Walker River Roof RFP 10-161-SOL-00005.pdf

INSTRUCTION TO OFFERORS

This Request for Proposals (RFP) Number 10-161-SOL-00005 is for a Roof Replacement Project at Walker River Indian Clinic and is 100% set-aside for small business participation. The North American Industry Classification System (NAICS) code for this RFP is 238160 and the accompanying size standard for Small Business classification is revenue of $14M annually or less. Please review the RFP carefully before submitting an offer.

Detailed submittal instructions are contained in Sections L and M of this RFP. Proposals that do not contain the documents and information required may be rejected. Offers must be returned no later than the date and time shown in Block 9 of the Standard Form 33, "Solicitation, Offer and Award", unless otherwise noted in a subsequent amendment to the RFP.

A SINGLE JOINT SITE VISIT WILL BE CONDUCTED AT THE WALKER RIVER

INDIAN HEALTH CLINIC ON JANUARY 14, 2010 AT 3:00 PM. ALL OFFERORS ARE

ENCOURAGED TO ATTEND. Please contact the Project Manager, Brandon Groh - Cell No. 520-940-8911 (refer to Part 1, Section C-1(a) for additional contact information), for more details on the site visit and driving instructions.

DELIVER ALL COPIES OF RFPs TO:

Contracting Officer Indian Health Service Div. of Engineering Services-Dallas 1301 Young Street, Suite 1071 Dallas TX 75202-5433

SPECIAL NOTICE: The Indian Health Service will accept facsimile (Facsimile Number is 214-757-5194) or email (email address for submission is: barry.prince@ihs.gov.)

proposal submissions in response to this RFP. For Facsimile responses, please review the Provision at Section L-5. To be considered timely and complete, The offer must include a legible copy of the complete Offer Bond when submitted by email or facsimile (refer to Clause L-2, Offer Guarantee). EMAIL PROPOSALS MUST BE

SUPPLEMENTED WITHIN THREE (3) CALENDAR DAYS AFTER THE DATE SET

FOR RECEIPT OF OFFERS (see SF33, Block 9) by submission of paper (with original signature appropriately affixed) RFP documents.. Where the Offeror submits a facsimile or email proposal, such proposal MUST MIRROR THE PAPER ORIGINAL PROPOSAL SUBSEQUENTLY SUBMITTED. If the email submission varies from the paper submission or the paper submission is received more than three (3) calendar days after the date set for receipt of proposals listed in Block 9 of SF33, such proposal documents MAY BE REJECTED or determined a late submission, as appropriate. The Indian Health Service WILL NOT ACCEPT Telegraphic or Telephonic proposals.

Questions concerning this solicitation must be submitted in writing via email to:

barry.prince@ihs.gov.

The cut off date for all questions is January 26, 2010.

SPECIAL INFORMATION

MANDATORY REGISTRATION REQUIREMENT: Please review the clause in Part IV, Section L of this Solicitation, FAR 52.204-7 Central Contractor Registration: Any and all firms or persons wishing to respond to this solicitation must be registered in the “Central Contractor Registration (CCR) database”. By submission of an offer, the offeror acknowledges the requirement that a prospective awarder shall be registered in the CCR database prior to award, and maintains registration updates during performance, and through final payment of any contract.

UNION MEMBERSHIP According to the executive order issued by President George W. Bush in February 2001 Contractors must post the union notice in "conspicuous places" and it must include the following statement: "Under federal law, employees cannot be required to join a union or maintain membership in a union in order to retain their jobs". In addition the statement must also explain that nonunion employees can only be required to pay dues for collective bargaining, contract administration and grievance adjustment and any employee who believes they have been paying dues for other costs may be entitled to refunds.

ECONOMY AND EFFICIENCY IN GOVERNMENT PROCUREMENT THROUGH

COMPLIANCE WITH CERTAIN IMMIGRATION AND NATURALIZATION ACT

PROVISIONS (Executive Order 12989 of February 13, 1996 by President William Clinton) This order is designed to promote economy and efficiency in Government procurement.

Stability and dependability are important elements of economy and efficiency. A Contractor whose work force is less stable will be less likely to produce goods and services economically and efficiently than a Contractor whose work force is more stable. It remains the policy of this Administration to enforce the immigration laws to the fullest extent, including the detection and deportation of illegal aliens. In these circumstances, Contractors cannot rely on the continuing availability and service of illegal aliens, and Contractors that choose to employ unauthorized aliens inevitably will have a less stable and less dependable work force than Contractors that do not employ such persons. Because of this Administration’s vigorous enforcement policy, Contractors that employ unauthorized alien workers are necessarily less stable and dependable procurement sources than Contractors that do not hire such persons. I find, therefore, that adherence to the general policy of not contracting with providers that knowingly employ unauthorized alien workers will promote economy and efficiency in Federal procurement.

NOW, THEREFORE, to ensure the economical and efficient administration and completion of Federal Government contracts, and by the authority vested in me as President by the Constitution and the laws of the United States of America, including 40 U.S.C. 486(a) and 3 U.S.C. 301, it is hereby ordered as follows: It is the policy of the executive branch in procuring goods and services that, to ensure the economical and efficient administration and completion of Federal Government contracts, contracting agencies should not contract with employers that have not complied with section 274A(a)(1)(A) and 274A(a)(2) of the Immigration and Nationality Act (8 U.S.C.

1324a(a)(1)(A), 1324a(a)(2)) (the ‘‘INA employment provisions’’) prohibiting the unlawful employment of aliens. All discretion under this Executive order shall be exercised consistent with this policy.

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING ��������������������

�� ���� �!""�#$�%&�!#%'%&����& (!)%�$��"!#�"*#&%$+%&'�,+��$*))�%�$�!#�$�#-%(�$�%&�,+�� (+� *���.%���/��#�(�%-� ��,�,+��)��(��$)�(%"%� �%&��,�0�12�!#�%"

+�& (�##%� 2�%&�,+�� �)!$%,!#3��!(�,� �%& *&,%� �!(���,%0�

�4������ */0%$$%!&$2��! %"%(�,%!&$2��& �5%,+ #�.��$6�� ��� �(,%!&��2��#!-%$%!&� 7849�!#�� 7�47�������!""�#$��#��$*/:�(,�,!�����,�#0$��& �(!& %,%!&$

����4����������

77�������������

������>�4������ �

������� ������5���

���6���,�0�7 � !�$�&!,��))�3�%"�,+��$!�%(%,�,%!&�%&(�* �$�,+��)#!-%$%!&$��,�� 7847�2��%&%0*0��% ��((�),�&(����#%! �

� �&�(!0)�%�&(��.%,+�,+���/!-�2�,+��*& �#$%'&� ��'#��$2�%"�,+%$�!""�#�%$��((�),� �.%,+%& (���& �#� �3$������ ���� ��� ���������� ���������

!�����������"#!0�,+�� �,��"!#�#�(�%),�!"�!""�#$�$)�(%"%� ��/!-�2�,!�"*#&%$+��&3�!#�����%,�0$�*)!&�.+%(+�)#%(�$��#��!""�#� ��,�,+��)#%(��$�,�!))!$%,�

��(+�%,�02� ��%-�#� ��,�,+�� �$%'&�,� �)!%&,<$=2�.%,+%&�,+��,%0��$)�(%"%� �%&�,+��$(+� *���

7A�����

����6

7�� ��� ��� ���������������B��

7A����� ������B �<C= A�����

78� ���?

�5������ �4 ���6

7��� ��������4

���� �������B 7��

7�����������

7��������?����������� ����������>��4��

79�� �� ����� 71������������

7������������� �������� � A������

����������B������ �

��4��.�# �.%���/��0� ��!&�,+%$��!#02�!#�!&� ,�& �# ��!#0� �2�!#�/3�!,+�#��*,+!#%E� �!""%(%���.#%,,�&�&!,%(��

�������D������������������������

78<(=

8������ � �������B��"��� �����B�� ��5�������������B ����

9��� 1���5��������

1������� �����������"���

8���B������ ����������

���6���&�$���� ��/% �$!�%(%,�,%!&$��F!""�#F���& �F!""�#!#F��0��&��F/% F���& ��F/% �#F�

7�������

1 93

10-161-SOL-00005 ✘ 01/07/2010 IHS1078590

CONTRACTING OFFICER

Indian Health Service Engineering Services

1301 YOUNG ST. ST,1071 DALLAS, TEXAS 75202

SAME AS BLOCK 7

REFER TO BLOCK 7 until 2:00 pm 02/09/2010

Barry Prince 214 767-8590 barry.prince@ihs.gov

✘ 1

✘ 2

✘ 3-15

✘ 16

✘ 17-21

✘ 22-24

✘ 25-32

✘ 33-40

✘ 41-53

✘ 54

✘ 55-69

✘ 70-85

✘ 86

Request For Proposals - Roof Project, Walker River Page 2 of 93

10-161-SOL-00005

PART I, SECTION B

SUPPLIES OR SERVICES AND PRICES

B-1 Potential Award Without Discussions The Offeror is advised that an award may be made without discussion, exchanges or any contact concerning the offer received. The Offeror should not assume that they will be contacted or afforded an opportunity to qualify, discuss, or revise their offer after submission. Therefore, the Offeror should present what is considered its best and final price at time of initial submission.

B-2 Offer The offeror must provide a price for the roof replacement project (Item 0001 in Section B-4.

B-3 Notices and Evaluation Factors Refer to the Request for Proposals (RFP), Part IV, Sections L and M, for detailed instructions on proposal submittal requirements.

B-4 Item Prices

ITEM DESCRIPTION PRICE

0001 Replace Roof at Walker River Tribal Health Clinic as specified in the Scope of Work detailed in Part 1, Section C of the RFP ________________

B-5 Proposed Performance Time The Government desires performance such that all work required under Part 1, Section C of this solicitation is completed within 28 calendar days after beginning performance.

The Offeror shall insert (below) the number of calendar days proposed for completion after beginning performance of this work:

_______________ Calendar days after Notice to Proceed (refer to Part I, Section F, Paragraph F-6, "COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK" (Apr 1984) FAR 52.211-10. If the Offeror leaves this Paragraph B-5 blank, such action signifies the Offeror's agreement that the Government's desired performance period is acceptable and will apply to any contract awarded under this RFP.

Request For Proposals - Roof Project, Walker River Page 3 of 93

Part I, SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 Scope of Work – Roof Replacement

(a) GENERAL The work covered by these specifications will be constructed on the Walker River Indian Reservation at the Walker River Health Clinic, which is located in Mineral County, Nevada. The work will include, but not be limited to, furnishing all plant, labor, tools, equipment and materials and performing all operations in connection with the replacement of the roof of the Walker River Health Clinic and other related work to make a complete and operating system.

The Contractor must familiarize himself with the local conditions of the project sites.

Failure to do so shall in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from the Project Engineer:

Brandon Groh Office of Environmental Health and Engineering Two Renaissance Square 40 North Central Avenue, Suite 720 Phoenix AZ 85004 Telephone (602) 364-5344.

(b) SUBMITTALS

A. Submittals are required:

l. Where called for in these specifications or on the drawings.

2. For any item the Contractor proposes to substitute for a specified item as an "or equal".

3. For any proposed design change or deviation from these specifications or the drawings.

4. For anything in these plans or specifications found to conflict with applicable codes and ordinances.

5. For anything the Contractor does not understand.

B. Four sets of submittals shall be provided to the Owner or his representative at least two weeks before a determination is required. Substitutions or deviations not approved by the Owner will risk rejection. Submittals may be drawings, sketches, manufacturer's literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision. The submittal will indicate the amount to be added to or deducted from the bid price should the submittal be accepted.

(c) SCHEDULE Submittals and project schedule shall be provided to the Project Engineer within 14 days of the notice of award. The Project Engineer will review the submittals and return comments within 7 working days. The total project completion time will be 60 consecutive calendar days.

Request For Proposals - Roof Project, Walker River Page 4 of 93

(d) PROTECTION OF SITE, MOVING FENCES AND MINOR STRUCTURES Except as otherwise provided herein, the Contractor shall protect all fences, structures, walks, utilities, trees, shrubbery, lawns, etc. During the progress of the work he shall remove all debris and unused materials and shall, upon completion of the work, restore the site as nearly as possible to its original condition, including the replacement, at the Contractor's sole expense, of any facility or landscaping which has been destroyed or damaged beyond restoration.

The Contractor shall make all temporary openings in fences and make the necessary repairs to replace the existing fences in their original locations and conditions. Culverts, drainage pipes or other minor structures which may have to be moved temporarily from the alignment of the work shall be removed, cared for, and reset by the Contractor in a manner satisfactory to the Owner.

It shall be the Contractor's responsibility to visit the project site and determine actual conditions with regard to the existence of old car bodies, abandoned houses, fences, driveways, sidewalks, approaches, and other miscellaneous obstacles to construction.

No separate payment shall be made for the removal or replacement of these items.

(e) LINES AND GRADES The Contractor shall be responsible for all construction survey staking.

(f) RECORD DRAWINGS The Contractor shall maintain a continuous and up to date record of the location of all facilities installed or encountered under this contract. The record shall show the stationing along the pipe line of all facilities installed or encountered, such as service connections, valves, hydrants, bends, tees, interconnections, manholes, other pipes crossing the work, buried electrical or telephone lines, and any other objects which may need to be located in the future. Manhole rim and invert elevations shall be shown where applicable. In addition, where practical, all bends, tees, valves, service connections, inter connections etc., shall be located by two measurements from the object toward easily locatable "permanent" points such as corners of buildings, power poles, fire hydrants, wing walls, etc. In general these measurements shall be limited to 100 feet or less and shall form an angle of 60 to 120 degrees. The locations of mains shall be referenced to the center line of paved streets or roads where possible. The record may be a marked set of contract drawings, log book, sketches, or other suitable documents. This record shall be available to the Owner for inspection daily. Acceptance of work for partial payment shall not be made unless the record is up to date and complete.

Final payment shall not be made until a legible, accurate copy of the "As Constructed" information as described above has been given to and approved by the Owner as evidenced by the issuance of a receipt by him indicating the adequacy of the information. Two extra sets of the contract drawings will be provided for this purpose if requested.

(g) WARRANTIES Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance.

Request For Proposals - Roof Project, Walker River Page 5 of 93

He shall replace promptly and at his own expense any materials and workmanship which fails during this warranty period.

(h) UTILITIES Unless otherwise indicated in these specifications, the Contractor shall arrange for and provide any required utilities at his sole cost and expense. This includes but is not limited to water for compaction or testing, power for operating his plant or equipment including testing installed equipment, and personnel sanitation facilities.

(i) PRECONSTRUCTION CONFERENCE A preconstruction conference will be held before the work proceeds which will cover the responsibilities and procedures of each of the interested parties to see that the project is completed according to the contract plans and specification.

(j) SAFETY REQUIREMENTS The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 CFR Part 1926)", with additions or modifications thereto, in effect during construction of this project. The following measures or provisions are to be adhered to at all times during the construction of this project:

A. All heavy construction machinery including trenching machines, bulldozers, backhoes, etc., must be equipped with a roll bar meeting the requirements of the above regulation;

B. Safety helmets will be worn by all personnel working at the site; and C. Safety shoes or boots will be worn by all personnel working at the site.

C-1.1 STANDARD SPECIFICATIONS

When referred to in these specifications, the following means the latest edition, publication, standard, or specification of:

AASHTO American Association of State Highway and Transportation Officials ACI American Concrete Institute ADA Americans with Disabilities Act ANSI American National Standards Institute ASTM American Society for Testing and Materials AWWA American Water Works Association FDA Food and Drug Administration NEMA National Electrical Manufacturers' Association NEC National Electrical Code NSF National Sanitation Foundation OSHA Occupational Safety and Health Administration SSPC Steel Structures Painting Council UL Underwriters Laboratories, Inc.

UBC Uniform Building Code UMC Uniform Mechanical Code UPC Uniform Plumbing Code

C-1.2 NOTIFICATION REQUIREMENTS

Request For Proposals - Roof Project, Walker River Page 6 of 93

The Contractor is responsible to notify all utility companies involved whenever a utility line is to be cut, tapped, moved, or in any way disturbed from its original placement.

Sufficient notice shall be given to the utility company so that its users can be informed of any disruption of service. Such notice must be given no less than 24 hours in advance.

C-1.3 HEALTH CLINIC ROOFING REPLACEMENT

(a) GENERAL The work covered by these specifications will be constructed on the Walker River Indian Reservation at the Walker River Health Clinic, which is located in Mineral County, Nevada. The work will include, but not be limited to, furnishing all plant, labor, tools, equipment and materials and performing all operations in connection with the re-roofing of the Clinic in accordance with these specifications. The Contractor will be responsible for verifying the conditions at the site. The Contractor will conduct site clearing operations to ensure minimum interference with roads, streets, and other adjacent occupied or used facilities. Do not close or obstruct occupied or used facilities without permission from authorities having jurisdiction.

The Contractor shall perform the work in a manner to assure full compliance with all applicable Federal, State, and Local laws and regulations governing safety, health and sanitation. He shall provide adequate safeguards, safety devices, and protective equipment and take any other ordered actions as determined reasonably necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract.

The building will be protected from weather throughout the duration of the contract.

Damage to the building, equipment, plants, trees, or other property will be promptly repaired or replaced at the Contractor’s expense.

(b) SUBMITTALS:

Submit copies of each of the manufacture’s literature and written installation instructions for materials to be used including shingles, roofing felt, ice dam and water shield, roofing nails, metal drip edge, metal flashing, and roofing cement. The notice to proceed will not be issued until all submittal documents are received and approved by the Project Manager. The Project Manager will keep one set of submittals for his records, the rest will be returned with a letter describing the action taken on each material and missing materials. Submittals are to be delivered to:

Division of Facilities Engineering ATTN: Brandon Groh Two Renaissance Square 40 N. Central Ave, Suite 720 Phoenix, AZ, 85004-4424

(c) DELIVERY AND STORAGE

A. Deliver materials in manufacturer’s unopened bundles or containers with the manufacturer’s brand, product identification, and name clearly marked thereon.

B. Shingle bundle wrapping shall bear the label of Underwriters Laboratories, Inc.

C. Materials shall be stored in a secure location, protected from weather and in accordance with manufacturer’s written instructions.

D. Roll goods shall be stored on end in an upright position.

Request For Proposals - Roof Project, Walker River Page 7 of 93

(d) GENERAL PRODUCTS A. This building is part of a Historic District. The IHS has obtained clearance from the Nevada State Historic Preservation Office to replace the roof. The IHS submitted to SHPO that Tamko Heritage 50 shingles, colored Olde English Pewter, will be used. This product was specifically approved by the SHPO. If the Contractor chooses to deviate from the SHPO-approved product, the IHS will be notified immediately in order for clearance to be obtained.

B. Furnish and install ASTM D3462, Class A fire rated, 50-guaranteed roofing shingles. Maximum exposure is 5-5/8”, wind resistant to 90 MPH; minimum weight is 220 pounds per square. Starter shingles and hip & ridge shingles shall be as specified in the shingle installation instructions.

C. Furnish and install a non-perforated asphalt saturated organic felt which meets ASTM D226, Type I, or ASTM D4869, Type I, or as specified in the shingle application instructions.

D. Fasteners must be a minimum #12 gage 3/8” diameter head, galvanized, stainless steel, aluminum, or copper corrosion-resistant nails. Fasteners must be sufficient length to penetrate into the sheathing ¾”, or through the sheathing, whichever is less. The fasteners specified in the installation instructions take precedent over these specifications.

E. Asphalt Adhesive must be 100% asbestos free, quick-setting, complying with ASTM D 4586, Type I, Class I, or as specified in the shingle installation instructions.

(e) EXECUTION A. Remove the existing roofing materials and dispose of the rubbish at an approved landfill off of the reservation that accepts construction waste. The Contractor will not remove more roofing material than he can reasonably cover/waterproof before the end of each work day. Take extra precautions to protect pedestrians from falling rubbish.

Cordon off areas where debris may fall from the roof during roofing operations. The Contractor is to be aware that the facility will be actively delivering healthcare during demolition and construction operations and must take precautions to not interrupt the healthcare process.

B. Install the roofing per the manufacturer’s written installation instructions. Contractor will be required to replace all existing penetration flashings, valley flashings, and eave and rake drip edges. If the roof-mounted equipment is required to be temporarily removed, the Contractor shall submit a removal and replacement plan and keep the plan current. The Contractor is to price plywood decking at a unit rate as an option in case the decking requires replacement.

(f) CLEANUP The Contractor shall be responsible for cleaning up all nails, materials, and small miscellaneous scraps that may have fallen around the building and work area. Upon completion of the work, the Contractor shall leave the site in a condition satisfactory to the Owner. The Contractor will be responsible for disposing of all items and materials not used, as well as all debris and rubbish resulting from the roofing contract. All materials shall be disposed of in an approved landfill that accepts construction waste;

use of a Reservation dump is not an acceptable disposal method.

Request For Proposals - Roof Project, Walker River Page 8 of 93

C-2 SITE INVESTIGATION

The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its costs, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from any drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

C-3 CONTINUITY OF FACILITIES OPERATION

The Contractor shall schedule work to minimize interference with any on-site housing residents and the facilities’ normal operations. Notify the Contracting Officer and Contracting Officer’s Technical Representative (COTR) 24 hours in advance of any shutdowns. Perform all on-site work between the hours of 7:00 AM and 5:00 PM, Monday through Friday (Federal holidays excluded), unless otherwise approved by the Contracting Officer.

C-4 NOTIFICATION OF START AND COMPLETION OF WORK

The Contractor shall notify the Contracting Officer and Contracting Officer’s Technical Representative (COTR) in writing, five (5) calendar days in advance of the date he intends to commence work, and five (5) calendar days prior to the date that work will be ready for final inspection.

C-5 ACCIDENT PREVENTION AND SAFETY STANDARDS

(a) During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and all State Safety and Health Regulations and Construction Standards. When the standards differ, the more restrictive requirement shall apply.

Request For Proposals - Roof Project, Walker River Page 9 of 93

(b) Safety Plan. Within fifteen (10) calendar days of award of the Contract the contractor shall furnish to the Contracting Officer a Safety Plan. Prior to mobilization the Contractor shall furnish, as a submittal, his safety plan applicable to the project.

Furthermore, the Contractor shall brief all employees on proper safety and accident reporting. The Contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the Contractor’s project manager of potential or existing occupational health hazards that require attention. The Contractor shall designate a person on his staff to manage the Contractor's safety and accident prevention program. This person will provide a point of contact for the Contracting Officer on matters of job safety, and shall be responsible for ensuring the health and safety of on site personnel.

C-6 TEMPORARY FACILITIES

(a) STORAGE: The location for exterior stock piling of materials shall be arranged by the Contracting Officer’s Technical Representative (COTR). The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Indian Health Service assumes no responsibility for material or equipment left in the storage area.

(b) SANITARY FACILITIES: Toilet facilities may be available for Contractor use. The Contractor shall ensure the facilities remain clean. The Contractor may be required to provide toilet facilities at some sites.

(c) WATER AND ELECTRICITY: Water and 120V electricity may be available at no cost to the Contractor. If water and electricity are made available for the Contractor’s use, costs for utility connections and disconnections are the responsibility of the Contractor.

(d) TELEPHONE: Public pay phones may be available at various locations at most Indian Health Service Facilities. Please contact the COTR for additional information concerning telephone services.

C-7 EXISTING UTILITIES

Utility locations when shown are approximate. The Contractor shall field-verify all utility locations before digging or trenching. This shall include but not be limited to the use of sonic, electronic or magnetic detection devices, by noting pull box and utility box locations at the surface, and by potholing. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

C-8 MATERIALS

All items shall be inspected by the Project Manager or other designated Government representative prior to installation to ensure proper item is used. Only correctly sized and properly functioning materials shall be used.

All materials provided by the Contractor shall be new; not used or remanufactured.

At project completion the Contractor shall offer to the COTR any extra materials to keep for maintenance purposes. If the COTR does not wish to keep the materials, they will revert back to the contractor for disposal.

Request For Proposals - Roof Project, Walker River Page 10 of 93

C-9 LOCATION ESTABLISHMENT

The Contractor shall provide any staking and layout necessary to construct the proposed facilities as shown on the plans.

The Contractor must familiarize himself with the local conditions of the project site.

Failure to do so shall in no way relieve the Contractor of the responsibility for performing all of the work or operations required as a part of any delivery order under this contract.

C-10 PROTECTION OF SITE

Except as otherwise provided herein, the Contractor shall protect all fences, structures, walks, utilities, trees, shrubbery, lawns, etc specifically required or necessary to complete the work. During the progress of the work the Contractor shall remove all debris and waste materials daily.

Upon completion of the work, the Contractor shall restore the site as nearly as possible to its original condition, including the replacement, at his sole expense, of any facility or landscaping that has been destroyed or damaged beyond restoration.

C-11 WASTE MATERIALS

All construction debris and waste material shall be disposed of off-site. Hospital dumpsters are not available for the Contractor's use.

All unused excavated materials shall be removed from the site and properly disposed of by the Contractor. All materials being removed from the site shall be covered to ensure proper transport.

C-12 PROPOSED BETTERMENTS

The minimum requirements of the contract are identified in the Request for Proposal. All betterments offered in the proposal become a requirement of the awarded contract.

“Betterment” is defined as any component or system, which exceeds the minimum requirements detailed in the contract.

C-13 TRAINING

The Contractor shall provide operational and maintenance training for all systems furnished under the contract for operating and maintenance personnel. The system manufacturer shall conduct the training, where feasible. All operation and maintenance manuals shall be submitted and approved prior to conducting the training. Only approved maintenance manuals will be used for operating and maintenance personnel training.

C-14 MATERIAL SUBMITTALS

(a) Minimum Submittal Requirements Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions or other descriptions in sufficient detail to allow for a complete evaluation by the Government. The Contractor shall provide submittals for any item the Contractor proposes to substitute for a specified item as an “equal item”, for any proposed design

Request For Proposals - Roof Project, Walker River Page 11 of 93 change or deviation from these specifications or the drawings and for anything required in these plans or specifications found to conflict with applicable codes and ordinances.

Products listed in the delivery order will be construed as the minimum allowable standard.

Substitutions or deviations not approved by the Contracting Officer may be rejected.

(i) Catalog cuts: shall contain manufacturer's description, specifications and sketches of the material and equipment provided. The catalog cut shall contain sufficient information, which can be used to determine compliance with these specifications.

Submit catalog cuts as required by the Contract.

(ii) Samples: Submit samples that include color, pattern, style, etc. as required by the Contract.

(b) The Contracting Officer or his designated representative shall provide written acceptance of all submittals. Work shall not commence until all submittals are approved.

Four sets of submittals shall be provided to the Contracting Officer or his designated representative at least two weeks before a determination is required.

(c) Forward all submittals to the Contracting Officer’s Technical Representative (COTR). Submittals shall be accompanied with IHS furnished material submittal form.

Submissions shall be presented in four copies unless indicated otherwise. The Contracting Officer’s Technical Representative (COTR) will return one copy of the submittals to the Contractor, whether approved or rejected.

(d) The Contracting Officer’s Technical Representative (COTR) will review all submittals for compliance with these specifications. Submittals must be approved before any item is ordered or delivered to the job site.

(e) The act of approving submittals, and corrections or comments made during the review, does not relieve the Contractor from compliance with the requirements of the plans and specifications in the Contract.

(f) Certificates of Compliance Certificates of compliance shall be signed by an authorized officer of the manufacturing company furnishing the material, which states that the material being furnished meets all requirements of these specifications and referenced specifications. Submit certificates of compliance as required by the Contract.

(g) Shop Drawings Submit shop drawings when required by the Contract. Drawings shall indicate layouts, dimensions, materials, and other information required to fully describe the items being installed. When required by the Contract, in addition to shop drawings for approval, submit one reproducible set of as-built shop drawings at completion of work.

Request for final payment will not be approved until the marked prints are delivered to the Contracting Officer’s Technical Representative (COTR).

(h) Statements of Procedures Submit job-specific detailed procedural statements for aspects of the project requiring special attention. The statements shall indicate all methods and materials to be used for proper execution of the work. The statements shall also indicate any limiting criteria and scheduling requirements. Submit statements of procedures for the following:

Request For Proposals - Roof Project, Walker River Page 12 of 93

Task

1. Asbestos Removal

2. Lead Paint or Ceramic tile glazes containing lead

3. Scaffolding

4. Selective Demolition

5. Additional statements of procedures may be required for other types of work.

Any additional statements needed, are identified in the contract.

(i) Standard Compliance When materials or equipment must conform to the standards of organizations such as the American Society for Testing and Materials (ASTM), and Underwriter's Laboratories (UL), proof of such conformance shall be submitted to the Contracting Officer’s Technical Representative (COTR) for approval. If an organization uses a label or listing to indicate compliance with a particular standard, the label or listing will be acceptable evidence. In lieu of the label or listing, submit a certificate from an independent testing organization, which is competent to perform the test. The certificate shall state that the item has been tested in accordance with the specified organization's standard.

(j) Test Results Submit any test results as required by the Contract to the COTR.

(k) Permits and Certificates Submit a copy of all permits and certificates as required by the Contract.

(l) Hazardous Material Identification Submit Material Safety Data Sheets (MSDS) for any materials defined as hazardous under the most current revision of Federal Standard 313. One copy of each MSDS shall be submitted to the COTR prior to the delivery date of the product.

C-15 Brand Name or Equal (Aug 1999) FAR 52.211-6

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(i) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(ii) Clearly identify the item by—

1. Brand name, if any; and

2. Make or model number;

(iii) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

Request For Proposals - Roof Project, Walker River Page 13 of 93

(iv) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

C-16 Codes / Standards All work shall conform to the most currently applicable local, federal and state environmental laws and regulations as amended, as well as accepted professional practices. It is the Contractor’s responsibility to obtain and maintain the current applicable documents.

C-17 Hazardous Waste The Contractor shall handle, transport, store, and dispose of waste materials generated under this contract in accordance with applicable Environmental laws and regulations.

Copies of all permits shall be provided to the Contracting Officer or the COTR.

C-18 Asbestos / Lead-Based Paint.

The Contractor shall remove asbestos and lead-based paint in accordance with all applicable laws and regulations. The Contractor must provide information required for permits from the State Office of Environmental Protection or other approval authority as appropriate, to the Contracting Officer at least ten (10) days before any asbestos removal operation.

C-19 Protection When the Contractor works in locations where the potential for exposure to asbestos fibers or lead-based paint exists, the Contractor shall provide adequate protection for all persons and prevent contamination of property, materials, supplies and equipment. The safety plan required shall cover this potential exposure where it exists and will be provided to the Contracting Officer prior to the start of any work.

C-20 Other Documents

a) Americans with Disabilities Act, Accessibility Guidelines for Building and Facilities

b) American Society of Heating and Air Conditioning Engineers (ASHRAE) Standards

c) National Electrical Code

d) National Environmental Balancing Bureau (NEBB)

e) Commissioning Procedural Standards

f) National Electrical Safety Code

Request For Proposals - Roof Project, Walker River Page 14 of 93

g) National Fire Protection Association - NFPA 72 - Standard for Installation, Maintenance, and Use of Protective Signaling Systems

h) NFPA 101 - Life Safety Code

i) Sheet Metal and Air Conditioning Contractors National Association, Inc.

(SMACNA)

j) HVAC Duct Construction Standards

k) Uniform Building Code

l) Uniform Mechanical Code

m) Uniform Plumbing Code

C-21 Availability of Documents

(a) Federal Statutes, Regulations, and Executive Orders are available through commercial sources or the U.S. Government Printing Office, Washington, DC 20402.

(b) Environmental Protection Agency (EPA) pamphlets and documents are available from the EPA Region IX, 75 Hawthorne Street, San Francisco, CA 94105-3901.

C-22 Energy Conservation All equipment (motors, adjustable speed drives, controls, chillers, boilers, etc.) installed under this contract shall be in the top 10% of the appropriate industry standard for energy efficiency. Fluorescent light fixtures shall be a minimum of T-8 type with instant start electronic ballasts with a High Power Factor and a Total Harmonic Distortion of less than 20 percent or equal. Boilers shall use low NOX burners with nitrous oxide emissions from 10 ppm to a maximum of 30 ppm. When installing air conditioning to existing or new buildings, wall and ceiling insulation shall be installed to provide an insulation level acceptable to the Contracting Officer.

C-23 BAR CHART PROGRESS SCHEDULE

The Contractor shall submit a bar chart Progress Schedule to the COTR for the Contract. Onsite work shall not begin until the bar chart schedule has been approved.

(a) Prepare a bar chart schedule depicting each distinct salient activity involved in performing the work, the contemplated dates for beginning and completing each activity, and the cost of each phase of each activity. The numbering, labeling, breakdown, and phasing of activities depicted on the bar chart schedule shall correspond with the activities and costs shown in the proposal.

(b) Use sheets of paper at least 8.5 inches by 11 inches for chart preparation. List the itemized activities in a column at the left side of the chart. Place a time scale at the top of the chart, extending horizontally along the page. Draw vertical lines through the chart at intervals on the time scale corresponding to the schedule for partial payments. Draw horizontal bars on the chart for each category (labor, materials, and equipment) of each activity, properly aligned with the time scale to depict the beginning and completion date for each item.

(c) Submit an original and two (2) copies of the chart for review and approval byf the Contracting Officer’s Technical Representative (COTR), within five (5) days after notice to proceed. After the chart is approved, do not alter it except by direction of the

Request For Proposals - Roof Project, Walker River Page 15 of 93

Contracting Officer. Update the chart monthly to reflect actual progress on each activity by shading in appropriate portions of the bars (for example, half of the bar for an item 50% complete). Mark the time scale to indicate the date to which the chart has been updated.

(i) Submit an updated bar chart when requested by the Contracting Officer and with each partial payment request.

(ii) Notify the Contracting Officer whenever there are significant departures from the progress schedule depicted on the chart. Submit any requests to modify the progress schedule, in writing to the Contracting Officer with an explanation for the deviation.

Request For Proposals - Roof Project, Walker River Page 16 of 93

Part 1, SECTION D

PACKAGING AND MARKING

D-1 PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall conform to standard commercial practice for the applicable industry.

(b) Materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site in original containers sealed by the manufacturer. The Government reserves the right to refuse any materials not deemed adequate.

(c) Materials damaged by equipment, water, or dirt are not acceptable.

(d) Materials shall be stored in a manner acceptable to the manufacturer. Storage requirements include protection from rain, etc. The Contractor shall provide adequate storage; the Government may provide storage if interference with Government operations will not occur. This will be coordinated with the COTR prior to mobilization. Manufacturer's requirements shall be strictly adhered to.

END OF SECTION

Request For Proposals - Roof Project, Walker River Page 17 of 93

Part1, SECTION E

INSPECTION AND ACCEPTANCE CONSTRUCTION

E-1 DAILY REPORTING REQUIREMENT

The Contractor shall prepare and file a "Contractor's Daily Report", for each day of contract performance under this contract. Failure to submit the daily reports timely may result in payment being withheld until such time as all daily reports are current. The Daily Report required form will be provided to the Contractor at the pre-construction conference and is the only form acceptable.

(a) The daily report shall be delivered not later than 10:00 AM via email to the Contracting Officer and the COTR or other designated individuals identified by the Contracting Officer.

(b) The original signed daily report shall be mailed to the Contracting Officer on a weekly basis for inclusion in the contract files. The daily report should cover all work etc. completed on the previous day.

(c) Each daily report shall include all prime Contractor and subcontractor personnel on the project site, all work performed, equipment used, tests performed, and all general activities for each day of work.

(d) Reports shall be chronologically numbered, dated and signed by the Contractor or his Project Manager. If no work was performed it must be noted on the daily report.

E-2 CONTRACTING OFFICER'S REPRESENTATIVES

Contracting Officer's Representatives (COR & COTR) may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements. The COR or COTR has NO AUTHORITY to make any changes to the contract or any contract documents.

(a) The COR or COTR may approve minor field changes which do not effect the period of performance or price of the contract with approval of the Contracting Officer.

A field change report form will be provided to the Contractor at the pre-construction conference.

(b) The COR or COTR are authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliance work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuing of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in the clause FAR 52.242-14, Suspension of Work (Apr 1984).

Request For Proposals - Roof Project, Walker River Page 18 of 93

E-3 APPROVAL OF CONSTRUCTION MATERIALS

In accordance with the contract clause entitled "Material and Workmanship", FAR 52.236-5, unless otherwise specifically provided in this contract, all equipment, material, and articles incorporated in the work covered by this contract are to be new and of the most suitable grade for the purpose intended. Unless otherwise specifically provided in this contract, reference to any equipment, material, article, or patented process, by trade name, make or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition, and the Contractor may, at his option, use any equipment, material, article, or process which, in the judgment of the Contracting Officer, is equal to that named item.

(a) At the Pre-Construction conference, and before ordering or incorporating any materials, components, or equipment into the project work, the Contractor shall submit a completed Submittal Register that details items to be submitted for approval by the Contracting Officer. The Contractor shall complete the following items on the submittal Register:

(i) Contractor

(ii) Contract Number

(iii) Submittal Identification (Item Number

(iv) Specification Paragraph Number

(v) Description of Submittal

(vi) Type of Submittal

(vii) Contractor Schedule Dates

1. Submit

2. Approval Needed By

3. Material Needed By

(b) Submittal Register requirements are identified within the specifications and plans of this contract. In addition, the Contractor will furnish submittals for any deviation(s) from the specifications or plans. The Contractor shall provide 3 copies of completed Submittal Registers to the Contracting Officer for approval.

(c) Shop drawings, samples, guarantees, manufacturer data, certificates, test reports and other data as specifically indicated within this contract shall be supplied as required by the contract.