 et seq. The Contractor will cause work pursuant to the contract to be performed as a public work for purposes of California Labor Code section 1770, in compliance with California Labor Code section 1770 et seq. and related laws, implementing regulations, and guidance. Work in furtherance of the contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations (“DIR”).

Each bidder submitting a bid for such contract work must be registered with DIR, pursuant to California Labor Code section 1725.5 and 1771.1, subdivision (a). A bidder who is not a DIR Registered Contractor when submitting a bid for the contract work is deemed “not qualified.”

Pursuant to Labor Code section 1725.5, all subcontractors identified in a Bidder’s Subcontractor’s List shall also be DIR Registered Contractors. The Contractor shall submit proof of DIR registration with its bid proposal.

1. The Contractor shall ensure the following, in compliance with California Labor Code section 1770 et seq. and related laws, California Code of Regulations, title 8, section 16000 et seq., and guidance issued by DIR:

(a) That all Contractors, and subcontractors of any tier, are and remain DIR Registered Contractors at all times during the performance of the work. Contractor shall provide the Department with evidence of such registration by each prospective subcontractor prior to entry into the subcontract, pursuant to California Labor Code section 1771.1, subdivision (b).

(b) Workers employed in furtherance of this contract by the Contractor, or by any subcontractor, are compensated and employed in compliance with the prevailing wage determinations issued by the DIR pursuant to California Labor Code section 1771. DIR prevailing wage determinations are available at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

The Contractor is responsible for determination of proper classifications of work for prevailing wage purposes, and for ensuring that the applicable prevailing wages are paid.

(c) Notices regarding applicable prevailing wage rates are posted at each job site, or at a single location that is readily available to all workers, as required by California Labor Code section

1771.4 and implementing regulations;

(d) The Contractor and all subcontractors shall:

i. Keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in furtherance of the contract, as required by California Labor Code section 1776;

ii. Verify such payroll records under penalty of perjury under the laws of the State of California, as described in California Labor Code section 1776;

iii. Submit such records directly to the California Labor Commissioner, as required by California Labor Code section 1771.4, subdivision (a)(3); and http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Strong Motion Instrumentation

iv. Comply with all other requirements of California Labor Code section 1776; payroll records and other records of performance of work may be inspected upon request by DIR or the Department, for purposes of monitoring compliance with referenced laws in fulfillment of the contract;

(e) The Contractor monitors the payment of the specified general prevailing rate of per diem wages by each subcontractor to its employees, by periodic review of the certified payroll records of each subcontractor; upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages, the Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor; prior to making final payment to a subcontractor, the Contractor shall obtain an affidavit signed under penalty of perjury under the laws of the State of California from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages to his or her employees, any amounts due pursuant to California Labor Code section 1813;

(f) The Contractor complies with any request of the Labor Commissioner to withhold and transfer money otherwise due to a subcontractor, in order to satisfy a wage and penalty assessment, pursuant to California Labor Code section 1727, subdivision (b); the Contractor acknowledges that the Department may withhold amounts otherwise due to the Contractor in order to satisfy a Civil Wage and Penalty assessment issued by the Labor Commissioner, pursuant to California Labor Code section 1727, subdivision (a);

(g) Deficient wages are paid to workers, and penalties determined by the Labor Commissioner are satisfied, by the Contractor and by all subcontractors, in compliance with California Labor Code section 1776 and implementing regulations and guidance; all subcontracts of any tier shall include a copy of the provisions of California Labor Code sections 1771, 1775, 1776, 1777.5, 1813, and 1815;

(h) The Contractor and all subcontracts comply with requirements related to employment of apprentices, set forth in California Labor Code, related regulations, and guidance from DIR.

Properly registered apprentices shall be paid the standard wage paid to apprentices under the regulations of the craft or trade at which he or she is employed, and shall be employed only at the work of the craft or trade to which he or she is registered. Special attention is directed to Sections 1777.5, 1777.6, and 1777.7 of the California Labor Code and Title 8, California Administrative Code section 200 et seq. Each Contractor and subcontractor must, prior to commencement of the public works contract, contact the Division of Apprenticeship Standards, 455 Golden Gate Avenue, San Francisco, California, 94102, or one (1) of its branch offices to ensure compliance and complete understanding of the law regarding apprentices and specifically the required ration thereunder. Responsibility for compliance with this section lies with the Contractor.

(i) The Contractor and all subcontractors comply with the working hours requirements set forth in California Labor Code section 1810 et seq., including payment of overtime wages; except as allowed under California Labor Code section 1815, the maximum hours a worker is to be employed is limited to eight hours a day and forty hours a week and the Contractor and any subcontractors shall forfeit, as a penalty to the State, twenty-five dollars ($25) for each worker employed in the execution of the contract for each calendar day during which a

Strong Motion Instrumentation worker is required or permitted to labor more than eight hours in any calendar day or more than forty hours in any calendar week;

(j) The Contractor and all subcontractors comply with the workers compensation insurance requirements of California Labor Code sections 1860 and 3700 et seq.; Contractor and each subcontract shall sign and file with the Department the following certification prior to performing work pursuant to the contract: “I am aware of the provisions of section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract”; and

(k) No subcontractor that is currently debarred by the Labor Commissioner from performing work on public works, pursuant to California Labor Code section 1777.1 shall perform work on the contract.

2. The Contractor and any subcontractor under the contractor shall, as a penalty to the State, forfeit not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates as determined by DIR for the work or craft in which the worker is employed, and in addition the Contractor and any subcontractor under the contract further agrees to pay to each worker the difference between the actual amount paid for each calendar day, or portion thereof, and the stipulated prevailing wage rate for the same. This provision shall not apply to properly registered apprentices.

3. The Contractor and subcontractors may contact DIR to obtain authoritative and complete instructions regarding their responsibilities regarding prevailing wage requirements and other requirements described above. Oral statements by Department staff regarding responsibilities of the Contractor and subcontractors regarding the above-referenced laws may not be relied upon by the Contractor. The Department will take cognizance of violations of the above-referenced laws, regulations, and guidelines, and will assist DIR in monitoring and enforcement actions, including by withholding amounts dues as required by California Labor Code section 1727, notwithstanding any other provisions of this contract.

4. The contract is subject to state contractor nondiscrimination and compliance requirements as stated in Public Contract Code section 11119.

5. By signing the contract, the Contractor swears under penalty of perjury that no more than one

(1) final unappealable finding of contempt of court by a Federal court has been issued against the Contractor within the immediately preceding two (2) year period because of the Contractor’s failure to comply with an order of a Federal court which order the Contractor to comply with an order of the National Labor Relations Board.

V. References

Provide three (3) references with a brief description of services provided. References must be provided using the attached, Bidder References Form. References must demonstrate the Bidder’s ability to meet the minimum qualifications.

Substitute personnel must meet the same minimum qualifications as described in this IFB. During performance of the Agreement, the Contractor must request prior written approval from the Department in advance of substitutions to receive reimbursement for associated costs.

VI. Bidder Minimum Qualifications

In order for bids to be considered responsive, Bidders must provide proof of meeting or exceeding the below minimum qualifications:

• Bidders, through The Bidders Reference Form, must demonstrate having at least four (4) years’ experience with installation of Kinemetrics series recorders and must be certified in Kinemetrics ROCK series instrument installation.

o Experience required for this update includes:

Lead/Supervisor C-10 Electrical supervisor Electrician Field Technician

• Bidders must provide proof of being registered with the California Department of Industrial

Relations as specified in Section IV Public Works Requirements and Information

VII. Bid Requirements and Information

A. Key Action Dates and Times

The following schedule has been established for informational purposes. Efforts will be made to adhere to this plan, but the Department reserves the right to adjust the dates and times as required by circumstances. All deadline times are Pacific Time Zone.

Event Dates and Times

IFB available to prospective Bidders April 25, 2025 by 2:00pm Written Questions Submission Deadline April 30, 2025 by 5:00pm Responses to Questions May 5, 2025 by 2:00pm Final Date for Bid Submission May 9, 2025 by 5:00pm Public Bid Opening May 12, 2025 at 2:00pm Proposed Award Date** May 13, 2025

Strong Motion Instrumentation

**All dates and times after Submission of Final Bids are approximate and may be adjusted as conditions indicate, without addendum to this IFB.

B. Questions and Answers

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive bidding process may request clarification by submitting questions in an email to the Department’s contact person listed on page one. To ensure a response, questions must be received in writing by the scheduled date specified in the above Key Action Dates and Times section. At the sole discretion of the Department, questions may be paraphrased by the Department for clarity.

Written responses to all questions will be collectively compiled and posted through an official addendum, according to the Key Action Dates and Times section, to the Cal eProcure website. It is the responsibility of the Bidder to check Cal eProcure for the list of questions and associated answers.

C. Cost Detail Format and Requirements

The cost of the proposed work shall be broken down according to Attachment 2: Bid Sheet and ResponseThe prices, set forth, shall remain in force for the stated term of the Agreement and shall include the cost of insurance, State sales tax, travel costs, and every other item of expenses, direct or indirect

D. Submission of Bid

1. Bids should provide straightforward and concise descriptions of the Bidder’s ability to satisfy the requirements of this IFB. The bid must be complete and accurate. Omissions, inaccuracies, or misstatements may be sufficient cause for rejection of a bid.

2. The bid package should be prepared in the least expensive method.

3. All bids must be submitted under sealed cover and sent to the Department by dates and times shown in the Key Action Dates and Times section. Bids received after this date and time will not be considered.

4. Bidders are encouraged to submit their bids electronically, via email, to ServiceContracts@conservation.ca.gov. If a Bidder wishes to mail in their bid, a minimum of one (1) original and one (1) copy of the bid must be submitted.

5. The original bid must be marked “ORIGINAL COPY”. All documents contained in the original bid package must have original signatures and must be signed by a person who is authorized to bind the bidding firm. All additional bid sets may contain photocopies of the original package.

6. If the Bidder submits proprietary or personal information within their bid, the information shall be redacted by the bidder as a separate email attachment or physical document. The redaction https://www.caleprocure.ca.gov/pages/index.aspx https://www.caleprocure.ca.gov/pages/index.aspx

Strong Motion Instrumentation shall not interfere with the public’s ability to fully, completely, and accurately comprehend the bid content and should not otherwise be edited or altered as in Government Code 6250- 6270.7.

7. The bid envelopes must be plainly marked with the IFB number and title, your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

715 P Street, MS 1807 Sacramento, CA 95814

ATTN: Samantha Brooks 1024-018 Strong Motion Instrumentation

DO NOT OPEN

Bids not submitted under sealed cover and marked as indicated may be rejected.

8. All bids may include the documents identified in the Attachment Checklist. Bids not including the proper "required attachments" shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bidder requirements.

9. Mail or deliver bids to the following address:

715 P Street, MS 1807 Sacramento, CA 95814

Attention: Samantha Brooks

Bids may be submitted electronically, via email to ServiceContracts@conservation.ca.gov. If submitting a bid electronically, please email one (1) complete bid package as an attachment and include in the subject line “Bid for 1024-018 Strong Motion Instrumentation”. The Department will reply to the Bidder’s email with confirmation that the bid email was received. If the Bidder does not receive a confirmation email from the Department, the bid may be deemed non-responsive.

10. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and may cause a bid to be rejected.

11. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The Department may reject any or all bids and may waive an immaterial deviation in a bid package. The Department's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the Bidder from full compliance with all requirements if awarded the agreement.

12. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the Bidder and shall not be charged to the State of California.

https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=7.&chapter=3.5.&lawCode=GOV&title=1.&article=1.

https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=7.&chapter=3.5.&lawCode=GOV&title=1.&article=1.

Strong Motion Instrumentation

13. An individual who is authorized to bind the Bidder contractually shall sign the Bid/Bidder Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

14. A Bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid’s submission deadline as set forth in the Key Action Dates and Times section. Bidder modifications offered in any other manner, oral or written, will not be considered.

15. A Bidder may withdraw its bid by submitting a written withdrawal request to the Department, signed by the Bidder or an authorized agent. A Bidder may thereafter submit a new bid prior to the bid’s submission deadline. Bids may not be withdrawn without cause subsequent to bid’s submission deadline.

16. The Department may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

17. The Department reserves the right to reject all bids. The Department is not required to award a contract.

18. Before submitting a response to this solicitation, Bidders should review, correct all errors, and confirm compliance with the IFB requirements.

19. Where applicable, Bidder should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

20. More than one (1) bid from an individual, firm, partnership, corporation or association under the same or different names, will not be considered.

21. The State does not accept alternate contract language from a prospective Contractor. A bid with such language may be considered a counter bid and may be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable.

22. No oral understanding or agreement shall be binding on either party.

23. Bids will be opened on the date and time listed in the Key Action Dates and Times at Microsoft

Teams Meeting: 916-318-8892 Phone conference ID: 635 608 416#

E. Evaluation and Selection

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

2. The Department will evaluate each bid to determine its responsiveness to the published requirements. Pass/Fail determination is made for responsiveness of all IFB requirements.

Items listed in Attachment 1 must be completed and signed (as required) to be considered responsive.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Strong Motion Instrumentation

The Department will evaluate Bidders based on criteria according to the table below.

Administrative Criteria Evaluation Pass Fail Mandatory Minimum Qualifications Commercially Useful Function (CUF) (if applicable)

Tax Delinquent Status Verification Completed Bid Sheet and Response Bid/Bidder Certification Sheet Bid/Bidder Declaration Corporation in Good Standing with the State

List of Subcontractors (if applicable) References All Other Required Attachments

3. Bids that contain false or misleading statements claimed by the Bidder, may be rejected.

4. Award, if made, will be to the most responsive responsible Bidder offering the lowest cost for their services after eligible preferences and/or incentives have been applied.

5. In the event of a tie, award will be determined by a coin toss. The coin toss will be witnessed and documented by two (2) or more Department representatives and the affected Bidders will be invited to attend.

In the event of a precise tie between the low responsible bid of a certified small business and the low responsible bid of a certified disabled veteran owned business that is also a small business, the contract will be awarded to the certified disabled veteran owned small business.

6. Evaluation will be made by adding up each individual cost for channels (see Attachment 2: Bid

Sheet and Response).

F. Award and Protest

1. Whenever a contract is awarded under a procedure, which provides for competitive bidding, but the contract is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the agreement.

2. Upon written request by any Bidder, notice of the proposed award shall be posted in a public place in the office of the Department at least five (5) working days prior to awarding the agreement.

3. If any Bidder, prior to the award of a contract, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 and the Department on the grounds that the (protesting) bidder is the

Strong Motion Instrumentation lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

4. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services and the Department a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605. A copy of the detailed written statement should be mailed to the Department.

It is suggested that you submit any protest by certified or registered mail.

G. Disposition of Bids

1. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

2. Bid packages may be returned only at the bidder's expense, unless such expense is waived by the Department.

H. Payee Data Record

1. The Bidder awarded the contract must complete and submit form STD 204 Payee Data Record, listing their taxpayer identification number if the Department does not have a current copy on file.

2. No payment will be made unless the Payee Data Record form has been completed and returned to the Department.

I. Contractor Certification Clauses (CCC 04/2017)

1. The Bidder awarded the contract must complete and submit the Contractor Certification Clauses (CCC 04/2017) if the Department does not have a current copy on file.

2. No payment will be made unless the Contractor Certification Clauses have been completed and returned to the Department.

J. Generative Artificial Intelligence Technology Use & Reporting

“The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Strong Motion Instrumentation

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

K. Tax Delinquent Status Verification

1. Effective July 1, 2012 Public Contract Code 10295.4, requires state agencies to verify the tax delinquent status of bidders responding to state solicitations.

2. At the time of bid evaluation, prior to contract award and execution, the Department will verify all bidders and identified subcontractors as not listed as tax delinquent by the Franchise Tax Board and the California Department of Tax and Fee Administration. Any bidders or subcontractor listed as tax delinquent shall result in a bid rejection and will not be considered for contract award. Bidders wanting further clarification can refer to the statute above or the web sites listed below for additional information.

California Department of Tax and Fee Administration – Top 500 Sales Tax and Use Delinquencies in California

Franchise Tax Board – Top 500 Delinquent Tax Payers

L. Preference Programs

1. Small Business Preference

The small business preference offers certified small businesses or micro businesses a calculation preference in the amount of five percent (5%) of the lowest responsible bid when a responsible non-small business has submitted the lowest priced, responsive bid pursuant to the same evaluation submitted by a Bidder who is a certified small business. The small business preference is used as a calculation for determining the lowest Bidder and does not affect the actual price bid.

The Department will grant certified small businesses a five percent (5%) small business preference on a bid evaluation when a responsible non-small business has submitted the lowest-priced, responsive bid pursuant to the same evaluation of a solicitation method when a certified small business:

• Includes in its bid a notification to the Department that it is a certified small business or that it has submitted to DGS Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) a complete application no later than 5:00 p.m. on the bid due date, and is subsequently certified by DGS as a small business

• Submits a timely, responsive bid

• Has been determined to be a responsive bidder https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html

Strong Motion Instrumentation

Bidders having pending Small Business Certification applications under review by DGS concurrent with the bid timeframe should contact OSDS to request an expedite review/approval of their application in order to be considered for the small business preference during the evaluation of this bid. Contact OSDS at (916) 375-4940 to obtain information about the application expedite process.

Bidders must notify the Department, in writing, at the time of bid submission that they have an application for Small Business Certification under review at the OSDS, and that they wish to be considered for the Small Business Preference Calculation.

Calculating Small Business Preference

The preference will be computed as follows:

Bidder A (Low Bid) non-small business:

$50,000.00

Bidder B certified small business:

$51,000.00

Calculation Preference:

$51,000.00 X .05 = $2,550.00

Bidder B Subtract calculated preference

$51,000.00 -$2,550.00 $48,450.00

Award is made to Bidder B as the low Bidder at the price of $51,000.00

2. Non-Small Business Preference

Non-small business Bidders will be granted a five percent (5%) small business preference on a bid evaluation when a responsive non-small business has agreed to subcontract at least twenty-five percent (25%) of their bid price with one (1) or more California certified Small Business if the non-small business Bidder’s bid is not the low bid. Responding Bidders must:

• Include in its bid a notification to the Department that it commits to subcontract at least twenty-five percent (25%) of its net bid price with one (1) or more California certified Small Business

• Submits a timely responsive bid

• Has been determined to be a responsive bidder

• Identify the California certified small business subcontractor(s) it commits to subcontract with. The Bidder will list certified small business subcontractor(s) and include their name, address, phone number, a description of the work to be performed, and the percentage (as specified in the solicitation) per subcontractor. The certified small business subcontractor(s) shall be identified on the Bidder Declaration.

Calculating Non-Small Business Preference

The non-small business calculation preference of five percent (5%) is used for bid evaluation purposes only. Awards made as a result of the non-small business preferences will be awarded at the Bidder’s original bid price.

The preference will be computed as follows:

Bidder A, (Low Bid) non-small business: $100,000.00

Bidder B, non-small business subcontracting 25% to a certified small business:

$103,000.00

Calculation Preference:

100,000.00 x .05 = $5,000.00

Bidder B Subtract calculated preference

$103,000.00 -$5,000.00 $98,000.00

Award is made to Bidder B as the low Bidder at the price of $103,000.00.

3. Disabled Veteran Business Enterprise (DVBE) Program

Under California Code of Regulations 1896.99.100, the California DVBE incentive provides responsive/responsible Bidders the opportunity to receive additional incentive calculations. The incentive is applied at the time of IFB cost evaluation when a Bidder has identified a California-certified DVBE subcontractor to provide services or commodities in support of the overall contract effort. Application of the DVBE incentive shall not displace an award to a certified small business with a non-small business.

The following are elements of the DVBE incentive program:

• The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsive Bidders proposing the percentage(s) of DVBE participation for the incentive(s) specified in the solicitation.

• DVBE incentive participation is at the discretion of the Bidder and is optional when overall DVBE program requirements are exempt by the State for that solicitation.

• A Bidder must complete and return the DVBE incentive application request included within this solicitation with their bid at the time of submission.

• Services or commodities provided by the DVBE firm must meet the definition of Commercial Useful Function (CUF) as defined under Military and Veterans Code 999 (B)(i)(iii) and under California Code of Regulations 1896.71 (I). A DVBE Bidder

Strong Motion Instrumentation determined as not meeting CUF regulations will render the responding Bidder ineligible for the DVBE incentive application and the bid will be deemed non-responsive.

DVBE participation incentives are calculated according to the table below.

DVBE Participation Level Incentive Applied Less than 1% 0% Incentive 1% to 1.99% 1% Incentive 2% to 2.99% 2% Incentive 3% to 3.99% 3% Incentive 4% to 4.99% 4% Incentive 5% or Higher 5% Incentive

4. Maximum Allowable Preferences

In no event shall the amount of the certified small business or non-small business subcontractor preferences awarded on a single bid exceed $50,000.00, and in no event shall the combined cost of the certified small business or non-small business subcontractor preferences and preferences awarded pursuant to other provision of law exceed $100,000.00. The five percent (5%) calculation preference is used for computation purposes only and does not alter or affect the actual bid price or the amount of the executed contract. When a certified small business is the lowest responsive, responsible bidder, then there is no need to compute the small business preference as the certified small business is the low bidder.

5. Disabled Veteran Business Enterprise (DVBE) Program

Under California Code of Regulations 1896.99.100, the California DVBE incentive provides responsive/responsible Bidders the opportunity to receive additional incentive calculations. The incentive is applied at the time of IFB cost evaluation when a Bidder has identified a California-certified DVBE subcontractor to provide services or commodities in support of the overall contract effort. Application of the DVBE incentive may not displace a certified small business low bidder.

The following are elements of the…