100625WSP93 Dell VDI Brand Name JA R.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity Acquisition Management Directorate (AMD)

Requiring Activity Bureau of Intelligence & Research Technology & Innovation Office (INR/TIO)

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

The Justification and Approval (J&A) on a brand name only basis is for the purchase of Dell O&M Annual Support for its Virtual Desktop Interface (VDI) server configuration that is currently operational that is estimated to be around

This DELL annual support request must be only awarded to an authorized DELL O&M Support vendor.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

Line # P/N: Description Qty 1 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

2 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

3 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

4 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 5 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

6 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

7 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

8 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 9 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

10 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

11 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

12 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 13 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

14 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

15 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

16 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 17 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

SBU - CONTRACTING AND ACQUISITIONS

18 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

19 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

20 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 21 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

22 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

23 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

24 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 25 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

26 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

27 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

28 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 29 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

30 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

31 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

32 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1 33 843-9353 Dell VXRAIL,HORIZONXD,VXV570F EMC Keep your Hard Drive For Enterprise 1

34 844-4321 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport Software Support- Maintenance 1

35 890-1593 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Technical Support and Assistance 1

36 890-1591 Dell VXRAIL,HORIZONXD,VXV570F EMC ProSupport 4-Hour 7x24 Onsite Service 1

37 S&H Shipping and handling to zip code 20052. Delivery address will be provided at time of award 1

INR/TIO currently utilizes DELL System VDI solution for its user’s worldwide IT and security needs. The items listed within this request will augment the existing INR/TIO network as part of its 24x7 O&M server support requirements.

Any other manufacturers’ product other than DELL would not be compatible with the existing system.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

This acquisition is conducted pursuant to 41 U.S.C. 4103 and 4106 as implemented by FAR 16.505(b)(2) and substantiated by the following:

FAR 16.505(a)(4)– Only one Brand is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or high specialized.

As this is a brand name only justification, no one contractor’s unique qualifications are cited as the basis for this justification. Rather, the product identified by brand name herein have been identified as one of the key products, currently in use by INR. It is anticipated that the requirement will be competed among NASA SEWP V authorized resellers and an award will be made based on that.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

The use of a brand name is essential to meet system security requirements and to continue INR/TIO sustainment of the INRISS network monitoring capabilities. DELL O&M annual server support will be utilized for equipment that are copyright protected intellectual property to DELL Systems and can only be provided by an approved vendor. This will also ensure that counterfeit types of hardware/software will not be presented as a solution for this required purchase.

SECTION 6. DESCRIPTION OF EFFORTS TO ENSURE THAT OFFERS WERE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR

WILL BE PUBLICIZED AS REQUIRED BY FAR SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION

UNDER FAR 5.202 APPLIES

As this is a brand name only justification, no one contractor’s unique qualifications are cited as the basis for this justification. Dell is proprietary and can only be provided by Dell or an authorized reseller of Dell.

The Market Research Tool via SEWP V Portal was used to perform a preliminary search using the criteria of “Dell” as the Provider. Then based on the initial results query, search this subset by needed “Part Numbers”.

The number of SEWP Contract Holders able to provide Dell and the identified Part Numbers are displayed below:

There are 149 SEWP Contractors who carry the Dell product line, of which 118 are small business. Specifically when the part numbers are queried, there are between 15 upward to 32 small business contractors who have the exact part number on SEWP contractor.

SECTION 7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

Vendors must quote prices at or below their NASA SEWP V established contract unit ceiling prices for each item. The SEWP contracts are FAR Part 12 Commercial Contracts, and additional price analysis was done in accordance with the following: The price design for SEWP is a proposed discount off the offeror’s commercial list price. Price analysis was conducted in accordance with FAR 15.305(a)(1), to ensure that a "fair and reasonable" price is paid by the Government.

Reasonableness of proposed prices was established in accordance with 15.403-1(c)(1)(i)(B) which provides that a price is based on adequate price competition if two or more responsible offerors, competing independently submit priced offers that satisfy the Government's expressed requirement and there is not any finding that the price of an otherwise successful offer is unreasonable. To verify price reasonableness, offerors were instructed to submit their published price catalog or published schedule of list prices in a form regularly maintained by the manufacturer or offerors, such as a catalog, price list, schedule, or other verifiable and established record. Additionally, each contractor proposed a discount off of product categories (such as input-output device) of IT equipment.

These discounts remain for the life of the contract. Therefore, when new technology is added or list prices change due to market fluctuations, the SEWP price remains fair and reasonable. There are several other price reasonability checkpoints in SEWP:

When items are added or prices updated on a SEWP contract, prices are automatically compared to other SEWP contracts and must be within a reasonable price of all other contracts

All SEWP Delivery Orders are subject to fair opportunity through competitive procedures through the SEWP RFQ Tool. This internal competition provides an incentive for Contract Holders to provide the best possible price in order to be selected for award.

Pursuant to FAR 16.202-2(a) the Contracting officer can establish fair and reasonable prices at the outset when there is adequate price competition.

By signing the justification, the Contracting Officer makes a determination that the price paid under this delivery order are fair and reasonable.

SECTION 8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

The initial market research was conducted through a Dell reseller, to give INR/TIO an estimate for the desired products/services. The use of Dell brand name is essential to the Government’s requirements, thereby precluding consideration of the products of another company. It is anticipated that the final award will be to the entity providing the best competitive price among NASA SEWP V authorized resellers.

SECTION 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION

The use of a brand-name is essential to meet system compatibility requirements and to continue INR/TIO sustainment of the INRISS Network. Elevated levels of RAM ensure that timely information is delivered to key Department Officials.

This service is a necessary enabler to ensure predictable and sustainable RAM of the INRISS Network and builds credibility with the user community. As this is a brand name justification, any authorized DELL reseller’s qualifications/services are requested. This will be competed amongst brand name authorized resellers of the products listed within the justification.

SECTION 10. LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST

IN THE ACQUISITION

To date, no other sources have written to express an interest.

SECTION 11. STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIRED

The Department of State shall conduct future market research if the current product becomes obsolete. There are currently no known actions that the Department may take to overcome barriers to competition for the acquisition of Dell VXRail maintenance due to the proprietary nature of its tools, maintenance must be purchased from Dell or their designated partners on a brand name basis.