10-RFP 549834 - Blight Remediation, Exterior Property Maintenancen Emergency Services.docx

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 549834

Blight Remediation, Exterior Property Maintenance & Emergency Services Buyer: Kathleen Weldon

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All questions must be submitted online in the Supplier Portal as indicated in Section 3.3 of this RFP.

In the Supplier Portal as specified in Section 4.5 of this RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above. Late and/or emailed proposals will not be accepted.

TABLE OF CONTENTS

4. INSURANCE INFORMATION…………………………………………………10

Section 1. Project Summary and Background

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the General Services Department (GSD) is requesting proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide blight remediation, maintenance, and emergency services at various locations identified on the 43 strategic corridors, and other locations throughout the City of Detroit.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the respondent to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid. CORRECTION FLUID IS NOT ACCEPTABLE.

The City of Detroit has undertaken an initiative on 43 Strategic Commercial Corridors (18 commercial corridors, plus 25 secondary/collector corridors), as well as throughout the City, regarding increased blight remediation efforts to include health, safety, and enforcement actions of non-compliant property owners under Chapter 8 of the Property Maintenance Ordinance, Chapter 4 of the Signs and Advertising Ordinance, and other ordinances of the City’s municipal code.

The Call to Action is to remediate blight for the health, safety, and dignity of our residents by holding private property owners accountable and responsible for blight violations, as well as completing remediation and maintenance of vacant City owned properties with a structure to bring all property owners into compliance with the City’s ordinances. Properties for remediation are owned by private individuals and business entities, City of Detroit, Detroit Land Bank Authority, and other municipal entities (e.g. Wayne County.)

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for two (2) years with no options for renewal. The City anticipates one or multiple awards as a result of the RFP.

Vendors shall quote on all items within their competency, and state “Not Provided” where applicable, leaving no blanks. Blank spaces are considered no offer. The City of Detroit reserves the right to delete or add any item(s) from the award.

Section 2. Statement of Work

1. SERVICES TO BE PERFORMED

Debris Remediation Services such as clearing and removal of garbage/trash, debris, illegal dumping, litter, weeds & overgrowth, Property Maintenance Services such as mowing, edging, shrub pruning, trimming, or removal, or as required, Minor Property Repair such as tuckpointing and wall repair, re-attaching hanging or fallen appurtenances, replacing broken windows, installing security measures including padlocks, padlock hasps, security lights, door/window guards, a/c guards, parking lot guards or bollards, paving repair following sign removal.

Minor Excavation such as grading or stripping after debris removal

Blight Issues as Assigned such as painting walls, removing mangled fences and gates, removing razor wire, removing obsolete signage/poles, removing abandoned vehicles/boats and other medium to large sized objects.

Work will be completed at various privately owned properties that receive blight violations, as well as City properties including alleys, vacant lots, vacant buildings, parks, and recreation centers.

The selected vendor(s) must have the skill, capacity, and equipment to remediate blight violations under the Property Maintenance ordinance, the Sign and Advertising ordinance, and other ordinances, as well as provide emergency services that include but is not limited to:

· Removal of fencing posts to 4”-6” below grade and repair of surrounding paving surfaces (concrete and asphalt), if present.

· Removing overgrowth of weeds/grass/vegetation, including weed whipping, edging, and mowing services.

· Removal of weed trees, and other identified small trees, including grinding the stumps to 4”-6" below grade or other local/state/federal standard.

· Painting peeling paint and other wall surface violations, which include prepping all surfaces and minor masonry repairs prior to painting.

· Removal and disposal of inoperable telephone units, including the box, support pole, and surface repairs (concrete/ asphalt) once the unit is removed.

· Removing non-permitted clothing collection bins from City property or from private property where a violation has been issued.

· Grading and/or leveling areas of excavation and uneven ground

· Repair and/or reframing of one to two (1-2) story building openings

· Cleaning/clearing targeted service areas (occupied encampments) on public property, medians, underpasses or other areas identified as a health and safety concern.

· Remediating emergency blight and health issues identified by City leadership, including, the Directors of the Health Department, Building Safety Engineering Environmental Department, General Service Department, etc.

Scope of Work

The qualified vendor shall:

· Provide debris removal services for assigned property, parcels, and vacant lots throughout the City of Detroit. This could include:

· Removing litter, trash, debris, and bulk items.

· Removal of Illegal dumping - tires, mattresses, sofas, and similar items. Disposal receipts may be needed to capture work related to tire removal

· Boarding, framing and stabilizing openings, as well as stabilizing falling bricks/concrete per USFA boarding procedures as outlined in Appendix A of this document.

· Provide shrubbery, overgrowth, weeds, and small weed tree removal services.

· Stump grinding to 4” - 6” below grade or other measurement as determined by City ordinance and/or the City’s Forestry Department.

· Removal of weeds/overgrowth from cracks in the sidewalk, walkways, and all areas of traverse, along the street curb, fence lines, and around building foundations, which includes weed whipping and mowing services. Please see attached “Front Stage” one pager for example.

· Apply herbicides and other natural growth inhibitors for vegetation, weeds, etc., abatement as directed.

· Provide power washing and/or painting of identified structures, with wall surface violations, which includes prepping all surfaces and minor repairs prior to painting and using an approved color palette for painting identified by the City. Please see attached approved color palette. (See Attachment H)

· Removal and disposal of inoperable telephone units, including the box, support pole, and surface repairs (concrete/ asphalt) once the unit is removed.

· Removing non-permitted clothing collection bins from City property or from private property where a violation has been issued.

· Cleaning/clearing encampments, which are on public property, medians, underpasses or other areas identified as a health and safety concern.

· Installation of solar lights and/or solar lights with a camera on identified City owned properties with a structure/building.

· Remediating emergency blight and health issues identified by City leadership, including, the Directors of the Health Department, Building Safety Engineering Environmental Department, General Service Department, etc.

· Provide removal of vehicles upon request. Includes but is not limited to a car, truck, boat, RV, other. Must provide a storage plan and location with an approved/licensed contractor who is in the business of vehicle removal and storage.

· Backfilling of any holes left following the removal of fencing, sign poles, trees or other items. Paving repair may be required at assigned properties that present a dangerous or liable condition for future maintenance machinery and staff.

· Remove, haul, and dispose of all debris and other material cleared from assigned property, parcel, or vacant lot at contractor’s expense according to the following schedule.

· Completion of any other General Maintenance/Hourly-Rate service requested, billed at an hourly rate up to six (6) hours. Anything requiring more time or more material than the general maintenance/hourly rate would need to be approved.

· Unless otherwise agreed to, all work must be completed within the permitted timeframes.

· When properties for work have been assigned by the City, the Contractor has five (5) business days to complete work, report completion through a Smartsheet or other designated method.

· Invoices for completed work must be submitted for payment within five (5) to ten (10) business days.

· For larger scale and/or selected emergency and/or specialty projects, the City may

· require an estimate in advance of assigning work. Estimates should be provided within two (2) business days following a request.

· Expedited work is to be completed within three (3) business days, including submission of finalized documents within seventy-two (72) of completed work.

· Emergency requests are to be completed within 24 hours; including submittal of completion documents within seventy-two (72) of completed work.

· Bidders who cannot meet the above scheduling requirements shall indicate why and propose an alternative schedule.

· This project requires a minimum of three (3) four-person teams to perform the work, and the City reserves the right to require additional teams as needed

· Provide a complete roster of management, supervisors, and laborers (full names ad titles)

· Display City authorization materials as provided at the worksite and during work.

· Properly dispose/haul in compliance with federal, state, county, and City ordinances and other requirements.

· Photo Standards: All photos shall adhere to the following standards:

· All photos must be date-stamped

· Photos must be in color

· Before and after photos should be taken from various points of view (e.g. front, corner, rear.) Exterior front, rear, and side views should be taken from a distance far enough away that the entire view of the property can be seen.

· Each point-of-view’s before and after photos must be taken from the same

· perspective, height and angle to clearly show services completed as defined by the associated work order request.

· Limit duplicate photos

· The subject property’s horizontal or vertical lines should be squared to the photo edges. Photos should not be submitted sideways or upside down.

· Avoid taking pictures into the sun.

· Minimize negative space.

· A summary of work completion metrics will be required weekly and must be submitted via an electronic Smartsheet or other designated method.

· Within fourteen days of work completion, service providers are to submit to City an invoice for all services completed in full, plus associated details in provided template. The City may reject payment of charges if completed work documentation is not received. Invoices and documentation must be submitted electronically.

· Complete Attachment A to provide proof of experience with a minimum of three (3) references identifying similar scopes of work that include before and after pictures using Photo Standards listed in the Scope of Work.

· The Contractor shall demonstrate that it has qualified personnel capable of safely identifying, isolating, and de-energizing live electrical equipment and circuits when required to perform the work.

· Must adhere to State and Federal laws regarding use of herbicides.

· Must provide proof of training or a training plan regarding safety for renovation, repair and painting (RRP) to meet all EPA requirements regarding lead-safe work practices to minimize contaminated dust during remediation or property maintenance work activities.

· Must comply with OSHA and MIOSHA rules and regulations.

· It is the expectation of the City of Detroit that a contracted vendor will be knowledgeable and comply with the Occupational Safety and Health (OSH) and Michigan Occupational Safety and Health Administration (MIOSHA) standards, proper elimination of known hazards, and execution of contract activities in a way that ensures the safety of their employees, residents/guests of the city, and public and private property/infrastructure.

· A MIOSHA Employer Responsibilities:

· General Duty Clause: Provide a workplace free from recognized hazards that can cause death or serious physical harm.

· Standard Compliance: Adhere to all specific MIOSHA general industry, construction, and health standards.

· Hazard Assessment & PPE: Conduct workplace hazard assessments and provide required personal protective equipment (PPE)

· Employee Information: Post official MIOSHA safety and health notices in the workplace and train workers in a language and manner they understand.

· Ensure proper safety measures are taken prior to beginning remediation work (i.e., OHSA/MIOSHA regulations, lane closures, if necessary, etc.).

· Any individual applying pesticides or herbicides under this Contract shall possess and maintain a current MDARD pesticide applicator certification or registration appropriate to the type and location of pesticide application being performed. Bidders shall provide proof of the applicable MDARD credential(s) with their bid submission. Failure to provide the required documentation may result in the bid being deemed non-responsive.

Quality of Work In our efforts toward continuous improvement, potential vendors will be evaluated based on the following criteria, staff review of work examples, and previous employer rating surveys. As we set a new standard for expectations of Detroit corridors, selected vendors must be willing and able to produce work that conforms to current City code which is key to achieving our weekly performance metrics.

To review a potential vendor’s quality of work and history of work performance we request:

· Submission of three (3) to five (5) sets of time-stamped before and after photographs of blight remediation work completed within the previous three (3) years;

photographs should demonstrate quality and completeness of work.

(Reference the Photo Standards bullet point in Scope of Work in this document)

Completed blight remediation work must demonstrate thorough and careful work performance, adherence to standards set by City code, and set an exemplary example of property maintenance so that residents, visitors, and surrounding property owners are provided visual proof of the City’s priorities. Assessment of completed work will include:

1. Line of sight remediation

2. Property remediation from center of alley to curbline

3. Litter and debris removal BEFORE cutting and weed whipping

4. Remediation around obstacles including curbs, poles, bollards, trees/shrubs

5. Complete removal of vegetation and trees grown into fences

6. Fence post, signpost, bollard and pole removal to 4-6” below grade plus patching of surrounding paving material (concrete or asphalt)

7. Removal of vegetation clippings, paint overspray/dripping

8. Boarding structure openings to “harden the target”; following US Fire Administration Board-Up Procedures (see Appendix A, Attachment F)

Quality of Work Assessment Matrix

Yes/No

Remediation complete: satisfactory overall visual result

Litter and debris removal: removal before mowing

Remediation around obstacles

Complete removal of overgrowth

Boarding to national standard

Post, pole removal to 4-6” below grade: pavement repair

Project wrap-up, overspray, clippings

2. OPERATIONAL INFORMATION

· Awarded Contractor(s) will work closely with City agency staff.

· The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

Section 3. Proposal Evaluation and Selection Process

1. MINIMUM QUALIFICATIONS

· Respondents must have a minimum of five (5) years of experience in providing property maintenance type services, including emergency services for projects of similar scope and size.

· Must provide proof of equipment shown in Attachment F or a plan to obtain equipment for projects of similar scope and size (the City reserves the right to visit the vendor(s) storage yard or other facility where equipment is located)

· Vendors must provide a Plan for equipment purchase/lease/rental; the successful bidder should obtain required equipment within 60 days of signing the contract.

· Must provide proof of waste disposal plan including name and location of waste disposal company.

· Must provide proof of certification or other qualifications to apply herbicide, natural or organic inhibitor regarding abatement of regrowth of vegetation, grass, weeds, etc.

· Must provide a plan for removing biohazard materials i.e., used needles.

· Contracted vendors should be knowledgeable of and follow proper biohazardous waste handling procedures. This includes strict segregation, specialized containment, personal protection equipment (PPE), and approved disposal, at no additional cost. Blight remediation vendors should be prepared to encounter two primary waste/containment categories: Sharps and Biohazardous Waste.

Certifications Vendors must provide evidence of applicable qualifications & safety protocols:

· MDARD Herbicide Applicator certification

· Paint/Protective Coatings certification (e.g. AMPP, NCCER, AIA)

· Licensed Electrician to disconnect/disable electrified signs and/or lighting

· Lead-Safe training

· Waste Disposal plan

· Biohazard Removal procedures

The General Services Department, Blight Remediation Division, with the concurrence of the Office of Contracting and Procurement, reserves the right to reject all qualifications made under this specification. Vendors applying should provide pricing for their competencies only. Selected vendors are not required to provide all services included in this specification.

2. ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3. QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

4. INSURANCE INFORMATION

$4,000,000.00 aggregate

$500,000.00 minimum each person $500,000.00 minimum each accident

Pollution Liability Insurance The scope of work includes environmental remediation, removal or handling of contaminated materials, hazardous substances, regulated materials, or activities that may result in a pollution condition.

$1,000,000 per occurrence.

5. EVALUATION CRITERIA

Equipment Vendor must own equipment or provide a plan to obtain equipment for projects of scope and size outlined in this document. See Appendix B (Attachment F) for a list of recommended equipment.

Vendor agrees to a staff review of equipment, plan and work roster

Vendor provides evidence of sufficient equipment and transportation to perform work outlined.

Bid Evaluation

Detroit Equalization Credits

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information.) Valid CRIO certificate(s) for the Prime and/or Subcontractor must be submitted with the bid response in order to be eligible for equalization credits)

The percentage of work will be determined by the budget allocated to the named CRIO certified contractor as a fraction of the overall project budget.

*Applicable to High Impact Construction Projects over $1 million.

6. EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

The City may also at its discretion request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

Any of the additional data specs and standards described in Section 2.3 that are met will be factored positively into the overall score.

7 ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

8 REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

9 PROTESTS

An actual or prospective bidder whose direct economic interest would be affected by the award of a contract, or by the failure to award a contract, has the right to protest any aspect of the solicitation, evaluation, or selection process of this City of Detroit procurement. All protests must be submitted in writing and received by the applicable deadline stated below.

Filing Deadlines Protest of solicitation terms. A protest challenging the terms of this solicitation must be received by the City no later than 4:00 p.m. EST on the business day prior to the scheduled solicitation closing date. Failure to meet this deadline waives the protester’s ability to challenge the terms of the solicitation.

Protest of contract award. Where this solicitation results in a contract award, a protest challenging the award must be received by the City no later than 4:00 p.m. EST on the fifth (5th) business day after the award. Failure to meet this deadline waives the protester’s ability to challenge the contract award.

How to Submit All protests must be submitted in writing through the designated procurement portal in which this solicitation was posted. Protests submitted by any other method will not be accepted. The City is not required to consider any material filed after the applicable protest deadline unless the Chief Procurement Officer specifically requests it.

Required Content of a Protest A protest must be in writing and must contain all of the following:

“I declare, under penalty of perjury and pursuant to MCL Section 750.423(s), that this protest is being submitted to protest the solicitation or contract award identified above, and for no other reason, and further, that I have reviewed the facts and circumstances contained within this protest, and they are true and accurate to the best of my information, knowledge and belief.”

Review and Decision The Chief Procurement Officer (CPO), or as delegated the Deputy CPO, has sole authority to respond to, decide, and act upon supplier protests. The City will render a written response to the protester within ten (10) business days of receipt. This period may be extended upon written notice by the CPO, in the CPO’s sole discretion, and the CPO may require the protester or other bidders to provide additional documentation or statements. The decision of the CPO is the final decision of the City.

Section 4. Required Proposal Content and Submission Process

1. ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

2. REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of RFP#549834

Required Response Item

Respondent shall provide their Organization Experience and Capacity/Staffing, per the requirements provided in Attachment A.

Respondent shall provide their Proposal Introduction and Solution / Approach per the requirements provided in Attachment B.

Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

3. REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

4. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

5. SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter. Respondents who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions Visit https://detroitmi.gov/suppliersupport for:

· Guides on how to register in EUNA

· Guides on how to submit a response to the solicitation

· FAQs Contact Bonfire’s technical support in the portal for:

· Technical issues with the e-bidding portal

· Registration problems

· Help submitting responses through the system Contact the City (eprocurement@detroitmi.gov) for:

· General procurement process questions

· City-specific requirements and policies For Solicitation/Project-Specific Questions:

· Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA Procurement portal. This ensures all vendors receive the same information and maintain transparency in the bidding process. Emails and calls regarding solicitation-specific questions will not receive a response.

Section 5. General Conditions and Requirements for RFP

1. CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City. No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer. Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

2. PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

3. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued. **Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-Payment! **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal.City of Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

· Vendor Name and address on Invoice

· Contact Info on Invoice (Accounts Receivable contact with phone and email)

· Remittance information (MUST be included, or the invoice is subject to rejection

· City of Detroit contact (person who authorized work to commence)

· Invoice Date

· Date of service/delivery

· Contract number

· Purchase order number

· Total Invoice amount

· The wording “ Goods/Services” (must be noted on every invoice) Other invoice requirements:

· Invoice must be billed based on Purchase Order rates

· Total invoice amount must tie to the total supporting documents

· Supporting documentation must be attached to the invoice in the portal Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services (ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

4. ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

6. NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

7. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

8. OFFICE OF INSPECTOR GENERAL

· In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

· This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

· A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

· Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

· In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

· Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

· As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

· For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

City of Detroit Office of Contracting and Procurement (OCP) ARPA Request for Proposal

City of Detroit Office of Contracting and Procurement (OCP) Request for Proposal – 549834 Blight Remediation Exterior Property Maintenance & Emergency Services

Revised 1/XX/2022 Page 1 of 9

Revised 12/2/2025 Page 1 of 24

RFP Attachments List

The following Attachments are available to download on the Supplier Portal.

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