10 Miler SOW Combined.pdf

2025 Space Force T-Minus 10-Miler Statement of Work

Fencing

1. Onsite point of contact will be AFM Logistics Coordinator .

2. Required materials

• Vendor will provide 3,500 linear feet of Fence Panel hard barricades (size of panels should be approx. 4’ x 10’).

3. Delivery and setup: Friday, December 12, 2025:

• Delivery will begin at 1000 hours at Hangar C, 3845 Lighthouse Road, CCSFS (PSFB), FL 32925.

• Maps will be provided with fence set up locations upon contract award.

• Contractor will begin setup with fencing in the parking area of Hangar C then proceed onto the course following provided maps. Fencing at hangar C and the adjacent roadway, Lighthouse Road, can be placed on December 12, 2025, beginning at 1000 hours to allow for scrim attachment (scrim attachment to be accomplished by AFM staff and volunteers).

• Delivery locations throughout the remaining course are to be placed on the road shoulders out of the flow of traffic at the respective course locations.

• AFM logistics staff and volunteers will be responsible for final movement and set up of fence panels in any other designated areas along the course.

4. Teardown: Saturday, December 13, 2025:

• Contractor is to be in place at 0600 at the contractor staging area near the start line to begin teardown immediately following the race start. Teardown will begin at approximately 0800 and follow the participants through the course.

• Removal of the fence panels from all course locations should be accomplished by 12:00 pm and finish line teardown should be complete by 3 pm.

5. Contractor will provide labor and equipment necessary to perform all setup and teardown tasks to include tools and forklifts if applicable.

6. All fence panels are to be in good working condition. Legs should not be bent broken or missing. Overall appearance of barricades/fence should be cosmetically appealing.

7. Cost estimate should include all costs associated with the set up and tear down of fence

2025 Space Force T-Minus 10-Miler

Bus Transportation

Pre-Race Transportation

1. The Space Force T-Minus 10-Miler will be held on Saturday December 13th, 2025, on the grounds of Cape Canaveral Space Force Station of the United States Space Force. The point of contact from the event will be .

2. There will be ten (10) 56 PAX buses delivered Saturday, December 13, 2025, at 0400 to be staged at the designated participant security area on the Cape Canaveral Space Force Station Skid Strip 641 E Skid Strip Rd, Bldg 50211, CCSFS 32925

3. Bus drivers will be required to do a dry run of the pre-race bus routes no later than December 12, 2025.

4. Buses for the T-Minus 10-Miler will be staged in-place by Saturday December 13th, 2025, NLT 0400. Buses will run a continuous shuttle service from the security area of the race to the start line drop off where participants will disembark.

a. The buses are to stay within the outlined route below unless instructed by event staff. Maps are subject to change due to a change in parking location for 2025.

5. The group of buses for this reservation will be required until December 13th, 2025, NLT 0800.

Post-Race Transportation

1. The Space Force T-Minus 10-Miler will be held on Saturday December 13th, 2025 on the grounds of Cape Canaveral Space Force Station of the United States Space Force. The point of contact from the event will be .

2. There will be ten (10) 56 PAX buses delivered Saturday, December 13, 2025, at 0730 to be staged at the designated Finish Line area located on the grounds of Hangar C, 3845Lighthouse Road, CCSFS (PSFB), FL 32925.

3. Bus drivers will be required to do a dry run of the post-race bus route no later than December 12, 2025.

4. Buses for the T-Minus 10-Miler will be staged in-place by Saturday December 13th, 2025, NLT 0730.

5. Buses will run a continuous shuttle service from the finish line of the race to the CCSFS Skid Strip where cars will be parked.

a. The buses are to stay within the outlined route below unless instructed by event staff. Maps are subject to change due to a change in parking location for 2025.

6. The group of buses for this reservation will be required until December 13th, 2025, NLT

Space Force T-Minus 10-Mile

Tent and Staging

This requirement is for the delivery and removal of tents, staging, and tables, as detailed below, for the purpose of the Space Force T-Minus 10-Mile Event. The period of performance (POP) for this contract will include one (1) base year and four (4) one-year Option Years to encompass the 2023 10-Mile Event through the 2027 10-Mile Event. All times noted in this document are Eastern Standard Time.

1. Contractor shall provide all required tents, staging, tables, etc. per statement of work for the start/finish line, and course of the Space Force T- Minus 10-Miler. Date for the Space Force event is the second Saturday in December: (December 9, 2023; December 14, 2024; December 13, 2025; December 12, 2026; December 11, 2027.) The event is located on the grounds of the Space Force Station, Cape Canaveral Florida, 3845 Lighthouse Road, Cape Canaveral.

2. Contractor should provide a cost per item breakdown for the correct number of tent sizes, and correct type of construction such as frame or pole tent as described.

3. All the tents must be set up according to the manufacturer specified directions with the correct number of stakes, straps, poles, top and sides, if sides are required. The stakes must be the correct length and diameter according to the tent manufacturer.

4. Ground protection must be used when erecting tents, in order to keep fabric as clean as possible.

5. All the straps must be in good working conditions and not frayed and, the rope must follow manufacturer specs for that size and type of tent.

6. Stages and platforms must be set up according to the manufacturer specified directions.

7. Vendor is responsible for all equipment needed to accomplish task, to include but not limited to Bobcat, forklift, tools and any other required equipment.

8. Start of tent assembly should begin no later than Wed, Dec.6, 2023 (December 11, 2024; December 10, 2025; December 9, 2026; December 8, 2027).

9. The vendor must be able to have all required tents, tables, and chairs and all other items under contract delivered and constructed by the close of business on Thursday, December 7, 2023; December 12, 2024; December 11, 2025; December 10, 2026; December 9, 2027.)

10. The vendor must remove the tents from the venue by 3:00 p.m. on Monday, December 11, 2023 (December 16, 2024; December 15, 2025;

December 14, 2026; December 13, 2027).

11. The vendor will supply a point of contact from their company to communicate with the Marathon office point of contact.

12. The vendor POC will contact the Air Force Marathon POC to conduct a “walk through” when the tents, chairs and tables are installed for the event and a “walk through” at completion of the tear down. POC is ,

13. Contractor should provide a cost estimate for the following items:

TENT SIZE QUANITY Description REQUIREMENTS/NOTES

40x80 2 Pole Tent Festival Tent/Food Tent 10x10 20 Pop up or Regular Frame Tents Hydration stations/spirit stations 40x40 1 Pole Tent Medical Tent 10x20 1 Pole Tent Information/Volunteer Tent

Concrete blocks 4 250 Pounds Finish line truss weights Folding Chairs 300 Black Festival tent

Sand Bags 80 Hold 10x10s down Tables 150 8 foot tables

Space Force T-Minus 10-Miler Statement Of Work

Audio/Visual

1. Contractor who bids upon and wins the award will be the contractor who shows up on site.

Sub-contractors will not be permitted as there have been too many issues with this in the past.

2. Contractor shall provide and operate a high quality, highly reliable audio system for the start and finish line of the Space Force T-Minus 10-Miler. Date for the event will be Saturday 13 December, 2025. Location: Cape Canaveral Space Station.

3. Contractor is to set up audio after 1400 on 12 December 2025, and be finished by 1700 when all contractors need to be off base. They are to be in place on 13 December by 0500 to test all microphones and speakers prior to the start of the event. Music is to begin playing at 0545 and the emcee will take over at the start at 0710. The National Anthem is to be cued up and ready to play at 0720. Simultaneously, the contractor must also ensure and test all equipment at the finish line and have it ready to go by 0730, the start of the race and when music shall begin playing. The volume of the music will be decreased when the Emcee arrives at 0810 to begin announcing all finishers.

4. Contractor shall provide audio coverage for the start and finish area. The finish line stage is located at Lighthouse Road. The start line is located at Titan III (Road). See below diagram.

5. The contractor shall operate and maintain equipment throughout the day’s events.

6. Audio engineer needs to confirm audio is loud enough for the audience to hear

7. Contractor will provide portable generator to ensure power for needs.

8. All contractors coming onto base must possess US Citizenship and have no felonies to be allowed on CCSFS.

Starting Line Audio System

2 Speakers with stands, which project through the crowd of 2,000 participants, up to 2,000 feet in distance.

1 MP-3 player with a playlist appropriate for the Space Force running event

2 UHF wireless microphone system 1 Portable generator to provide power for audio 2 96 inch screens

Audio for Finish Line & Stage Area

2 Speakers with stands, which project through the crowd of 2,000 participants, up to

2,000 feet in distance.

1 MP-3 player with a playlist appropriate for the Space Force running event 2 UHF wireless microphone system 1 Portable generator to allow power for audio

Awards Stage

1 UHF wireless microphone system 2 Speakers with stands 1 Portable generator for power for audio