10-RFP 27-08 Del Rio Freshman Cafeteria Dining Furniture Project (Food Service Dept).pdf

REQUEST FOR PROPOSAL

PURCHASING DEPARTMENT February 24, 2026 San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002 830-778-4062

Thursday, March 19, 2026 Am) 1:30 Pm)

Price to be F.O.B. DESTINATION and must be extended.

RFP 27-08

DEL RIO FRESHMAN CAFETERIA DINING FURNITURE PROJECT

(FOOD SERVICE DEPT)

The San Felipe Del Rio Consolidated Independent School District is requesting proposals for the attached Del Rio Freshman Cafeteria Dining Furniture Project Due date no later than 1:30 p.m. on Thursday, March 19, 2026.

The San Felipe Del Rio CISD has partnered with EUNA Solutions/Bonfire, allowing vendors to submit the required bids and proposals digitally.

Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.

Registration is free and easy!

Once done, you will be able to submit your response to this and future solicitations submitted by the SFDRCISD.

If you need assistance with your registration or the submittal of your bid/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com

Thank you for your continued interest in doing business with us.

Exclude Federal and State Tax.

BY: Juan Gallegos, Jr.

PURCHASING COORDINATOR

RFP 27-08

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

ELECTRONIC SUBMISSION

1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com

The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda, and post-award notices.

2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.

3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.

4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

GENERAL CONDITIONS

1. The San Felipe Del Rio Consolidated Independent School District is requesting Del Rio Freshman Cafeteria Dining Furniture Project to be a Turn-Key project to include: Delivery to the Freshman Cafeteria, installation, unwrapping, unboxing, removal of protective film, and removal and disposal of old cafeteria tables The SFDRCISD will not be liable for any work outside the scope of the proposal contract and specifications without a purchase order.

2. The San Felipe Del Rio Consolidated Independent School District does not award quote on low price alone; quality, availability and suitability to purpose are the controlling factors. It being understood the District reserves the right to determine such. Evaluation will be based on the following points:

• Overall Cost to District = 55 Points (Vendor with lowest price receives the maximum points. Other vendors receive points equal to the lowest price divided by the vendors price multiplied by maximum points.)

• Past Relationship with District= 30 points Does your firm currently have, or has it had within the past three (3) years, any contracts or projects with the District or any public entity that: a) are past due or materially behind schedule for reasons attributable to your firm; b) have been formally documented as unsatisfactory, including written notices of performance deficiency, cure, or default, that remain unresolved as of the submission date; or c) required more time than originally contracted or proposed to achieve substantial completion for reasons attributable to your firm (including time extensions, change orders, returns of faulty or broken merchandise or amended schedules made necessary by your firm’s performance)? ☐ Yes ☐ No If ‘Yes’, attach a detailed explanation for each such contract or project, including the owner, scope, original completion date, revised completion date, and reason for delay or unsatisfactory performance.

Compliance with HUB - 5 Points (Non HUB 0 Points) References Submitted = 10 Points (1-2 References= 3 Points;

3-4 References = 6 Points; 5+ References = 10 Points; No References = 0 Points)

Total: 100 Points.

3. Quality of Products: Items purchased by the district in all categories will be of the highest professional quality (in accordance with generally accepted industry standards).

4. The District will award this quote to a single vendor.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

GENERAL CONDITIONS (cont.)

5. Cancellation of this award will take place if either of the following conditions are observed:

a) The vendor proceeds in a manner that does not comply with the quote terms & conditions of quote award.

b) The vendor does not carry out the provisions of this Award in its true intent and meaning implicated in the scope of work.

6. Upon written notification the vendor will be served notice to provide satisfactory compliance to the award without penalty. If the vendor neglects or refuses to follow such notice, the San Felipe Del Rio CISD will cancel the bid award.

7. The School District is exempt from all applicable Federal and State Taxes. Tax exempt information will be furnished upon request.

8. All contracts and agreements between merchants and the San Felipe Del Rio Consolidated Independent School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. (Reference: Uniform Commercial Code, 1990 official text).

9. The District reserves the right to waive formalities and irregularities and to accept or reject each item separately or as a whole.

10. The quote is a firm offer that shall be irrevocable and open for acceptance for sixty (60) days from the date of submission of quote.

11. The following is required when submitting an invoice for payment.

1) Invoices shall reference purchase order number

2) Invoice will be in duplicate

12. Payment, unless otherwise stated under "Discount Terms" on page one of the quote form, will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later.

13. During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran status, sexual orientation or handicapping condition.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

SPECIFICATIONS

The San Felipe Del Rio Consolidated Independent School District intends to contract with Awardee for Del Rio Freshman Cafeteria Dining Furniture Project including installation.

1. This is a turnkey project to include: Delivery to the Freshman Cafeteria, installation, unwrapping, unboxing, removal of protective film, and removal and disposal of old cafeteria tables.

2. Delivery, installation, and removal of old cafeteria tables, pricing to be included.

3. Vendor shall be responsible for providing apparatus and all materials to perform the job, and any other necessary materials.

4. Once a vendor has been awarded, the Child Nutrition Coordinator will contact the vendor to schedule the installation date. Please note that SFDR-CISD cannot store items that are shipped prior to the installation date. The vendor is responsible for bringing all equipment on the day of installation. (Loading dock is available)

5. Provide the availability and estimated time of arrival (ETA) of the equipment after the purchase order (PO) is issued. ____________________________

6. Please refer to Del Rio Freshman Cafeteria Dining Furniture Project attachment for tables SPECIFICATIONS.

I have reviewed and fully agree to all the General Conditions and Specifications outlined in the RFP document.

Signature of Approved Company Representative Print Name

Email address Phone #

FILL

THIS SEC. IN

BID

TABLE

PROVID

ED

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING

Del Rio Freshman School 90 Memorial Drive Del Rio, Texas 78840

1. EASY-FOLD ROUND CAFETERIA TABLE (4 benches) QTY: 17 Tops & Benches Formica Spectrum Blue 60" Diameter Brand, Model and Order Number: ___________________________ Cost to District per each: $_______________________ Total Cost to District to include installation: $___________________

2. EASY-FOLD ROUND CAFETERIA TABLE (2 benches ADA) QTY: 1 Tops & Benches Formica Spectrum Blue 60" Diameter Brand, Model and Order Number: ___________________________ Cost to District per each: $_______________________ Total Cost to District to include installation: $___________________

3. LOGO QTY: 18

Cost to District per each: $_______________________ Total Cost to District to include installation: $___________________

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

SPECIFICATIONS

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

INSURANCE

Below are required insurance and bonds, when applicable.

Proof of Insurance is required with your quote

INSURANCE REQUIREMENTS – PROOF OF INSURANCE WILL BE REQUIRED FOR GENERAL

LIABILITY, AUTOMOBILE LIABILITY, AND WORKERS’ COMP. INSURANCE LIMITS WILL BE

$1,000,000.00 PER OCCURRENCE ON GENERAL LIABILITY, $500,000.00 ON AUTO, AND

STATUTORY LIMITS ON WORKERS’ COMP. THESE REQUIREMENTS APPLY TO ALL

CATEGORIES WHERE SERVICES ARE PROVIDED ON A SAN FELIPE DEL RIO CISD SITE.

BID BOND IS REQUIRED AT THE TIME OF SUBMISSION, 5% OF BID PRICE .

PAYMENT AND PREFORMANCE BONDS SHALL BE PRESENTED TO THE PURCHASING OFFICE

BEFORE ANY WORK TAKES PLACE, WHEN APPLICABLE.

PAYMENT BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEED

$100,000.00

Section 406.096 of the Labor Code and the Office of the Attorney General of the State of Texas has ruled all persons providing services on a real property project on district grounds must have worker’s compensation insurance. (DM-300, Letter Opinion 92-60).