10-NON Competitive CSS 75N98026Q00869.docx

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Preventive Maintenance for the Gatan Alpine Direct Electron Detector

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00869. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a Purchase Order on a non-competitive basis to Gatan, Inc., 5794 W. Las Positas Blvd., Pleasanton, California, 94588, United States of America for Preventive Maintenance for the Gatan Alpine Direct Electron Detector (serial # 17052401W1000) installed in the Talos Arctica at the Cryo-EM core (serial # 9925483).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (insert current circular number and date).

(iv) The associated NAICS code is 811210 Maintenance Agreements. This requirement is not set aside for small business.

(v) Description of Requirement:

The National Institute of Environmental Health Sciences (NIEHS) / Division of Intramural Research (DIR) / Genomic Integrity and Structural Biology Laboratory needs to purchase a maintenance agreement for their existing Gatan Alpine Direct Electron Detector (serial # 17052401W1000) installed in the Talos Arctica at the Cryo-EM core (serial # 9925483) to maintain the instrument and keep in optimal performance The warranty ended at the end of January 2026.

This Direct Electron Detector is critical to the function of the Cryo-EM core. It allows us to collect data at near atomic resolution. It is a sensitive device that needs careful attention and requires very specialized service. An All-inclusive plan is necessary, designed to prevent damage to our Gatan instrument with yearly service tech visits.

Requirements:

The plan shall provide preventive maintenance, software maintenance updates, telephone support, and service to ensure that Gatan products are operating within specifications. Depending on the type of product, these services are provided either on location or at the Gatan factory. On-site service shall be provided free of charge with unlimited annual service visits. The contract shall provide unlimited telephone support, priority response for unscheduled field service, no charge for replacement parts, discounts on spares and consumables and an annual preventive maintenance session including repair, maintenance and calibration.

(vi) Delivery Location:

NIH/NIEHS

111 TW Alexander Drive Research Triangle Park, NC 27709

(vii) [Reserved, if needed]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by August 7, 2026 and must reference solicitation number 75N98026Q00869. Responses may be submitted electronically to wagstaff@nih.gov.

(xv) Point of Contact:

Francisca Wagstaff at wagstaff@nih.gov