1018530-event.pdf

23 September 2021

Upgrade to Video Software and Firmware - Inverness Jail Upgrade to Video Software and Firmware - Inverness Jail

23 September 2021

Open 8/20/2021 8:00 AM PDT Type Invitation to Bid (ITB) Close 9/23/2021 2:00 PM PDT Number ITB-14-2022 Currency US Dollar

Sealed Until 9/23/2021 2:00 PM PDT

Payment Terms 0% 0, Net 30

23 September 2021

Contacts Jimmy Chao jimmy.chao@multco.us

Phone +1 503-988-9808 ext. 89808

23 September 2021

Commodity Codes Commodity Code Description 43221525 Intercom Systems 46010000 Defense, Law Enforcement, Safety Equipment & Supplies 46171604 Alarm Systems 52161500 Audio & Visual Equipment 72101000 Building Construction, Maintenance/Repair 72151502 Electric power system construction service 99070414 Video System Design

23 September 202123 September 202123 September 202123 September 202123 September 202123 September 202123 September 202123 September 202123 September 2021 mailto:jimmy.chao@multco.us

ADDENDUM 1/AMENDMENT 1

Mandatory Pre-Bid attendance list and Mandatory Walkthrough attendance list have been uploaded to ARC and the Buyer Attachments section of this event.

MANDATORY PRE-BID CONFERENCE WITH MANDATORY WALKTHROUGH

A MANDATORY Pre-Bid conference is scheduled for Wednesday, September 1, 2021 at 10:00 AM PT. This meeting will be a Google Meet virtual meeting.

Google Meet joining info Video call link: https://meet.google.com/ket-ibhi-mwj Or dial: (US) +1 304-810-2284 PIN: 575 361 541#

A MANDATORY Walkthrough is scheduled for Wednesday, September 1, 2021 at 1:00PM. Meeting will be at the Inverness Jail located at 11540 NE Inverness Dr., Portland, OR 97220.

Attendance of the mandatory Pre-Bid conference is recommended for attendance of the mandatory Walkthrough.

Please RSVP for this Walkthrough using the Q&A tool of this sourcing event. Include in your RSVP the number of people who will be attending.

Attendees will observe all social distancing and mask requirements. Photos will be allowed of the work area only.

Attendance at both the Pre-Bid Conference AND Walkthrough are required for bid eligibility.

PREQUALIFICATION

All persons desiring to bid for contracts requiring prequalification shall submit a completed prequalification application to the Multnomah County Purchasing office via email to prequal@multco.us . Such statements shall be received at least 10 days prior to the date that bids are due.

Bidders are required to pre-qualify in the required class of work for at least the amount of the project estimate. Failure to do so shall result in rejection of bid. If you feel you are already prequalified in the correct class(es) of work and dollar amount, please contact prequal@multco.us to confirm prior to the 10 day deadline listed above.

Pre-qualification – Complete and submit the Prequalification Application Form for the class(es) of work:

(1) Building Alteration and Repair

BID DOCUMENTS

All documents for this bid, contract terms and conditions, and project manual are available for view and download on the Buyer Attachments page of this Sourcing Event. Documents are also available through https://order.e-arc.com/arcEOC/PWELL_Main.asp?mem=45 Click on Public Planroom, and scroll to this project’s listing.

The Buyer Attachments page includes the following:

Description mailto:prequal@multco.us mailto:prequal@multco.us https://order.earc.com/arcEOC/PWELL_Main.asp?mem=45

Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures

Facilities Prime Contractor Prequalification Instructions and Application Bidding Pages ITB-14-2022 Project Manual ITB-14-2022 (Includes Sample Contract) Drawings ITB-14-2022

SPECIFICATIONS AND ADDITIONAL REQUIREMENTS

See specifications on Buyer Attachments page of this Sourcing Event.

RESPONSIBLE BUSINESS PRACTICES

Your organization will perform all the following Responsible Business Practices listed in the section if awarded this contract:

Your organization will apply route optimization strategies when providing services, which reduces dependency on oil, saves money and reduces climate changes when feasible.

Your organization will, where possible, and in accordance with the scope of services to be provided under this contract, recycle, reuse and reduce waste going to landfill.

Your organization will include, where possible, diverse suppliers, vendors and subcontractors when conducting business and in the supply chain.

PREVAILING WAGE

Do apply to this Contract. The wage rates to be paid are set forth in Prevailing Wage Rates on Public Works Contracts in Oregon, which is incorporated by reference. Copies are available from any office of the Wage and Hour Division of the Bureau of Labor and Industries. Copies are also available on the bureau's webpage at www.oregon.gov/boli.

Current Prevailing wage rate: Effective July 1, 2021

BID BOND

A Bid Bond not less than ten (10) percent of the total amount of the bid will be required for this solicitation. A copy of the Bid Bond is to be uploaded to the Bid Bond question under Prerequisites.

PERFORMANCE AND PAYMENT BONDS

Performance and payment bonds will be required for this contract.

BID SUBMISSION

Bids must be submitted electronically through this Sourcing Event. Documents required two (2) hours after bid closing time may be included at time of bid submission. If preferred, upload documents to the Supplier Attachment page of this Sourcing Event.

VIRTUAL BID OPENING

Bids will be opened and read virtually on September 23, 2021 at 2:15pm via Google Meet unless changed by Addendum.

Google Meet joining info Video call link: https://meet.google.com/fud-oyws-vrq Or dial: (US) +1 601-909-0187 PIN: 913 491 788# More phone numbers: https://tel.meet/fud-oyws-vrq?pin=9127759241081 http://www.oregon.gov/boli

CONTRACT AWARD

As a result of this sourcing event process, Multnomah County intends to award a single contract to the proposer that meets the minimum requirements with the lowest bid entered for Group S.1.1 Upgrade to Video Software and Firmware.

Required to View Event

Prerequisites Required to Enter Bid

23 September 2021

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

3. Please review the bid security requirements and upload required information per instructions.

4. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

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Buyer Attachments

1. Procedural Instructions Bids (Construction)

2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

3. Project Manual ITB-14-2022.pdf

4. Drawings ITB-14-2022.pdf

5. Bidding Pages ITB-14-2022.pdf

6. ITB-14-2022 Addendum 1.pdf

23 September 202123 September 202123 September 202123 September 202123 September 202123 September 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1018530-817781566Procedural%20Instructions%20Bids%20%28Construction%29%20-%2006.26.19.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695508565&Signature=ZmJ8Ob0FHajJAN3v%2BY%2Fc2pdPgUw%3D https://multco.us/file/73233/download https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1018530-1113501574Project%20Manual%20ITB-14-2022.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695508565&Signature=wN34MaD6eBnqPadM5Fok47JsaSs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1018530-1111942333Drawings%20ITB-14-2022.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695508565&Signature=q1jK8gk1rByQmto19weCOa1T8IA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1018530-1120837075Bidding%20Pages%20ITB-14-2022.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695508565&Signature=GXgss70%2F15yPFGbMrTG29TsG4PY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1018530-1131033404ITB-14-2022%20Addendum%201.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695508565&Signature=bbFVigkobDHAqLEnExqWk%2BIPsjo%3D

Questions Required Questions

Group 1: Company Certification Information - This section is not scored Instructions:

1.1 State of incorporation

1.2 Date of incorporation

1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder, as described in ORS 279A.120, a. ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.” b. “Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the pre-requisite, Bidder shall provide an explanation to their offer here.

1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.6 Upload additional explanation as needed

1.7 Name of person submitting the Bid:

1.8 Title of person submitting the Bid:

1.9 I represent that I am at least eighteen (18) years of age.

1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

1.13

Information of the surety which will provide the performance bond if the contract is awarded to Bidder:

1. Name of Surety

2. Name of Agent

3. Phone # of Agent

4. Email Address of Agent

5. Address of Agent

1.14 CCB Number

1.15 CCB expiration date

1.16 EEO Certified

1.17 Provide expiration date if EEO Certified.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Upgrade to Soft/Firmware at IJ 1 USD - US Dollar

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