Contract Submittals Document.pdf

CONTRACT SUBMITTAL REQUIREMENTS

SR-01 Submittals for Information

The Contractor will be responsible for obtaining the encroachment permits, application for electrical service, etc. as specified in the pre-construction submittals listed on the “Submittal Review Form”. The Project Engineer shall receive 3 copies of all approved permits and application fees for verification purposes prior to the start of any construction. The Government has provided the Contractor with the necessary information as it is related to the project on the permit applications as identified in the Exhibits section of the contract documents in order to expedite the application process.

The contractor is responsible for contacting the local utility authority to complete the application and pay the required application fees.

The Contractor within five days after the work commences shall furnish 3 copies of a work schedule, for approval, as required by contract clause. The schedule shall be in the form of a progress chart indicating the starting and completion dates of the salient features of the work, including acquiring materials and equipment. The schedule shall indicate the work by percentage for any given date.

During the course of construction, the Contractor will responsible for maintaining the integrity of all permanent survey monuments (brass cap, iron pin, hub, etc.) established by the Government through avoidance. The contractor will be responsible for making the determination as to whether or not avoidance is possible when the circumstance arises. If the Contractor deems that it is necessary to destroy the integrity of the monument, then the Contractor will be held accountable for re-establishing the survey monument’s permanency by having a legal land survey conducted by a registered land surveyor. The contractor will provide the Government 3 copies of supporting documentation with the surveyor’s certification that the monuments have been re-established.

SR-02 Material Submittals

The Contractor shall furnish to the Project Engineer 3 copies of all material submittals listed on the "Submittal Review Form". All material submittals or resubmittals shall be accompanied by and furnished in accordance with this "Submittal Review Form". The location of the specification for each of these items in the Technical Provisions is indicated on this form. If the item description for the material submittal is not the exact brand or model specified by the Government, then 3 copies of the manufacturer's descriptive literature, catalog cut-sheets, etc., must also be included with the submittal. In all cases, the Contractor shall enter the exact brand and model on the "Submittal Review Form" for that particular item. All material submittals are required within 14 days after receipt of Notice to Award. The Contractor should allow 7 days from receipt by Project Engineer for review and approval or rejection by the Government. For each material resubmittal required, the Contractor should allow an additional 7 days from date of receipt by the Project Engineer for review and approval or rejection by the Government.

SR-03 Design Submittals

For the following referenced items, 3 copies of all design submittals and related shop drawings are required. Each design submittal or re-submittal and related shop drawing shall be listed on the " Submittal Review Form" with an appropriate reference to the attached submitted. All design submittals are required within 14 days after receipt of Notice to Award. The Contractor should allow 10 days from receipt by Project Engineer for review and approval or rejection by the Government. For each design re-submittal required, the Contractor should allow an additional 10 days from date receipt by the Project Engineer for review and approval or rejection by the Government.

SR-04 Operation and Maintenance Manuals

The contractor shall prepare three (3) Operation and Maintenance (O&M) Manuals for equipment furnished and incorporated in the work. The manuals shall be prepared in durable 3-ring binders, approximately 8.5 x 11 inches in size, and with at least the following:

1. Identification on the front cover stating the general nature of manual.

2. Typed index and index tabs identifying each section.

3. Complete instructions regarding operation, maintenance, and troubleshooting of all equipment. Material list of components with manufacturers' bulletins and list of replacement parts, part numbers, and name and address of nearest vendor of the parts and equipment.

4. Physical wiring diagram of all control system devices, accessory equipment, and the physical location of each wire between connection terminals on these devices.

5. Electrical schematic (ladder) diagram of the control system showing all circuits and control components in symbolic form using standard symbols. The diagram shall include a legend that explains all symbols.

6. Outline dimension and general physical arrangement drawings of each enclosure and panel board.

7. Copy of all guarantees and warranties issued.

SR-05 As-Built Drawings

The as-built drawing shall be a record of the construction as installed and completed by the Contractor. They shall include all the information shown on the contract set of drawings and a record of all deviations, modifications or changes from those drawings which were incorporated in the work; all additional work not appearing on the contract drawings; and all changes which are made after final inspection of the contract work.

The Contractor shall mark up a set of plans to show the as-built conditions. These as-built marked prints shall be kept current and available on the job site at all times. The changes from the contract plans that are made in the work or additional information that might be uncovered in the course of construction shall be accurately and neatly recorded as they occur by means of details and notes. No construction work shall be concealed until it has been inspected, approved, and recorded. The drawings shall show at least the following:

a) The project number, contract number, community name, and other relevant general information.

b) The location and description of any utilities or other installations known to exist within the construction area.

c) The location and description of all facilities installed by the Contractor. The location of facilities shall include accurate dimensions and at least 2 ties to permanent features for all major components.

A set of as-built marked prints shall be delivered to the Project Engineer before performance period completion date. As-built drawings must be approved before final payment will be made.

SUBMITTAL REVIEW FORM

Received by Proj. Eng. Submittal No.

Date Initial Contract Name

Contract No.

Return to Contractor Contractor Date Initial Project No.

ITEM DESCRIPTION* ACTION BY

NO. (Indicate Type, Model No., Manufacturer, etc.) GOVERNMENT

MATERIAL SUBMITTALS REQUIRED

1. Compaction Test Lab Results

TP 02315

2. Compaction Test Field Results

TP 02315

3. Excavation Plan

TP 02315

4. Imported Pipe Bedding

TP 02315

5. Imported Structural Fill ______________________________

TP 02315

6. Blasting Plan

TP 02316

7. Blaster In Charge

TP 02316

8. Flowable Fill: Design Mix

TP 02322

9. Silt Fence Material ______________________________

TP 02370

10. Storm Water Pollution ______________________________

Protection Plan TP 02370

11. PVC Water Main and Fittings, TP 02510

12. Flush Hydrant Assembly ______________________________

TP 02510

13. Gate Valve and Box ______________________________

TP 02510

14. Pressure Reducing Valve ______________________________

TP 02510

15. Air Release Combination ______________________________

Valve, TP 02510

16. Special Anchoring Retainer ______________________________

Glands, TP 02510

17. Tracing Wire, Box, Splice ______________________________

Materials, TP 02510

18. Pressure Testing ______________________________

TP 02510

19. Water Service Line ______________________________

TP 02518

20. Saddles ______________________________

TP 02518

21. Corp Stop _____________________________

TP 02518

22. Curb Stop with Box ______________________________

TP 02518

23. Individual PRV ______________________________

TP 02518

24. Water Meter and Box ______________________________

TP 02518

25. Marker Post ______________________________

TP 02518

26. Meter Electronic Reading ______________________________

Transmitter, TP 02518

27. Coarse Gravel ______________________________

TP 02525

28. Spring Development Box ______________________________

TP 02525

29. Water Collection Screen ______________________________

TP 02526

30. Well Screen ______________________________

TP 02526

31. Sewer Service Line ______________________________

TP 02532

32. Sewer Wyes and Saddles ______________________________

33. Service Line Cleanout ______________________________

34. Septic Tank ______________________________

TP 02540

35. Septic Tank Riser ______________________________

TP 02540

36. Distribution Box ______________________________

TP 02540

37. Synthetic Fabric ______________________________

TP 02540

38. Inspection Port ______________________________

TP 02540

39. Flow Divider ______________________________

TP 02540

40. Diversion Valve ______________________________

TP 02540

41. Screened Baffle ______________________________

TP 02540

42. Lift Station ______________________________

TP 02541

43. Pressure Drainfield ______________________________

TP 02540

44. Chamber Drainfield ______________________________

TP 02540 & 02541

45. Piping ______________________________

TP 02540, 02541 & 02545

46. Sewage Pump ______________________________

TP 02545

47. Pump Chamber ______________________________

TP 02541 & 02545

48. Septic Tank Lift Station ______________________________

TP 02545

49. Hydro-seed ______________________________

TP 02545

50. Curtain Drain (see 02620 ______________________________

For Detail) TP 02620

51. Asphalt Concrete Paving ______________________________

TP 02740

52. Topsoil ______________________________

TP02920

53. Seed Mixture, Application ______________________________ Rate/Times, TP 02920

54. Mulching Material ______________________________

TP 02920

55. Concrete Materials ______________________________

TP 03300

56. Metal Reinforcements ______________________________

TP 03300

57. Grout Mixes ______________________________

TP 04070

58. Hypochlorinator ______________________________

TP 11240

59. Chemical Injector Assembly ______________________________

TP 11240

60. Individual Chlorinator ____________________________

System, TP 11240

61. Media Analysis ____________________________

TP 13220

62. Slow Sand Filter ______________________________

63. Roughing Filter ______________________________

64. Water Pressure Tank ______________________________

TP 15450

65. Water Storage Tank ______________________________

TP 15450

66. Pump Control Box ______________________________

TP 16100

67. Pump Protection ______________________________

TP 16100

68. Float Switch ______________________________

TP 16100

69. Float Valve ______________________________

TP 15451

70. Sample Spigot ______________________________

TP 15451

DESIGN SUBMITTALS REQUIRED

71. Blasting Log ______

TP 02316

72. Lift Station Control Panel ______________________________

TP 02545

POST CONSTRUCTION SUBMITTALS

73. Flowable Fill: Manufacturer’s

Certificate, TP 02322

74. Flowable Fill: Delivery Tickets, TP 02322

75. Pressure Test Certificate ______________________________

TP 02510

76. Disinfection Report ______________________________

TP 02156

77. Bacteriological Report ______________________________

TP 02516

78. As-Built Records ______________________________

See All TP’s

79. Warranty Information- ______________________________

Individual Sewage Lift Station

TP 02540 – TP 02545

* If the item description for a material submittal is not the exact brand or model specified by the Government, then 3 copies of the manufacturer's descriptive literature, catalog cut-sheets, etc. must be included with the submittal. For design submittals requiring design calculations, shop drawings, wiring and control diagrams, etc., 3 copies of each must also be included with this submittal. If item is exact brand or model, list brand, model and "as specified".

Submitted by:

Contractor’s Signature Date

IHS Concurrence:

District Engineer’s Signature Date