100 Ton Critical Chiller System SOW.pdf

Cri cal Chiller System

Spec #: 100TNCHWWA1021424 Page 1 of 11 Rev: Orig.

STATEMENT OF WORK

1. SCOPE

1.1. PNSY is seeking to lease a temporary Chiller System to produce chilled water for support of critical systems. The Chiller System must include a chiller, pump, associated controls, flow meter, and hose assemblies. The Chilled water system will serve year-round, through the winter months and will be exposed to very low load conditions and freezing temperatures. The chiller will need to operate with loads as low as 25% of full output. Freeze protection will be required for the chilled water loop which will be satisfied via heat trace to induce a thermal load on the chilled water system.

2. REFERENCES

2.1. Issues of Publications - The following documents in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. PI 354: Ships Systems; Freeze Prevention

2.1.1.2. US Federal standard A-A-59326: Standard for cam action couplings.

2.1.2. Non-Government

2.1.2.1. ARI Standard 410

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Component List

3.1.1. Required components.

PIECE NO. QTY. NAME OF PART PARA NO.

CW-01 1 100-Ton Chiller 3.2

CW-02 1 Pump: 240 GPM 3.3

CW-03 400 FT 4 IN Dia. Chilled Water Hose 3.4

CW-04 1 Flow Switch 3.2.12

CW-05 2 Temperature Gauge 3.2.15

CW-06 1 Flow Meter 3.2.16

CW-07 8 90 Degree Elbows 3.4.2

3.2. 100 Ton Air Cooled Chiller

3.2.1. The Chiller must be frame/skid mounted with fork truck pockets as well as lifting pad eyes in a footprint no greater than 180 IN x 90 IN and a maximum weight of 15,000 LB.

3.2.2. Nominal operating capacity of 100 Ton heat rejection, air cooled chiller

3.2.3. Actual operating capacity ≥95 Ton heat rejection @ 95°F Ambient

3.2.4. Design operating chilled water flowrate of 240 GPM.

Spec #: 100TNCHWWA1021424 Page 2 of 11

3.2.5. Maximum operating chilled water flowrate of 360 GPM.

3.2.6. Chilled water discharge temperature set point: 45°F from May 1st through Sept 30th.

3.2.7. Chilled water discharge temperature set point: 55°F from Oct 1st through Apr 30th.

3.2.8. Chiller controls and interface must provide a display allowing the end user to jog through current and historical performance data. This includes a display of system performance data, records and logs of system parameters, as well as logging of system errors during equipment failure.

3.2.9. All Chilled water inlet and outlet connections must be quick disconnect fittings meeting the requirements defined in reference 2.1.1.2. The fittings on the chiller shall be 4 IN diameter.

3.2.10. Chiller must be equipped with Hot Gas Bypass

3.2.11. Chiller must be able to operate under low load conditions, at 25% of nominal output; 4:1 turndown ratio.

3.2.12. Chiller must have a flow switch to measure low flow conditions and not utilize pressure differential verification as a means for low flow cutoff.

3.2.13. Chiller must contain ≥2 compressors and refrigerant circuit loops.

3.2.14. Chiller must be compatible with pump performance curve.

3.2.15. Must provide chilled water entering water temperature and leaving water temperature gauges.

Temperature gauges must provide a minimum resolution of 1 DEG F over a minimum operating range from 0 DEG F to 100 DEG F.

3.2.15.1. Temp gauges shall not be piped with excessive tubing such that it forms a stagnant leg of water which is prone to freezing. Gauges shall be Tee’d directly to heat traced primary chilled water lines. Gauge leg shall be no greater than 2” in length and incorporated in heat trace requirements for freeze protection.

3.2.16. Chilled water outlet must be fitted with a flowmeter rated to 150 PSI providing a minimum accuracy of 1% of reading over a minimum range from 50 to 400 GPM and minimum resolution of 1 GPM.

Reference Section 4.7 for further details.

3.2.17. Chiller electrical requirements: 480 VAC, 3 PH, 60HZ, Maximum Full Load Amps 200A

3.2.18. Chiller must be operated from a single Circuit. Any lower voltage power requirements for controls and/or metering equipment must be met using a vendor supplied integral transformer.

3.2.19. Vendor shall heat trace and insulate all hydronic piping and components on board the Chiller & Pump which are exposed to the elements during freeze protection season, Oct 1st –April 30th.

3.3. Chilled Water Pump and Motor Assembly

3.3.1. Pump must provide 240 GPM at 130 feet of head.

3.3.2. Pump may be integral to Chiller unit or may be a stand-alone unit where the inlet and outlet piping must be adapted to 4” diameter non-ferrous, non-galvanized, metal cam and groove quick disconnect fittings meeting the requirements defined in reference 2.1.1.2.

3.3.3. Pump must be fitted with differential pressure gauges rated to from 0 to 150 PSI. If the maximum pump discharge exceeds 150 PSI, the gauge must be rated for 20 PSI above the maximum discharge head pressure.

3.3.4. Low speed 1750 RPM Electric motor to operate on 480 VAC, 3 PH, 60 HZ ≤ 50 FLA.

3.3.5. The pump must be energized from a dedicated circuit, discrete from the Chiller power source. This is applicable for all pump chiller configurations, whether the chilled water pump is integral to the chiller or a stand-alone pump.

Spec #: 100TNCHWWA1021424 Page 3 of 11

3.4. Accompanying Hoses

3.4.1. Chilled water non-collapsing suction/discharge hose, 4 IN diameter, in lengths not to exceed 25 FT, rated to 150 PSI. Total length to be supplied specified in 3.1.1. All Chilled water inlet and outlet connections must be quick disconnect fittings meeting the requirements defined in reference 2.1.1.2.

The fittings on the chiller shall be 4 IN diameter.

3.4.2. 4 Inch diameter 90-degree Elbows. Fittings shall meet specifications per reference 2.1.1.2. Total quantity to be supplied specified in 3.1.1

3.4.3. Cleanliness of Fittings: As a critical support component, it is particularly important to maintain cleanliness quality for hose assemblies and fittings dedicated exclusively to the Temporary Chilled Water system. To ensure that cleanliness is maintained, immediately after flushing and draining the suction type (non-collapsing) hose assemblies, attach appropriately sized plastic or metal cleanliness type end fittings which shall remain affixed to the hose assemblies upon delivery to the shipyard.

4. NOTES:

4.1. Chilled Water System:

This System includes all equipment to: (a) produce chilled water (via a Chiller that includes a built-in pump or a Chiller Module that excludes the pump); (b) pressurize the chilled water (via a Chiller that includes a built-in pump or a separate Pump Module); and (c) transport the chilled water via hose assemblies. The Pump (motor & impeller) shall be a matched set and Low Speed (LS i.e. ~1750 rpm) capable of delivering the specified flow rate at 130 FT Head. The Pump rental fee shall include any hose assemblies and adapters required for connection to the Chiller if an independent chilled water pump module is provided.

4.2. Chiller Capacity & Utilities:

4.2.1. Cooling: The primary utility for the Chiller shall be all electric and air-cooled. The minimum nominal chilled water capacity shall be as indicated with the actual capacity, based on an ambient temperature of 95ºF dry bulb with an Entering Water Temperature (EWT) of 52ºF and a Leaving Water Temperature (LWT) of 42ºF, to be not less than 5% of the desired nominal capacity. The unit capacity shall not be greater than one-third above (+⅓) the minimum specified capacity and shall be able to run continuously at one-quarter of that unit's stated capacity.

4.2.2. Flowrate: The pump shall have a minimum specified flowrate of 2.4 gallons per minute (gpm) per ton of minimum cooling capacity at a Head Pressure of one-hundred thirty feet (130 FT). The evaporator shall function at a maximum flowrate of at least 3.6 gpm per ton of cooling capacity and remain functional at a minimum flowrate of 1.0 gpm per ton. The pump shall have the capability of operating in a restricted capacity to one-third of the minimum specified flowrate without damage to the pump or to any other chiller component.

4.2.3. Automatic Operation, Regulation, & Controls: The Chiller shall be equipped with an automatic variable capacity control requiring only initial temperature adjustment from 38 to 60°F by the operator.

Refrigeration circuits shall maintain the specified temperature condition while protecting against coil freeze-up with such devices as a thermostatic expansion valve, suction pressure switch, cylinder unloading solenoid valve, freeze fault protection thermostat, Hot Gas Bypass if specified, etc. The Chiller shall include permanently mounted control boards accessible without opening any panels containing temperature thermometer(s) and pressure gauge(s) as necessary for both monitoring and control. The Chiller shall be completely wired for safety, capacity, and operation such as a power/switch system with circuit breakers, manual/automatic controller, motor overload protection, high/low pressure cut-outs, energy control system, and other essential components. The Chiller shall be fully controllable under a wide range of loads even though the daily and seasonal ambient temperatures vary greatly.

4.2.4. Design & Component Integration: The Chiller can either be an integrated Chilled Water Unit capable of both refrigerating and pressurizing water or can be two separate types of components consisting of

Spec #: 100TNCHWWA1021424 Page 4 of 11 a Chiller that refrigerates water and a Pump Module that pressurizes water. The unit or each module shall be rigidly mounted within a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings such as cooling coils, condenser fans, compressor(s), pumps with their motors/starters, evaporator & condenser refrigeration circuits, filters, and other auxiliary components necessary to chill fresh water (potable or treated) and deliver that water to ancillary mechanical equipment via a closed loop. The unit / modules shall be designed for continuous operation at minimal loading (i.e. one-quarter of full capacity for refrigeration & one-third of full capacity for pumping) despite extreme ambient conditions (e.g. –10 to +100°F and 0 to 100% RH). Additionally, see 4.12 for lifting and handling requirements.

4.2.5. Cooling: The refrigerant shall be internal to the unit with a quantity sufficient for its capacity. The cooling coils shall conform to reference 2.1.2.1. The condensers shall be air-cooled via fan(s). The chiller shall have a sufficient water storage capacity to run isolated from a make-up water connection.

4.2.6. Energy Efficiency: For energy efficient operation in a fully loaded condition, the Full Load Amperage (FLA) rating for the combined Chilled Water Unit or the FLA summation for a separate Chiller Module plus one Pump Module shall be two and a half amperes or less per ton of actual chilled water capacity.

For energy efficient operation in a partially loaded condition, the Chilled Water Unit or Chiller Module shall be designed, if single compressor, with two or more cylinders, but, preferably the unit will have two or more compressors each with its own refrigeration circuit.

4.3. Coolant Free:

Besides manifolds and hose assemblies that are normally flushed and tested, all machinery conveying chilled water such as: the Chiller, Pump and machines with a chilled water coil; shall arrive with no coolant of any type in its piping (i.e. No Water & No Anti-Freeze).

4.4. Chilled Water Hose Assembly / Manifold Construction / Cooling Coil Hydrostatic Testing:

For standard Chilled Water Hose assemblies of six inch nominal diameter or less, the exterior cover shall be a thick rubber (Buna-N) type material designed as a CHW insulator in which the nominal hose length is twenty-five feet with one male and one female quick disconnect Fittings. All Chilled water connectors / fittings must be quick disconnect style fittings meeting the requirements defined in reference 2.1.1.2.

Chilled Water Hose assemblies shall be non-collapsible and the camlock fittings shall be attached to the hose material via the more secure, newer type, crimp style hose fitting via a single specified diameter, elongated sleeve length and not from the less secure, older type, band clamp style hose fitting via multiple universal diameter, shorter ferrules. Gaskets for couplings shall be pre-installed inside the female coupling(s) of hose assemblies and manifolds. The gasket shall be inspected for presence, tight fit, and lack of deterioration. Gaskets shall not protrude into the waterway. A gasket with a smaller diameter than that of the recess can cause a leaky connection when pressure is applied. Hose/manifold/valve assemblies and all cooling coils shall be hydrostatically tested with new hose gaskets for Strength and Tightness and/or Valve Seat Leakage by an independent (of the Contractor) and certified Vendor to a minimum of 150 psig for five minutes and visually inspected and/or internal valve leakage measured while pressurized. Hydrostatic test date shall be within one calendar year of scheduled Arrival Date of the equipment. Hoses/manifolds/valve assemblies shall have a banded identification (ID) tag or label attached to the assembly displaying the hydrostatic test results. The Hydrostatic Test Certificates issued by the certified testing facility shall provide a copy of the certificates to PNSY Temporary Services Design Engineer and the Contracting Office, Code 400.

4.5. Phase Rotation:

To prevent or identify an out-of-phase electrical power situation, three-phase machines shall include either:

(a) a reverse phase relay and/or meter that identifies an out-of-phase condition and prevents operation in which such a condition could cause damage or (b) an arrow prominently displayed at an appropriate location on the machine's housing to indicate the proper direction of shaft rotation with the ability to

Spec #: 100TNCHWWA1021424 Page 5 of 11 observe a portion of the shaft after a momentary application of power (a.k.a. jog or bump). A reverse phase relay is not required nor desired for VFD motors, however, the VFD shall have a jog button so as to verify correct rotation.

4.6. Supplemental Equipment:

For the protection and cleanliness of the machinery components, all chilled water connection points shall be shipped with plug/cap fittings. Chilled water hose assemblies of twenty-five foot lengths with appropriately sized CAM-LOCK type male and female connections shall be provided.

4.7. Hydronic Flow Meter:

Attached to the Chiller and its associated pump shall be a continuous reading liquid flow meter, preferably, in-line with flow. The type of meter may be Electronic Metering or Axial Turbine. The physical positioning of the instrument shall be downstream of the Chiller immediately after its discharge. The flow meter assembly shall be rated for 150 psig; dimensioned for the nominal diameter pipework; and constructed for accuracy as described below. The instrument shall be calibrated by a licensed Metrology Laboratory within five years of its scheduled delivery with certified calibration test results both accompanying the flow meter assembly and reported via E-mail to the Temporary Systems Design Engineer. If the flow meter is an Axial Turbine type (e.g. McCrometer Model MG100 / MS100 -or- equivalent) with no factory installed straightening vanes, then the entire flow meter assembly shall be constructed so as to provide straight lengths of pipe to the inlet of the instrument housing of at least ten pipe diameters and the outlet of the instrument housing of at least four pipe diameters, unless the manufacturer requires an even greater linear distance for the specified pipe diameter. A steel stand is required for mounting the axial turbine flow meter assembly to meet lifting and handling requirements. This shall be integral with the Chiller and pump assembly.

4.8. Freeze protection:

4.8.1. Season: For cold weather geographic regions including Portsmouth NH and New London CT, the critical all-season chiller and its accompanying pump are machines that have the potential for its chilled water coils or other piping components to freeze sometime during the Freezing Prevention season (Oct 1st – Apr 30th) causing considerable damage to the unit.

4.8.2. Electrical Heat Trace & Insulation: For the critical all-season chiller, the vendor shall determine which exposed piping components, onboard the chiller, require electrical heat trace and insulation.

NOTE: All chilled water hose, connections and manifolds (external to the chiller) require electrical heat trace and insulation. The Vendor shall provide the electrical heat trace in the proper lengths and wattage with the appropriate terminal fittings and shall also provide the insulation. The Vendor shall wrap the Electrical Heat Trace in the location – orientation – methodology as determined by the vendor; obtain the appropriate insulation thickness; and install the insulation over the Electrical Heat Trace. All heat trace and freeze prevention methods, at a minimum, shall meet the requirements defined in reference 2.1.1.1. Similar to all of the other Electrical Heat Trace for freezing prevention, the electrical power source shall be from the Secure Power Facility provided by the Shipyard.

Electrical heat trace shall be 110 VAC.

4.8.3. Low Ambient Temperature & Low Cooling Load: As a critical all-season continuously operating chiller, the unit must function at low ambient temperatures of negative 10 degrees Fahrenheit or less (≤-10ºF) and at low cooling loads of one-quarter or less of its full-load or a combination of both substantially below freezing weather and low load conditions. This low ambient and low load chiller shall be capable of producing 55ºF chilled water with no antifreeze during the freezing prevention season. This requires the functionality of Hot Gas Bypass for screw type compressors or other adaptive control mechanism for scroll type compressors.

4.8.4. Seasonal Resets of The Leaving Chilled Water Temperature: Prior to commencement of the freezing prevention season, the Vendor shall reset the discharge leaving chilled water temperature from 42ºF to 55ºF thus, providing an extra 12ºF T buffer from potential freezing. Soon after (within a

Spec #: 100TNCHWWA1021424 Page 6 of 11 month of) termination of the freezing prevention season, the Vendor shall reset the discharge leaving chilled water temperature from 55ºF to 42ºF thus, maximizing the potential load capacity of the chiller.

The Vendor shall pre-schedule and coordinate with the Project.

4.9. Pump Power from Secure Power Facility:

The Chilled Water Pump requires a dedicated power source and must be isolated from the power to the chiller unit. The power to the pump shall be via a manual switch so that a momentary power loss would only require power recovery to the pump for automatic restart. Albeit interruptible, to provide secure power to the pump via back-up generator, the start-up load circuit breaker capacity must be fifty amps or less (≤50A @ 460VAC) to allow for the Secure Power Facility to be its power source.

4.10. Construction:

Except as noted for a particular machine type, units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed from inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110°F & 0 to 100% RH). Machines shall meet State and federal requirements for its type such as the National Electrical Code (NEC) for electrical devices / components and the American Society of Mechanical Engineers (ASME) for pressurized vessels / components. Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a drydock; portable so as to be transported by forklift and then lifted by crane; and ruggedly constructed so as to endure a marine industrial environment. Machines shall be newly manufactured / completely refurbished and factory tested within ten (10) years.

4.11. Electrical:

Electrical components shall conform to a NEMA standard (NEMA 3 or 4) that allows for unsheltered outdoor use of the unit. Each machine shall require only one type / source of electrical power (460 VAC +5% / three-phase / 60 hertz). The type of electrical power required (voltage & amperage) must be clearly indicated on the outside of the equipment, readily detected, and collocated with all other electrical information. The Vendor shall provide the Project Temporary Services Zone Manager with the following details: (i) electrical power type (amperage & voltage); (ii) type of electrical connectors (for three phase, specify whether or not equivalent to Duraline E1016); (iii) breaker type/size or recommended capacity for the electrical source; and (iv) whether the machine is furnished with over-current protection. Three phase powered (i.e. 460V) machines shall have panel-mounted male cam-lock connectors equivalent to a single Duraline E1016 for each phase if ≤ 285A (preferred, permits 2/0 cable) or ≤ 385A (minimum, but restricted to 4/0 cable).

4.12. Lifting & Handling: Unless exempted in advance, machines shall be firmly attached to a single rigid metal (steel if ≥3K#) caged frame (base boxed w/ four vertical corner posts and four horizontal perimeter beams at top) with both multiple slots for forklift handling and, preferably, welded lifting padeye(s), which would result in and permit for safe single point lift operation using an overhead crane without special lifting or handling gear. To minimize a rigging delay or postponement, lifting points other than the preferred welded lifting padeye(s) (e.g. holes drilled thru structural members or bolted padeyes / eyelets) will require an advance design review - consultation - analysis by the Shipyard's Rigging Engineer (Code 713). The design safety factor for each lifting padeye or point shall be at least five (5) times the load based on ultimate strength. For equipment with two (2) or three (3) padeyes / points evenly spaced, the machine’s weight can be considered equally distributed. For equipment with four (4) padeyes / points, the loading shall be as if each lift point would support half of the machine’s weight. The strongest preference is for multiple padeyes to be aligned in the plane of the lift (i.e. padeyes point towards the center) and to be located above the machine’s Center of Gravity (CG). If the lift points are located below the CG, then the

Spec #: 100TNCHWWA1021424 Page 7 of 11 machine’s CG shall be accurately indicated as to both its elevation and position. The Contractor shall provide certification that each lift point meets the criteria described above by design (5 to 1 ultimate strength & 3 to 1 minimum yield) or by load test (2 to 1 w/ no yield). Such certification to include the Lifting Schematic along with any other lifting data shall be included with the documentation attached to the machine. NOTE: The precise weight of each machine to include its caged frame shall be prominently displayed

4.12.1. LIFTING & HANDLING EXCEPTION: Although considered to be machinery, individual pump units, being relatively lightweight and compact, are not required to be enclosed in a caged frame. However, the remaining Lifting and Handling requirements pertain in that the unit will be handled by forklift

4.13. Noise Requirement:

When operating at full speed, noise levels must not be over 105 dB[A] and preferably, 85 dB[A] or less at six feet from the unit or frame unless a quieter noise level is specified. A hearing protection safety placard shall be posted on each machine generating more than 85 dB[A] at the unit's edge or frame.

4.14. Machinery / Equipment Tagging and Markings:

Fluid piping inlet(s) / outlet(s) must be clearly marked. Machinery and itemized equipment require tagging to show Project Number / Technical Specification Identification (ID) Number

4.15. Vendor Identification of Itemized and Ancillary Equipment:

The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Vendors.

4.16. Dead Front Control Panel or External Controller:

Access to basic machinery controls, such as a Dead Front Control Panel or External Controller, shall be such that there is non-exposure to energized "live" electrical circuits or other components regardless of voltage, to include control circuitry, by "a person on the operating side of the equipment".

5. GOVERNMENT FURNISHED MATERIAL (GFM):

5.1. N/A

6. RESPONSIBILITIES

6.1. Government

6.1.1. Equipment Technical Evaluation: C230 Engineering

6.1.2. Receipt Inspection: Contractor Officer Representative (COR) & Temporary Service Zone Manager

(TSZM)

6.1.3. Coordination of equipment delivery & returns: COR & TSZM

6.1.4. Schedule equipment service, repair, and training: COR & TSZM

6.2. Contractor

6.2.1. The equipment will be operating around-the-clock under a rigorous deployment performance schedule.

Within twenty-four (24) hours of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment.

The defective unit(s) shall be repaired within forty-eight (48) hours of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

6.2.2. The vendor shall provide technical support to PNSY project personnel as required.

6.3. Machinery Quality Checklist (MQC): The vendor shall develop and provide a Machinery Quality Checklist (MQC) unique for each machine. The MQC shall include an operational checklist and Objective

Spec #: 100TNCHWWA1021424 Page 8 of 11

Quality Evidence (OQE) of Functional Performance Testing identified in 6.3.1 and 6.3.2 of each machine prior to shipment. An MQC report shall be generated for each specific piece of rental equipment being provided to fulfill the contract that shall identify the piece of equipment, Make, Model Number, and serial number, and test date of equipment. The MQC reports shall be authored by the vendor. The vendor shall provide blank templates of each MQC report and provide these to PNSY along with the Equipment Bid/Proposal package. The MQC template reports (blank) shall be reviewed for technical acceptance during the Technical Evaluation of the Vendors Bid/Proposal. Any changes to the MQC’s shall be identified at the proposal review. All equipment testing and validation to support the MQC report shall be completed within one month of ship date to PNSY, or detachment location. Copies of the completed MQC reports shall be provided to PNSY Contracting Office C400 and Temporary System Design Engineer for review one week prior to equipment ship date.

6.3.1. MQC Report Operational Checklist: At a minimum, MQC reports shall include 2 primary sections:

first is a basic functional check list to verify all equipment components are in place, intact, and in good working order. This check sheet shall include, at a minimum include items such as gaskets, new AHU filters, valves operational, pump suction and discharge pressure gauges, air bleeder valves, pump strainers cleaned, steam traps present, flow meter installation / location, Flow meter calibration certificates from a certified test lab, piping end caps to maintain cleanliness. If components (such as a flow meter) within a packaged unit configuration (such as a chiller) are found to be non-operational, damaged, etc. the original item is to be replaced or repaired, and not substituted with an auxiliary replacement system.

Example Line item format of an MQC Checklist:

Item / Component Inspection Date Technician Signature

Condition:

Satisfactory or Unsatisfactory

Flow Meter: installation location provides correct Pipe L/D ratio

Chilled Water Pump Suction and Discharge Pressure gauges installed

Pump suction Strainer: clean and free of debris

6.3.2. MQC Report Functional Performance Testing: The vendors shall perform a complete functional performance test of each piece of equipment. This shall include fully testing the equipment’s performance capabilities. The Vendor shall measure and record the performance of the equipment. If the vendor does not have the capability to test the equipment in house, a certified Testing & Balancing agency may be subcontracted by the vendor to complete the functional performance testing of the equipment.

6.3.2.1. Air Handling Units: the equipment shall be powered and all electrical circuits, fuses, contactors & relays, control panel functions, control panel indicators, VFD control verified & fan speed (RPM), filter static pressure drop, motor FLA, rotational verification, heating element performance test, amperage of each heating element stage, thermostatic set point test, cooling coil leak check and pressure test, steam coil leak check and pressure test, Steam trap functional performance test.

6.3.2.2. Pumps: Motor speed verification, rotation verification, dead head test (measure & report total dynamic pressure), valves tested operational.

Spec #: 100TNCHWWA1021424 Page 9 of 11

6.3.2.3. Chillers: the equipment shall be powered and all electrical circuits, fuses, contactors & relays, control panel functions, control panel indicators, flow switch safety interlock function verified, Chiller run load amps, discharge water temperature set point satisfied, system leak check and pressure test.

6.4. Maintenance

6.4.1. Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance and repairs for the duration of the lease. Coordinate maintenance with Shipyard Temporary Service Zone Manager.

6.4.2. The vendor shall provide Preventative Maintenance (PM) schedules which are equipment specific.

The PM shall meet all requirements determined by the Original Equipment Manufacture (OEM). The vendor shall provide the PM documentation and schedules to PNSY Temporary Services Engineering Code 230 for review and approval prior to being considered for a successful Bid. The routine PM plan for each piece of equipment shall include a comprehensive list of the components to be serviced as well as identifying the service frequency. (e.g. all consumables to be replaced, bearing grease points, belt replacement / tensioning, filter changes, refrigerant charge, oil changes, other lubrication, coolant refills, liquid top-offs, etc.) All PMs conducted shall include a technical service report identifying component, maintenance conducted, date, and next scheduled PM date. Copies of all reports shall be delivered to the project COR and the Temporary Service Zone Manager.

6.4.3. In addition to providing routine preventative maintenance, the vendor shall provide a service technician on a weekly basis for the duration of the lease to perform weekly equipment inspections. Weekly equipment inspections shall consist of checking all functional operating parameters of each individual piece of equipment. This shall include but is not limited to: verifying correct equipment performance and operation, checking for diagnostic or trouble codes, measuring discharge air temps, assessing DH equipment reactivation air performance, verify amperage of all electric heating coils, verification of chilled water coils performance, verify pump operation, motor speed, and differential pressure, verify HVAC process air fan speeds, DH process air discharge air temperature and RH performance, Chiller performance operation, etc. Weekly equipment inspections shall include a technical field report identifying the status of each piece of equipment and shall include all data / measurement points verified. All reports are delivered to the project COR.

6.4.4. The vendor shall provide a knowledgeable service technician to cover the repair of all equipment deficiencies and malfunctions. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 6.2.1.

6.5. Training

6.5.1. The Contractor is responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

6.6. Deliverables – In addition to all required equipment, technical documentation shall also be provided electronically to the project COR and Engineering. Minimally, the documentation shall consist of:

6.6.1. Lifting & Handling the equipment with its padeye(s) Certification. (see Section 4.12)

6.6.2. Hydrostatic Pressure Test Reports. (See Section 4.4)

6.6.3. Flow Meter Calibration Certificate (See Section 4.7)

6.6.4. Points of contact with telephone numbers for requesting emergency repair regardless of time or type of day.

6.6.5. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Mechanical/Electrical Manual with Schematics.

6.6.6. Operating Instructions, if not in the TI.

Spec #: 100TNCHWWA1021424 Page 10 of 11

6.6.7. Preventative Maintenance Schedules. (See section 6.4.2)

6.6.8. MQC’s (See section 6.3)

6.6.9. Equipment Data Sheet (EDS).

7. DELIVERY / ACCEPTANCE / RETURN

7.1. Delivery- The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested prior to its delivery and all leased products, including machine / equipment / ancillary component accompanying machine, must fully function as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

7.2. Acceptance-Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s) to Code 220 Production Control for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

7.3. Start Up- If requested by the Project, the Vendor shall: (i) start and run the equipment to verify its operability; (ii) confirm that a set of operating instructions was previously delivered; and/or (iii) instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts. For multiple sets of comparable equipment with essentially similar operation, the orientation given to a specific Project on a particular type and/or capacity of machine can be accomplished just once regardless of delivery.

7.4. Security- To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired).

Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

7.5. Receipt Inspection Criteria- Equipment must meet all criteria defined in this specification.

7.6. Return-The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

Spec #: 100TNCHWWA1021424 Page 11 of 11

8. GENERAL

8.1. Response to Request

As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

9. ATTACHMENTS

9.1. N/A